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Minutes 12-08-22 Minutes of the Art Advisory Board Meeting Held on Thursday, December 8, 2022, at 6:30 P.M. In City Hall Commission Chambers 100 E. Ocean Avenue, Boynton Beach, Florida PRESENT: Clovis Moodie, Vice Chair Glenn Weiss, Public Art Manager Courtlandt McQuire Veronica lnberg, Public Art Phyllis Pacilli Sam Velazquez Ace Tilton Ratcliff Cynthia Alexis, (Arrived at 6:36 P.M.) Gregory Hartmann, Alternate ABSENT: Ellen Jones, Alternate I. Call to Order Vice Chair Moodie called the meeting to order at 6:30 P.M. a. Roll Call A quorum was present. b. Excused Absence Requests Mr. Weiss announced that Mx. Tilton was present online and had an excused absence due to medical reasons. c. Appointment of alternate(s) for absent member(s) Vice Chair Moodie appointed Board Alternate Gregory Hartmann to serve as a regular member in place of Board Member Cynthia Alexis. d. Agenda Approval or Amendments Mr. Weiss stated that he spoke with the City Clerk, the Assistant City Manager and two other Art Advisory Boards and a consensus was reached about an agenda policy. He reviewed the proposed policy and asked if the Board wanted to accept the policy. Vice Chair Moodie questioned item 4 of the Policy. Meeting Minutes Art Advisory Board Boynton Beach, Florida December 8, 2022 (Cynthia Alexis arrived at 6:36 p.m.) Vice Chair Moodie appointed Board Alternate Gregory Hartmann to serve as a regular in the place of Board Member Kelli Drum. Motion Dr. Pacilli moved to table the policy until the Agenda Policy Item 4 has been rewritten at the next meeting. Mr. Velazquez seconded the motion. There was consensus to table the policy to the next meeting. Motion Dr. Pacilli moved to approve the agenda as presented. Mr. Hartmann seconded the motion. The motion passed unanimously. Mr. Weiss will rewrite the Agenda Policy Item 4 to make its purposes more clear. II. Approval of Minutes Motion: August 11, 2022 October 13th meeting minutes are approved as written or amended. (Ex. A) Motion: Sept-1-57-2-0-2-2 November 11th meeting minutes are approved as written or amended. (Ex. B) Motion Mr. McQuire moved to approve the minutes of October 13th and November 11th. Mr. Hartmann seconded the motion. Dr. Pacilli stated that she was present for the October 13th meeting. Mr. Hartmann seconded the amendment. The motion passed unanimously. Dr. Pacilli stated, in reference to the November minutes, that the date on the agenda said November 15th and she came to City Hall to attend it, but there was no meeting. She then tried to attend the meeting on the 16th via Zoom, but could not get in because no link was provided to her. She stated that she tried to attend the meeting twice. Motion Mr. McQuire moved to approve the minutes as corrected. Ms. Alexis also stated she could not get into the meeting due to the link not working. There was agreement Ms. Alexis would receive an excused absence as well. 2 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 8, 2022 Mr. McQuire recommended that the members be present in Chambers for the meetings and clarified that attending meetings via Zoom is for those members with medical conditions only. Mr. Hartmann seconded the motion. The motion passed unanimously. Ill. Informational Items from the Board Mr. McQuire commented that his second term expired. He recalled a year ago, that he was told he had to step down because his second term expired. He said that he lost his seat and position on the Board and he then received a call indicating there was a mistake and that he can rejoin the Board. He stated that he was aware that members serve two, two-year terms, but he pointed out that other Boards have members that have served for 9 or 10 years. He asked what the policy was and the back-up materials behind it. Mr. Velazquez commented that he stopped by the pawn shop approved for a mural, which was in progress. He took a picture and it really looks great and state thought that the shop had unique items. Dr. Pacilli said she agreed about the pawn shop. She stated that she spoke with Mr. Weiss about the Fraternal Order of Eagles on Federal Highway that will be undergoing roof repairs and painting. She suggested that perhaps after the Kinetic Symposium, Mr. Weiss speak to them about a mural. IV. Public Comments Jeff Oris, Assistant City Manager at Delray Beach, stated that he is the staff liaison for the Delray Public Art Advisory Board and he was present to observe and learn from the Board. He stated that he was present with Max Zengage, Chair of the Public Art Advisory Board. Earnest Mignoli, 407 NE 7th Street, Boynton