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Minutes 05-05-25 Minutes of the Senior Advisory Board Regular Meeting Held at City Hall, Commission Chamber, 100 E. Ocean Avenue Boynton Beach, Florida, on Monday, May 5, 2025, at 2:00 PM Present: James Czizik, Chair Brent Rolle, Recreation Supervisor Ann Cwynar, Chair Cody Bonanno, Recreation Manager Louise Farrell Cheryl Ryder Absent: Phillip Martin I. CALL TO ORDER Chair Czizik called the meeting to order at 2:00PM. II. PLEDGE OF ALLEGIANCE The members recited the Pledge of Allegiance. III. ATTENDANCE Roll was taken. A quorum was present. IV. APPROVAL OF AGENDA a. Additions, Deletions, Corrections Motion Chair Czizik moved to approve the agenda. Ms. Farrell seconded the motion. The motion passed unanimously. b. Adoption V. APPROVAL OF MINUTES Chair Czizik asked for a motion to approve the minutes of the previous meeting. Ms. Farrell moved to approve the minutes. Vice Chair Cwynar seconded the motion. The motion passed unanimously. VI. PUBLIC INPUT (Comments limited to 3 minutes and 1 Turn) None. VII. UNFINISHED BUSINESS 1) Update of Board Members Meeting Minutes Senior Advisory Board Boynton Beach, Florida May 5, 2025 Chair Czizik asked Mr. Bonanno if he had an update regarding Sandra Watson. Mr. Bonanno said that Ms. Watson has joined another Board and that she can only be a part of one Board at a time. Chair Czizik asked staff if the Board had to hold elections to vote for the Chair and Vice Chair. Mr. Rolle asked the Board if all the members who wished to cast a vote were present and if they had an idea on who they wanted to nominate. Chair Czizik stated that they have enough members present to conduct business and asked the Board if they had any nominations. Ms. Farrell said that she wishes to nominate Mr. Czizik for Chair. Motion Ms. Farrell moved to approve James Czizik as the Board's new Chair. Ms. Ryder seconded this motion. The motion passed unanimously. Chair Czizik asked the Board if any members wanted to nominate themselves for Vice Chair. Mr. Bonanno instructed the Board that they cannot nominate themselves for Vice Chair but can nominate others. Chair Czizik asked staff if a Vice Chair was needed. Mr. Rolle said that they would want to have one that can act in place of the Chair when he is not available. Ms. Farrell stated that she would like to nominate Ann Cwynar for Vice Chair. Chair Czizik said that he would second the motion. He asked Ms. Cwynar if she would accept the position. Ms. Cwynar questioned what she would have to do. Chair Czizik responded that she would just have to do what he does whenever he is not present. Ms. Cwynar said that she accepts the position. Motion Ms. Farrell moved to approve Ann Cwynar as the Board's new Vice Chair. Chair Czizik seconded the motion. The motion passed unanimously. 2) Review the information that each board member was responsible for providing 2 Meeting Minutes Senior Advisory Board Boynton Beach, Florida May 5, 2025 Chair Czizik said that during the previous meeting they were trying to put together community activities that would benefit the Senior community and would be available to everyone. He proposed hosting a Health Care Symposium at the Arts & Cultural Center. He stated that he has created a working plan that includes notes from funeral home directors, doctors, nurses etc. He mentioned that the only issue is having the event at the Arts Center because they are booked through December. He said that he has been working with April Cheeseboro, Supervisor at the Arts Center, to potentially have the event in January of 2026, but that it is not confirmed. Ms. Ryder mentioned that she has a proposal for the Antique Show. She questioned how can the Board advertise for the event. She asked if they would have to contact the newspaper or the local TV stations. Chair Czizik stated that in the past, the Marketing team has taken care of advertising. Mr. Bonanno agreed with Chair Czizik's statement and stated that the Marketing Team has different resources that they can use. He said that he does not recommend the Board to put out any advertainments themselves. Ms. Ryder stated that she researched having an Antique Road Show. She mentioned that she had contacted Andy Rose, from Palm Beach Appraisers Group, and that he had done the Antique Road Show. She informed the Board that Andy initially showed interest in the event, however, later he decided it may not be in his business's best interest. She stated that he mentioned someone may leave his business bad reviews because they did not like the appraisal he offered for their item. She informed the group that Andy Rose had recommended that she contact auction houses. She informed the Board that spoke with the owners of Bill Hoods & Sons Art in Delray Beach