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Minutes 10-22-25MINUTES OF THE LIBRARY BOARD HELD ON WEDNESDAY, OCTOBER 22, 2025, AT 6:00 P.M. AT CITY HALL, COMMISSION CHAMBERS 100 EAST OCEAN AVENUE, BOYNTON BEACH, FLORIDA PRESENT: Stephanie Colaianni, Chair Joel Barsky Dr. Ellen Jones Christine Hunter Verna Henry, Alt ABSENT: Veronica Anepete Beverlee Coccoli Donna Mitchell, Alt Jeannie Taylor, Library Director Tiffany Pagan, Assistant Director I. Call to Order - Stephanie Colaianni, Chair Chair Colaianni called the meeting to order at 6:01 P. M. II. Approval of Minutes - September,2025 Motion Dr. Jones moved to approve the minutes. Ms. Hunter seconded the motion. The motion unanimously passed. III. Correspondence and Communications None. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None V. Chair's Report - Board Chair None. VI. Unfinished Business: Staffing update Meeting Minutes Library Board Boynton Beach, Florida October 22, 2025 Tiffany Pagan, Assistant Director, stated that as of October 6t", they had a vacant position for a full-time Library Associate, which was filled internally, leaving a part- time Library Assistant position available. Ms. Pagan reported that the position was posted, the application deadline closed last Friday, and when Human Resources reviews the applications, they will hire someone. She stated that Rebecca, the former part time Library Assistant from the Creative Edge Studio, moved up to the full-time position and that she will remain with the Creative Edge Studio and was helping at the Customer Relations Desk. Mr. Barsky asked about Library Internships. Ms. Pagan stated that they are handled through the City Human Resources Department. VII. New Business Ms. Pagan stated that they need a date to hold a combined November/December meeting December 3rd was suggested, and after brief discussion, there was agreement to meet on December 3rd. VIII. Library Director's Report/Statistics September 2025 Monthly Report Mr. Barsky asked about the circulation numbers and how they are counted. Ms. Pagan said circulation includes all items, such as DVD's, Ebooks, audio books, regardless of if the borrower is a child or not. She explained the State aid to Library allots just over $17M and the more the Library spends, the more they can receive. Mr. Barsky noted that there is outreach conducted by the Library at Poinciana Elementary School and asked if outreach is conducted on the middle and high school levels. Ms. Pagan stated the Teen Librarian visits these schools and there is a new initiative to have all kindergartners visit the Library. She said that outreach is valued by the Library in order to connect to the community. A question was posed about volunteer Library programs and student community service. Ms. Pagan said that high school students need 20 hours, and scholarships require 100 to 200 hours, so the Library values school volunteers. She said that the HR department wants the Library to revamp the Library's onboarding process. Once 2 Meeting Minutes Library Board Boynton Beach, Florida October 22, 2025 that is done, they will reopen the volunteer program. She said regarding community service hours ordered by a court, they do not get involved with that. She noted that they have a Friends of the Library group for adults IX. Announcements The members discussed if staff explored having a mobile library. Ms. Pagan responded that they have discussed a Book Mobile, but the issue is the funding and staffing. Chair Colaianni stated that there are also little libraries around. Discussion followed about Hoopla. Ms. Pagan stated that the city does not have that, but Palm Beach County and the City's equivalent is the cloud Library, Overdrive and Kanopy. She spoke about the databases the City has, including the Family Search program which is the equivalent of Ancestry, Mr. Barsky spoke about the 100 top films and commented that originally, he did not think it was useful, but last year he went through the films, and he hoped that people take advantage of that. Further discussion followed that if there are any issues with DVD's or other materials, they should alert staff. Ms. Pagan commented that the Dewey Decimal poster was ordered. X. Next Library Board Meeting - December _, 2025 This item was previously addressed. XI Adjournment There being no further business to discuss, a motion was made by Ms. Anepete to adjourn. Dr Jones seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:21 p.m. djx]4� uul�- Catherine Cherry Minutes Specialist