Beach, stated that all that is going on is coming out of his and others' tax dollars. He said that a lot of the Boards are doing away with the audios and the recordings of the meetings and that it is problematic. He mentioned that the public is concerned about meetings and feel uncomfortable with 30 Police Officers around. He commented that a lot of people think the art is so great, but a lot of people feel differently. Mr. McQuire explained that public art is paid for by the 1% public art fee that developers pay and not public dollars. V. Announcements/Reports/Presentations A. Exhibitions (Exhibit C) 3 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 8, 2022 B. a. Affordable Art Exhibition: Holiday 2022 Edition Veronica Inberg, Public Art Coordinator, reported that this event went well. She said that about 15 to 20 people came by and there were five sales totaling about $500. She encouraged the members to attend and check the Shopify account. Mr. Hartmann stated that he attended and there was nice art. He noted that the City does not take a commission on the sale of art, but does charge sales tax. Mx. Tilton commented that she appreciated Shopify being available to view the art online and it was a great option to have. b. City Hall Lobby Exhibit of Paintings by Etheard Joseph Mr. Weiss announced that the painting is still in the lobby of City Hall. Ms. Inberg provided the Cultural Center hours to the members. Mr. Weiss explained that part of the reason they used Shopify was for people to have the ability to buy the art and that they will use Shopify with the Kinetic Art and Symposium event as well. C. Grants / Fundraising a. Awarded $15,000 Grant by SouthArts Mr. Weiss stated that the new fundraising staff are doing a good job. He said that the City was awarded the SouthArts Grant, for the HOB Unity Project in 2024, and that they are working with the HOB Association on a project to bring people together and learn about the history generated by residential segregation in Boynton Beach 100 years ago. b. Kinetic Sponsorship Update Mr. Weiss stated that the final sponsorship total was $13,500. He said that they had about 14 contributors and that will result in seven pages in their booklet. c. Application to Bloomberg Foundation, Mellon Foundation & Community Foundation Mr. Weiss stated that in January/February, the above Foundations award grants. He explained each of the Foundations, how much mone thet have in grants, and what they are for. Vice Chair Moodie stated that the opportunities were exciting and praised staff for fundraising and the results. 4 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 8, 2022 Mr. Weiss praised Tess LaCroix, City Grant Writer and Veronica lnberg, Public Art Coordinator. D. Upcoming Opportunities Mr. Weiss requested that if the members have volunteers to serve during the Kinetic Event, they should let him know. a. Volunteers for Kinetic Ms. Inberg noted that volunteers for the event have to be screened. She stated that she messaged several people, but has not heard back. Mr. McQuire stated that he will resend his list. E. AiPP and Private Development. See 12-5-2022 Update Report (Exhibit D) Mr. Weiss reported that there has not been much change in private development projects. Vice Chair Moodie inquired about bases. Mr. Weiss stated that he contacted them and he did not have an answer about the bases and that he would re-approach the developers to try and make it happen. VI. Action Items Approval of Updated Mural Design on Gator State Storage by Greg Mankis Motion: The mural design is approved at presented for Gator State Storage at 860 W Industrial Ave. (Exhibit E) Mr. Weiss explained that he received an update from Mr. Mankis who painted the circular pattern and that the pier image was simplified. There was discussion regarding the art exhibit. Motion Mr. Hartmann moved to approve the artist's proposal. Dr. Pacilli seconded the motion. The motion passed unanimously. Approval of Boynton Beach Extension Artwork by Chris Eliades Motion: The fence design is approved as presented for the Boynton Beach Extension (Exhibit F) (Images presented at Meeting) 5 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 8, 2022 Mr. Weiss reviewed the location of where the art would go and the members viewed the two images he provided. Mr. Weiss stated that Public Works is paying for the fence design. Motion Dr. Pacillis moved to approve the first design. Mr. Hartmann seconded the motion. It was noted the fence design was temporary and would last for two years. The motion passed unanimously. Review of Location for Artwork Locations