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Minutes 06-02-25 Minutes of the Senior Advisory Board Regular Meeting Held at City Hall, Commission Chamber, 100 E. Ocean Avenue Boynton Beach, Florida, on Monday, June 2, 2025, at 2:00 PM Present: James Czizik, Chair Brent Rolle, Recreation Supervisor Ann Cwynar, Vice Chair Cody Bonanno, Recreation Manager Cheryl Ryder Phillip Martin Absent: Louise Farrell Monique Bodden I. CALL TO ORDER Chair Czizik called the meeting to order at 2:02 P.M. II. PLEDGE OF ALLEGIANCE — Recited The members recited the Pledge of Allegiance III. ATTENDANCE Roll was taken. A quorum was present. IV. APPROVAL OF AGENDA 1 . Additions, Deletions, Corrections None. 2. Adoption Motion Chair Czizik moved to approve the agenda. All members voted in favor of approval. The motion passed unanimously. V. APPROVAL OF MINUTES Motion Vice Chair Cwynar moved to approve the minutes from the previous meeting. Ms. Ryder seconded the motion. The motion passed unanimously. VI. PUBLIC INPUT (Comments limited to 3 minutes and 1 Turn) None Meeting Minutes Senior Advisory Board Boynton Beach, Florida June 2, 2025 VII. UNFINISHED BUSINESS 1) Board Member Update: Introduction of New Board Member Chair Czizik stated that he hopes they are given the opportunity to meet with Monique at the next meeting. He advised the Board that Ms. Farrell was back up North but was still being notified of everything and would be back for the next meeting. Chair Czizik questioned how many members they are allowed to have. Mr. Bonanno stated that the Board can have 7 members with an alternate. Chari Czizik asked staff members if they could reach out to City Commissioners and ask for help filling the Board. He stated that he would like to have a member from a district that is not represented. He advised that the Board is currently represented by district 1 and district 3. He stated that he does not want the Board to have the appearance of disproportion. He mentioned that they would like to know what district Monique Bodden represents. 2) Review SAB Member information concerning future activities Chair Czizik stated that the Board needs to notify Monique about the future activities and that he has prepared a packet for her that will give her all the needed information regarding the Senior Prom. 3) Transportation Update Chair Czizik asked staff if there was an update regarding transportation for Senior Prom. Mr. Bonanno stated that they did have discussion about transportation and that the City's Legal and Risk department is still reviewing options. He commented that valet services are difficult because of the liability and that they are looking for a more senior-friendly alternative, such as buses, vans and or trolleys; to transport people to and from the parking lot behind the Arts & Cultural Center to the Woman's Center. He stated that given the population of those who will be utilizing the Woman's Center, they believe this is the best option. He said that they will not allow guest parking at the Woman's Center, as they want to use that space for the Board, staff and vendors. Chair Czizik asked if the Point of Connection would be utilized. He stated that districts 2 & 4 could benefit from this. Mr. Bonanno commented that they could look into Point of Connection for transportation to the Woman's Center from the Art's & Cultural lot, but not for transportation from their homes. He stated that the transportation provided by the City will be strictly for transporting from the lot to the event. 2 Meeting Minutes Senior Advisory Board Boynton Beach, Florida June 2, 2025 4) Brief review of Entertainment possibilities for Senior Prom (submitted to Board for review on May 20th & reminder on May 27th) Chair Czizik asked staff how the decision for entertainment will be made. He asked if the Board had to submit a recommendation or a request for consideration. He commented that he and other members of the Board were taken back when they received prior entertainment and caterer proposals to consider from Mr. Rolle. He said that he thought the decision was to be made by the Board. Mr. Bonanno stated that the Board could submit a request for consideration. He commented that the decision is ultimately up to the Board. He stated that if vetting is not done in a timely manner, then they will have to seek other options. Chair Czizik stated that he submitted two recommendations. He commented that Allen Gold, a guy with a band, provided a quote of about $1,800 for a 7-piece band. He mentioned that he saw the band at Delray Marketplace and that the band kept the event going. Mr. Bonanno asked if the quote for $1,800 was for the entirety of the event. Chair Czizik responded yes and that it is for a 3-hour setup. Mr. Bonanno asked Mr. Czizik for the name of the band. Chair Czizik responded that the band is called Business as Usual. Vice Chair Cwynar asked Mr. Czizik if he was able to find the price for Marcia, another entertainer. Chair Czizik commented that he could not locate the quote. Mr. Bonanno asked the Board if Mr. Rolle had received the information for Marcia. Ms. Ryder commented that the entertainer has done work with the City before and that she has a nice variety of music. Mr. Martin commented that if the Board decides to go with a DJ, then she is his recommendation. Mr. Bonanno said that he remembers Marcia from a kinetic art exhibit held at the Arts & Cultural Center. Chair Czizik stated that he has never seen Marcia perform but that he has seen his recommended band and that one of the reasons he wants them to be considered is because the band DJs during their breaks. 