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R26-022
RESOLUTION NO. R26-022 1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON 2 BEACH, FLORIDA, APPROVING AN AGREEMENT FOR SCHOOL ZONE 3 SPEED PHOTO ENFORCEMENT SERVICES (SUCCESSOR TO PIGGYBACK 4 AGREEMENT) BETWEEN THE CITY AND AMERICAN TRAFFIC 5 SOLUTIONS, INC., D/B/A VERRA MOBILITY, WAIVING THE CITY'S 6 PROCUREMENT PROCEDURES FOR THIS AGREEMENT; AND FOR ALL 7 OTHER PURPOSES. 8 9 WHEREAS, on March 7, 2024, the City of Tampa, Florida, issued Request for Proposal 10 ("RFP") No. 611122923 for automated speed detection for school zone safety enforcement; and 11 WHEREAS, the RFP closed on April 15, 2024, and following evaluation, the City of Tampa 12 selected American Traffic Solutions, Inc., d/b/a Verra Mobility ("Contractor") and entered into an 13 agreement for school zone speed photo enforcement services (the "Tampa Agreement"); and 14 WHEREAS, on October 15, 2024, the City Commission adopted Resolution No. R24-263, I; awarded and approved a piggyback agreement with Contractor utilizing the Tampa Agreement 16 (the "Piggyback Agreement"); and 17 WHEREAS, the City and Contractor executed the Piggyback Agreement, which adopted 18 and incorporated the Tampa Agreement in its entirety, with certain modifications specific to the 19 City of Boynton Beach, including reduced pricing; and 20 WHEREAS, the Piggyback Agreement provided that it would terminate no later than six 21 (6) months after expiration or termination of the Tampa Agreement; and 22 WHEREAS, the City has implemented school zone speed photo enforcement services 23 pursuant to City Ordinance No.24-010, and Florida House Bill 657 (codified as Section 316.1896, 24 Florida Statutes, and Chapter 2023-174, Laws of Florida), and the program is currently live; and 25 WHEREAS, the City has been informed that the City of Tampa terminated the Tampa 26 Agreement effective December 16, 2025, which triggered the termination provision in the 27 Piggyback Agreement, such that the Piggyback Agreement will terminate no later than June 16, 28 2026; and 29 WHEREAS, the City has speed zone camera systems currently operational in multiple 30 school zones throughout the City, providing critical safety enforcement to protect children and 31 the public; and RESOLUTION NO. R26-022 32 WHEREAS, interruption of these services would create an immediate public safety 33 concern, undermine the City's school zone safety program, potentially expose the City to liability, 34 and waste the City's investment in equipment installation and program implementation; and 35 WHEREAS, procurement of a replacement vendor would require equipment removal, 36 reinstallation, recalibration, staff retraining, establishment of new protocols, and other 37 implementation activities that would cause significant service interruption and additional costs to 38 the City; and 39 WHEREAS, the City desires to continue the services without interruption and to enter into 40 a direct agreement with Contractor on substantially the same terms as the Tampa Agreement as 41 previously modified; and 42 WHEREAS, pursuant to Section IX(13) of the City's Purchasing Policy Manual, waiver of 43 procurement procedures may only be approved by the City Commission upon factual findings 44 supporting the waiver; and 45 WHEREAS, this Agreement supersedes and replaces the Piggyback Agreement in its 46 entirety while preserving all rights, obligations, and liabilities that accrued under the Piggyback 4' Agreement prior to the Effective Date; and 48 WHEREAS, the City Commission finds that it is in the City's best interest to waive 49 procurement procedures for this Agreement due to time constraints and the need to maintain 50 continuity of an active public safety program without interruption, and continue its contractual 51 relationship with Contractor on a direct basis, maintaining the favorable pricing and essential 52 terms previously negotiated through the City of Tampa procurement process and the City's 53 Piggyback Agreement; and 54 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the 55 best interests of the City's citizens and residents to approve an Agreement for School Zone Speed 56 Photo Enforcement Services (successor to Piggyback Agreement) between the City and American 57 Traffic Solutions, Inc., d/b/a Verra Mobility, waiving the City's procurement procedures for this 58 Agreement. 59 RESOLUTION NO. R26-022 60 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON 61 BEACH, FLORIDA, THAT: (i2 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 63 being true and correct and are hereby made a specific part of this Resolution upon adoption. 64 SECTION 2. The City Commission of the City of Boynton Beach, Florida, hereby 65 determines that waiver of the City's procurement policy is in the City's best interest and necessary 66 to maintain the speed zone camaras that provide critical safety enforcement, and protect the 67 health, safety, and welfare of the citizens and residents, and does hereby waive the City's 68 procurement procedures for this Agreement. 69 SECTION 3. The City Commission of the City of Boynton Beach, Florida, does hereby 70 approve an Agreement for School Zone Speed Photo Enforcement Services (successor to 71 Piggyback Agreement) between the City and American Traffic Solutions, Inc., d/b/a Verra Mobility 72 (the "Agreement"), in form and substance similar to that attached as Exhibit A. 73 SECTION 4. The City Commission of the City of Boynton Beach, Florida, hereby 74 authorizes the Mayor to execute the Agreement. The Mayor is further authorized to execute any 75 ancillary documents required under the Agreement or necessary to accomplish the purposes of 76 the Agreement, including any term extensions as provided in the Agreement, provided such 77 documents do not modify the financial terms or material terms. 78 SECTION 5. The City Clerk shall retain the fully executed Agreement as a public record 79 of the City. A copy of the fully executed Agreement shall be provided to Joseph DeGiulio, Police 80 Chief, to forward to the Contractor. 81 SECTION 6. This Resolution shall take effect in accordance with the law. 82 [SIGNATURES ON THE FOLLOWING PAGE] 83 RESOLUTION NO. R26-022 84 PASSED AND ADOPTED this 3rd day of fe.br v krt.i 2026. 85 CITY OF BOYNTON BEACH, FLORIDA 86 YES NO 87 Mayor— Rebecca Shelton 88 ,/- 89 89 Vice Mayor—Woodrow L. Hay 90 91 Commissioner—Angela Cruz ✓ 92 93 Commissioner—Thomas Turkin 94 95 Commissioner—Aimee Kelley 96 97 VOTE L_ 98 ATT T: 99 100 11. \, ll sir_- 4(---- 101 Maylee i e us, MPA, MC Rebecca Shelton 102 City Clerk :0•(NTON N` Mayor 103 if4 •.,PORAI''•A� 1 104 ;O.•'�,o F ��' APPROVED AS TO FORM: •si 105 (Corporate Seal) S a-; bprx .. r r 106 i . INOORPORAS 107 . 1920 : s 4teie/na Q/h,� 108 ,," •••FLOR\Ot-- Shawna G. Lamb 109 �� City Attorney AGREEMENT FOR SCHOOL ZONE SPEED PHOTO ENFORCEMENT SERVICES (Successor to Piggyback Agreement) This Successor Agreement (the "Agreement") is made and entered into as of February 3, 2026 (the "Effective Date"), by and between the CITY OF BOYNTON BEACH, a Florida municipal corporation (the "City"), and AMERICAN TRAFFIC SOLUTIONS, INC., d/b/a VERRA MOBILITY, a Kansas corporation (the "Contractor"). RECITALS WHEREAS, on March 7, 2024, the City of Tampa, Florida, issued Request for Proposal ("RFP") No. 611122923 for automated speed detection for school zone safety enforcement; and WHEREAS, the RFP closed on April 15, 2024, and following evaluation, the City of Tampa selected Contractor and entered into an agreement for school zone speed photo enforcement services (the "Tampa Agreement"); and WHEREAS, on October 15, 2024, the City Commission adopted Resolution No. R24- 263, awarded and approved a piggyback agreement with Contractor utilizing the Tampa Agreement (the "Piggyback Agreement"); and WHEREAS, the City and Contractor executed the Piggyback Agreement, which adopted and incorporated the Tampa Agreement in its entirety, with certain modifications specific to the City of Boynton Beach, including reduced pricing; and WHEREAS, the Piggyback Agreement provided that it would terminate no later than six (6) months after expiration or termination of the Tampa Agreement; and WHEREAS, the City has implemented school zone speed photo enforcement services pursuant to City Ordinance No. 24-010, and Florida House Bill 657 (codified as Section 316.1896, Florida Statutes, and Chapter 2023-174, Laws of Florida), and the program is currently live; and WHEREAS, the City has been informed that the City of Tampa terminated the Tampa Agreement effective December 16, 2025, which triggered the termination provision in the Piggyback Agreement, such that the Piggyback Agreement will terminate no later than June 16, 2026; and WHEREAS, the City has speed zone camera systems currently operational in multiple school zones throughout the City, providing critical safety enforcement to protect children and the public; and Verra Direct Agreement for School Zone Speed Cameras (1.16.26 SRW) WHEREAS, interruption of these services would create an immediate public safety concern, undermine the City's school zone safety program, potentially expose the City to liability, and waste the City's investment in equipment installation and program implementation; and WHEREAS, procurement of a replacement vendor would require equipment removal, reinstallation, recalibration, staff retraining, establishment of new protocols, and other implementation activities that would cause significant service interruption and additional costs to the City; and WHEREAS, the City desires to continue the services without interruption and to enter into a direct agreement with Contractor on substantially the same terms as the Tampa Agreement as previously modified; WHEREAS, pursuant to Section IX(13) of the City's Purchasing Policy Manual, waiver of procurement procedures may only be approved by the City Commission upon factual findings supporting the waiver; and WHEREAS, this Agreement supersedes and replaces the Piggyback Agreement in its entirety while preserving all rights, obligations, and liabilities that accrued under the Piggyback Agreement prior to the Effective Date. WHEREAS, the City Commission finds that it is in the City's best interest to waive procurement procedures for this Agreement due to time constraints and the need to maintain continuity of an active public safety program without interruption,and continue its contractual relationship with Contractor on a direct basis, maintaining the favorable pricing and essential terms previously negotiated through the City of Tampa procurement process and the City's Piggyback Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows: 1. Incorporation of Recitals. The foregoing Recitals are true and correct and are incorporated into and made a part of this Agreement. 2. History; Prior Piggyback Award;Adoption of Tampa Agreement. 2.1 The parties acknowledge the history of the City's piggyback award as described in the Recitals, including the City Commission's approval by Resolution No. R24-263 and execution of the Piggyback Agreement utilizing the Tampa Agreement.The Verra Direct Agreement for School Zone Speed Cameras (1.16.26 SRW) 2 parties further acknowledge that the Tampa Agreement terminated on December 16, 2025,which triggered the termination provision in the Piggyback Agreement. 2.2 Adoption of Tampa Agreement Terms. The parties agree that this Agreement incorporates by reference all terms, conditions, specifications, and requirements of the Tampa Agreement (RFP No. 611122923), as modified by the terms negotiated in the Piggyback Agreement and as further modified by this Agreement. A copy of the Piggyback Agreement, comprised of the Tampa Agreement and the City's negotiated modifications is attached collectively as Exhibit A. All references in the Tampa Agreement to the "City of Tampa" shall be deemed to refer to the "City of Boynton Beach,"and all notices, points of contact, and other City-specific provisions shall be as set forth in this Agreement. 2.3 Direct Contract. This Agreement establishes a direct contractual relationship between the City and Contractor based on the City's waiver of its Purchasing Policy as further described herein; it is not a piggyback; and it is not dependent upon, contingent upon, or otherwise tied to the City of Tampa or the Tampa Agreement's term or status. 2.4 Preservation of Rights.All rights,obligations,and liabilities that accrued under the Piggyback Agreement prior to the Effective Date are preserved and carried forward under this Agreement. Nothing in this Agreement shall be construed to waive or release any party from any obligation or liability that arose under the Piggyback Agreement prior to the Effective Date. All payments made, services performed, and obligations incurred under the Piggyback Agreement are ratified and confirmed. 3. Waiver of Procurement Procedures. The City Commission hereby waives the City's procurement procedures for this Agreement pursuant to Section IX(13) of the City's Purchasing Policy Manual, based on the following factual findings: (1) the City's school zone speed enforcement program is currently operational and serves a critical public safety function; (2) the termination of the Tampa Agreement effective December 16, 2025,triggered the six-month termination provision in the Piggyback Agreement, requiring action before June 16, 2026; (3) interruption of services would create a public safety gap and potential liability exposure; (4) Contractor is the incumbent provider with installed equipment and operational knowledge specific to the City's program; (5) procurement of a replacement vendor would require equipment removal, reinstallation, recalibration, and staff retraining, causing service interruption; (6) the City has negotiated favorable pricing terms; and (7) the City Commission determines that the waiver is in the City's best interest. The City has conducted such competition as is practicable under the circumstances and conducted a good-faith review of available sources and negotiation regarding price, delivery, and terms. Verra Direct Agreement for School Zone Speed Cameras (1.16.26 SRW) 3 4. Term; Renewal. 4.1 Initial Term. The initial term of this Agreement shall commence on the Effective Date and continue for five (5) years (the "Initial Term"), unless earlier terminated in accordance with Exhibit A, as amended by this Agreement. 4.2 Renewal Option.The City shall have the option to renew this Agreement for three (3) additional one-year term(s) (each, a "Renewal Term") upon mutual written agreement of the parties, provided the City gives Contractor written notice of its intent to renew at least 90 days prior to expiration of the then-current term. 4.3 No Tampa Contingency. The term of this Agreement and any renewals are not contingent upon, and shall not be affected by, the Piggyback Agreement or the City of Tampa's contract. 5. Fees;Service Fee Schedule. Fees, revenue sharing, and any service fee schedule shall be as set forth in Exhibit A (as may be updated by written amendment executed by the parties). For clarity and ease of reference,the pricing is as follows: (a) Fixed Speed Safety Camera System: Per Camera System fee based on the first two (2) paid Citations per Camera System per day(based on 20 school day month for all 12 months of the year and on $60.00 per paid Citation retained by City) on average across all operational units, and then $6.00 for each additional paid Citation (i.e., 10%of remaining City retained Program Revenue). (b)Certified Mailing Fee: US Postal Service prevailing rate plus$2.00 per page per notice for Uniform Traffic Citation (UTC) and subsequent Notice Mailing Fee. 6. Notices. All notices to the City shall be in writing and delivered in the manner set forth in Exhibit A. 7. Performance Standards. Contractor shall perform all services in accordance with the performance standards and specifications set forth in Exhibit A and in compliance with all applicable laws, including Section 316.1896, Florida Statutes, Chapter 2023-174, Laws of Florida, and Boynton Beach Code Section 14-6.1. Verra Direct Agreement for School Zone Speed Cameras (1.16.26 SRW) 4 8. Reaffirmation of Representations and Warranties. Contractor hereby reaffirms, as of the Effective Date of this Agreement, all representations, warranties, and certifications made in the Tampa Agreement and the Piggyback Agreement, including specifically that Contractor remains in full compliance with: I, (a) Section 287.133, Fla. Stat. (public entity crimes); (b)Section 448.095, Fla. Stat. (E-Verify employment eligibility verification); (c)Sections 287.135, 215.473, and 215.4725, Fla.Stat. (scrutinized companies lists and prohibitions on business operations in Cuba, Syria, Sudan, Iran, Russia, and boycotts of Israel); and (d) Section 787.06(13), Fla. Stat. (anti-human trafficking laws). Any material breach of these reaffirmed representations shall constitute grounds for immediate termination of this Agreement. 9. Entire Agreement; Order of Precedence. This Agreement, together with Exhibit A, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, including the Piggyback Agreement. In the event of any conflict between this Agreement and Exhibit A, the order of precedence shall be (1) the express terms of this Agreement, (2)the terms of the Piggyback Agreement,and (3)the Tampa Agreement terms incorporated into the Piggyback Agreement. 10. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered electronically or by facsimile shall be deemed originals for all purposes. Verra Direct Agreement for School Zone Speed Cameras (1.16.26 SRW) 5 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement effective February 3, 2026. CITY OF BOYNTON BEACH, FLORIDA AMERICAN TRAFFIC SOLUTIONS, INC., d/b/a VERBA MOBILITY /l( By: By: Print Name: %ebc.cta silt l•an [Jonathan Baldwin,Executive Vice President] Title: ntwtoe- Date: r/- )3 )r. Date: 2/2/2026 City Attorney's Office Approved as to Form By:� � I •- .., N .4-0) ... % k .o�poRArp.. 1,i � ) Attes d/Authenticated: ti S�r� 'y •i,� � INOOR i c- _ , la : 192° s Mayleet D e us, City Cl§ ( ���`k.��.FLOR�?_ Verra Direct Agreement for School Zone Speed Cameras (1.16.26 SRW) 6 Exhibit A City of Boynton Beach Terminated Piggyback Agreement (including all incorporated Tampa Agreement terms and City-specific modifications) Verra Direct Agreement for School Zone Speed Cameras (1.16.26 SRW) 7 Memo To: Ty Penserga. Mayor From: Stacey R. Weinger, Deputy City Attorney ji,1 Date: October Z.5/<...2024 Dept. Police Matter# 24-0832 Re: American Traffic Solutions, Inc. Oba Verra Mobility Piggyback Agreement Transmitted herewith are original documents that have been reviewed and approved for legal sufficiency. Kindly forward the documents.along with this memo, to the City Clerk's Office. The Mayor is authorized to execute these documents in accordance with: Commission Approval. Resolution No. R24-263 To: Office of the City Clerk Please take the actions indicated below with respect to these documents: 0 Attest to the execution of the Agreement by the Mayor. 0 Insert the date of execution beneath the Mayor's signature (if not already dated). Please retain the document as a public record and forward a copy of the fully-executed document to: Andrew Rozwadowski and Joseph DeGiulio To: Andrew Rozwadowski Please forward the fully executed document to the other party. Thank you. City of Boynton Beach 40 Purchasing Division PIGGYBACK AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND AMERICAN TRAFFIC SOLUTIONS, INC. DBA VERRA MOBILITY This Piggyback Agreement is made as of this 24 day of October. 2024, by and between American Traffic Solutions. Inc. d/b/a Verra Mobility, a Kansas corporation, with a principal address of 1 150 N. Alma School Road Mesa, AZ 85201 hereinafter referred to as "Vendor:•, and the City of Boynton Beach, a municipal corporation organized and existing under the laws of Florida. with a business address of I00 East Ocean Avenue. Boynton Beach, Florida 33435, hereinafter referred to as •'City." RECITALS WHEREAS, on March 7, 2024. the City of Tampa, Florida, issued a •'Request for Proposal" (RFP) to solicit responses from qualified firms to implement a photo enforcement program to enforce specified traffic speed violations designated in school speed zones; and WHEREAS,on April 15,2024.the City of Tampa's RFP closed with four vendor proposal responses; and WHEREAS, an evaluation committee was convened to assess the submissions, and after thorough consideration of the criteria outlined in the RFP. it was determined that Vendor offered the most advantageous solution for the City of Tampa, and the parties entered into a contract (the Master Agreement"'); and WHEREAS, the Master Agreement expires tive years from the final go-live date with automatic renewals for two consecutive I-year terms.; and WHEREAS,the City of Boynton Beach desires to implement a similar photo enforcement program to enforce specified traffic speed violations designated in school speed zones ('•Services");and WHEREAS,the City•s Purchasing Policy Section X- Alternatives to Formal Sealed Bids. provides authority for the City to acquire or contract for services without utilizing a sealed competitive method or the written quotations methods where the desired services are the subject of an agreement that utilizes another government entity"s contracL provided that the contract was awarded based strictly on competitive bidding; and WHEREAS, City staff recommended that the City Commission approve this piggyback agreement with Vendor, citing the strong relationship with the Vendor established since 20 I I, as well as the City"s familiarity with Verra Mobility's backend software. which ensures continuity of operations for the City's Police Department: and WHEREAS, the Vendor submitted a proposal to provide the Services to the City in accordance with the terms and conditions of the Master Agreement, and. following negotiations Pfl AMERICAN TRAFFIC SOLUTIONS.INC DBA VERRA MOBILITY School Zone Speed Cameras CitvofBovnton Beach Pirrhasma Division with staff,Vendor has agreed to lower rates.presenting the most advantageous solution and the best interest of the City.as detailed in the Fee Proposal attached Exhibit•'A;'°and WHEREAS,the City and Vendor have decided to allow the City to piggyback the Master Agreement, a copy of which is attached as Exhibit •'s,•• subject to the modifications described herein. NOW,THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged.the parties agree as follows: AGREEMENT 1. The foregoing recitals are true and correct and are hereby incorporated in this Agreement. 