R24-293 RESOLUTION NO. R24-293
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO TASK ORDER
5 UT-1A-03 WITH CAROLLO ENGINEERING, INC., IN THE AMOUNT OF
6 $80,907, FOR A NEW TOTAL TASK ORDER AMOUNT OF $458,233 FOR
7 PROFESSIONAL ENGINEERING SERVICES REQUIRED FOR THE DESIGN
8 AND PERMITTING OF STRUCTURAL, FILTRATION, AND DISINFECTION
9 IMPROVEMENTS AT THE EAST WATER TREATMENT PLANT; AND FOR
10 ALL OTHER PURPOSES.
11
12 WHEREAS, on August 22, 2018, the City and Carollo Engineers, Inc. ("Consultant") entered
13 into an Agreement for General Consulting Services ("Agreement"), which authorized the City to
14 issue task orders for projects on an as-needed basis; and
15 WHEREAS, on November 14, 2022, the City Commission approved Task Order UT-1A-03
16 (the "Task Order") for the engineering services for structural, filtration, and disinfection
17 improvements at the East Water Treatment Plant (the "Project"); and
18 WHEREAS, the Parties desire to execute a First Amendment to the Task Order so the
19 Consultant can provide additional services regarding the Project to address design and project
20 changes identified by the Department of Health that are necessary for improved operations or
21 permitting approval; and
22 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
23 best interests of the city's citizens and residents to approve Amendment No. 1 to Task Order UT-
24 1A-03 with Carollo Engineering, Inc. in the amount of $80,907.00 for a new total Task Order
25 amount of $458,233.00 for professional engineering services required for the design and
26 permitting of structural, filtration, and disinfection improvements at the East Water Treatment
27 Plant.
2 ) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
30 BEACH, FLORIDA, THAT:
31 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
32 being true and correct and are hereby made a specific part of this Resolution upon adoption.
33 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
34 approve a First Amendment to Task Order No. UT-1A-03 between Carollo Engineers, Inc. and the
35 City for structural, filtration, and disinfection improvements at the East Water Treatment Plant in
36 the amount of $80,907 (the "Task Order Amendment"), in form and substance similar to that
37 attached as "Exhibit A."
38 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
39 authorizes the Mayor to execute the Task Order Amendment. The Mayor is further authorized to
40 execute any ancillary documents necessary to accomplish the purposes of this Resolution.
41 SECTION 4. The City Clerk shall retain the fully executed Task Order Amendment as a
42 public record of the City. A copy of the fully executed Task Order Amendment shall be provided
43 to Keith Webber to forward to the Consultant.
44 SECTION 5. This Resolution shall take effect in accordance with law.
45
46
47
48 [signatures on the following page]
49
50 PASSED AND ADOPTED this / / day of 4h9V-efither 2024.
51 CITY OF BOYNTON BEACH, FLORIDA
52 YES NO
53 Mayor—Ty Penserga
54 f�
55 Vice Mayor—Aimee Kelley
56
57 Commissioner—Angela Cruz
5R
59 Commissioner—Woodrow L. Hay
60
61 Commissioner—Thomas Turkin
62
63 VOTE
64 ATT S •
65
90'
66 ii • a. Zt ZOul
67 Maylee : -sus, MPA, C •: • ga
68 City Cle k . •r
69 ; NCH \",
70 .••''.'... '�� APPROVED AS TO FORM:
71 (Corporate Seal) f 43 r� Q O ; II.
72 10•ccc � °E ;moi
73 •i c9 °� o r..i :•O; Jae‘mA
74 �%•
0•'• z �: Shawna G. Lamb
75 �%% City Attorney
Y O,.
� \ I
u
4'
�1.0M0
FIRST AMENDMENT TO TASK ORDER NO. UT-1A-03 WITH CAROLLO ENGINEERS, INC. FOR
STRUCTURAL, FILTRATION, AND DISINFECTION IMPROVEMENTS AT THE EAST WATER TREATMENT
PLANT
This First Amendment ("First Amendment") is between the City of Boynton Beach, a municipal
corporation organized and existing under the laws of Florida,with a business address of 100 East Ocean
Avenue, Boynton Beach, FL 33435 ("City"), and Carollo Engineers, Inc., a Delaware corporation
authorized to do business in the State of Florida, with its principal place of business at 2795 Mitchell
Drive, Walnut Creek, CA 94598 ("Consultant") (each a "Party, and collectively referred to as the
"Parties").
RECITALS
A. On August 22, 2018, the City and Consultant entered into an Agreement for General
Consulting Services ("Agreement"), which authorized the City to issue task orders for projects on an
as-needed basis.
B. On November 14, 2022, the City Commission approved Task Order UT-1A-03 (the
"Task Order")for the engineering services for structural, filtration, and disinfection improvements
at the East Water Treatment Plant (the "Project").
C. The Parties desire to execute a First Amendment to the Task Order so the Consultant
can provide additional services regarding the Project to address design and project changes identified
by the Department of Health that are necessary for improved operations or permitting approval.