and that they would be glad to do the event. She stated that they would do the event for free with hopes of having attendees sell their items for auction. She stated that she informed the business owners that she will discuss the details with the Board and that maybe within the next year or year and a half, they can host the event. Chair Czizik stated that he thought they should have a couple of different appraisers present that would not have any expectation of buying the items that they are appraising. Further discussion took place among the Board members about the process of hosting an Antique Road Show. Ms. Ryder asked the Board if they would like her to find more appraisers. Ms. Farrell mentioned that Ms. Ryder should find at least 5 to 6 different appraisers and find out about their availability. Mr. Bonanno stated that at the moment, the Board was only exploring opportunities. He recommended that the Board focuses on one project for now. He expressed that the City has not had an event held by the Board in some time. He suggested that if the Board has a project that focuses on the greater good of the community, then that should be the goal. 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida May 5, 2025 Ms. Farrell mentioned that she had spoken to Mr. Martin, and he had researched dance companies. She stated that he was able to find one promising company named Dances Age Company. She said that the company provides public and private teachings and that they also do performances. She mentioned that Mr. Martin has more information that he can provide to the Board upon his return. Chair Czizik stated that the topic will be discussed at the next meeting, as unfinished business. 3) Brief review of Senior Prom progress. Ms. Farrell questioned if the September date was confirmed. Chair Czizik commented that the date in September was confirmed. Ms. Farell asked if the Board still wanted her to pursue the music for the event. Chair Czizik stated that he and the other Board members will continue to do their research so that they can provide a proposal. He said that he believes Senior Prom should be the Board's keynote event of the year. He asked Mr. Bonanno if staff were ready to start marketing for the event. Mr. Bonanno responded that the date, September 12, 2025, was set to go and that Mr. Rolle's team had created a flyer for the event. He stated that they are ready to continue to the next steps. Chair Czizik asked if the discussion regarding valet parking or offsite parking with bus transport was approved. Mr. Bonanno stated that they will need the Director's approval, but that conversation has not been had. He mentioned that they are exploring alternative options. Chair Czizik asked if the Board should plan for April Cheeseboro and her staff to attend one of the meetings and to discuss their part of the event. Mr. Rolle responded that that was not necessary. He stated that he and staff have created two questionnaires for the music and the catering of the event. He said that the questionnaire will be used so that anyone that is interviewed can be vetted. He mentioned that later in the month, the questionnaire will be sent to individuals and companies, so that they will have a generous list of people to choose from. Ms. Farrell asked if staff were going to take care of finding vendors. Mr. Rolle stated yes, that staff was going to handle it. Chair Czizik asked Mr. Rolle if he wanted any of the event planners that were found prior. 4 Meeting Minutes Senior Advisory Board Boynton Beach, Florida May 5, 2025 Mr. Rolle said that the event planners would need to be vetted and that they must contact the Recreation Department sooner than later. He provided the Board members with his contact information to provide to potential vendors. Chair Czizik commented that he understands the vetting process and questioned if Mr. Rolle was going to choose everything going forward. Mr. Rolle responded that everything considered has to be cleared up first. He stated that they would like to have vendors that provide complete services. Ms. Farrell asked if staff would inform the Board of their suggestions and give them final say on approval. Mr. Rolle commented that approval will be given through staff but that the Board will be provided with the list. Ms. Farrell questioned why the Board could not have the final say. Mr. Rolle responded that if staff are doing the vetting, he does not know how the Board will be able to determine who to choose. Mr. Bonanno commented that before the event they will let the Board know what vendor and band were chosen, based on the recommendations of the Board. He stated that they just want everything to be clear and concise. Chair Czizik commented that he is uncomfortable with that decision and that the Board will come up with some things to discuss with staff. VIII. NEW BUSINESS 1) Senior Advisory Board discussion of nominations & voting This item was discussed under unfinished business. 