2. TERM: The term of this Agreement commences on full execution by the parties and will remain in effect five years from the final go-live date with automatic renewals for two consecutive I-year terms.The initial term and any subsequent renewals of this Agreement are subject to the renewal or extension of the Master Agreement. If the Master Agreement expires or is terminated duringthe Term, this Agreement shall terminate no later than six P �' months after such expiration or tennination of the Master Agreement. 3. CONTRACT TERMS: The Vendor agrees to complete the Services, at the revised rates provided in the Vendor•s Proposal attached as Exhibit •'A.. on the same terms and in the same manner as set forth in the Master Agreement,except as otherwise provided herein.All recitals, representations, and warranties of Vendor made by Vendor in the Master Agreement are restated as if set forth fully herein. made for the benefit of the City. and incorporated herein. except that all references to the •'City of Tampa" are hereby replaced with the--city of Boynton Beach:• The Vendor agrees that the negotiated rates described in Exhibit"A"'hereto shall amend and supersede the rates described in the Service Fee Schedule of the Master Agreement. 4. NOTICES: All Notices to the City shall be in writing by ce 11 ified mail return receipt requested. or customarily used overnight transmission with proof of delivery, sent to: City: Daniel Dugger,City Manager City of Boynton Beach P.O.Box 310 Boynton Beach.Florida 33425 Telephone: (561)742-60 I01 Facsimile: (561) 742-6090 Copy: Shawna G.Lamb,City Attorney City of Boynton Beach P.O.Box 310 Boynton Beach. Florida 33425 Telephone: (561)742-60I0/ Facsimile:(561)742-6090 PO.AMERICAN TRAFFIC SOI LJTIONS INC OBA VI RRA MOBILITY School 7on*Speed Cam= 2 City of Boynton Beach Pixdiasina Division 5. INVOICES AND PAYMENT: If for any reason payments are not made by ACH as required by Section 5.1 of the Master Agreement, any invoices and payments sent by mail must identify the PO number and should be mailed to: Boynton Beach Finance Department Attn:Accounts Payable P.O.Box 310 Boynton Beach,FL 33425. Vendor shall provide W-9 with first invoice/payment request. 6. SOVERELGN IMMUNITY: Nothing contained in this Agreement nor contained herein shall be considered nor construed to waive City's rights and immunities under the common law or section 768.28, Florida Statutes, as may be amended. 7. ATTORNEY'S FEES: In the event that either Party brings suit for enforcement of the Agreement.each Party shall bear its own attorney's fees and cou 11 costs. 8. PUBLIC RECORDS: Paragraph 6.4(vi)of the Master Agreement is amended to read as follows: IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: CITY CLERK OFFICE 100 E. OCEAN AVENUE BOYNTON BEACH, FLORIDA, 33435 561-742-6060 CityClerk@bbfl.us 9. SCRUTINIZED COMPANIES - 287.135 AND 215.473: By execution of this Agreement, Vendor certifies that Vendor is not participating in a boycott of Israel. The Vendor further certifies that Vendor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. or has Vendor been engaged in business operations in Syria.Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall bedeemed a material breach of contract. The City shall provide notice, in writing,to the Vendor of the City's determfoation concerning the false celtitication.The Vendor shall have five(5)days from receipt of notice to refute the false certification allegation.If such false certification is discovered during the active contract term. the Vendor shall have ninety (90)days following receipt of the notice to respond in writing and demonstrate that the I'll AMERICAN TRAFFIC SOLUTIONS. INC DflA VERRA MOBILITY School Zone Spei.d Cameras 1 11111 City of Boynton Bead Purchac_ina Division determination of false certification was made in error. If the Vendor does not demonstrate that the City's determination of false certification was made in error. then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135. Florida Statutes,as amended from time to time. 10. E-VERIFY: Vendor shall comply with Section 448.095. Fla. Stat., •'Employment Eligibility.'• including the registration and use of the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat.shall result in termination of this Agreement. Any challenge to tennination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If this Agreement is terminated for a violation of the statute by Vendor,Vendor may not be awarded a public contract for a period of one(I) year after the date of termination. 11. VENUE: Any disputes that arise between the parties regarding the performance of this Agreement and cannot be resolved through negotiations or mediation shall be submitted to a court of competent jurisdiction in Palm Beach County. Florida.This Agreement shall be construed under Florida Law. 12. EXECUTION OF THE AGREEMENT: This Agreement will take effect once signed by both parties.This Agreement may be signed by the parties i_n counterparts, which together shall constitute one and the same agreement among the parties. A facsimile signature shall constitute an original signature for all purposes. Each person signing this Agreement on behalf of either Party individually warrants that he or she has full legal power to execute the Agreement on behalf of the Party for whom he or she is signing and to bind and obligate such Party with respect to all provisions contained in this Agreement 13. INSURANCE: At the time of execution of this Agreement, the Vendor shall provide the City with a copy of its Certificate of Insurance reflecting the insurance coverage required by the Master Agreement. The Certificate of Insurance shall name the City of Boynton Beach and its officers. employees. and agents as additional insured. 14. INDEPENDENT CONTRACTOR: The Agreement does not create an employee/employer relationship between the Parties. It is the intent of the Parties that Vendor is an independent contractor pursuant lo the Agreement and shall not be considered the City's employee for any purpose. 15. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times material to the Agreement, Vendor shall perform its obligations in compliance with all applicable federal. state,and local laws, rules, and regulations, including section 501.171, Florida Statutes.Non-compliance may constitute a material breach of the Agreement. 16. AGREEMENT SUBJECT TO FUNDING:The Agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Boynton Beach in the annual budget for each fiscal year of this Agreement,and is subject to termination based on lack of funding.Early termination by City due to loss of funding shall not obligate Vendor to refund any prepaid fees. PH•AMERICAN TRAFFIC SOI I/TIONS INC DBA VI RRA MOBILITY ,chool Zone Speed Cameras City of Boynton Beach Purchasing Division 17. ENTIRE AGREEMENT. The Agreement, including the Master Agreement,sets fol l h the entire Agreement between the City and the Vendor with respect to the subject matter of this Agreement. This Agreement supersedes all prior and contemporaneous negotiations, understandings,and agreements. written or oral. between the parties.This Agreement may not be modified except by the parties' mutual agreement set forth in writing and signed by the parties. 18. SEVERABILITY. If any provision of this Agreement or application thereof to any person or situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable, shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 19. ANTI-HUMAN TRAFFICKING. On or before the Effective Date of this Agreement. Vendor shall provide City with an ar-tidavit attesting that the Vendor does not use coercion for labor or services, in accordance with Section 787.06(13), Florida Statutes. Signature Page to.follow PR•AMERICAN TRAFFIC SOW 1 IONS INC OBA VcRRA MODJLITY School I.oneSpeel Cameras 5 City of Boynton Beach Purchasing Division IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day and year first written above. CITY OF BOYNTON BEACH, FLORJDA AMERICAN TRAFFIC SOLUTIONS, INC., D/B/A VERRA MOBILITY Ty ' • • - r: ayor ( ' attire),Company Jon Baldwin Print Name of Authorized Official EYP. Government Salutiaos Title Approved as to Form: 4//aN/1/4# 4 C1/ I n6 Shawna G. Lamb.City Attorney (Corporate Seal) Attest/Authenticated: Attested/Authenticated: OkAlitiA0pea II (Signature). Witness Christina Deal Mayle, I, sus. ity Cler. Print Name y�ZON B�‘`., fa ;�� toiIi , y.. gyp'( : ; i 0:•s.\AGO 0�( 5 it t •'•.....••'O PB AMERICAN TRAFFIC SOLUTIONS,INC DBA VERRA MOBILITY School Zone Speed Cameras 6 City of Boynton Beach 4111 Purchasing Divisior EXHIBIT"A" VENDOR'S AMENDED SERVICE FEE SCHEDULE *The rates described below amend and replace those in Exhibit A of the Master Agreement* PB-AMERICAN TRAFFIC SOLU-nONS.INC DBA VERRA MOBILITY School Zone Speed Cameras 7 VERRA 4 . MOBILITY School Zone Speed Photo Enforcement Services October 8, 2024 Prepared for: City of Boynton Beach, FL Submitted by Verra Mobility 1150 North Alma School Road Mesa, Arizona 85201 Phone: 480.443.7000 Fax: 480.596.4501 www.verramobilitv.com Point of Contact: Edward Tiedje Vice President, Regional Accounts Phone: 480-393-6668 Edward.tiedje@verramobility.com EXHIBIT f A Proposal for City of Boynton Beach School Zone Speed Photo Enforcement Services October 8, 2024 Andrew Rozwadowski City of Boynton Beach 100 E Ocean Ave Boynton Beach, FL 33435 Re: Verra Mobility School Zone Speed Photo Enforcement Proposal Dear Andrew Rozwadowski: American Traffic Solutions, Inc. doing business as Verra Mobility (Verra Mobility), is pleased to present this proposal to the City of Boynton Beach. Headquartered in Mesa, Arizona with 1,900 employees amongst all subsidiaries and affiliates, Verra Mobility has installed, maintained, operated photo enforcement systems with industry-leading technology that positively impacts driver behavior and enhances road safety. Verra Mobility operates over 10,000 red light, speed, stop arm and bus lane safety cameras for nearly 275 communities of which 80 are speed programs throughout North America. In Florida alone, we support photo enforcement programs for 31 municipalities, 8 of which are contracted for School Zone Speed. As America's-and Florida's-number-one provider of photo enforcement programs, we believe we have the School Zone Speed camera solution that will help the City improve community safety. In addition, our qualifications and the experience will help you rest assured that your program will be implemented and supported by a trusted and knowledgeable team. Verra Mobility is happy to offer the City an option to piggyback on our current Tampa FL Contract, RFP#61122923, which was a competitive RFP win. We would honor the negotiated pricing as described below. Fixed School Safety Camera Speed Per Camera System fee is based on the Detection System first two (2) paid Citations per Camera System per day (based on 20 day school day month for all 12 months of the year and on $60.00 per paid Citation retained by City) on average across all operational units and then $6.00 for each additional paid Citation (i.e. 10% of remaining City retained Program Revenue)* Certified Mailing Fee for Uniform Traffic US Postal Service cost plus $2.00 per Citation (UTC) and subsequent Notice page per notice Mailing Fee VERRA Page 2 MOBILITY ©2024 Verra Mobility"' Proposal for City of Boynton Beach School Zone Speed Photo Enforcement Services We are both excited and humbled by the prospect of continuing to serve the City of Boynton Beach as a partner in making the City a safer place to live, work and play. Should you have any questions or need additional clarifications on our proposal, please contact Edward Tiedje, Vice President at 480-393-6668 or Edward.tiedie(c�verramobilitv.com. Sincerely, 2 , 1 tic:-:,residents Regional Accounts VERRA Page 3 MOBILITY ©2024 Verra MobilityN City of Boynton Beach Purchasing Division EXHIBIT "B" AGREEMENT BETWEEN CITY OF TAMPA AND AMERJCAN TRAFFIC SOLUTIONS,INC.DBA VERRA MOBILITY WITH ALL BACKUP PB AMERJCAN TRAFFIC SOLIJnONS, rNC DBA VERRA MOBILITY School/one Speed Cameras 8 flublisber's Offibabit LAGAC ETA State of Florida County of Hillsborough, Before the undersigned authority personally appeared Patrick Manteiga who under oath says he is the Publisher of La Gaceta,a weekly newspaper published in Hillsborough County,Florida,that the attached copy of advertisement, being a Request for Proposal CITY OF TAMPA PURQHASINQ DEMRTMEHT in the matter of REQUEST FOR. PROPOSAL, Automated Speed Detection 3:00 PM 4/5/24 Pu,-nt toChapterr1��69-ff19;o p t1114 osarfo Ili atn€Requthe Pre-proposal conference 3/22./24 following will berecely D1'90- torof Purchaaing,Cityo!I am Ii'ihls • office unti - AUTO FORM ' EHFORCEMS.ff •• PRE-PROPOSAL CONFEAENCE'T1> In the Thirteenth Judicial Circuit Court, was BEHELDarier to Ibe I IJbl Ikon and therearier to ibe I IJbI„ldy.i published in said newspaper in print in the issues opened and reed AYcila or posals 11'9 aval lcie'8 ne' r of 3/8/24 :ais.paOnt(Phone♦-J11.4- . Dataa:031D8f.20Z1. ._ Deanna Fauna,C::PPO and on its publicly available website. Affiant Director of hligmg further says that the newspaper complies will all '• CltvofTampa,Fl.:•• 2555.Eastlanna.Avimue legal requirements for publication in Chapter 50, Tampa.Ft 3®1/) •Florida Statutes. — .:400•11r-- Sworn to and subscribed before me on this 8th day of, March A.O.2024 by Patrick Manteiga, who is personally known to me. (oEi'.a.ouf ii 4P.104J Commission fl HH367039 EXHIBIT '.fryMf h... EJ(pl,N Mat:h20,2027 B pHOTO ENFORCEMENT SERVICES AGREEMENT: SCHOOL ZONE SPEED SAFETY CAMERA SYSTEMS This Photo Enforcement Services Agreement includes the attached Exhibits,the RFP,and the Response,each of which are incorporated herein by reference("Agreement") and is made by and between American Traffic Solutions, Inc., doing business as Verra Mobility, ("Verra Mobility") and The City of Tampa, Florida ("Customer"),together referred to as"the parties". WHEREAS,Customer issued a request for proposal RFP#61122923 oo March 7, 2024(the"RFP") and Verra Mobility responded to the RFP on April 15,2024(the"Response");and WHEREAS, Customer desires to implement a photo enforcement program (the "Program") to enforce specified traffic speed violations designated in school speed zones(the"Events")in accordance with § 316.1896 and Chapter 2023-174, Laws of Florida and Tampa Code Section 14-56 "School Zone Speed Enforcement Cameras";and WHEREAS,Verra Mobility has the exclusive possession and ownership of the Back-Office System "BOS",including certain knowledge,equipment,licenses,and the processes for processing Events;and WHEREAS,Customer desires to use the Verra Mobility provided camera systems together with the BOS to capture Events, mail notices of violations and citations to identified vehicle owners approved by Customer,process violation payments and hearing requests,handle administrative duties of the Program,and to allow Customer to electronically review and issue violations and citations for traffic school speed zone violations as part of its Program;and WHEREAS,Customer finds that entering into this Agreement satisfies all applicable procurement requirements. NOW, THEREFORE, for good and valuable consideration, the sufficiency of which is hereby admitted and acknowledged,the parties agree as follows: This Agreement is effective on the date of execution by the last signatory to this cover page("Effective Date"). ACKNOWLEDGED AND AGREED TO BY: RIG—SOLUTIONS.INC. CITY OF TAMPA,FLORIDA By:4 ' COLIN Name/Title Jane Castor,Mayor Jon Baldwin.F.VP Gmernmrnt Solutions N de Max or Date: 718(2024 Date: 1421. A / 1ame/Tide City 1lerk/Oepuly City4ler Approved as co legal sufficimcy ($(Mike Schmid Sr Asst Cit!, Attorney JOd-"{-(,1 1 I. DEFINITIONS As used in this Agreement,the following words and terms shall,unless the context otherwise requires,have the respective meanings provided below: "Approach'Q One (1)direction of travel on a road including up to four(4)contiguous Lanes on which a Camera System may be installed upon the mutual agreement of the parties. "Back-O.iicc System"or "BOS'AThe proprietary back-end system that processes Events and Violations, including the printing and mailing of Citations,the generation of evidence packages,and that provides system generated reports of Violation counts. "Business Hours'. Eight(8)hours per day,Monday through Friday,excluding weekends and holidays. "Business Rules'.The Business Rules Questionnaire to be completed by Customer and delivered to Verra Mobility setting forth the business rules for the implementation and operation of the Program. "Camera System"or "Camera'AA photo-traffic monitoring device consisting of one(1)rear camera,strobe (if applicable),and traffic monitoring device(including the wiring associated with each)capable of accurately detecting a Violation,which records such data with one(1)or more images of such vehicle. "Change Order Notice" Written notice from Customer requesting changes to the work required to be performed or the addition of products or services to those required pursuant to the terms of this Agreement, setting forth in reasonable detail the proposed changes. "Change Order Proposal' A written statement from Verra Mobility describing the cost of the changes to the work or addition of products or services requested by Customer in a Change Order Notice. "Citation" A Notice of Violation or a Uniform Traffic Citation issued by a traffic infraction enforcement officer or sworn law enforcement officer relating to a Violation documented or evidenced in the BOS. "Designated Safety Zone":A designated safety zoae in which a Camera System may be installed. "Event" A potential Violation captured by the Camera System. "Fees"The amount payable by Customer to Verra Mobility for equipmc.nt,services,and maintenance as set forth in EXHIBIT A "Final Disposition": The date a Citation is paid,dismissed,or otherwise disposed of after a hearing is held. Any notice of appeal shall automatically toll the final disposition until a final judgment is reached after the conclusion of all appeals. "Fixed Speed Safety Camera System" A Speed Detection System (SOS), which is a Camera System that uses radar, or other vehicle detection technology, to capture the speed of a motor vehicle and generates recorded images of an Event and is installed on a mutually agreed upon Approach. "Go-Live' The date the last SOS is installed and accepted by the Customer. '2:.aw.s-'0 All federal,state,or local,laws,ordinances,regulations,and orders. "Notice to Proceed" Written confirmation from Customer that Verra Mobility may proceed with the installation of a gjveo Camera System,a form of which is attached asEXHIBIT C. Page ofc4' "Notice of Violation(IvOV)'®A notice issued to the registered owner or co-owner of a motor vehicle for a violation,or to the person properly identified in an affidavit as having care,custody,or control of the motor vehicle at the time of the violation; a NOV shall include all re9uited information as provided under Florida Statute section 316.1896 and be sent in the manner and within the time frame provided. "Owner" The owner(s) of a motor vehicle as shown by the motor vehicle registration records of the motor vehicle department or the analogous agency of another state or country, including a lessee of a motor vehicle under a lease of six months or longer. 'Paid Citation' A situation where the Person cited has paid any portion of the penalty,fine,funds,fees or costs associated with the particular Citation. 'Person"or 'Persons" Any individual, partnership,joint vemure,corporation, limited liability company, trust,unincorporated association,governmental authority or poljtical subdivision thereof or any other form of entity. 'Photo Enforcement Infrastructure'AThe poles, foundation, conduit, and other below-grade infrastructure associated with installing Camera Systems. "Program" The implementation, operation, and enforcement of the "School Speed Zone Enforcement Cameras" Ordinance, Tampa Code Section 14-56. 'Program Revenue"Any gross penalty,fine,funds,fees or costs paid by a violator for any reason related to any Violation. 'Project Timeline' The initial schedule and timelines re9uired to beg:in the implementation of Customer's project,as mutually agreed upon by the parties. The initial project timeline provided in the Response and the RFP will be prepared assuming the active cooperation and engagement of the Program stakeholders set forth in Section 2.1.1 of EXHIBIT B, "Speed Detection System{SDS)or System" A Fixed Speed Safety Camera System used to detect a motor vehicle's speed using radar to capture a Violation and produce an image and video of the rear of a motor vehicle thatexceeds the speed limit in force at the time of the Violation;a SDS is exempt from the design re9uirements for radar units established by the Florida Department of Highway Safety and Motor Vehicles; a SDS must have the ability to perform self-tests as to its detection accuracy,the SDS must perform a self-test at least once every 30 days; unless otherwise agreed to be completed byTampa Police Department in writing, Verra Mobility shall maintain a log of the results of the system's self-tests and shall also perform an independent caliliration test on the speed detection system at least every 12 months.These shall be provided monthly to the Tampa Police use is am hearing as authorized under Florida Statute Section 316.1906. 