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida June 2, 2025 Mr. Bonanno asked if there was a video of the band. Chair Czizik commented that he would get the information sent over to Mr. Bonanno. Mr. Bonanno asked the Board if they were satisfied with the Band submitted by Chair Czizik and if anyone had seen the band perform or had video documentation. Chair Czizik responded that Ms. Farrell has seen the band perform and she's the one that pushed them onto the Board. He stated after that, he went out to see them perform live and would send the videos over to staff. Mr. Bonanno commented that it seems if the Board decides to go with a DJ that they will choose Marcia and if a Band, then they will select the one recommended by Chair Czizik. 5) Brief review of Caterer possibilities for Senior Prom (submitted to Board for review on May 20th & reminder on May 27th) Chair Czizik stated that for the caterers he would like to be able to see the preparation and taste the food. He asked Mr. Bonanno if he had ever been to an event where the caterer brought in volunteers to serve or has the City always paid for waiters. Mr. Bonanno stated that at the events he attended by the City, he noticed there were people that were walking around. He said he does not remember the name of the company but that they are well received. Ms. Ryder stated that she thought the prom was going to be similar to a big dinner with endeavors. She said that there was only one caterer that presented this type catering while the others were more of a big dinner type of catering. Chair Czizik said that he had no vision of Senior Prom being a sit-down dinner with a fleet of staff of waiters to serve a table. Mr. Bonanno commented that he assumed there would be finger food. He stated that staff conducted their own research for caterers in case they did not receive any recommendations from the Board. Chari Czizik commented that what the staff provided was very helpful and it helped them get a kick start. He mentioned that after the meeting, it was believed that contracts had to be signed no later than June 15tH Mr. Bonanno stated that they would like to start advertising at least 90 days out. He commented that there are still a few things unknown and that they would like to get answers before choosing to move forward. He mentioned that choosing a Band and a Caterer and deciding on transportation are the top 3 things they have to figure out. Mr. Bonanno asked for a video presentation of the Band. 4 Meeting Minutes Senior Advisory Board Boynton Beach, Florida June 2, 2025 Chair Czizik played videos from his phone of the Band's performance. He commented that the Band is very good, but their starting price is about $6,000. Mr. Bonanno stated that he was able to find a video of the recommended Band Business as Usual. He asked the Board if they had received the link sent by Mr. Rolle for a Band called Tone Poets. Chair Czizik responded that he did not see the link, but he saw them listed on the paper they had received. Mr. Bonanno mentioned that the Band is based out of Fort Lauderdale and proceeded to play a YouTube video for the Board. Chair Czizik asked how much for that Band. Mr. Bonanno stated that the Band was relatively cheap. He said he believes they charge $600 per hour. He commented that he was impressed with them. Chair Czizik commented that he is not looking to choose one Band or one DJ over the other. He stated he would love to choose someone that is good, affordable and someone that the City could use in the future. Mr. Bonanno stated that he agrees with Chair Czizik and that one of these bands might be used down the line for the City's First Friday event. He mentioned that he likes Business as Usual and Tone Poets. He asked the Board if they wanted to take a vote, postpone or have staff decide on the Band. Chair Czizik suggested that they get the input of Monique Bodden and send her the videos. He also asked if they could postpone the item for a week to allow everyone to send 1 to 2 recommendations for catering and entertainment. Mr. Bonanno stated that it is fine, but that staff needs to get feedback. He commented that he needs a response to when he reaches out. He said that there's a timeline that needs to be followed. Chair Czizik stated that he thought it was mentioned in the other meeting, that everything had to be submitted by June 159or by mid-June. Mr. Bonanno stated that mid-June is ideal because they want to start advertising. He said that they would like to advertise for at least 3 months. He said that they would like to create a flyer and start to confirm some of the bookings, so that they would be in a better spot. Chair Czizik instructed the Board to send everything to Mr. Rolle by the end of day on June 9th 5 Meeting Minutes Senior Advisory Board Boynton Beach, Florida June 2, 2025 Mr. Bonanno stated that to make things simple, staff will provide either a menu or a video of the 3 vendors they have. He said as of now, he likes the Band, Business as Usual and recommends, Tone Poets as a second option. He stated that DJ Marcia is an alternative for a different option. Chair Czizik commented that they have to get a price from DJ Marcia. Mr. Bonanno commented that he believes Mr. Rolle has that information. Ms. Ryder stated that DJ Marcia has the information, but that she did not include a price for anything. Mr. Bonanno stated that he will