Now, therefore, for good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree as follows:
1. The above Recitals are true and correct and are incorporated herein by reference. All
capitalized terms not expressly defined within this First Amendment shall retain the meaning
ascribed to such terms in the Agreement.
2. Except as modified herein,all remaining terms and conditions of the Agreement shall remain
in full force and effect.
First Amendment to Carollo Task Order for East WTP
SRW (10.24.24) Page 1 of 8
3. Additional Services. The Scope of Services of the Task Order is hereby amended to provide
additional design and permitting services necessary to address issues identified by the Department
of Health, as further detailed in Exhibit A, attached hereto.
4. Fee.The fee for the additional services described above in Section 3 shall be Eighty Thousand
Nine Hundred Seven Dollars ($80,907.00) with the fee breakdown per task described in Exhibit B,
attached hereto. The total Fee to be paid to Consultant under this Task Order is amended to Four
Hundred Fifty-Eight Thousand Two Hundred Thirty-Three Dollars ($458,233.00).
5. Schedule. The Parties acknowledge Project is currently nearing 100% design completion.
Consultant will incorporate the scopes changes described in Exhibit A into the design, continue with
preparation of the permit application, and prepare bid ready documents within 45 days after full
execution of this First Amendment.
6. Agreement Reference. This First Amendment shall be performed under the terms and
conditions described within the Agreement.
7. Continuation of Task Order Services beyond Expiration of Agreement. The Parties
acknowledge that the Agreement expired; however, the Task Order work remains incomplete.
Accordingly,the Parties agree the work is permitted to continue beyond the term of the Agreement.
Consultant shall complete the Task Order without regard to whether such completion would cause
services to be performed after the expiration date of the Agreement. The Task Order may be
amended after the Agreement expiration date, provided that any additional services, time, and
compensation are permitted under the Agreement. The terms and conditions of the Agreement
shall continue to govern this Task Order notwithstanding the expiration of this Agreement.
8. In the event of any conflict or ambiguity between this First Amendment,the Task Order, and
the Agreement,the Parties agree that this First Amendment shall control.The Agreement, and Task
Order, as amended herein by this First Amendment, incorporates and includes all prior
negotiations, correspondence, conversations, agreements, and understandings applicable to the
matters contained herein, and the Parties agree that there are no commitments, agreements, or
understandings concerning the subject matter hereof that are not contained in the Agreement, and
Task Order, as amended in this First Amendment. Accordingly, the Parties agree that no deviation
from the terms hereof shall be predicated upon any prior representations or agreements, whether
oral or written.
9. Preparation of this First Amendment has been a joint effort of the Parties and the resulting
document shall not, solely as a matter of judicial construction, be construed more severely against
one of the Parties than any other.
10. Consultant acknowledges that through the date this First Amendment is executed by
Consultant, Consultant has no claims or disputes against City with respect to any of the matters
covered by the Agreement.
First Amendment to Carollo Task Order for East WTP
SRW (10.24.24) Page 2 of 8
11. The effective date of this First Amendment shall be the date of complete execution by the
Parties.
12. This First Amendment may be executed in counterparts, whether signed physically or
electronically, each of which shall be deemed to be an original, but all of which, taken together,
shall constitute one and the same amendment.
First Amendment to Carollo Task Order for East WTP
SRW (10.24.24) Page 3 of 8
IN WITNESS WHEREOF, the Parties have executed this First Amendment by their duly
authorized representatives.
CITY OF BOYNTON BEACH CAROLLO ENGINEERS, INC.
Ty P- se :a i ayor Name: Liz Fujikawa, PE
Title: Vice President
Date: 4/2/23 214 Date: 10/28/2024
Approved as to Form: -.1r -tt
Alith4 J. An6
Shawna G. Lamb,City Attorney Name: Tung Nguyen, PE
Title: Associate Vice President
Date: 10/28/2024
Attes -• Auth:n icate••
,y o i
ir,
Maylee D• Jee, MMC City lerk
.,`
.(NTOryB...
L 4`s'
: SQA •
i U: CD0*RPSE� i
,t` p, •
% FLOR\v
First Amendment to Carollo Task Order for East WTP
SRW (10.24.24) Page 4 of 8
EXHIBIT A
SCOPE OF WORK
Consultant shall provide the following Additional Services:
1. Replacement of all existing hypochlorite pumps - The existing pumps are oversized and have
exceeded their recommended useful life.
2. Upgrade existing sodium hypochlorite system for feed concentration changes from 0.8% to 12%
-The existing system currently dilutes bulk deliveries of sodium hypochlorite to 0.8%concentration
and is difficult to operate and maintain. Upgrading the system to use a 12% solution allows for
installation of smaller, more efficient packaged chemical feed skids. In addition, new skids will
facilitate construction phasing and minimize impacts to plant operations during construction.
3. Automation filter control strategies—The existing filters are currently operated manually and are
difficult to monitor and optimize. As part of the four-log upgrades, filter operations will be
automated and controlled by online instrumentation to ensure more efficient and reliable
operations.