'Vniform Tra.Dic Citation(UTC)'A A UTC shall include all required information as provided under Floridl\ Statute sections 316.1896 and 316.6550 and be sent in the manner and withing the time frame provided. "Violation"A failure to obey the posted speed limit in a school zone in violation of Florida Statute Sections 316.1895 or 316.183 as determined in Customer's sole discretion in accordance with Tampa Code Section 14- 56 and Chapter 2023-174, Laws of Florida,as may be amended. II. GENERAL TERMS AND CONDITIONS 1. VERRA MOBILITY AGREES TO PROVIDE: Page 3 of 34 The scope of work identified in =Ma , Section 1, and as described further in the RFP and the Response, 2. CUSTOMER AGREES TO PROVIDE: The scope of work identified in EXHIBIT B. Section 2,and as described further in the RFP and the Response. 3. ADDITIONAL SERVICES: In accordance with§316.1896,Florida Statutes,a speed detection system in a school zone may not be used for remote surveillance. Recorded video or photographs collected as part of a speed detection system in a school zone may only be used to document school speed zone infractions and for purposes of determining criminal or civil liability for incidents captured by the speed detection system incidental to the permissible use of the speed detection system. To the extent authorized by law,Verra Mobility shall provide the additional services set forth on EXHIBIT 8,Sections 3.1 - Enhanced Video Services and 3.2.-Automated License Plate Recognition (ALPR)Interface Solutions Services,subject to the additional terms and conditions specified therein. Verra Mobility and Customer may add additional products and services upon written mutual agreement. Price quotations will be furnished upon Customer request. 4. TERM: The Agreement teem shall be for five (5) years from the acceptance and Go-Live date. This Agreement will automatically extend up to two consecutive one(1)year terms and will automatically be extended on a monthly basis at the end of the last term until cancelled or renewed. However, Customer or Verra Mobility may terminate this Agreement at the expiration of any term by providing written notice of its intent not to extend the Agreement at least ninety (90) days prior to the expiration of the then-current term. 5. FEES AND PAYMENT: 5.1 Verra Mobility shall provide all equipment,services and maintenance for the SDS and BOS and shall receive revenue sharing of paid citations received by Verra based on the fee schedule indicated in EXHIBITA Service Fee Schedule 1. Payments made to the City through payment of UTC's to the Clerk of Court will be paid by the City to Verra Mobility based on the same revenue sharing percentage. Payments for Fees shall be made via Automated Clearing House(ACH). 5.2 Payment receipts and invoices shall be in standard Verra Mobility or Customer format and provided electronically. 5.3 Customer and Verra Mobility shall remit payment of revenue sharing from paid citations to the other party by the 5th of every subsequent month in which payments were made prior to the 15th of the prior month. Parments made after the 1 Sch of the month shall be remitted by the 5th of the month after the subsequent month. Late payments may be subject to interest calculated at 1.5% per month on open balances. 6. COMMUNICATION OF INFORMATION: 6.1 Verra Mobility will comply with reasonable requests from Customer for information obtained by Verra Mobility through operation of the Camera Systems or rhe BOS. Ve.rra Mobility reserves the right to assess a fee for such services if such information is requested by a third-party or if Customer could retrieve the information from the BOS without the assistance of Verra Mobility. Page 4 of 34 6.2 Verra Mobility will retain the video footage for thirty days(30)day,except for videos which capture an Event which shall be held for ninety(90)days from the disposition of the Event. Customer will have access to all enforceable images and video produced by cameras for sixty (60) days after the disposition of the Event. 6.3 The Customer will fulfill public records requests regarding Event captures. Verra Mobility will establish an online process for receiving request for non-event related video from third-parties(non- Customers)and establishing a reasonable rate for the coping of the request in accordance with Chapter 119, F.S. Customer will refer requests to Verra for non-event video request made by third-parties. Verra will ensure requests made within twenty(20)days from the date of the recording are preserved and copied before deletion. Verra shall advise on the third-party request form that request must be made within the 20-day time period in order to be preserved. Por any non-Customer requests for information,Verra Mobility shall work collaborativelywith Customer to provide requested information in a timely manner to Customer. Nothing in this paragraph shall be construed contrary to the terms and provisions of any public records laws,insofar as they may be applicable. 6.4 Public Records: As required by section 119.0701, Florida Statutes, Verra Mobility hereby specifically agrees to comply with the public records laws of the State of Florida. Verra Mobility specifically agrees to: (i) Keep and maintain pub.lie records required by the Customer in order to perform theservice. (u) Upon request from the Customer's custodian of public records,provide the Customer with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,Florida Starutes,or as otherwise provided by law. (iii)Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements arc not disclosed except as authorized by law for the duration of the Agreement term and following completion (or earlier termination) of the Agreement if Verra Mobility does not transfer the records to the Customer. Qv) Upon completion(or earlier termination) of the Agreement, Verra Mobility shall maintain all public records in accordance with the Agreement for a period of 180 days and thereafter transfer at no cost to the Customer all of the public records in possession of Verra Mobility. After transfer of all public records to the Customer, Verra Mobility shall not maintain any duplicate public records that are exempt or confidential from public records disclosure requirements.All records stored electronically must be provided to the Customer upon request from the Customer's records custodian in a format that is compatible with the information technology systems of the Customer. This Subsection (iv) is not intended to supersede Section 15 "Termination", however this subsection(iv)governs as it pertains to what is legally required pursuant to Chapter 119,Florida Statutes. (v) The failure of Verra Mobility to comply with Chapter 119,Florida Srarutes,and/or the provisions set forth above shall be grounds for immediate unilateral termination of the contract by Customer; Customer shall also have the option to withhold compensation due Verra Mobility until records are received as provided herein. (vi)IF VERRA MOBILITY HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO VERRA MOBILITY'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 813-274-8351, Page 5 of 34 COTPURCHASINGna.TAMPAGOV.NET, AND MAILING ADDRESS OF PURCHASING DEPARTMENT, TAMPA MUNICIPAL OFFICE BUILDING, 2ND FLOOR,306 E.JACKSON STREET,TAMPA,FLORIDA 33602 7. CONFIDENTIALITY: No information given by Verra Mobility to Customer will be of a confidential nature, unless specifically designated in writing as proprietary or confidential by Verra Mobility ("Verra Mobility Confidential Information").If,however, Vella Mobility does designate certain information as proprietary or confidential, Customer shall tte:it the Verra Mobility Confidential Information with the same degree of care and same restrictions as Customer treats its own proprietary and confidential information, but in no event with less than reasonable care and reasonable restrictions.Customer will use Verra Mobility Confidential Information soldy in connection with its rights and obligations under this Agreement and will not use Verra Mobility Confidential Information for any other purpose,including but not limited to any use to harm or injure Verra Mobility or in any other way detrimental to Verra Mobility.If Customer receives a request or becomes legally obligated or compelled (by deposition, interrogatory,request for documents, subpoena,civil investigative demand, other demand or request by a governmental agency, or the application of statures, rules or regulations)to disclose any of the Verra Mobility Confidential Information, Customer will promptly provide Verra Mobility with written notice of such request or requirement before anydisclosure,and will cooperate with Verra Mobility's reasonable efforts to obtain confidential treatment of the Verra Mobility Confidential Information.If a protective order or other confidential treatment is not obtained or if Verra Mobility waives its rights under this paragraph,Customer agrees to furnish only so much of the Verra Mobility Confidential Information as it is legally required to furnish and,where appropriate,to exercise its best efforts to obtain written assurances that confidential treatment will be accorded to the Verra Mobility Confidential Information. Customer will give Verra Mobility an opportunity to review the Verra Mobility Confidential Information prior to its disclosure, and Customer will allow Vena Mobility to participate in any related proceeding. Nothing in this paragraph shall be construed contrary to the terms and provisions of any public records laws,insofar as they may be applicable 8. PROPRIETARY RIGHTS: 8 I Back-Office System: Verra Mobility's proprietary BOS is software-as-a-service. Under all circumstances,Verra Mobility shall retain ownership of the BOS and all associated intellectual property rights, including any modifications,configurations,improvements, enhancements, upgrades, or further developments of the BOS,even if modified, configured, improved, enhanced, upgraded, or further developed at the request,feedback,or recommendation of the Customer. Under no circumstance will any modifications,configurations,improvements,enhancements,upgrades,or further developments of the BOS be considered "Work for Hire" for Customer. Customer agrees not to copy, rent,lease, sell,distribute,or create derivative works based on the BOS or related documentation in whole or in part, byany means except as expressly authorized in writing by Verra Mobility. During the term of our Agreement with Customer, Verra Mobility grants Customer a non-exclusive, non-transferable, revocable license to access and use the BOS for the sole purpose of Customer performing its obligations under this Agreement. 8.2 Systems:Under all circumstances,Verra Mobility shall retain ownership of all Camera Systems and all associated intellectual property rights. On and as of the date of termination of this Agreement, Customer shall be deemed to accept and receive full ownership and control of the Photo Enforcement Infrastructure. 8.3 Public Safety Campaign and Public Awareness: As between the parties,Verra Mobility owns and retains all rights, titJe and interest in and to the Public Safety Campaign Content, if any, created by Verra Mobility and all intellectual property rights therein, excluding all Customer Content. "Public Page q of 34 Safety Campaign Content" means all content, trademarks, service marks, works of authorship, products, software, software code, databases, technology, information, data, specifications, documentation, algorithms, technical and business plans, and other materials of any kind, and all intellectual property rights therein produced by Verra Mobility for a Public Safety Campaign pursuant to EXHIBIT B.Verra Mobility grants to Customer a perpetual,revocable,non-transferable,and non- exclusive license to use,copy,display, and distribute the Public Safety Campaign Content solely to promote Customer's photo enforcement programs,and to modify the Public Safety Campaign Content as needed for formatting for exercise of the license granted. 8.4 lo order to produce the Public Safety Campaign Content,Customer grants Verra Mobility a nonexclusive, fully paid-up,license to use,reproduce,distribute,perform,practice and display,and to create derivatives of all content, trademarks, service marks, works of authorship, products, software, software code, databases, technology, information, data, specifications, documentation, algorithms, technical and business plans,and other materials of any kind,and all intellectual property rights therein provided to Verra Mobility("Customer Content")solely for Verra Mobility to(i)create the Public Safety Campaign Content,and(ii)provide services to Customer. Customer has the ability to approve use of any Customer Content in the Public Safety Campaign Content. In order to carry out the purposes of this Agreement, for the term of this Agreement, Verra Mobility grants Customer a non-exclusive, non-transferable, revocable license to use and display Verra Mobility information, including Verra Mobility trademarks, provided by Verra Mobility on or in marketing, public awareness or education,or other publications or materials relating to the Program,so long as any and all such publications or materials are approved by Verra Mobility in advance of use. 8.5 Data Use• Verra Mobility shall retain the ownership rights to all metadata,business intelligence,or other analytics obtained,gathered,or mined by Verra Mobility from the data captured by the Camera Systems and the BOS,including through the Enhanced Video Services if authorized by law,as defined in EXHIBIT B. Furthermore, Verra Mobility has a right to use non-personalized and aggregated Program data for its internal business purposes,analytics,statistical analysis,and to perforin analyses which would further Customer's Program. 8.6 Public Disclosure:Verra Mobility Corporation,the ultimate parent company in the corporate family, is a public company registered with the U.S.Securities and Exchange Commission(SEC)with shares of its common stock listed on the NASDAQ. Nothing in this Agreement shall be construed to limit Verra Mobility's or Verra Mobility Corporation's ability to comply with our disclosure obligations as interpreted by our attorneys and accountants under applicable,laws,rules,and regulations of the SEC or the NASDAQ 9. INDEMNIFICATION AND LIABILITY: 9.1 Verra Mobility releases and agrees to defend, indemnify and hold harmless Customer,its officers, elected and appointed officials, employees, and/or agents (collectively, "Customer Indemnified Parties'?from and against any and all losses,liabilities,damages,penalties,settlements,judgments, charges,or costs(mcluding without limitation attorneys'fees,professional fees,or other expenses)of every kind and character arising out of any and aU claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character,caused by or resulting from,directly or indirectly, in whole or in part,any act,negligence, recklessness,wrongful misconduct, omission or other conduct of Verra Mobility or any tier of subcontractor/subconsultant/ supplier, agent, employee,or anyone for whom Verra Mobility may be liable,in connection with,arising directly or indirectly out of the execution or performance of the obligations assumed under or incidental to the document to which this section/article/exhibit is incorporated(singulady or collectively"Claims'?, unless such injuries or damages are the result of the sole negligence or willful acts or omissions of the Customer Indemnified Parties. Page 7 of 34 9.2 Without limjting the foregoing,any and all such Claims,including but not limited to personal injury, disease, sickness, death., damage to property, natural resources, or the environment (including destruction oc loss of use, costs of hazardous or toxic substance cleanup and disposal), defects in materials or workmanship, actual or alleged infringement of any patent, trademark, copyright (or application for any thereof) or of any other tangible or intangible personal or property right,or any actual or alleged violation of common law,:mr applicable law, statute,ordinance,administrative order, rule, or regulation or decree of any court, shall be included in the indemnity hereunder and, to the extent required, the defined term "Claims". Verra Mobility further agrees to investigate, handle, respond to,provide defense(including without limitation attorney fees,paralegal fees,and expert fees to and through appellate,supplemental,or bankruptcy proceedings) for and defend such Claims at its sole cost and expense through counsel approved in advance and in writing by the Customer and agrees to bear all other costs and expenses related thereto, even if the Claims are groundless, false, or fraudulent.Verra Mobility shall advance or promptly reimburse to the Customer any and all costs and expenses incurred by a Customer Indemnified Party in connection with investigating,preparing to defend, settling, or defending any legal proceeding for which the Customer Indemnified Party is entitled to indemnification hereunder. Verra Mobility agrees and recognizes that the Customer Indemnified Parties shall not be held liable or responsible for Claims which may result from any actions or omissions of Verra Mobility in which the Customer Indemnified Parties participated either through providing data, advice, review, and/or concurrence of Verra Mobility's actions. In reviewing, approving, or rejecting any submissions by Verra Mobility or other acts of Verra Mobility, the Customer Indemnified Parties in no way assume or share any responsibility or liability of Verra Mobility or any tier of subcontractor/subconsultant/supplier under the Agreement. 9.3 This obligation is absolute and unconditional and shall in no way be limited by the amount or type of Verra Mobility's insurance coverage,conditioned on any attempt by a Customer Indemnified Party to collect from an insurer, or subject to any set-off, defense, deduction, or counterclaim that Verra Mobility might have against the Customer Indemnified Party. The duty to defend hereunder is independent and separate from the duty to indemnify which shall exist regardless of any ultimate liability of Verra Mobility or any Customer Indemnified Party, and shall arise immediately upon presentation of a Claim and written notice of same being provided to Verra Mobility.Verra Mobility's defense and indemnity obligations hereunder wiU survive the Agreement's expiration or earlier termination. In the evenc the law is construed to require a specific consideration for this indemnification,the parties agree that the sum of$10.00,receipt of which is hereby acknowledged, is the specific consideration for same and the providing of such indemnification is deemed to be part of the specifications with respect to the services provided by Verra Mobility. 9.4 Specifically, where the Agreement is a professional services contract with a design professional as defined in Section 725.08,Florida Statutes,this Section 9 shall be limited to Section 725.08. Further, where the Agreement is a construction contract for a public agency or in connection with a public agency's project per Section 725.06,Florida Statutes,this Section 9 shall be limjred to said Section 725.06.Moreover,whenever there appears in the Agreement an indemnification within the purview of Section 725.06,Florida Statutes,the monetary limitation on the extent of the indemnification provided shall be$1 Million Dollars or a sum equal to the total contract price, service cost, or project value whichever is greater. 95 NOIWITHSTANDING ANYTHING IN THE FOREGOING TO THE CONTRARY, the parties agree that to the extent this Section 9 is found to be in conflict with any provisions of Florida law,it shall be deemed automatically modified in such a manner as to be in full and complete compliance with all such laws,including containing such limiting conditions or I.imitations of liability and/or not containing any unenforceable or prohibited term or terms, such that this indemnification shall be enforceable in accordance with and to the maximum extent permitted by Florida law. Page tiot.34 9.6 Assistance.In the event of any legal challenge to the statute-based program or any lawsuit against the Customer and/or Customer Indemnified Parties regarding the statute-based program,Verra Mobility shall assist Customer in responding to that challenge or lawsuit,including,but not limited to,assisting in responding to discovery requests, providing reasonable assistance and resources to explain and present the technical aspects and operations of the Camera Systems, assisting in identifying and locating violators, and assisting in monitoring and tracking any Notice of Violation or Uniform Traffic Citation until the final disposition of such Notice of Violation or Uniform Traffic Citation. Verra Mobility shall refund its fees if so ordered by a court of competent jurisdiction. Verra Mobility will provide at no cost to the Customer an expert witness as determined by the City for any City Council hearing and in any legal proceeding. Verra Mobility will train a Customer expert witness, if necessary, depending on the frequency of the need of an expert. 9.7 Notice of Claims. If the Customer or Verra Mobility receives notice of any claim or circumstances which may give rise to an Indemnified Claim/Loss and/or Verra Mobility's duty to defend under this Section 9,the receiving party shall give written notice to the other party within ten(10)business days of receipt. The notice must include the following: (i) description of the indemnification event in reasonable detail,(ii)the basis on which indemnification may be due,and(iii)the anticipated amount of the indemnified loss. 9.8 This notice docsnot stop or prevent Customer from later assertinga different basis for indemnification or a different amount of indemnified loss than that indicated in the initial notice. If Customer does not provide this notice within the ten (10) business day period, it does not waive any right ro indemnification except to the extent that Verra Mobility is directly prejudiced.suffers loss,or incurs expense because of the delay. 