at the Pierce Motion: Artwork locations on the east and west side of the parking garage and the sculpture location at the southeast corner of the property as presented are approved. (Exhibit G) Mr. Weiss provided images of the artists' artwork at the proposed location. He explained that the Board had requested that there be a mural facing the railroad tracks and a sculpture on the corner, which was still planned. He discussed what was originally requested and requested that the Board recommend priorities, in terms of expenditures, because it would be tight getting the size and caliper they want. Vice Chair Moodie commented that the sculptures should be an appropriate size to align with the Calvacade sculpture across the street. Mr. Hartmann said that the sculpture is the most important piece and most important part of the budget, followed by the mural. He stated that he would like to see an old school design postcard theme, and a third art piece art on the entry. Mr. McQuire commented that the Pierce logo is not the Board's responsibility. He said that he thought that they were including the logo, as an artistic piece, but it is the brand and he felt like the developer was borrowing funds from the developers public art fund for the logo when it should come from the developers construction fund. He requested that Mr. Weiss request more bases from the developer, so they can add more art later. He mentioned that he did not support the developer spending money on a monument sign, as it could be used for a bigger sculpture and garage sign. Motion Mr. Hartmann moved to approve the locations of the artwork for the Pierce. Mx. Ratcliff seconded the motion. Mr. Hartmann clarified that the entryway mural was last of his priorities, and it was $150K to install a sizable sculpture, and the same amount for the garage artwork, which leaves zero dollars. He commented that the third piece, if not removed, would be removed through attrition anyway. 6 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 8, 2022 Mr. McQuire amended the motion to focus the budget on two pieces and noted that size is a priority. He noted that there would be a sculpture on the corner and a mural on the garage. Mr. Hartmann agreed with the amendment and seconded the motion. The motion passed unanimously. VII. Old Business Kinetic Update Mr. Weiss stated that he was trying to get one artist back that received a commission from the University of Miami requiring art to be due in the same time frame as the Kinetic Event. He said that they were okay for indoor artists. He stated that Gabby Favitta, Events Director, will take on managing the VIP event and music for the events. He said that the first VIP Night Friday is January 27th, from 6 P.M. to 9 P.M., in the Cultural Center Gymnasium. He said that it is not invitation only, and they are not advertising it as an event. He explained that it will be more exclusive, celebrating the sponsors, like a party with a DJ, food, beer and wine. He said that the next day, the event will be open from 9 A.M. to 6 P.M. with music, from 11 A.M. to 5 P.M and people can see the work inside and walk around. He mentioned that they will have a few vendors so people can also shop and that the next day the event will be open from 11 A.M. to 4 P.M. with music commencing at noon. Mr. Hartmann played a short video, however, staff wanted to make a few revisions. Ms. Inberg stated that she will email the video to the members when Marketing gives the go ahead, and the members can then distribute the video on social media. The members thanked Mr. Hartmann for his work on the video. VIII. New Business Annual Report to the City Commission on January 3 Mr. Weiss commented that at the last meeting, the Board wanted to celebrate the grants received with the City Commission. He advised that this year, the City Commission wants a report of what the Board has accomplished and hopes to accomplish. He invited the members to attend. He noted that the January 3rd presentation to the City Commission was tentative. Mr. Weiss explained that while they are concentrating on kinetic, artwork currently under way will be completed. He said that if there are events, staff will let the members know. IX. Future Agenda Items None 7 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 8, 2022 X. Adjournment Vice Chair Moodie wished all a happy holiday season. Motion There being no further business to discuss, Mr. Hartmann moved to adjourn. Dr. Pacilli seconded the motion. The motion passed unanimously. The meeting was adjourned at 7:39 p.m. aati„,k _ Iiii.IH Catherine Cherry Minutes Specialist 8