4. Replacement of all existing filter effluent turbidity analyzers — The existing filter turbidity
analyzers have exceeded their useful life and are not reliable. Replacing analyzers for each filter will
allow for better monitoring and troubleshooting of filter operations.
5. Validation of four-log virus inactivation at West WTP and incorporation into East WTP permit
application—The Department of Health has indicated that a four-log approval for the East WTP will
require a system wide approval for both the West and East WTPs. Preliminary evaluations of the
existing facilities and operations indicate that the West WTP can readily obtain four-log credit with
minimal modifications.This task is for validation of the four-log treatment process at the West WTP,
development of summary narrative, and incorporation of the West WTP into the pending 4-log
permit application for the East WTP. Specifically, Carollo will evaluate free chlorine application in
the West WTP clearwell as a means to achieve 2 log virus inactivation. When added to the 2-log
removal credit in the nanofiltration system, the West WTP can achieve credit for 4-log virus
disinfection under the Groundwater Rule. Following the evaluation of the strategy to achieve 4-log
virus disinfection at the West WTP, Carollo will prepare a technical memorandum to document the
findings. The technical memorandum will serve as the Basis of Design for 4-log Virus Disinfection at
the West WTP. The memorandum will document the following:
1. Design criteria:
a. Maximum flow
b. Minimum temperature
c. Contact time in clearwell
d. Baffling factor in clearwell
First Amendment to Carollo Task Order for East WTP
SRW (10.24.24) Page 5 of 8
e. Minimum water level in clearwell
f. Free chlorine minimum residual
g. Free chlorine addition point
2. A schematic identifying the following:
a. Chlorine addition location
b. Chlorine residual analyzer location
c. Ammonia application point
3. An elevation of the clearwell indicating the geometry of the basin, influent diameter and
location, effluent diameter and location, and maximum and minimum water levels.
4. An overview of the proposed disinfection sequence.
First Amendment to Carollo Task Order for East WTP
SRW (10.24.24) Page 6 of 8
EXHIBIT B
FEES
The total fee for the Additional Services authorized by this First Amendment is $80,907 and will
allow the additional scope to be developed and incorporated into the 100%Design documents prior
to the final review workshop and permitting approval. The total compensation shown in the table
below is based on the hourly rates established in Exhibit A to the General Utilities Engineering
Master Agreement. A detailed fee breakdown is attached.
Fee Summary
Task No. I Task Description Original Fee($) Revised Net Increase/ Billing Method
Budget (Decrease)
1 Project Management $21,532 $21,532 - Lump Sum
Data Gathering and
2 Condition Assessment $27,202 $27,202 - Lump Sum
I---
3 Preliminary Design $64,038 $64,038? - Lump Sum
4 Detailed Design $127,896 $186,352 $58,456 Lump Sum
5 Permitting $12,012 $34,463 $22,451 Lump Sum
6 Bidding $14,310 $14,310 - Lump Sum
7 Construction Support $110,336 $110,336 Hourly/Not to
Services Exceed
I Total Fee $377,326 $458,233 $80,907
The City shall make payments to Carollo for services performed for this task order in accordance
with Article 4 of the Agreement, and in accordance with the following requirements:
• Charges will be invoiced on a monthly basis as a percent complete or hourly rate based on the
billing method.
• Mileage will be charged at the current IRS Reimbursement 2024 Rate.
First Amendment to Carollo Task Order for East WTP
SRW (10.24.24) Page 7 of 8
l.Uor Hours•M Coat
Rms.Soros. ,46.441114.44•4, 4.MM .04.444 Sr Prose. {wow SInrcls.
rx.o..•.a N. 14••••• bass., I.a.w, 44q.o Gasser •44.wr• 0.4.41. a
1171.44 U411• NIM NUM sm.* linin LNM 4410 NUM HMM PSI 00 lc.sous Lobo Coo. Weems low Cost Iem.n
4 b..MS S..1...I b • i • • f • a • • • e NM N I Mw •n
4 io.Oae4aofC$S4 nOase...e• 6 1 4 4 • • • • , • • 0 N14 NO N•f I.•,
4 l.aWl0.V^ .____..._ o I • 0 • • • 4 I I I 4 MMI - 1 ••4.
• 344134 04.60, o +4 N U M 1 I f s N • art IN•MM WI•I 1X4+413 I14.
i 44 44 Iti 125
•
4 I. 4 . �• uMobb mssow 4•.sau
4 sown.. t 4 _ 1• U N 4 •I I I I . NO 14010 4114 m,MWd n n.
..`..'Two,>".,, ^•.....ure b...«.�• u ss 4.we no Sc c. vwon
b 1MlMrFew�VyM • 4 • • • • I • • I b N14 NM f4M ••w
a 4 c...,..,..„..,,cro...+. 4 3...
1014�M40040 I w • 40 II a
UI.N Ps.so Ili SSA M 41.14111 1414413$ IIAN4 NM 14.14144 N•NM MUM ISLAM 4410 641 01144.64 4N.Ml14i -F
First Amendment to Carollo Task Order for East WTP
SRW(10.24.24) Page 8 of 8