9.9 Limited Liability. Notwithstanding anything to the contrary in this Agreement,neither party shall be liable to the other,by reason of any representation or express or implied warranty,condition or other term or anyduty at common or civil law, for any indirect, incidental,special,or consequential damages, or lost profits, lost fines,or lost data however caused and on any theory of liability,arising out of or relating to this Agreement 10. INSURANCE: I0.1 Verra Mobility shall maintain the following minimum scope and limits of insurance as provided under EXHIBIT I- CITY OF TAMPA INSURANCE REQUIREMENTS, which is attached under separate cover and fully incorporated herein. Customer shall maintain the following minimum scope and limits of insurance: 10.2 Commercial General Liability insurance including coverage for bodily tnJury, property damage, premises and operations, products/completed operations, personal and advertising injury, and contractual liability. 10.3 Worker's Compensation coverage as required by applicable state law and Employer's Liability Insurance. 10.4 Business Automobile Liability Insurance coverage for automobiles and all installed equipment,on any automobiles driven by Customer employees or contractors. Coverage will include liability and collision damage and shall provide 100%coverage. Page 9 of 34 11. LIMITEDWARRANTY: EXCEPT AS EXPRESSLY PROVIDED TN THIS AGREEMENT, VERRA MOBILITY MAKES NO WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR PARTICULAR PURPOSE, WITH RESPECT TO THE CAMERA SYSTEMS, THE BOS,OR ANY RELATED EQUIPMENT OR SOFTWARE, OR WITH RESPECT TO THE RESULTS OF THE PROGRAM. THE CUSTOMER ACKNOWLEDGES THAT AT TIMES SUCH SYSTEMS AND RELATED EQUIPMENT AND SOFIWARE MAY MALFUNCTION OR OTHERWISE NOT OPERATE AS ANTICIPATED.VERRA MOBILITY SHALL DILIGENTLY ENDEAVOR TO CORRECT ANY SUCH MALFUNCTION IN A TIMELY MANNER. 12. STATE LAW TO APPLY: The laws of the State of Florida(without giving effect to its conflicts of law principles)govern all matters arising out of or relating to this Agreement, including, without limitation, its interpretation,construction, perfonnance,and enforcement.Except to the extent provided in Section 13,the parties hereto submit to the exclusive jurisdiction and venue of the state and federal courts located in Hillsborough County,Florida. This Agreement shall be construed under and in accordance with the laws of the State of Florida. 13. DISPUTE RESOLUTION: 13.1 All disputes arisingout of or in connection with the Agreement shall be attempted to be settled through good-faith efforts between senior management of both parties. Following thirry(30)days of unsuccessful negotiation,the parties shall participate in professionally-assisted mediation, with a mediator acceptable to both parries. The parties agree to discuss their differences ingood faith and to attempt, with the assistance of the mediator,to reach an amicable resolution of the dispute. The mediation will be treated as a settlement discussion and therefore will be confidential. The mediator may not testify for either party in any later proceeding relating to the dispute. No recording or transcript shall be made of the mediation proceedings. Each party will bear its own costs in the mediation.The fees and expenses of the mediator will be shared equally by the parties. 14. CHANGE ORDERS: Customer may request the addition of any products or services that Verra Mobility provides or other changes to the scope of work to be performed under this Agreement by providing a Change Order Notice to Verra Mobility. Upon Verra Mobility's receipt of the Change Order Notice, Verra Mobility shall dehve.r to Customer a Change Order Proposal.Following Customer's receipt of the Change Order Proposal,the parties shall negotiate in good faith regarding a plan and schedule for implementation of the proposed changes;the time,manner and amount of payment or price and any other matters relating to the proposed changes. Any Change Order Proposal mutually agreed to by the parties in writing shall be incorporated as an addendum to this Agreement.Any failure of the parties co reach agreement with respect to any foregoing as a result of any proposed changes will not be deemed to be a breach of this Agreement. 15. TERMINATION: 15.1 Verra Mobility's services may be terminated: (i) By mutual written consent of the parties; (ii) For material breach of this Agreement by either party,where the other party fails in any material way to perform its obligations under this Agreement. Pagel°of 34 a) Where Customer is in breach of this Agreement for non-payment of Fees or revenue sharing to Verra Mobility,Ve.rra Mobility may exercise any or all of the following remedies:(1)provide Customer written notice and ten(10)days to cure before suspending performance and turning off the Camera Systems;(2)terminate th.is Agreement for cause where Customer's account remains delinquent sixty(60)days after written notice;and(3)in addition to the foregoing, seek any other available remedies at law or equity. b) Termination under this Subsection I5.10i)for any reason other than non-payment of Pees or revenue sharing by Customer is subject to the condition that the terminating party notifies the other party of its intent to terminate,stating with reasonable specificity the grounds therefore, and the other party fails to cure the default with.in thirty(30)days after receiving written notice; or (iii) Without cause,by Customer upon thirty(30)days written notice to Verra Mobility. 15.2 Upon termination of th.is Agreement,including because it has reached the end of its term,the parties recognize that Customer will have to process Events in the"pipeline". Accordingly,the parties shall take the following actions and shall have the following obligations,which survive termination during the wind-down period: (i) Customer shall cease using the Camera Systems to capture Events. (u) Unless it is unlawful to do so, Verra Mobility will,for a period of ninety(90)days,continue to process all Events captured before termination and provide all services associated with processing in accordance with this Agreement and shall be entitled to a monthly Fee per Camera System. After such ninety(90)day period,Verra Mobility will terminate all use of the BOS for Customer's Program and upon such termination, the BOS, including Verra Mobility provided website accessible by Owners/violators, and rdated lockbox shall no longer be capable of accepting payments. (iiij Except as provided for in Section 15.2(iv) related to the Photo Enforcement Infrastructure, Customer shall return or allow Verra Mobility to recover all provided equipment within a reasonable time not to exceed ninety(90)days. (iv) Pursuant to Section 8,Customer shall be deemed to accept full ownership and control of the Photo Enforcement Infrastructure.Upon Customer's request or if otherwise required by Law,regulation, or administrative agency, and subject to the limitations set forth hercin, Verra Mobility shall remove the Photo Enforcement Infrastructure Verra Mobility installed in connection with Verra Mobility's performance of its obligations under this Agreement for the actual cost of the removal (presently estimated at approximately SS,000 per Approach)plus an additional 20%service fee (the"Removal Fee").As part of the services performed for the Removal Fee,Verra Mobility shall restore the surface of Customer's property to substantially the same condition as such property was in immediatelr prior to th.is Agreement,except for foundation removal,which shall be left approximately flush with grade with no exposed bolts, or other hazards. Installed underground Photo Enforcement Infrastructureshall not be required to be removed,and Customer shall accept and observe any and all duties,obligations, or liabilities associated with the remaining foundation, conduit,or other below-grade Photo Enforcement Infrastructure. 15.3 In the event of termination by Verra Mobility for non-payment of Fees or revenue sharing by Customer,Verra Mobility shall cease processing Events as of the date of termination. Page 11of34 16. LIMITED AGENCY: Customer hereby grants Verra Mobility the authority to act on its behalf as a limited agent of Customer,and shall cause the applicable law enforcement agency to grant Ver.ra Mobility the authority to act as a limited agent of the law enforcement agency,for the purposes of(i)facilitating establishment of bank accounts and delivering payment/transfer instructions, if applicable; (ii)access to DMV records;and(iii)generating and administratively processing recorded images of Events as described in this Agreement and the Business Rules. Verra Mobility and its employees, contractors, agents and servants will in no event be considered to be employees, agents (other than in the limited capacity described herein), or servants of Customer. This Agreement does not and shaU not be interpreted as creating a general agency relationship between Verra Mobility and Customer. 17. USE OF SUBCONTRACTORS: Verra Mobility may not subcontract any rights or obligations hereunder, other than the subcontractors identified in the Response, without the written consent of Customer. Verra Mobility shall perform with its own forces at least fifty-one (51) percent of the work, unless written consent to subcontract a greater percentage of the work first obtained by Customer. 18. DATA RETENTION: Subject to litigation holds,court orders,changes in Law,or other legal requirements applicable to Verra Mobility, Verra Mobility shall maintain the categories of data set forth under the heading "Type of Record" for the periods of time set forth under the heading"Minimum Verra Mobility Retention Period" on E. H?� IBIT E during the term of this Agreement. Customer represents and warrants to Verra Mobility that the data retention schedule provided by Customer complies with the laws applicable to Customer. Within one hundred-twenty (120)days of the later of the termination of this Agreement or the termination of any wind-down period,Verra Mobility shall at its option either(0 place the Violation Images,Non-Violation Images,Individually Identifiable Violation Records, and Individually Identifiable Non-Violation Records (each as described on EXHIBIT not previously disposed of in accordance with the data retention schedule at a secured location with SFfP access or (ii) provide Customer with a hard-drive containing the Violation Images, Non-Violation Images, Tndividually Identifiable Violation Records, and individually Identifiable Non-Violation Records, where Customer shall have ninety (90) days to retrieve and validate the information. After ninety (90) days, Verra Mobility shall delete ail data from the SFfP location (if applicable) and shall have no further data retention obligations to Customer with respect to such data. Customer acknowledges that DMV data source providers may require Customer to enter into licensing agreements with the OMV data source providers in order for Customer to have continued access to cerwn registered owner information after the termination of this Agreement. 19. ASSIGNMENT: To the extent permitted by applicable law, this contract, and all rights or obligations hereunder, is not assignable,in whole or in part,by operation of law,acquisition of assets,merger,consolidation,dissolution or otherwise without the advance written approval of the other party to this Agreement. Any attempted assignment of this Agreement by a party without the advance written approval of the other party sbaU be invalid and unenforceable against the other party. Any approved assignment of this Agreement by Verra Mobility will not relieve Verra Mobility from the performance of its duties, covenants, agreements, obligations, and undertakings under this Agreement, unless the assignment expressly provides otherwise. No assignment by Verra Mobility shall be effective unless the assignee confirms in writing to the Customer that the assignee accepts and shall comply with all of the duties, responsibilities,and obligations of Verra Mobility. Notwithstanding the foregoing, the Customer may assign its rights under this Agreement (without Verra Mobility's consent or approval) to a governmental successor of the Customer. An assignment by the Customer of its rights under this Agreement to a governmental successor of the Customer will relieve the Page 12 of34 Customer from the performance of its duties,covenants,agreements,and obligations under this Agreement after the effective date of the assignment. However, the Customer shaU continue to be liable for the obligations it incurred under this Agreement prior to the effective date of the assignment Action by the Customer in awarding the Agreement to Verra Mobility,which has disclosed its intent to subcontract in its response to the RFP,without exception shall constitute approval for purposes of this Agreement. 20. FORCE MAJEURE: Neither party wiU be liable to the other or be deemed to be in breach of this Agreement for any failure or delay in rendering performance arising out of causes beyond its reasonable control and without its fault or negligence. Such causes may include but are not limited to, acts of God or the public enemy, terrorism, significant fires,floods,earthquakes,hurricanes,epidemics,pandemics,quarantine restrictions,strikes,freight embargoes,unusually severe weather,supply-chain disruptions or governmental authorities approval delays which are not caused by any act or omission by the parties.The parry whose pc.rformance is affected agrees to notify the other promptly of the existence and narure of any delay. For the avoidance of doubt,road or utility work with.in the right of way is not an event of Force Majeure on behalf of the Customer. The term of the Agreement shall be extended by a period equal to that during which either party's performance is suspended under this Section. 21. NOTICES: Any notices or demand which,under the terms of th.is Agreement or under any statute,that must or may be given or made by Verra Mobility or Customer shall be in writing and shall be given or made by personal service,overnight delivery service(e.g.Federal Express),or by certified mail to the parties at the following addresses. The City of Tampa American Traffic Solutions,Inc. 306 E.Jackson St. 1150 North Alma School Road Tampa,FL 33602 Mesa,Arizona 85201 Attn:Director of Purchasing Attn: Government Solutions Legal Department The City of Tampa 315 E.Kennedy Blvd Tampa,FL 33602 Attn:City Attorney's Office The City ofTampa 411 N. Franklin St. Tampa,FL33602 Attn:Police Legal Advisor 22. LEGAL CONSTRUCTION: In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,illegal,or unenforceable in any respect,such invalidity,illegality,or uncnforccability shall not affect any other provision of this Agreement, and th.is Agreement shall be construed as if such invalid, illegal, or unenforceable provision had not been contained herein This Agreement shall be enforced to the maximum extent possible so as to give effect to the intent of the parties and shall be reformed without further action by the panics to the extent necessary to make such provision valid and enforceable herein. Page 1 3of34 23. AMENDMENTS TO THE AGREEMENT: Any changes,modifications or amendments to this Agreement shall be in writing and signed by both parties 24. INfEGRATION AND ORDER OF PRECEDENCE: This Agreement constitutes the sole and only agreement of the parties and supersedes any prior or contemporaneous understanding,written or oral, between the parties respecting its subject matter. To the extent that there is a conflict between the terms of this Agreement(excluding the Response and the RFP), the Response,and the RFP,the documents will control in the following order of precedence:this Agreement (excluding the Response and the RFP),the Response, and the RFP. 25. SURVIVAL: The following provisions of the General Terms and Conditions shall survive the termination of this Agreement: Sections 5,7,8,9, 11, 12,13,15, 16.18,20,21,22 and this Section 25. 26. ADDITIONAL SERVICES: During the term of this Agreement, from time-to-time Verra Mobility may propose certain new technologies for Customer to consider and,if so desired,Customer may procure from Verra Mobility the new technologies through either a Change Order pursuant Section 14 or through an amendment to this Agreement upon terms to be mutually agreed upon by the parties. 27. AUDIT RIGHTS: Verra Mobility agrees that the Customer or its authorized representative shall have access to,and the right to audit,examine,or reproduce, the financial books and records of Verra Mobility related to Verra Mobility's performance under the Agreement Verra Mobility shall retain all such records for a minimum period of six(6) years from the date of termination of the Agreement, including any renewal or extension hereof,or for such longer period of time as required by federal or state law,and shall be extended until the completion of any audit in progress. Verra Mobility must keep all financial records in a manner consistent with generally accepted accounting principles. Verra Mobility must provide access during normal business hours to the requested records no later than ten (10) calendar days after the written request by the Customer or its authorized representative. If any audit reveals any material deviation from the contract requirements, any misrepresentations or any overcharges to the Customer, the Customer will be entitled to recover damages,as well as the cosr of the audit.Any adjustments or payments which must be made as a result of any such audit or inspection of the Customer's invoices or records must be made within a reasonable amount of time,but in no event may the time exceed ninety (90) calendar days, from presentation of the Customer's audit findings to Verra Mobility.Verra Mobility shall include this right to audit section in aor subcontractor agreements entered into in connection with this Agreement. 28. PILOTS: From time to time,at the mutual agreement of the parties,Ven:a Mobility may pilot existing Verra Mobility products and services or products and services that are under development br Veua Mobility or its current or future subcontractors and vendors (each a "Vendor"). During any pilot pursuant co this Section 28, registered owner information shall not be used and no Events will be issued as Citations and no mailing of warnings or Citations will occur. Customer expressly acknowledges that Verra Mobility is under no obligation co retain for any period of rime any data produced by any pilot systems.Verra Mobility may request Customer or its employees ro provide feedback on the use,quality,viability,features, functionality,or desirability of pilot systems("Customer Feedback"). All data,drawings, plans,specifications,blueprints,studies,reports, memoranda,computation sheets,computer files and media or other documents prepared or generated by Page 14 of 34 Verra Mobility or a Vendor or a pilot system in connection with any pilot shall remain the property of Verra Mobility (the"Pilot Data").To the extent that such Pilot Data is provided to Customer,Verra Mobility grants to Customer a limited, personal, non sublicensable, nonexclusive license to use the Pilot Data, solely for evaluation and statistical purposes. Actual program performance may vary from pilot performance. Customer acknowledges and agrees that the teems of this Agreement,except forSections 7,10, 11, 12, 13,17,20,21,22 and this Section 28,shall not appl}'to any such pilot. 29. EXECUTION: Ths Agreement may be executed in one or more counterparts,each of which will be deemed to be an original copy of this Agreement,and all of which,when taken together,shall be deemed to constitute one and the same Agreement. The exchange of copies of this Agreement and of signature pages by facsimile or".pdf' (to include Adobe Sign)transmission shall constitute effective execution and delivery of this Agreement as to the parties and may be used in lieu of the original Agreement for all purposes. Signatures of the parties transmitted by facsimile or".pdf'shall be deemed to be their original signatures for any purpose whatsoever. 30. ADDITIONAL PROVISIONS: Compliance with Fla.Stat.§287.133,Public Entity Crime Verra Mobility represents that it bas not been convicted of a public entity crime. "Public entity crime"means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States,including,but not limited to,any bid,proposal,reply,or contract for goods or services,any lease for real property,or any contract for the construction or repair of a public building or public work,involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. Verra Mobility has reviewed and shall comply with the provisions of 287 133 of the Florida Statutes,Public entity crime;denial or revocation of the right to transact business with public entities. Compliance with Fla.Stat.§448.095,Employment Eligibility Verra Mobility is required to register with and use the E-verify system in order to verify the work authorization status of all newly hired employees. Verra Mobility represents, warrants, and attests that Verra Mobility has registered for and utilizes the U.S. Department of Homeland Security's E-VcrifySystem to verify the employment eligibility of: a) All persons employed by Verra Mobility to perform employment duties within Florida during the term of the Subcontract;and b) All persons (including subvendors/subconsultants/subcontractors) assigned by Verra Mobility to perform work pursuant to the Agreement.Verra Mobility acknowledges and agrees that registration and use of the U.S. Department of Homeland Security's E-Verify System during agreement is a condition of each agreement with a county, municipality,or other governmental entity or agency within the State of Florida;and c) Verra Mobility shall comply with the provJSlons of Section 448.095, Fla. Stat., "Employment Eligibility,"as amended from time to rime.Ths includes,but is not limited to registration and utilization of the E-Verify System to verify the work authorization status of all newly hired employees. Verra Mobility shall also require all subvendors/subconsultants/subcontractors to provide an affidavit attesting that it does not employ, contract with, or subcontract with, an Page15 of34 unauthorized alien. Verra Mobility shall maintain a copy of such affidavit for the duration of the Subcontract. Verra Mobility represents,warrants,and attests that it does not employ,contract with,or subcontract with, an unauthorized alien. Verra Mobility acknowledges that if Customer has a good faith belief that Verra Mobility has violated § 448.095 Fla. Stat., Customer reserves the right to terminate the Agreement immediately. