R26-021 RESOLUTION NO. R26-021
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA, APPROVING ANNUAL SERVICE AGREEMENTS AND
3 EXPENDITURE WITH MOTOROLA, INC. FOR THE CONTINUED
4 MAINTENANCE AND REPAIR OF THE CITY'S P25 RADIO
5 TELECOMMUNICATIONS SYSTEMS AS A SOLE-SOURCE VENDOR WITH
6 AN EXPENDITURE NOT TO EXCEED $200,000 ANNUALLY FOR THE
7 NEXT FIVE YEARS; AND FOR ALL OTHER PURPOSES.
8
9
10 WHEREAS, the City maintains a radio telecommunications system that provides the Police
11 Department, Fire Department, and other local government entities with radio communications.
12 The Motorola company manufactured and installed our current system, which consists of
13 computer consoles, portable radios, antennas, and operational readiness. The City has a long-
14 standing relationship with Motorola and is requesting annual maintenance from Motorola to
15 provide monitoring and diagnostic services, along with the repair or replacement of any defects
in in the infrastructure, computer equipment, and radios, and any required upgrades. While
17 Motorola has the option to subcontract radio maintenance to an authorized Motorola
18 subcontractor, the communications infrastructure (consoles, repeaters, etc.) is serviced and
19 maintained by Motorola directly. Authorized subcontractors of Motorola will not contract with
20 entities directly, as their work orders are routed through Motorola; and
21 WHEREAS, the annual contract and expenditure amount shall not exceed $200K annually
22 over the next five years. This purchase is being made pursuant to the Sole Source Procurement
23 Exemption outlined in Section X, Alternatives to Formal Sealed Bids, of the procurement policy.
24 This section permits Sole Source Services and Purchases when it is determined that only one viable
25 source is available. Such circumstances may include, but are not limited to, repairs or additions
26 from the original equipment manufacturer, exclusive regional suppliers, franchised or licensed
27 distributors, or proprietary items. The vendor has submitted the required documentation to the
28 City, and the Procurement Division has affirmed that the documentation for this purchase meets
29 the Sole Source Procurement Exemption criteria; and
30 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
31 best interests of the City's citizens and residents to approve annual service agreements and
32 expenditure with Motorola, Inc. for the continued maintenance and repair of the city's P25 radio
RESOLUTION NO. R26-021
33 telecommunications systems as a sole-source vendor with an expenditure not to exceed $200,000
34 annually for the next five years.
35
36 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
37 BEACH, FLORIDA, THAT:
38 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
39 being true and correct and are hereby made a specific part of this Resolution upon adoption.
40 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
41 approve annual service agreements and expenditure with Motorola, Inc. for the continued
42 maintenance and repair of the city's P25 radio telecommunications systems as a sole-source
43 vendor with an expenditure not to exceed $200,000 annually for the next five years.
44 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
45 authorizes the City Manager to execute the Agreements. The City Manager is further authorized
46 to execute any ancillary documents required under the Agreements or necessary to accomplish
47 the purposes of the Agreements, including any term extensions as provided in the Agreements,
45 provided such documents do not modify the financial terms or material terms.
49 SECTION 4. This Resolution shall take effect in accordance with the law.
50 [SIGNATURES ON THE FOLLOWING PAGE]
51
RESOLUTION NO. R26-021
52 PASSED AND ADOPTED this 3 1.'4 day ofbittQ 2026.
53 CITY OF BOYNTON BEACH, FLORIDA
54 YES NO
55 Mayor— Rebecca Shelton
56 L----
57
57 Vice Mayor—Woodrow L. Hay
58
59 Commissioner—Angela Cruz
60
61 Commissioner—Thomas Turkin
62 I/
63 Commissioner—Aimee Kelley
64
65 VOTE 5-0
66 A T:
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69 Mayle_ esus, MPA, 'MC Rebecca Shelton
70 City C e Mayor
71 ....ow.,
72 y�F.gOYTO` APPROVED AS TO FORM:
73 (Corporate Seal) f c,.•S'�RA-11c�/ji' I'
75 #+ : �RPORAT :2 i 4 /r{ W:&71
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76 ++, '•.,• 0 : Shawna G. Lamb
II . '••.....••
77 �"%,ORIDA`__;' City Attorney