2) May Events for the SAB to possibly attend Chair Czizik stated that he was contacted by an organization that would like the City to facilitate a food share program. He commented that the program would be open for 300 Seniors, but there was a caveat that you could not restrict anyone else from the community. He stated that the organization is looking for a venue that would support the event. He mentioned that the concept of the event will include 5 sponsors plus food share. He stated that they will pack bundles of perishable and non-perishable items for hand out 48 hours prior to the event. He asked staff if they thought the event could be supported, and if so, where can the event be held. Ms. Farrell questioned if this would be similar to another event they'd held prior. 5 Meeting Minutes Senior Advisory Board Boynton Beach, Florida May 5, 2025 Chair Czizik responded that the prior event was for drive-up and for this event you must be physically present. He explained that the criteria for this event would include registration in order to qualify. Mr. Rolle questioned if these registrants would have to pick up these items from a designated location. Chair Czizik responded yes, something like the Hester Center. Mr. Rolle questioned how individuals will be chosen and how do they prove their identity upon pick-up. Chair Czizik commented that he does not know and that is the same conundrum he has of how staff has decided to sell tickets for Senior Prom. Mr. Rolle explained that the two events were separate and that one was controlled through preregistration. Chair Czizik stated that the organizers of the event informed him that the event will run from 10A.M. to 2P.M. Mr. Bonanno commented that they could look more into the event. He stated that someone would need to contact staff so that they can get the logistics. He said that it is something they could explore and that it seems to be a good opportunity. 3) Brainstorm organizations for the Board to connect with over the year. Chair Czizik stated that an organization named CACTI Field would like for the City to host a "Boynton Beach Day." He stated that the event could be open to the whole community and that he is working with the Marketing Team to propose dates for the best deal. He commented that he will provide more information at the next meeting. 4) Develop action items to be completed prior to the next meeting by SAB members. Mr. Rolle informed the Board that for any vendor they wish to consider for food or entertainment, they need to get in contact with him as soon as possible so that they can be vetted, and to be sure that they can provide everything the City will require. Chair Czizik asked if there was a timeline for when staff have to select a band. Mr. Rolle stated that he does not have a date but that everyone will have a different date. He mentioned that the Board should give themselves time. He said that he believes everything should be in place no later than June 12, 2025, so that they could do at least 2 months of advertising. Ms. Farrell asked Mr. Rolle what information does he need from entertainment vendors. 6 Meeting Minutes Senior Advisory Board Boynton Beach, Florida May 5, 2025 Mr. Rolle explained that he has a questionnaire that he will provide for the vendors. He said that once a vendor contacts him, he can email them the questionnaire. Chair Czizik asked if the Board could get a copy of the form to provide to vendors. Mr. Rolle commented that if members would like a form, he can share it via email but that they must be sure it is returned to the Department for further processing. Ms. Ryder asked staff if they were going to start selling tickets on June 12, 2025. Mr. Bonanno stated that they do not have a date as of yet, but it will take place sometime in June. Ms. Ryder asked staff how much money can they spend on entertainment. Mr. Bonanno stated that they will look into this during their evaluation process of the different vendors that they'll consider. He said that it all depends on their options and the level of entertainment. Ms. Ryder asked staff by what date, should the Board provide their recommendations for entertainment and food. Mr. Bonanno responded that between now and the next meeting would be ideal. I. NEXT MEETING June 2, 2025, Agenda items are due by Thursday May 22, 2025. II. ADJOURNMENT Motion to close Ms. Farrell moved to adjourn the meeting. Ms. Ryder seconded the motion. The motion passed unanimously. The meeting was adjourned at 3:01 P.M. CITY OF BOYNTON BEACH ATTEST: 4 9AU;n\ Keysi a Delorme, Administrative Coordinator II