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) Page 16 of 34 EXHIBIT A SERVICE FEE SCHEDULE 1.0 Description of Pricing Fees are based on per camera and are as follows. Product Description Fee Fixed Speed Safety Camera System- the parties shall mutually agree on 32%of Program Revenue the number of Camera Systems to be installed at no costs to customer. retained by Customer"' •Example:Pursuant to Chapter 2023-174,Laws of Florida,Customer retains$60 of each$100 civil penalty paid. If 150 notices of violations arc paid and 50 Uniform Traffic Citations arc paid during the month the fee the City would pay Verra Mobility is$3,840(200 paid Citations x$60 in Program Revenue retained by the Customer x 32%). Certified Mailing Fee for Uniform Traffic Citation(UTC)and Subsequent Notice Mailing Fee-certified mailing of Uniform Traffic Citation(UTC)or mailings of subsequent notices in addition to those US Postal Service prevailing rate described in Subsection 1.2.3 of EXHIBIT B,is extra and will be billed per (plus$2.00 if a subsequent unit as published by the US Postal Service plus a per notice per page service notice). charge Service Fees: All service Fees per Camera System above includes all costs required and associated with a Camera System installation,routine maintenance,use of BOS for back-office operations and reporting,Event processing services, DMV records access, the standard set of notices as described in Subsection 1.2.3 of EXHIBIT B, lockbox and epayment processing(excluding user convenience fee,which is paid by payor and excluding any bank account set up or monthly bank account fees),IVR call center support for general Program questions and public awareness Program suppon. Verra Mobility's Fees anticipate a standard Florida BOSconfiguration and a standard suite of notices as described in Subsection 1.2.3 of EXHIBIT B.For configuration or Program customization work in excess of the standard Florida BOS configuration,Verra Mobility shall provide Customer with an hours estimate and,upon approval by Customer for the work, shall invoice Customer $200 per hour for such additional configuration or Program customization. Customer and Verra Mobility recognize the standard Florida BOS provided,or to be provided, by Vetta Mobility to Customer may need to be changed during the term of the Agreement,at Verra Mobility's sole-discretion,due to end-of-life technology,and if such change is necessary Verra Mobility shall provide the new standard Florida BOS to Customer at no additional charge, unless additional configurations or Program customization are requested by Customer then the fee for additional configuration or Program customization will apply. Page 17 of34 2.0 Optional Collection Services: In the event that Customer elects to have Verra Mobility engage a collections agency to perfonn collections services, Verra Mobility's designated collection's subcontractor may initiate collection efforts of delin9uent notices upon written request by Customer,so long as collection of said recovered revenue amounts does not conflict with applicable state law. Verra Mobility will be entitled to receive portions of the collected revenue as noted below. For those:iccounts in default that go to collection,this is in addition to Verra Mobility Fees noted in Section 1.0 above. Delin9uent Collections Services 30%of Recovered Revenue In the event that Customer elects to have Verra Mobility provide collections services, Customer shall so notify Verra Mobility in writing. Customer :igrec:s th:it, once Verra Mobility's collections services arc elected,Customer may not utilize another vendor for these collections services without prior written consent from Verra Mobility through an amendment to this Agreement, Page 18 of 34 EXHIBITB SCOPE OF WORT{ I. VERRA MOBILITY SCOPE OF WORT{ 1.1 VERRA MOBILITY IMPLEMENTATION 1.1.1 Verra Mobility agrees to provide Speed Detection System(s), use of the BOS and related services to Customer as outlined in this Agreement,excluding those items identified in Section 2 titled"Customer Scope of Work". Verra Mobility and Customer understand and agree that new or previously unforeseen requirements may,from time to time,be identified and that the parties shall negotiate in good faith to assign the proper party the responsibility and cost for such items. In general,if work is to be performed by Customer, unless otherwise specified, Customer shall not charge Verra Mobility for the cost. 1.1.2 Customer and Verra Mobility will complete the Project Time Line within sixty (60) days of Agreement execution date, unless mutually agreed to otherwise by the parties. Verra Mobility agrees to make every effort to adhere to the Project Time Line. I. 1.3 Verra Mobility will install Speed Detection System(s)at a number of Designated Safety Zones as authorized by law to be mutually agreed upon between Verra Mobility and Customer as reflected in a written Notice to Proceed. In addition to any initial Designated Safety Zones the parties may mutually agree to add additional Speed Detection System(s) or Approaches, which shall also be reflected in a written Notice to Proceed as set forth in EXHIBIT C, 1.1 .4 Site installation plans for fixed-site installations shall be prepared under the supervision of, approved and sealed by a Licensed professional engineer Licensed to perform engineering services in the state where the Speed Detection Systems will be installed. 1.1.5 Verra Mobility shall perform traffic/location studies and site surveys as may be desired by Customer for additional camera location consideration. 11.6 Verra Mobility will operate each Camera System on a 24-hour basis, barring downtime for maintenance, normal servicing activities, or other unforeseen instances, unless enforcement times are restricted by law. 1.1.7 Verra Mobility's Marketing Department will assist Customer with public information content and outreach campaign strategies("Public Safety Campaign"). 1.1.8 Verra Mobility agrees to provide a secure website accessible to Owners/violators who have received notices of violation b)' means of a Notice # and PIN, which will allow Violation image and video viewing. Verra Mobility shall include a link to the payment websire(s)and shall offer the opportunity to download an affidavit of non-liability online.Verra Mobility will operate this secure website on a 24-hou.r basis, barring downtime for maintenance,normal servicing activities,or other unforeseen instances. 1.1.9 Verra Mobility will provide technician site visits to each Speed Detection System,as needed. to perform maintenance checks consisting of camera enclosure lens cleaning; camera, strobe and controller enclosure cleaning;inspection of exposed wires;and,general system inspections and maintenance. Page 19of 84 1.1.10 Verra Mobility shall take commercially reasonable best efforts to repair a non-functionalSpeed Detection System within seventy-two (72) hours (excluding weekends and holidays) of determination of a malfunction. 1.1.1 I If Customer is using Verra Mobility enabled lockbox or epayment services, Customer shall provide Verra Mobility and the applicable payment processor with the irems set forth in Section 2.1.4 below. 1.1.t 2 Verra Mobility is authorized to charge, collect and retain a service/convenience fee of up to the greater of$5.00 or to 5%of the total payment, for each payment processed through the web,call center, IVR,or other electronic means. Such fee is paid by the payor and retained by Verra Mobility. No service/convenience fee shall be charged when paid by mail. 1.1.13 Verra Mobility shall implement the Program in accordance with Chapter 2023-174,Laws of Florida,and Tampa Code Section 19-56.and as further described in the response to the RFP. 1.2 VERRA MOBILITY OPERATIONS 1.2.1 Verra Mobility shall implement and operate the Program in accordance with the provisions of th.is Agreement and the Customer's Business Rules. 1.2.2 If an educational/warning period is required, Verra Mobility shall provide Customer with a one-time educational/warningperiod up to thirty(30)days in length following the installation and activation of the fust installed Speed Detection System.Customer shall not be charged a fee for the educational/warning period; however for any educational/warning period exceeding thirty(30)days,Customer shall be responsible for the normal monthly Fee. 1.2.3 Verra Mobility shall provide Customer with access to the BOS,including image processing, and printing and mailing of up to six (6) letters/notices per Citation in suppon of Citation issuance and escalation. Io the case of a transfer of liability by the Owner, the BOS shall be serup to mail a Citation to the driver identified in the affidavit of non-liability or identified by a rental car company.Costs of certified mailings are priced separately and paid by Customer to Verra Mobility as indicated in EXHIBIT A 1.2.4 Subsequent notices,other than those specified in Subsection 1.2.3 may be delivered by first class or other mail means for additional compensation to Verra Mobility as agreed upon by the parties. 1.2.S Verrn Mobility shall apply an elecuonic signature,name,or badge number to the Citation as authorized in the Customer's Business Rules. 1.2.6 Verra Mobility may make non-substantive formatting or incidental changes to the Citation form without approval by Customer. 1.2.7 Verra Mobility shall seek records from vehicle registration databases reasonably accessible to Verra Mobility through its limited agent relationship with Customer and use such records to assist Customer in processing Citations. Verra Mobility may mail Citations to the address of the Owner obtained through the OMV,obtained through the National Change of Address(NCOA) database provided by the United States Postal Service,or obtained through other means including but not limited to skip tracing. Verra Mobility reserves the right to pass-through to Customer any cost increases imposed on Verra Mobility by OMV data sources. Page 20 of 3\ 1.2.8 The BOS shall provide Customer with the ability to run and print standard system reports. Verra Mobility provides a suite of standard program reporting at no charge to clients with active Programs. Upon notice to Customer, Verra Mobility reserves the right to modify the suite of standard program reporting available to Customer, so long as such change applies generally to customers with similar programs. Customized reporting services are available upon written requesL The fee for such services shall be mutually agreed upon. Verra Mobility shall provide all repons as required under the RFP. 1.2.9 Upon Verra Mobility's receipt of a written request from Customer at least fourteen (I 4)calendar days in advance of a court proceeding, and if required by the court or prosecutor,Verra Mobility shall provide Customer with or train a Customer provided local expert witness to testify in court on matters relating to the accuracy, cechnical operations, and effectiveness of the Camera System or the BOS until judicial notice is taken. Customer shall use its best efforts to obtain judicial notice as soon as possible. 1.2.10 Verra Mobility shall provide a help-line to assist Customer with resolving any problems encountered regarding its Speed Derection System and/or the BOS.The help-line shall function during Business Hours. Verra-Mobility shall provide services as further described in the response to the RFP. 2. CUSTOMER SCOPE OF WORT( 2.1 GENERAL IMPLEMENTATION REQUIREMENTS 2.1.1 Within seven(T)business days of the Effective Date of this Agreement,Customer shall provide Verra Mobility with the name,title,mailing address,email address and phone number of all Customer stakeholders, including: o A project manager with authority to coordinate Customer responsibilities under this Agreement; o Court manager responsible for oversight of all Court-related program requirements; o The police contact; o The court contact; o The person responsible for overseeing payments by violators(might be court); o The prosecuting attorney; o The Customer attorney; o The finance contact(who receives the invoices and will be in charge of reconciliation); o The IT person for the police: o The IT person for the courts; o The public works and/or engineering contact responsible for issuing any/all permits for construction;and o Court manager responsible for oversight of all Court-related program requirements. 2.1.2 Customer and Verra Mobility shah complete the Project Time Line within sixty(60) calendar days of the Effective Date of this Agreement,unless mutually agreed to otherwise by the parties Customer shall make every effort to adhere to the Project Time Line. 2.1.3 As requested from time to time by Customer, Verra Mobility will provide Customer with a mock-up of the Citation and other notices within fifteen(I5)days of a completed Business Rules Questionnaire. Customer shall review the Citation and other notices to ensure conformity with the Laws applicable to Customer. Except as outlined in Section 1.2.6,Verra Page 21 of 34 Mobility shall not implement changes to the Citation or other notices without Customer's prior review and sign-off. Customer is responsible for the content of its Program notices, including but not limited to Citations. 2.1.4 Customer intends to utilize Verra Mobility enabled payment processing channels.Customer shall designate a Customer account for deposit/ settlement of funds paid by payors. Within twenty-one(21) business days of receipt by Customer,CustOmer shall provide Verra Mobility completed banking forms and payment processing agreements, which may include among others a Participant Agreement and Submerchant Agreement with the payment processor as well as a bank verification letter prepared by the Customer's settlement account's bank, application for payment processing, and a Form W-9, Request for Taxpayer Identification Number and Certification. A copy of the Participant Agreement, the Submerchant Agreement, and a form application for payment processing are each attached here to as E H� IBITF• 2 1.5 Customer shalldirect the law enforcement agency to execute the Verra Mobility DMV Services Subscriber Authorization (substantially in the form attached as EXHIBIT Dl to provide verification to the National Law Enforcement Telecommunications System (NLETS) indicating that Verra Mobility is actingon behalf of the Customer for the purposes of accessing vehicle ownership data pursuant to the list of permissible uses delineated in the Drivers Privacy Protection Act 18 U.S.C. 2721, Section (b)(1). Access to registered owner information through National Law Enforcement Telecommunications System (NLETS) requires Customer to provide Verra Mobility with a unique Customer ORI. In order to access certain state departments of motor vehicles records directly (not through NLETS), agreements or applications directly between customer and the state OMV may be required by Customer, including agreements requiring Customer to comply with certain permissible use, privacy,and security requirements of the applicable state department of motor vehicle. If required, Customer shall execute such agreements or applications with, participate in audits by, or provide certifications to state deparancnt of motor vehicles. If Customer requires Verra Mobility to access registered owner information from sources other than NLETS or direct through a state OMV,accessible to Verra Mobility at no cost,additional fees will apply. 2.1.6 Customer shall prepare,execute,update,and maintain the Business Rules for implementation and operation of the Program. Customer's failure to timely prepare the Business Rules may impact the Project Time Line or compliance of Customer's Program with applicable laws. Verra Mobility shall not be liable for Customer's failure to update and maintain the Business Rules.To the extent that there is a conflict between the Business Rules and Agreement, the Agreement shall govern. 2.1.7 Customer is responsible for notifying Verra Mobility of any local legislative and/or ordinance changes in writing within forty-eight(48) hours of the first read of the proposed legislation. Verra Mobility will not be responsible for complying with any change in applicable local law, until such time as Verra Mobility has been notified by Customer in writing of the change in Law and,if applicable,Customer's Business Rules have been updated by Customer. Except as otherwise provided for in the RFP and response to the RFP,in the event of a change in or adoption of a new Law,excluding a change in Customer's local law,which would increase the cost of Verra Mobility's provision of the Services,Verra Mobility may propose a Fee increase to Customer. If the parties cannot mutually agree on the Fee change, Verra Mobility may terminate this Agreement. In the event of a change in or adoption of a local law of Customer, which would increase the cost of Verra Mobility's provision of the Services,Verra Mobility shall provide Customer with a Fee increase consistent with Verra Mobility's increased operating cost,and Customer shall be obligated to pay such increased Fees. Page 22of 34 2.1.8 Customer is responsible for all fin:II jurisdictional issues,including but not limited to as they pertain to issuance of Citations,adjudication of Violations,and intergovernmental authorities. 2.1.9 Once a Notice to Proceed is granted to Verra Mobility in writing,Customer shall not issue a stop work order to suspend activity on the implementation process, unless Customer reimburses Verra Mobility for costs incurred up to the date the stop work order is issued. 2.1.10 Customer will comply with all applicable Laws rel:lcing to its conduct with respect to the Program. Customer shall not use the Camera Systems, the BOS,or the data captured by the Camera Systems or provided by NLETs or OMV data source providers for any purpose not pennined by Law. 2.1.11 Once a Camera System is installed and certified by Verra Mobility as operational,it shall be immediately put into service at the next available enforcement period or as otherwise mutually agreed to by the Parties. 2.1.12 Customer shall make best efforts to process each Event in accordance with state law and/or municipality ordinances within seven (7)days of its:I ppearance in the law enforcement review queue using the BOS to determine which Events constitute Violations that will be issued as Citations. lo the event that Customer fails to timely process Events,Verra Mobility shall not be liable for failure of the BOS to allow Customer to issue a notice or Citation within statutory timeframes. 2.1.13 lo the event th:lt remote access to the BOS is blocked by Customer network security infrastructure, Customer's Department of Information Technology shall coordinate with Verra Mobility to facilitate appropriate communications while maintaining required security measures. 2.1.14 Customer shall be responsible for any reporting obligations that it has to any state or other regulatory body with respect to its operation of the Program or the payment of Citations,with the assistance of Verra Mobility as stated herein and in the response to the RFP. 2.2 STREETS AND TRAFFIC DEPARTMENT OPERATIONS 2.2.1 All Fixed Camera Systems are intended to remain installed for the duration of the Agreement. 2.2.2 Prior to the installation of any System, Customer shall provide Verra Mobility information regarding any and all road construction or improvement projects scheduled during the term of this Agreement for any Approach designated for System installation. In addition,within thirty (30) days of becoming aware of anticipated construction that may result in the deactivation or removal of a System or otherwise impact an Approach during the term of this Agreement,Customer shall notify Verra Mobility of any such construction. 2.2.3 Any signage related to the Program must be designed, built and maintained by Verra Mobility upon review and approval by the Oty's Mobility Department. Customer is responsible for determining the placement/location of signs in compliance with applicable Laws. 2.2.4 Customer shall allow Verra Mobility to access power from existing power sources at no cost. In situations where it is not possible to obtain electrical power from a pre-existing source, Customer shall bear the costs (or reimburse Verra Mobility) for obtaining/routing power. When access to power facilities is not under the jurisdiction of Customer, it shall be Page 23 of 34 Customer's responsibility to negotiate any necessary agreements with the owner or maintaining agency of the power facility and infrastructure in order to provide required access to said power facilities and infrastructure. Any costs associated with the needed agreements shall be funded by Customer. 2.2.5 Customer, or any department of Customer, shall not charge Verra Mobility or its subconttactor(s) for building, construction, electrical, street use and/or pole attachment permits, including any fee for traffic control services and permits during installation or maintenance of a System. Customer shall also apply for, when in Customer's name, or coordinate the application for, when in the name of a Customer agency, school,or school district,and fund any and all needed state,local,and/or county permits,including any traffic control permits. 2.2.6 Verra Mobility shall follow all appropriate permitting processes. 2.2.7 If required by the submitted design plan for proper operation, Customer shall allow Verra Mobility to install vehicle detection sensors in the pavement of roadways within Customer's jurisdiction Customer shall provide its best efforts to aid in acquiring any and all required permission and permits when the roadway is under the jurisdiction of the state or county. 2.2.8 Customer shall allow Verra Mobility to build Infrastructure into any existing Customer-owned easement. 2.2 9 if use of private property right-of-way is needed, Customer shall assist Verra Mobility in acquiring permission to build in existing utility easements as necessary.Any costs for private property right-of-way lease/rental costs shall be borne by Customer as it is expressly excluded from the base fee structure identified in the fee schedule. 