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Minutes 02-12-25 MINUTES OF THE ART ADVISORY BOARD HELD ON WEDNESDAY, FEBRUARY 12, 2025 IN CITY HALL COMMISSION CHAMBERS 100 E. OCEAN AVENUE, BOYNTON BEACH, FLORIDA PRESENT: Gregory Hartmann, Chair Amanda Radigan, Planning and Margaret Roberts Development Director Susan Froehlich Jae Eun Kim, Principal Planner Ace Tilton Ratcliff John Stout, Planner I 1. Call to Order Chair Hartman called the meeting to Order at 6:31 P.M. 2. Pledge The members recited the Pledge of Allegiance to the Flag 3. Roll call Roll call was taken. A quorum was present. 4. Agenda Approval Chair Hartmann asked to add a discussion of a change in the meeting dates, due to scheduling conflicts with the Agenda Review Workshops to the agenda, under Item B New Business. Motion Peggy Roberts moved to approve. Mx. Tilton Ratcliff seconded the motion. The motion passed unanimously. Chair Hartman moved Ace Tilton Ratcliff from an Alternate to a Regular Member, for the meeting. Motion. Ms. Froehlich moved to approve moving Mx. Tilton Ratcliff to a regular member for the meeting. Ms. Roberts seconded the motion. The motion passed unanimously. Meeting Minutes Art Advisory Board Boynton Beach, Florida February 12, 2025 Motion Ms. Froehlich moved to approve the agenda, as amended. Ms. Roberts seconded the motion. The motion passed unanimously. Chair Hartmann announced that he had another change to the agenda, that after informational items new liaison just after informational items have staff give a report. Motion Ms. Froehlich moved to approve. Mx. Tilton Ratcliff seconded the motion. The motion passed unanimously. Mx. Tilton Ratcliff stated that they received an email that her term is expiring next month and they suggested the members try to solicit members, so the Board can continue to meet. Chair Hartmann thought his term was expiring, but he had one more term to serve. Ms. Froehlich and Ms. Roberts stated that they reapplied. 5. Informational Items Chair Hartmann stated that they held the kinetic event, it was well attended, and it is held every two years. He thanked Valerie Zucker, Zucker Consulting, Debbie Gold, Craig Clark, Kelly Armstead, staff at the Cultural Center and Public Safety personnel. He commented that it was a great show and there were guided art walks from Seacrest to Ocean. He said they hosted Artists Talks with Lauren Gartel and they had another good reception there. 6. Approve the Minutes of November 13, 2024. Motion Ms. Froehlich moved to approve. Ms. Roberts seconded the motion. The motion passed unanimously. 7. Public Audience — none 8. Announcements/Presentations/Correspondence Amanda Radigan, Planning Development Director, introduced herself and Jae Eun Kim, Principal Planner. She gave an overview of her responsibilities. She stated that there were conversations at the City Commission level about public art and re-energizing the 2 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 12, 2025 program, with flexibility on how funds are used and more of a plan of how to use their funds. She said that there were two pieces of information and that first piece is that they have issued an RFP for a Consultant to develop a Public Art Master Plan. She said that. There will be a slight Code rewrite for the art program, and the direction was to expand what the funds could be used for and how they can be used. The City will expand what art is and how to beautify civic and public spaces. She said that she is available if anyone has any questions. Chair Hartmann asked if there were any qualifiers for the consultant, i.e. are they from Florida and if the RFP was issued nationwide. Ms. Radigan responded that it was a nationwide RFP. Mx. Tilton Ratcliff indicated that they hoped the RFP would be published on Bids and Tenders by Friday. They noted that the public can review it and they further mentioned that the City had a City-wide Master Plan before. They asked if the City will be using part of it in the future. Ms. Radigan stated that it will be one of the things they look at. 9. Action Items 10. Unfinished business — None. 11. New Business A. Proposal for Artistic Utility Box Wraps Seeking Board's Opinion and Direction Ms. Radigan stated that this item came up from the Commission from Vice Mayor Kelley, who expressed interest in wrapping the utility boxes with printed digital art. She said that engineering staff looked at it and they will ask for feedback and then they will issue a call to artists. John Stout, Planner, and Winzer King, Engineer with Planning and Development, gave a presentation, as contained in the meeting materials. He stated that staff wants to get the community involved. Mr. Winzer spoke and reviewed the PowerPoint Presentation, as contained in the meeting materials as follows: • Phase I —The City will maintain this territory, and it will be easy to permit. 