provide links for videos of the band Tone Poets that he has recommended. Chair Czizik informed the Board that on the packet he provided, it includes a list of musicians and that it gives a brief narrative of the band. Mr. Bonanno said that for entertainment there will be a vote. He said that staff will send a link with videos of each of the 3 candidates and then go from there. He said that he does not want to add more to the mix and cause confusion. He stated that for food, there are a few options, but he thinks it needs to be reduced to only 2-3 options and then the Board can vote. He mentioned that the votes need to be in by the end of day Monday, June 9th Chair Czizik began to compare the quotes of each band. He commented that if he is interpreting the sheet correctly, his recommended band will cost $1,800 and the other will cost about $1,100. Mr. Bonanno said that he will get confirmation on the pricing and if it's an hourly rate. Ms. Cwynar stated that she spoke with DJ Marcia and that she charges $175.00 an hour but will work with the Board and Staff if the price is too much. Chair Czizik asked Mr. Bonanno if staff could provide the Board with at least 3 caterers to choose from. Mr. Bonanno stated that they would provide a list of 2-3 caterers. Ms. Ryder commented that most of the prices received for caterers were for full meals. Mr. Bonanno commented that they are looking into different options, but that they will note to the caterers that the event is for finger foods and not a sit-down meal. Mr. Martin asked if the caterers were aware that they would be needed for 4-5 hours. Chair Czizik stated that the caterers will be needed for 3 hours. He mentioned that the vetting form they received from Mr. Rolle includes a list of questions ensuring that the caterer will be able to meet the needs of the event. He asked that if anyone on the Board 6 Meeting Minutes Senior Advisory Board Boynton Beach, Florida June 2, 2025 or from Staff has an issue with the suggested caterers, that they come forward now before the vote is done. Mr. Bonanno stated that the goal is to get the survey out by the end of the day on Wednesday. He asked the Board to keep an eye out for an email. Chair Czizik questioned how much the Board can communicate amongst themselves. Mr. Bonanno reminded the Board of Sunshine Law and stated that they must follow the Bylaws. Chair Czizik commented that he thought the Sunshine Law meant that they were not allowed to discuss business or make decisions. He stated that he's concerned that if something needs to be clarified regarding the event, that he would be breaking any rules by communicating without having a meeting. Mr. Bonanno stated that he is not familiar with the process but will follow up with Mr. Rolle. He commented that he likes the idea of having a live band. He said he thinks Business as Usual will be number one, Tone Poets number two and DJ number 3. He said next he would like to see if staff can do proper vetting. Chair Czizik informed Mr. Bonanno that he included the contact information for Business as Usual if he would like to start pre-vetting. Mr. Bonanno commented that they will reach out and learn a bit more. He stated that they have to compare rates. He said he believes that they are all viable options and that it will work out either way. VIII. NEW BUSINESS 1) How will The SAB identify the unmet needs of elderly residents of Boynton Beach? Chair Czizik asked if this item was included because it had been brought up to Mr. Rolle or if the Commission had suggested it. Mr. Bonanno commented that this goes back to prior discussions on serving the greater good of the community. Ms. Ryder questioned if this meant for the Board to come up with a different type of event. Mr. Bonanno clarified that they would like to see something like "Senior Day." He stated that this could be similar to the City's First Friday event. He said it could include informational sessions or workout classes that cater to Seniors. Chair Czizik said that he would like to make a proposal for an event he has done previously. Meeting Minutes Senior Advisory Board Boynton Beach, Florida June 2, 2025 Mr. Bonanno stated that they will use the month of July to finalize some of the things for Senior Prom and that from August forward, the Board can discuss future events. 2) Brainstorm organizations for the Board to connect with over the year Mr. Bonanno commented that the City currently operates with many organizations such as Area Agency on Aging, United Way of West Palm Beach, Boynton Beach Faith Base CDC and Healthier Boynton Beach. He stated that partnering with some of these organizations does not have to be extravagant. 3) Develop action items to be completed prior to the next meeting by SAB members. Mr. Bonanno commented that he will get the survey out and confirm on voting procedures. Chair Czizik stated that he has a packet for Monique Bodden. He questioned how she can get the packet. Mr. Bonanno commented that they will contact Ms. Bodden and ask her to meet with staff at the Senior Center to pick up the packet. Chair Czizik asked the Board to read over packet and come to a decision in their mind on what they would like to see. IX. NEXT MEETING ... July 3, 2025, Agenda items are due by Thursday June 26, 2025. X. ADJOURNMENT Motion Ms. Cwynar moved to adjourn the meeting. Mr. Martin seconded the motion. The motion passed unanimously. The meeting adjourned at 3:10 PM. V_cL,c_)\akt, OLC-*\\I'V`7 Keysiera Delorme Administrative Coordinator II 8