2.2.10 Customer shall be responsible for the performance of any engineering or traffic safety studies as may be desired by Customer or required by laws applicable to Customer. 2.3 COURTS OPERATIONS 2.3.1 Customer is responsible for the prosecution and adjudication of Citations in accordance with all applicable Laws. 2.3.2 Customer shall provide a judge or hearing officer and coun facilities to schedule and hear disputed Citations. 2.3.3 Customer shall handle inbound and outbound phone calls and correspondence from defendants who have questions about disputes and other issues relating to Citation adjudication. 2.3.4 Verra Mobility shall provide Customer with access to its online BOS adjudication processing module which will enable the adjudication function to review cases,related images,and other rdated information required to adjudicate disputed Citations. If instead of using the online adjudication processing module in the BOS,Customer desires to integrate Verra Mobility data into its adjudication system,subject to feasibility, Verra Mobility shall provide a court interface. Verra Mobility shall provide a price proposal to Customer for the development of any such court interface. Page24 or34 2.3.5 Customer is responsjble for entering aU final dispositions of disputed Citations(not including UTC's)heard by a magistrate including all Citation payments due into the BOS,either directly through the online adjudication processing module or through the court interface. 3. ADDITIONAL SERVICES 3.1 ENHANCED VIDEO SERVICES 3.1.1 If authorized by law,Verra Mobility shall provide video enhancements that permit Customer to perform remote video retrieval, at each fixed Approach ("Enhanced Video Services"), known as Verra Mobility Llvernt Customer is responsible for and will pay for any of its data storage costs or other usage-based costs that it may incur in connection with its use of the Enhanced Video Services. Customer agrees to comply with all Laws with respect to its access to and use of the Enhanced Video Services,including without limitation any Laws relating to data privacy or photo enforcement. 3.1.2 Customer expressly acknowledges that Verra Mobility is under no obligation to retain for any period of time any data produced by the Enhanced Video Services. Customer acknowledges that once it obtains a requested video file,it is responsible for any preservation, and associated storage requfrements that may be requfred by Law for the video file. Customer agrees that since the requested video file is not requfred by Verra Mobility to continue to perform the services under the Agreement, the video file and any resulting public records shall be transferred to the Customer prior to the termination of the Agreement and the Customer shall serve as the records custodian for any public records created. Customer agrees to assume responsibility to respond to,and if appropriate defend, at its sole expense, any requests for data or information obtained through the Enhanced Video Services,whether hr formal public records request or otherwise. Verra Mobility shall not be responsible for any storage,storage costs or public records requests pertaining to the historical video obtained through the Enhanced Video Services or the provision of access to the Enhanced Video Services to anyone other than Customer. 3.1.3 Customer hereby agrees to indemnify and defend Verra Mobility Parties to the fullest extent permitted by applicable Law against any and all Losses which may be imposed on or incurred by any Verra Mobility Party arising out of or related to: (a) Customer's use of the Enhanced Video Services;(b)Customer's misuse of or failure to maintain the security of the data access through the Enhanced Video Services; {c)Customer's violation of any Laws;and(d)any breach of this Agreement by Customer related to Customer's use of the Enhanced Video Services. 3.1.4 Customer agrees the Enhanced Video Services shall be subject to the following: (t) rustorical video is stored at the Camera site for a time period of approximately 30 days;(ii)requested video files pursuant to the Enhanced Video Services will be available for Customer download within I business day of request and will be available for retrieval for approximately 30 days; (iii) video file requests from rustorical video are limited to 30 minutes; if additional footage is required,additional requests may be made by Customer. 3.2 AUTOMATIC LICENSE PLATE RECOGNITION INTERFACE SOLUTION 3.2.1 If authorized by Law,in cooperation with the Customer's current ALPR provider,Verra Mobility will configure the Fixed Speed Safety Camera System to interface with the Customer's ALPR provider's back-office solution(referred to herein as"ALPR Interface Solution"). Page 25 of34 3.2.2 Customer will comply with all applicable Laws,including without I.mutation to the extent applicable Criminal Justice Information Services(CJIS)reqwements, any Laws relating to data privacy,or any Laws applicable its conduct with respect to the ALPR Interface Solution. 3.2.3 Customer acknowledges that the ALPR Interface Solution includes intellectual property owned by Verra Mobiliry and no ownership rights to the intellectual property are transferred to Customer by this Agreement.Customer shall not:(a)decompile,disassemble,or otherwise reverse engineer the ALPR Interface Solution or artempt to reconstruct or discover any source code, underlying algorithms,file formats or programming interfaces of the ALPR Interface Solution by any means whatsoever (except and only to the extent that applicable Law prohibits or restricts reverse engineering restrictions); (b) remove any product identification, proprietary, copyright or other notices contained in the ALPR Interface Solution;or(c)modify any part of the ALPR Interface Solution,create a derivative work of any part of the ALPR[nterface Solution,or incorporate any part of the ALPR Interface Solution into or with other software, except to the extent expressly authorized in writing by Verra Mobiliry,including through other agreements between the parties. 3.2.4 Customer shall provide Verra Mobility with copies of any Customer policies pertaining to its use of the ALPR Interface Solution,which are applicable to Verra Mobility. Verra Mobility shall be afforded a reasonable opportunity to review such policies and will notify Customer if there are any additional Fees associated with compliance to the policies. 3.2.5 Verra Mobiliry will collaborate with Customer on a mutually agreeable project schedule outlining all of the milestones required to implement the ALPR Interface Solution. 3 2.6 Notwithstandinganything else to the contrary in this Agreement,Customer agrees that Customer is solely responsible for the housing and security of all data provided through the ALPR Interface Solution. Customer expressly acknowledges that Verra Mobiliry is under no obligation to retain for any period of time any data produced by the ALPR Interface Solution.Customer acknowledges that foe the ALPR Interface Solution data, it is responsible for any preservation,and associated storage reqwements that may be reqwed by Law. Customer agrees to assume responsibility to respond to,and if appropriate defend,at its sole expense,any requests for ALPR Interface Solution data obtained through the ALPR Interface Solution,whether by formal public records request or otherwise. 3.2.7 The Customer will provide the necessary IT staff and resources necessary to assist Verra Mobility, and the Customer's ALPR provider,with the implementation of the ALPR Interface Solution. 3.2.8 Any additional hardware, software, licensing, resources, instalfation, support and maintenance reqwed to make the provided ALPR Interface Solution compatible and compliant with Customer IT,security,privacy,compliance,or other requirements are the responsibility of Customer. 3.2.9 Customer shall notify Verra Mobility within twenty-four(24)hours of detecting any performance issues with the ALPR Interface Solution. 3.2.10 Upon the termination of the Agreement between Verra Mobility and the Customer, Verra Mobility shall have no further obligations to Customer regarding the ALPR Interface Solution 3.2.11 Under all circumstances,Verra Mobility shall retain ownership of the ALPR Interface Solution provided for use by Customer under the terms and conditions of this Agreement. Verra Mobility shall retain the ownership rights to all metadata,business intelligence,or other analytics obtained, gathered, or mined by Verra Mobility from the data captured by the ALPR Interface Solution. Furthermore,Verra Mobility has the right to use non-personalized and aggregated ALPR Interface Solution data for its internal business purposes, analytics, statistical analysis, and to perform analyses which would further Customer's program. Yage26 ot34 3.2.12 Customer hereby agrees to indemnify and defend Verra Mobility Parties to the fullest extent permitted by applicable Law against any and all Losses which may be imposed on or incurred by any Verra Mobility Party arising out of or related to:(a)Customer's use of the ALPR Interface Solution,(b)Customer's misuse of or failure to maintain the security of ALPR Interface Solution data in its possession; (c) Customer's violation of any Laws; (d) Customer's misuse or misappropriation of a Verra Mobility products or services;and(e)any breach of this Agreement by Customer related to Customer's use of the ALPR Interface Solution, or ALPR Interface Solution Data. 3.2.13 EXCEPT AS PROVIDED IN THIS AGREEMENT,THE PARTIES ACKNOWLEDGE THAT THE ALPR INTERFACE SOLUTION AND RELATED SERVICES ARE PROVIDED BY VERRA MOBILITY"AS IS"AND WITHOUT WARRANTY OF ANY KIND,AND VERRA MOBILITY EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES RELATING TO THE ALPR INTERFACE SOLUTION, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES AGAINST INFRINGEMENT OF THIRD-PARTY RIGHTS,MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Page27 of34 EXHIBITC FORM OF NOTICE TO PROCEED Reference is made to the Professional Services Agreement by and between American Traffic Solutions,Inc., doing business as Verra Mobility ("Verra Mobility") and The City of Tampa, FL("Customer"), dared as of [date](the"Agreement"). Capitalized terms used in this Notice to Proceed shall have the meaning given to such term in the Agreement. Customer hereby designates this implementation of Systems at the Approaches listed below.Verra Mobility shall make its best efforts to install a System within sixty(60)days of permits being granted and power delivered for each agreed-upon Approach, providing that Customer has received permission for all implementations in writing from any third-party sources. Below is a list of Approaches provided by Customer,which have been analyzed based on traffic volumes,road geometry,and existing infrastructure and are believed to be locations at which a System would increase public safety. Execution of this Notice to Proceed by Customer shall serve as authorization for the installation of Systems for all Approaches designated as follows: Appioach(Direction and Roadway) Type of Camera System Solunon (# of Enforcement Cameras per Approach) Customer understands that tmplementation and installaoon of any Approach is subject to Site Selection Analysis and engineering results. Customer recognizes the substantial upfront costs Vcrra Mobility will incur to construct and install the Systems for the above listed Approaches. Customer agrees that the Systems authorized by this Notice to Proceed for the above-listed Approaches shall remain installed and operational for the duration of the current teem of the Agreement. Verra Mobility reserves the right to bill Customer for any upfront costs associated with the Approaches listed above in the event Customer elects to cancel or suspend the installation. IN WITNESS WHEREOF,Customer has executed this Notice to Proceed as of the date written below. CITY OFT AMPA, FLORIDA By: Name: Date Title: ACKNOWLEDGED AND AGREED TO BY: AMERICAN TRAFFIC SOLUTIONS,INC. By: Name: Dace Title: FXHIBITD DMV SERVICES SUBSCRIBER AUTHORIZATION DATE:. Frank L.Minke, Executive Director/CEO National Law Enforcement Telecommunications System,Inc.(NLETS) 1918 W. Whispering Wind Drive Phoenix,AZ 85085 Dear Mr. Minice: Re: Authorization for ORI Code: T H aen p a Police Department authorizes The City of Tampa,Florida to use the Tampa Police Department ORI for the limited purpose of obtaining vehicle registration information through NLETS. This letter acknowledges that a contract to perform automated enforcement between The City of Tampa, Florida and American Traffic Solutions, Inc., is in force. As a requirement of and in performance of that contract between The Ciry of Tampa, Florida and American Traffic Solutions, Inc.,it will be necessary for American Traffic Solutions, Inc.to access Nlets for motor vehicle data on our agency's behalf. C8J This program will operate within the Axsis environment under parmer ORI FL0061200. Please accept this letter as authorization from the Tampa Police Department for American Traffic Solutions, Inc. to run motor vehicle inquires for this purpose. This authorization will automatically expire upon the termination of the contract between The City of Tampa,Florida and American Traffic Solutions,Inc. and such authorization is limited to violations detected by the automated enforcement camera systems. By completing the information below and signing this letter,I am stating that I am a member of and have the authority to extend this authorization on behalf of the Tampa Police Department. SUBSCRIBER INFORMATION Subscriber Agency/Name Nlets Agency ORI Name/Title of Authorized Representative Mailing Address Telephone Fax Email Signature of Authorized Representative Date Signed Page 29 of 34 FXHIBITF, RETENTION SCHEDULE*** [Thir schedule to be completed l!I Customer in cof{farnun with their applicable slate and locallaw prior to execution of the Agmment.] Tvnent a..:.--J V..rra. — • Period Violation Images* (including video clips and related 3 mons s rom Fina Disposition metadata) Non-Violation Images(including video clips and 30 days from Event capture date related metadata)** Warning Notice Images(including video clips and 3 months from Final Disposition related metadata) Individually Identifiable Violation Records* 3 months from Final Disposition Individually Identifiable Non-Violation Records- 30 days from Event capture date Audio recording from contact center 90 days from call Written correspondence with citizens regarding 1 year from date of correspondence Violations Camera System Calibration/Certification Records 60 months from Final Disposition of an applicable Violation Maintenance Records 60 months from Final Disposition of an applicable Violation Other Proirram Records 5 years from termination of the Al!teement Violation Image:an image of a Violation issued as a Citation. Individually Identifiable Violation Records:a record containing individually identifiable information pertaining to a Violation issued as a Citation. Non-Violation Image:an image of an Event not issued as a Citation. Individually Identifiable Non-Vi<:>lation Records:a record containing individually identifiable information pertaining to an Event not issued as a Citation. Retention period is not applicable upon termination of the Agreement and the d:lta is provided to Customer pursuant to Section 15 of the Agreement. This records retention schedule does not apply to any Event data captured by the Camera System, but not uploaded into BOS. For the avoidance of doubt,this records retention schedule does not apply to any records related to any Pilot Data. Page 30 of 34 EXHIBITF FORM PARTICIPANT AGREEMENT. SUBMERCHANT AGREEMENT. AND PAYMENT PROCESSING APPLICATION Attached under sa.arate cover andfuJ/v incolJlorated herein. Page3lof 34 EXHIBITG FORM CUSTOMER REFERENCE CONSENT CITY OF TAMPA, FLORIDA 450 N. Wilson Avenue Tampa, FL 33830 RE: Consent to Use as Reference Dear: [Customer Contact], Verra Mobility values the relationship that it has with City ofTampa,FL We have appreciated the willingness of City to serve as a reference to Verra Mobility when we are asked by other prospective customers to provide a reference. If you are willing to serve as a reference for Verra Mobility,please countersign below,indicate the length of time that the City's consent is valid,and provide the name,title,address,telephone number,and email address of the party(ies)we may provide as a reference. By countersigning below,you are agreeing that Verra Mobility may(i)list the City as a reference in its future proposals to prospective customers("Proposals");(ii)describe the products and services that Verra Mobilfry provide5 to the City in our Proposals;and(iii)rely on this Consent for so long as the Consent is valid. We appreciate your partnership in enabling us to bring safety solutions to other communities, Sincerely, 4 . Jason Amerson,Contracts Manager cc: Placido Diaz Page32of 34 Consent Provided By: CITY OF TAMPA,FLORIDA Signed: Name: Title: Date of Signature: Consent Valid: D Until revoked in writing by sending such revocation to: Verra Mobility 1150 N.Alma School Road Mesa,AZ 85201 Attn:Government Solutions Contracts Management D For the remainder of the City's Contract and any executed renewals D For 1 Year from the Date of this Consent D For a specific stated proposal or project only:. Customer Contact(s): Name: Title: Address: Telephone Number:. Email Address: Name: Title: Address: Telephone Number:. Email Address:. Page!33of 34 EXHIBITI CITY OF TAMPA INSURANCE REOUIREMENTS Attached under separate cover and fullvinco<JZOratedherein. Page 34of 34 EXHIBIT I - OTY OFTAMPA INSURANCE REQUIREMENTS Prior tocommencing any wort<or services or taking ocrupancy under that certain written agreement or award (for purposes of this document, Agreement) between the Oty of Tampa, Florida (City) and Flrm/Awardee/Successful Proposer/Contractor/Consultant/Lessee/non-Cityparty. etc. (for purposes of this dorument, Firm) to which this document is attached andincorporated asanExhibit or otherwise. and continuing during the term of said Agreement (or longer if the Agreement and/or this document so requires), Firm shall provide, pay for, andmaintain Insurance against dalms which may arise from or In connection with the performance of the Agreement (induding without limitation occupancy and/or use of certain property/premises) by Firm. Its agents, representatives. employees. suppliers, subtenants. or subcontractors (which term includes sub-a:>nsultants.as applicable)of any tier subject to theterms and conditions of this document. Should at any time Arm not maintain thelnsurance coverages required. Oty at Its sole option (but without any obligation or waiver of its rights)may terminate the Agreement.All provisions intended to survive or to be performed subsequent to the expiration or termination of the Agreement shall survive,Including withoutlimitation Firm's obligation to maintain or renew coverage. provide evidence of coverage and certified copies of policies, etc. upon City's request and/or in response to a potential daim, litigation, etc Thefollowing mverages are required:C'M"indicates million(s),for example$1 M is$1,000,000) A. Commercial GeneralUabHity {CGLlinsuranceon the most current Insurance Services Office(ISO) Form CG 00 01 or itsequivalent on an"occurrence"basis(Modified Occurrence or Oaims Made forms are not acceptable without prior written consent of the Oty). Coverage must be provided to cover liability contemplated by the Agreement Including without limitation premises and operations, independent contractors, contractual liability, products and completed operations, property damage, bodily. personal and advertising injury. contractual liability. explosion. collapse. underground coverages. personal injury liability, death, employees-as-Insureds Products and completed operations liability coverage maintained for atleast 3 years after completion of work. Umlts shall not be less than$1 M per occunence and $2M general aggregate for Agreements valued at $2M or less; If valued over$2M,a general aggregate limit that equals or exceeds the Agreement's value. If a general aggregate limit applies, It shall apply separately to the project/location(ISO CG 25 03 or 25 04 or equivalent). 