3 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 12, 2025 • Phase 2 - Federal High is FDOT jurisdiction and obtaining one permit can wrap all boxes on Federal Highway. • Phase 3 - Boynton Beach Boulevard is under FDOT which would require another permit for those locations. • Phase 4 - is Palm Beach County Territory and includes Seacrest, Woolbright and Lawrence, but with one permit, they can wrap all the boxes there. • Phase 5 - is also on Palm Beach County roads and includes Congress Avenue and it was put in its own Phase because it is such a long road. He reviewed that staff is proposing to pay $500 per winning artwork, subject to approval of the Board. He said that the cost would be zero, as long as the City is the applicant for FDOT and Palm Beach County roads. The cost to print the wrap is about $640, install $500 so about $1600 a piece and with 35 utility boxes amounting to about $58K Mr. Stout explained that staff will create the Call to Artists, receive submittals, and create a short list for final approval by the Board, and then award them, apply for permits and start the project. Lengthy discussion followed about if there would be themes for each phase, should the artist select the art for the boxes they want, if the Board has any ideas for the phases, maintenance of the wraps and that the $500 honorarium per design was appropriate. Mx. Tilton Ratcliff thought perhaps if they have need to have a theme, it would be interesting to have a theme per phase or per section, but generally, no theme was preferred. Ms. Radigan suggested that there could be a mix, and she asked what the guidelines should be. Mx. Tilton Ratcliff suggested to have some themes on Ocean and no themes everywhere else, and design guidelines could provide ideas for themes such as historical values, or natural representations. Mx. Tilton Ratcliff thought the City should avoid beachy themes, as they are predictable and the City would look like every other City. Ms. Radigan reviewed how the art program is funded and elaborated that one component is a payment in lieu of, and the second is construction of the art. She noted that the current Master Plan does not give direction about how to use those funds. 4 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 12, 2025 Mx. Tilton Ratcliff inquired if they have the ability, when Phase I is completed, to convene the Board and determine how to proceed with Phase II and if they need to provide further guidelines as the project evolves. Ms. Radigan responded that one option is to throw all of the locations out there in the Call, award one phase at a time and bring the submissions to the Board, so the Board can select six of them, place them in specific locations, save them for another location or issue another Call to Artists. Chair Hartmann stated that he liked images that tied to the City and thought that the art should celebrate the City. Mx. Tilton Ratcliff liked the locational focus. There was agreement to leave Phase 1 open to celebrate the City, to start, and that the $500 honorarium was appropriate. Ms. Roberts stated that she liked the idea of painted garbage cans and involving youth to paint them. Mx. Tilton Ratcliff commented that if the program is successful and there is a big call, it can be brought forward in the future. It was noted that there are no garbage cans on Seacrest and several other locations. Chair Hartmann suggested that they could add this to the agenda. He stated that unless someone presents a sequence to them, it would be first come first served. There was discussion regarding the process to submit and be selected, as an artist. 12. Future Agenda Chair Hartmann noted that the Board used to meet the second Thursday and then was changed to Wednesdays. Ms. Radigan will check with City Clerk if other Thursdasy meeting dates are available. 13. Adjournment Motion Mx. Tilton Ratcliff moved to adjourn. Ms. Froehlich seconded the motion. The motion passed unanimously. 5 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 12, 2025 The meeting was adjourned at 7:18 P.M. LtAitfu4t.t_ (L,/1 Catherine Cherry Minutes Specialist 6