13. Automobile UabHlty fAL}Insurance In accordance withFlorida law, as to the ownership. maintenance, and use of all owned, non-owned, leased, or hired vehicles.AL Insurance shall not be less than: (a) $500,000 combined single limit each occun-ence bodily Injury and property damage for Agreements valued at $100,000 or less or(b) $1M mmbined single limit each occurrence bodily injury and property damage for Agreements valued over$100,000.If transportationof hazardous material involved.the MCS-90 endorsement(orequivalent). C. Wortcer's Compensation (WC)& Employer's UabHlty Insurance for all employees engaged under the Agreement,Wort<er's Compensation as required by Florida law.Employer's Liability with minimum limits of(a) $500,000 bodily injury by accident and eachaccident, bodily injury by disease policy limit,and bodily Injury bydisease eachemployee for Agreements valued at $100,000 and under or(b) $1M bodily Injury by accident and each accident, bodily Injury by disease policy limit,and bodily Injury by disease each for all other Agreements. U. Excess (Umbrella) LiabHity Insurance for Agreements valued at S2M or more,at least$4M per occurrence In excess of underlying limits and no more restrictive than underlying coverage for all work performed by Arm. May also compensate for a deficiency In CGL,AL,or WC. E. PtQfessional UabHity Insurance where Agreement involves Florida-regulated professional services(e g. architect. engineer, design-builder, CM, accountant, appraiser, Investment banker medical professional) at any tier, whether employed or independent. vicarious design liability exposure(e.g. construction means &methods, design supervision). value engineering. oonstructabllity assessments/reviews. BIM process. and/or performance specifications. Limits of least$1 M per occurrence and$2M aggregate; deletion of design/build liability exclusions. as applicable, and maintained for at least 3 years after completion of work/services and City's acceptance of same. F. Cyber UabjHtv Insurance where Agreement involves portals allowing access to obtain, use, or store data: managed dedicated servers: doud hosting services: software/hardware: programming: and/or other IT services and products are involved. Limits of not less than$2M per occurrence and$2M aggregate. Coverage sufficiently broad to respond to duties and obligations undertaken by Arm, and shall Include, but not be limited to, daims Involving infringement of intellectual property/copyright,trademark,trade dress, Invasion of privacy violations,damage to or destruction of electronic information, Information theft, release of confidential and/or private Information. alteration of electronic Information, extortion, virus transmission, and network security. Coverage. as applicable and with sufficient limits to respond, for breach response costs,regulatory fines and penalties, aedit monitoring expenses. Firm affirmatively states that the Insurance requirements as set forth above are of adequate types and amounts of Insurance coverage for any type of claim/loss for the proposed work or services. ACCEPTABILITY OFINSURERS - Insurance is to be placed with insurers admitted In the State of Aorida and who have a current A M. Best rating of no less than A-:VII or,if not rated by A.M. Best,as otherwise approved by the Gty in advance and in writing. ADDITIONAL INSURED -Oty, its elected officials.departments. officers,officials. and employees shall becovered as additional insureds on all liability coverage(e.g.CGL, AL. and Excess(Umbrella) Liability) as to liability arising out of worl< or operations perfonned by or onbehalf of Arm including materials, parts. or equipment furnished In connection with such work or operations and automobiles owned. leased, hired,or borrowed by or onbehalf of Firm. Coverage can be provided inthe form of an endorsement to Arm's insurance(at least as broad as ISO Form CG 20 10 11 85 or, CG 1020,CG 20 26,CG 20 33.or CG 20 38 A!HICG 20 37 if later revisions used). CANCELLATION/NON-RENEWAL- Each insurance policy shall provide that at least 30days written notice must be given to City of any cancellation,intent to non-renew,or material reduction in coverage(except aggregate liability limits) and at least 10 days'notice for non-payment of premium. Finn shall also have an independent duty to notify City in Ilke manner.within 5business days of Firm's receipt fromlts insurer of any notices of same.If any policy's aggregate limit Is reduced,Arm shalldirectly take steps to have It reinstated. Notice andproof of renewal/continuedcoverage/certifications, etc.shall besent tothe Oty's notice(or Award contact)address asstated In theAgreement withacopv to the following_ [8J Purchasing Department, 306 E Jackson Street.Tampa,FL 33602 [8J Other:Otv ofTampa Insurance Compliance CJo Eblx BPO.PO Box 100085-ZS,Duluth.GA 30096 CERTIFICATE OF INSURANCE econ AND ENDORSEMENTS -to be provided to Oty by Insurance carrier prior to Firm beginning any work/services or taking occupancy and, if the insurance expires prior to completion of the work or services or Agreement term(as may be extended), a renewal COC at least 30 days before expiration to the above address(es). COis shall specifically Identify the Agreement and its subject(project, lease, etc.). shall be sufficiently comprehensive to ensure Gty(named as additional insured) and Arm and tocertify thatcoverage extends tosubcontractors' acts or omissions, and as to permit the Oty to determine the required coverages areln place without the responsibility of examining individual policies. Certificate Holder must be The City of Tampa,Florida. CLAIMS MADE - If any liability Insurance is issued on a daims made form, Firm agrees to maintain such coverage uninterrupted for at least 3 years following completion andacceptance of the work either through purchase of an extended reporting provision or purchase of successive renewals. The Retroactive Date must be shown and bea date not later than the earlier of theAgreement date or thedateperformance/occupancy began thereunder. DEDUCTIBLES/ SELF-INSURED RETENTIONS CSIRI - must bedisclosed to Oty and, if over$500,000. approvedby the Gtyln advance andln writing. Including at Oty's option being guaranteed, reduced. or eliminated (additionally if anSIR provides a financial guarantee guaranteeing payment of losses and related Investigations,dalm administration,and defense expenses). The firm shall be fully responsible for any deductible or SIR (without limiting the foregoing a policy with a SIR shall provide or beendorsed to provide that theSlRmay besatisfied by either theOty or named insured). In the event of loss which would have been covered but for a deductible or SIR, Oty may withhold from any payment due Firm, under any agreement with the Gty,an amount equal to same to cover such loss should full recovery not be obtained under the policy. PERFORMANCE - All Insurance policies shall be fully performable in Hliisborough County. Florida (the County). and construed In accordance with Florida law. Further, all Insurance policies must expressly state that thelnsurance company will accept service ofprocess In theCounty andthat the exdusive venue for any action concerning any matter under those policies shall be in the appropriate state court of the County. PRIMARY POUCIES- Arm's insurance roverage shall be primary Insurance roverage at least as broad as CSO CG 20 01 04 13 as to the City. its elected officials.departments, officers, and employees. Any insurance or self-Insurance maintained by the Qty. Its elected officials. departments. officers, and employees shall be in excess of the Arm's insurance and shall not contribute with it UNAVAILABILITY- To the fullest extent permitted by law, if Arm Isoutof business or otherwise unavailable at the time a daim is presented to Qty, Firm hereby assigns to the City all of its right, titie and Interest (but not any liabilities or obligations) under any applicable policies of insurance. WAIVER OF SUBROGATION -With regard to any policy of Insurance that would pay third party losses. Firm hereby grants City a waiver of any right to subrogation which any Insurer of Arm may acquire against the City by virtue of the payment of any loss under such insurance.The firm agrees to obtain any endorsement that may be necessary to affect such waiver,but this provision shall apply to such policies regardless. REVISED 3/13/2020 AFFIDAVIT OF COMPLIANCE WITH FOREIGN COUNTRIES OF CONCERN PURSUANT TO SECTION 287.138. Florida Statutes(2023) The undersigned, on behalf of the entity listed below ("entity"), hereby attests under penalty of perjury as follows: 1. Entity is not owned by the government of a foreign country of concern as defined in Section 287.138, Florida Statutes. (Source:§ 287.138(2)(a), Florida Statutes.) 2. The government of a foreign country of concern does not have a controlling interest in Entity. (Source: § 287.138(2)(b), Florida Statutes.) 3. Entity is not organized under the laws of, and does not have a principal place of business in a foreign country of concern. (Source: § 287.138(2)(c), Florida Statutes.) 4. The undersigned is authorized to execute this affidavit on behalf of Entity. 5. The undersigned further sayeth naught. Date: JU! V( \Dra(C�A Signee • Entiyy;)lywOce:1\;i.ffie vl)\JY\. I \A , i /lcL1 11 /l f',A1 1, Title:HOJP fuvc<Y)(bet!1 2?)\u116} {5 STATEOFN.{UVV\{J COUNTY OF\-4. .t SWORN to (or affirmed)and subscribed before me,by means ON,6 physical presence or❑ online notarization, this LQ day of Jul. f 20,by ,J N 11 ».\t\w\Y\I asfli:: Ctn{iIYY)IV[ %ziv:h(c7 who is personally known to me or who has produced '<£ WCU/11/4 as identification. [AFFIX NOTARY SEAUSTAMP] G b zce L CHRISTINA DEAL Si nature Of Notary.( 8Notary Public,State of Arizona Name: j'f11(,<1Jj111 A hA Merlcopa County CommlHlon f 811-'82 (Print or Type Name) My Commlaalon Expires Auault t)I. 2025 Notary Public: State of Flo.,_ My Commission Expires, #USBBZFVZOD4PTXv1 COERCION FOR LABOR OR SERVICES ATTESTATION Pursuant to Section 787.06(13), F.S., this form must be completed by an officer or representative of a nongovernmental entity when a contract is executed, renewed, or extended between the nongovernmental entity and a governmental entity. (name of entity) does not use coercion for labor or services as defined in this Section 787.06, F.S. Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true. Printed Name: 416 [ -461. Title: DJ'Y, PI:wer (W\I((f.11JntM.6 - i I Signature: Date: Ck,� 1 \12,�t>), f cvai1 g4:'Pr3 City of Tampa Purchasing Department Jane Castor Ma or DeAnna Faggart, NIGP-CPP,CPPO, Director " h y 2555 East Hanna Ave Tampa, Florida 33610 Office(813)274-8351 Fax: (813)274-8355 MARCH 7.2024 REQUEST FOR PROPOSALS (RFP) Sealed proposals for AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT. RFP#61122923 will be received by the Director of Purchasing.City ofTampa, until 3:00 PM APRIL 5,2024;then to be opened. A pRE-PROPOSAL CONFERENCE will be held at 10:00 AM.MARCH 22. 2024, the Purchasing Department, 2' 'Floor, 2555 East Hanna Avenue,Tampa Florida 33610 to discuss the above referenced subject. The purpose of this conference is to answer questions that may arise from the RFP documents. PLEASE BRING A COPY OFTHERFP TO THE PRE-PROPOSAL CONFERENCE. In accordance with the Americans with Disabilities Act("ADA'1 and Section 286.26. Florida Statutes, persons with disabilities needing a reasonable accommodation to participate in these public hearings or meetings should contact theCity ofTampa's ADA Coordinator at least 48 hours prior to the proceeding. The ADA Coordinator may be contacted by phone at 813-274-3964,email at TampaADA(citampaaov.net, or by submitting an ADA - Accommodations Request online form available at httos://tampaaov.net/ADAReauest "Pleasenote that the City of Tampa may not be able to accommodate any request received less than 48 hours before the scheduled hearing or meeting. Attached are important instructions and specificationsregarding responses to this Request for Proposals. Failure to follow these instructions may result in Proposer's disqualification. Questions regarding Vendor Registration. accessing RFP documents or submission assistance within the GetAll system shall be emailed to support(c�aetall.com. Reference RFP# and name in email subject line. Questions pertaining to the RFP document/specifications will be accepted up to ten days prior to the scheduled opening date and time and shall be submitted within the GetAll system. Per the Oty of Tampa's Communication Policy during any solicitation period induding any protest and/or appeal, there should be no contact with Oty officials or employees, other than the Analyst, the Director of Purchasing or the Legal Department, permitted from any Proposer. Such communication shall result in an automatic disqualification for selection in the pending solicitation and any subsequent City solicitations for a period of six(6)months, no matter the outcome of the solicitation or any protest and/or appeal. Proposals shall be accepted no later than the time and date specified above. The RFP Opening shall be thereafter and published on GETALL. All proposals received after the due date and time shall be rejected. Offers by mail,hand delivery or express mail,telephone, email or transmitted by facsimile (FAX) machine are not acceptable. All submittals are uploaded electronically into the GETALL system. No file shall have a special character. No proposal may be withdrawn or modified after the time fixed for the opening of proposals. Electronic submittals shall be performed in the GetAll system via link I�tth .rtt u.eta1liie,itivation initial tnip.asp?c-&p=61122923&d=04/05'2024 To ensure that an electronic submittal is received by the opening date and time, it is recommended that the Proposer submit their documents with adequate time allowed prior to the deadline. Proposer shall receive an email confirmation of their proposal submittal after clicking on the Confirm Bid button In the GetAl I system.The Proposer shall be responsible for confirming that their submittal is received by the deadline. Any submittal received after the closing date and time will not be considered. tampa.gov 11TFMJ12a1oossKsv3 INSTRUCTIONS TO PROPOSERS City of Tampa solicitations are issued electronically via GetAll's system. Obtaining solicitations through GetAll will ensure that proposers will have the following capabilities: receipt of solicitation documents electronically, track the status of solicitation award activity, receive addenda, receive the results of solicitation awards and view plans and blueprints online electronically. Proposers who obtain specifications and plans from sources other than GetAll are cautioned that the solicitation packages may be incomplete. The City will not accept incomplete proposals. Contact GetAll at support( Qetall.com for more information. The City is not responsible for errors and omissions occurring in the transmission or downloading of any solicitation documents, plans,or specifications from the GetAll system. GetAll has no affiliation with the City of Tampa other than as a service that facilitates communication and solicitation submittals between the City and its proposers. GetAll is an independent entity and is not an agent or representative of the City. Communications to GetAll does not constitute communications to the City. Contact GetAll at support(a�aetall.com for more information. Proposers discovering any ambiguity, conflict,discrepancy,omission,or other error in this RFP,shall immediately notify the City of such error in writing and request modification or clarification of the RFP within the GetAll system. Modifications will be made by issuing an addendum and will be given by written notice to all prospective Proposers who received an original RFP from GetAll (those who are on the Plan Holders List). Addenda will be posted and disseminated by GetAll at least five business days prior to this RFP opening date. The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission,or other error in the RFP prior to submitting the offer or it shall be deemed waived. Tabulations (results) will be posted in the GetAll system and made available to proposers after the scheduled public opening of the sealed proposals. The Proposer shall comply with the applicable requirements of Federal and state laws, all Codes and Ordinances of the City of Tampa as amended from time to time and any applicable professional regulations. The Proposer isexpected to carefully examine the entire solicitation package, including but not limited to all the provisions, terms, and conditions. Failure to do so will be at the Pronoser's risk. THE REST OF THIS PAGE IS LEFT INTENTIONALLY BLANK 2 TABLE OF CONTENTS SECTION I. SCOPE OF SERVICES SECTION II. GENERALCONDffiONS SECTION III. PROPOSER'S AFFIDAVIT AND PROPOSAL SIGNATURE FORMS SECTION IV SUB-CONTRACTING FORMS AND PAYMENT FORM ATTACHMENT A. PROPOSAL SUBMITTAL CHECK LIST ATTACHMENT B. PUBLIC RECORD DECLARATION OR CLAIM OF EXEMPTION ATTACHMENT C. CONFLICT OF INTEREST DISCLOSURE FORM ATTACHMENT D. GOVERNMENT PURCHASING COUNCIL(GPC) LISTINGS 3 SECTION I. SCOPE OF SERVICES 1. INTRODUCTION The City of Tampa (" City") is soliciting proposals from qualified service providers to provide Automated Speed Detection School Zone Safety Enforcement, specifically a photo speed capture system, to Include all processing, mailing,and backend management services. The service provider will provide and place or install automated school zone speed detection safety camera system equipment on designated roads/school zones within the City of Tampa. The service provider will work with the City of Tampa to deploy speed detection systems at approved school zone locations and will provide traffic/location studies of future locations as requested by the City in a manner approved by the City. After initial locations for the program are deployed In accordance with an Ordinance passed by the City identifying the approved school zone speed detection system locations, additional locations may be determined by the City during the term of the contract with the assistance of traffic/location studies and/or other data provided by the contracted service provider which establishes a heightened safety risks at a school zone.The aforementioned speed detection system, including any preliminary and/or future traffic/location studies, certificate approvals,system training, camera and installation, proper signage and installation, notices, mailings, back-office processing of violations, support services, customer service, hardware or software upgrades,and any system maintenance,will be cost-neutral to the City ofTampa. All equipment and the materials for violation processing shall be obtained, installed and maintained according to Federal, State, and Local Laws.The contracted service provider shall include all hardware, software, installation, maintenance, operation, and all back-office processing of violations as specified herein. The contracted service provider shall provide all customer service support to include monitored phone and e-mail in order to answer customer questions. Tampa Police Department officers will review all potential violations that meet specified criteria and make the final determination as to whether or not a violation exists. Upon determination that a violation exists, a Notice of Violation will be issued to the registered owner of the vehicle. Failure to request a hearing, submit an affidavit, or pay the violation will result in a citation being issued. 2. DEFINITIONS "Otation"means a"Uniform Traffic Citation(UTC)". Acitation shallinclude all required Information as provided under Florida Statute sections 316.1896 and 316.650 andbe sent in the manner and within the time frame provided. "Notice of Violation(NOV)"means a notice issued to the registered owner or co-owner of a motor vehicle for a violation, or to the person properly identified In an affidavit as having care,custody,or control of the motor vehicle at the time of the violation. A Notice of Violation shall include all required information as provided under Florida Statute section 3161896 and besent in the manner and within the time frame provided. "Speed detection system(SOS)"shall mean thesame thingas provided under Florida Statute Sections 316.008 and316.1906 and means a portable or fixed automated system used todetect a motor vehicle's speed using radar or LiOAR and to capture a photograph or video of the rear of a motor vehicle that exceeds the speed limitln force at the time of the violation. The City however is seeking an SOS that captures both photo and video. A speed detection system is exempt from the design requirements for radar orLiDAR units established by the Florida Department of Highway Safety and Motor Vehicles. A speed detection system must have the ability to perform self-tests as to Its detection accuracy. The system must perform a self-test at least once every 30 days. Unless otherwise agreed to be completed by Tampa Police Department In writing,the Successful Proposer shall maintain a log of the resultsof the system's self-tests and shall also perform an independent calibration test on the speed detection system at least every 12 months. These shall be provided monthly to the Tampa Police Department for use in any hearing asauthorized under Florida Statute Section 316.1906. "Violation"means a violation of Florida Statute Sections 316.1895 or 316.183, as may be amended, as authorized under Florida Statute Section 316.008(9). 4 3. GOAL The goal of the City of Tampa School Zone Safety Enforcement Program ("the Program") is to significantly increase safety through awareness and enforcement of speed limits within Oty school speed zones through automated speed enforcement of those limits. In accordance with chapter 2023-174, Laws of Florida, the system will monitor, detect, and record speed violations within designated school zones, thereby increasing vehicle and or pedestrian safety This program supports the City of Tampa's goal to eliminate fatalities and life- altering injuries on our roadway network by implementing key recommendations of the City's Vision Zero Action Plan by prioritizing safety near schools. 4. OBJECTIVES The City desires tolncrease safety around school zones through use of speed detection systems as defined in section 163.003(83), Florida Statutes. The City seeks proposals which establish the experience, capabilities, customer service and support, and data driven analysis and reports studying the Impacts of present and future speed zone roadway sites. The City seeks assurance of a proven track record for the proposed services; high degree of dependability, reliability, and accuracy; cost effectiveness; responsiveness; and financial solvency. Emphasis should be placed on the completeness of services offered and the clarity of content. This Request for Proposal ("RFP") intends to select a solution provider that delivers the best overall value to the Tampa Police Department and the City of Tampa, considering the evaluation factors in this RFP. 5. PROJECT REQUIREMENTS Proposer is to submit written proposals presenting the proposer's qualifications and understanding of the services provided. Specifically, the proposer should provide thorough responses to ensure the proposer fully understands and can implement chapter 2023-174, Laws of Florida. The proposer's submission should provide all the information that it considers pertinent to its qualifications, and which responds to the specifications and evaluation criteria listed herein Successful Proposer shall provide and install all equipment including, without limitation, poles, cabinets and related operational equipment at the selected school speed zone locations in compliance with all state, federal and local regulations. The Successful Proposer will be responsible for all pennfts(Including FDOT for state road right of ways within the City), site design, construction, installation and maintenance of the equipment The Successful Proposer will be required to provide appropriate slgnage for all intersection approaches. Successful Proposer will be required to have separate electrical meters for all equipment on all roadways at its own expense. Successful Proposer assumes all risk for direct or indirect damage or injury to the property or persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission, or operation under the contracted work, until acceptance of the work by the City. Successful Proposer agrees that prior to the expiration of the agreement/contract to deliver to the City all data required by the City to continue processing outstanding violations and data owned by the City under the agreement/contract.The data must be provided in a format that is usable by the City If data is in a proprietary format the successful Proposer must provide the software necessary to view, extract and utilize the data. The following items are required for the project and the Proposer must provide details on their proposed solution to meet the following requirements: 5.1 Speed detection technology to include: calibration Method; Ability to perform self-tests, Documentation of proper operation on a scheduled basis; and Evidential documentation on a citation indicating the vehicle being cited for speeding is the vehicle captured by the speed detection system. 5 5.1.1 Explain why the Proposer's speed detection technology is the best solution for the City 5.1.2 Provide a list,with photos and dimensions, of all major equipment for the SDS(cameras, flash or lighting units, cabinets that will be installed under this contract(including generally what the cabinets contain),that will be installed. Strong preference will be given to SOS that do not require additional cabinetry aside from that which houses the cameras. All SDS must be non-intrusive to roadway or transportation signal cabinetry. Only equipment that is fully operational at the date/time proposals are accepted will be considered as part of this contract award No prototype equipment or equipment not currently In operation will be accepted. 5.1.3 Does the SOS at any time photograph or image the driver of the vehicle? 5.1.4 The SDS must provide at least two(2) digital color still images of each violating event.The images must be taken so that the rear of the vehicle and license plate are captured. The first image shall capture the vehicle within the area of the designated school speed zone at the time of the speed capture. The second image shall depict a close up of the license plate. 5.1.5 The camera system shall record data pertinent to each violation at the time of capture. 5.1.6 The SOS should be capable of monitoring up to four(4)traffic lanes at once. Describe the SDS ability to accurately capture violations at approaches with up to four(4) lanes in one direction 5.2 Traffic/location studies In an effort to determine the need for additional automated speed enforcement cameras within school zone roadways. Please provide examples. 5.3 Enforcement of applicable speed limits on a roadway properly maintained as a school zone in accordance with Florida State Statute section 316.008(9)(a). 5.4 Collecting, aggregating, and comparing all traffic data in school speed zones in such a manner that traffic studies can be conducted in near real time. 5.5 Initial public notice documents/media for the purposes of public education in cooperation with the City of Tampa, the Hillsborough School District and the Tampa Police Department. The agency's goal is to encourage traffic safety and increase public knowledge of school speed zone enforcement systems including increasing awareness of the dangers associated with speed through these areas. 5.6 Public information and education plan in detail, including outreach efforts to the community and the goals the effort deems to achieve in compliance with section 316.0776, Florida Statutes. 5.7 The timeline of a public information and education plan for the first year of an automated school zone enforcement program. 5.8 The stakeholders included in the public fnformation and education plan and how each is utilized to communicate with communities within the City of Tampa, including presentations at public meetings 5.9 Examples of public information and education documents/media distributed under current/past programs, including: -Press release samples, -Internet-based correspondence; and -Documents distributed by stakeholders. 5.10 The programmatic success rate of current/previous programs and how such success is defined. 6 5.11 Technology/methods for determining and providing documentation that flashers were flashing during the reduced speed zone times as required by law when enforcement is being conducted. Such documentation shall be sufficient for evidentiary purposes. 5.12 Method for validating the existence and function of flashers in each school zone and the project plans implemented for providing maximum driver visibility and warning of entering into a school zone. 5.13 The proper permitting, installation, initial testing, and ongoing maintenance of systems and components thereof including warning signs, signals, speed measurement and/or any additional components. Prior to installation, the system components shall be approved and permitted/authorized by the Florida Department of Transportation(FOOT). All placement or installation of speed detection cameras must be done in compliance with Florida Statute section 316.0776 and all applicable Florida Statutes. and all Tampa City Code requirements. System components will be installed and maintained so as not to Interfere with the operation of traffic control devices except where modifications to existing equipment is necessary to comply with law and or other approved design requirements. Interference or damage to any City, County, State or private party equipment and/or infrastructure will be at Service Provider's expense. 5.14 The speed enforcement signs and how they are implemented in the program. 5.14.1 Description of how the SDS and other processes will be established to ensure the SDS captures and how a capture is screened to ensure only violations during the authorized period of times within a designated school zone for excess speed are issued NOV's. 5.15 The process used to review all violations for validity and process the data for events that meet specified criteria (Business Rule Qualifications)prior to providing access to alleged violation events via secure web site to the Tampa Police Department for review, determination of violation, and issuance of Notices of Violation and Uniform Traffic Citations. Please provide examples of Notice of Violation and citation processing software images. 5.16 The storage of all data captured by a speed detection system to include the amount of data capable of being stored. data retention, and full description of access to the data and backup systems used to ensure the preservation of all data captured by the speed detection system, whether or not the data includes a capture of a violation. 5.17 Samples of all notices, letters and correspondence sent to customers, Department of Highway Safety and Motor Vehicles or others in processing and administering the school speed zone safety program. 5.17.1 Successful Proposer shall provide sufficient and trained staffing to open. count, batch, log, review and process correspondence letters received each day. It is the City's desire that a minimum of 90% of all correspondence be processed within one business day of receipt, with the remaining correspondence processed the following business day. 5.17.2 Successful Proposer shall provide a correspondence imaging system that ensures all correspondence received is electronically scanned and available for customer service staff and City. 5.17.3 Proposer shall describe methodology and detail advantages for handling, processing and tracking incoming correspondence. 5.18 Identifying the registered owner of a vehicle. 5.19 Providing and handling affidavits as allowed by law alleging another person was driving the vehicle at the time. 5.20 Providing and posting signage as required under s.316 0776, Florida Statutes. 7 5.21 Assisting with public announcement campaign as required under s. 316.0776, Florida Statutes. 5.22 A time delay system between when event is witnessed, and when it is processed, in such a way that no event is processed inadvertently due to external factors that may impact zone enforcement (e.g .weather conditions, unexpected school closures) 5.23 Maintenance and technical support of web-based interface to be used by the agency and court in the review and processing of citations/cases. 5.24 Web-based or other system where authorized users of the system can conduct audits of payments received. disbursements and or other information related to the financial aspect of the contract/agreement. 5.25 Yearly reports as described ins.316.0776, Florida Statutes. 5.26 Business practices related to the processing of automated school zone speed enforcement violations, including but not limited to each of the following areas: 5.26.1 Review process and transmission of violations to the agency. 5.26.2 Mailing of duly authorized Notices of Violation to the registered vehicle owner for payment. 5.26.3 The process for any'violator and authorizej Oty employee to access of evidence relating to the violation. 5.26.4 The process for receiving and remitting payments from violators. 5.26.5 The process for challenging violations. 5.26.6 The process of setting Notice of Violation hearings. 5.26.7 The process for setting traffic court hearings for citations. 5.26.8 A description of evidence materials and method provided to hearing officer and/or traffic court. 5.26.9 The generation of Notice of Violation hearing dockets within parameters set by the City. 5.26.10 Process for preparing and sending Uniform Traffic Citations. 5.26.11 Process for handling affidavits setting forth an exception. 5.26.12 Qualification of employees reviewing violations. 5.26.13 Process for unpaid Notices of Violation and Uniform Traffic Citations 5.26.14 How a payment plan could be offered 5.26.15 Customer service plan 5.26.16 Initial and continued training for rotating City staff. 5.27 Maintaining all SOS systems and components including but not limited to equipment, infrastructure, signs, and any computer hardware, software, or web applications which may be necessary during the term of contract Updating equipment and technology during the term of the contract as new technology becomes available. Ensure all hosting platforms are secure and meet all requirements of City's Cloud Hosting Policy. 8 5.27.1 Ownership, maintenance of camera, video, sensors,computer and all related camera system equipment shall be the responsibility of the Successful Proposer throughout the term of the contract. 5.27.2 Successful Proposer shall guarantee to repair or replace any inoperable equipment within 72 hours of detection by the Successful Proposer or notification by the City. 5.27.3 Describe the proposed standard process for how often the cameras systems will be visited for maintenance and inspection. Explain what occurs during a maintenance and inspection visit. 5.27.4 Successful Proposer must provide ongoing training support for their product as requested by City throughout the term of the contract. Proposer shall provide details and documentation on its recommendations on training method(s) and schedules for initial and on-going training for City personnel as it relates to utilizing the proposed camera system 5.28 Monitoring cameras to determine outages or mechanical issues. A SOS must have the ability to perform self-tests as to its detection accuracy. The system must perform a self-test at least once every 30days. Unless otherwise agreed to be completed by Tampa Police Department in writing,the Successful Proposer shall maintain a log of the results of the system's self-tests and shall also perform an independent calibration test on the speed detection system at least every 12 months. These shall be provided monthly to the Tampa Police Department for use in any hearing as authorized under Florida Statute Section 316 1906. 5.29 A comprehensive training program for City of Tampa personnel involved in the administration and/or operation of the system and its components, including designated personnel. Training for personnel should include at a minimum: -Detection and camera systems familiarization; -System training in a classroom or work environment setting; -Hardware(if applicable) and or software familiarization training; and -Testimony and evidence presentation strategies for presenting School Zone Speed citations at a Notice of Violation hearing or in traffic court. 5.29.1 Successful Proposer shall furnish all training materials when required and include samples of training materials as part of its submittal. 5.30 A system for the Program that requires no dedicated servers or specialized computers owned by the City for deployment of the Program. 5.31 Providing access to the web-based processing/approval software and/or any other related software. 5.32 Business practices,financial processes and timeline for transferring funds. 5.33 Materials for Notice of Violation hearings and court hearings including but not limited to legal proceedings challenging the speed detection system or issuance of a Notice of Violation or citation. 5.34 Expert witness testimony when required in all legal proceedings or City Notice of Violation or City Council hearings in order to explain, defend, or confirm the functionality or accuracy of the system. 5.35 Experience with sealed and certified plans for the placement of infrastructure and equipment in public rights-of-way to required transportation departments for review and approval. 5.36 Verification of the calendar for enforcement times. The service provider shall describe the responsibility for this business process on an ongoing basis after installation. 5.37 Distributing funds collected by the vendor in accordance with chapter 2023-174, Laws of Florida. 9 Automated Speed Detection School Zone Safety Equipment: 5.38 Each speed detection system (SDS) shall be equipped to detect a violating vehicle specifically using LiDAR (Light Detection and Ranging) or radar, activate the camera/video system, and produce color images of the rear of the vehicle. Digital camera/video technology is required. The City requires SDS with both photo and video capabilities. The City prefers LiDAR. 5.38.1 Explain how the vehicle speed is determined and the accuracy of the speed detection. 5 38.2 All SDS component operations must be synchronized to a single, standard, independent, external and verifiable time and date source. 5.38.3 SDS enclosures must be tamper proof and vandal proof 5.38.4 SDS enclosures must be as small as possible and use as little power as possible. Proposer should specify the number of flash units required by your camera system. State the size of the SDS enclosure and the normal power draw of the SDS system, including the power usage during the flash phase. Floodlights may not be used. 5.38.5 SOS endosures must be designed in such a fashion that maintenance and other operations can be accomplished easily and quickly without creating a public safety hazard. Explain typical maintenance procedures. 5.38.6 Preference will be given to SOS that requires the least infrastructure at the location. 5.39 Each system must be capable of operating multiple sources of power. Solar should be used as the primary source of power; however,AC may be used if placed in an area with low sunlight. The vendor will determine the best power source for each installation. 5.40 Each system must be capable of clearly photographing and recording the rear of the vehicles so as to clearly identify the rear license plate of the vehicle that is reasonably believed to have violated the speed limit within the designated school zone. 5.41 Each system must be capable of consistently photographing and taking video of license plates regardless of glare or materials used to obscure the license plate from clear view at various viewing angles. 5.42 Each system should be capable of detecting only one traffic lane at once. Describe the system's ability to accurately capture violations, providing a visual indication on the citation of the area in which the SDS UDAR or radar contacted the vehicle 5.43 The vendor must provide details on the technology used to capture speed(UOAR or Radar)to include any accuracy studies and manufacturing details. 5.54 Vendor must provide a flexible location specific enforcement schedule mechanism, capable of permitting the agency to create custom action-based penalties,document penalties,or monetary penalties. 5.55 Vendor must provide a flexible payment schedule mechanism that allows the agency to tailor the monetary penalties being applied. 5.56 The City of Tampa prefers infrared systems that do not utilize distracting flashing devices (other than those necessary for proper warning) particularly as many potential installations are along two-lane roadways. Please specify the type of lighting required by your system for a standard four-lane roadway. Also describe associated flash characteristics, if any, of your system. 5.57 From point of data capture, all video and camera photos and accompanying video sequences must be capable of secure storage and transmission, and capable of maintaining a secure chain of evidence. Service providers shall briefly describe their approach to maintaining security of evidence 10 5.57 1 Explain how the Image and violation data is secured and transmitted to the processing center. • 11 5.58 Submit example set(s) of violation images and evidentiary photos and videos electronically with their proposal, if applicable under the following conditions: -Daytime - fair conditions AND rain conditions; and -Nighttime- fair conditions, AND rain conditions. Must include a visual indicator proving the vehicle in the image was the one captured by the SDS LiDAR or radar. 5.59 Evidentiary data to indicate school zone flashers were flashing during the time a speeding violation occurred. 5.60 A web-enabled and fully secure Notice of Violation and citation processing system that includes data processing, initial screening of data, prompt delivery of data to police for violation review and citation authorization, Notice of Violation and citation mailing, bad address notification, and maintenance of secure Internet-based violation viewing capability. 5.61 A system for mailing NOV's and administrative orders by first-class mail, and UTC's by certified mail, in accordance with Florida Statue section 316 1896 and tracking mail delivery by the U.S. Postal service. 5 62 A system capable of using a two-factor user authentication protocol for any web enabled application. The service provider's system shall be OIS compliant. Please describe any other certifications or measures related to computer/system security. 5.63 Obtain registered owner information and keep the access to this information confidential and meet the requirements of federal DPPA and Florida identification protection laws. 5 64 Handle customer inquiries and complaints in English and In Spanish during normal business hours with details of location of any customer service center and operation of business. 5.65 Provide all notices and affidavits in English and Spanish and include all required ADA language for Notice of Violation and traffic court hearings. 5.66 To the extent not covered above, Proposer should ensure it has provided information on how it will comply, and help ensure the Oty complies, with all of the requirements of chapter 2023-174, Florida Statutes. 5.66.1 Use of camera systems constructed by Chinese manufacturers. Proposer shall comply with all laws which prevent, restrict, or limit use of camera systems constructed by manufacturers Vendor shall certify whether its SOS, or any component thereof, uses materials imported from China or that are constructed by a Chinese manufacturer or domestic or international manufacturer using materials imported from China. Security Requirements: 5 67 Process for exchange of sensitive data only upon written approval by the City of Tampa. 5.67.1 Successful Proposer must provide image and data security that shall prevent unauth9rized persons from accessing the camera images and databases and tampering with images(explain methodology). 5.68 Location that data will physically reside(data sovereignty) (The City of Tampa has specific requirements based on data classification and sensitivity which requires data to reside within the United States or within the State of Florida). 5.69 Ability to accommodate enhanced security requirements, such as dual authentication. 5.70 Process to assign clearance levels to internal or sub-contract positions, for accessing sensitive data. 5.71 Employment and background check processes on employees and subcontractors that will be involved in the direct support or custody of data and processes associated with the proposed solution. 5.73 Ability to conduct testing with test or fictitious data(not LIVE data) 5.74 Continuous detection and elimination of viruses with name of service provider. 12 5.75 Change control processes that document baseline configuration and change control processes over the baseline configuration to ensure only approved and authorized changes are implemented In the system. 5.76 Workforce information security awareness training 5.77 Backup, redundancy, and disaster recovery protection from risk of fire, utility failure, structural collapse, plumbing leaks or other such man-made or natural disasters. Required Services: All project requirements described under Section I, paragraph 5, shall be met and provided by Successful Proposer. In addition. the Successful Proposer shall provide these required services 5.78 Performance of Traffic/Location Study and Site Survey. Ability to work with the City to continuously evaluate at the City's request a school zone's heightened safety risk in accordance with chapter 2023-174. Laws of Florida, in order to provide quantitative assessments. As part of this process, approved Proposer will develop baseline data for school zone locations by monitoring traffic to quantify the frequency, degree and speed during that period. The sole determination of school zone speed detection system locations remains with authorized personnel for the City and all site locations will require authorization by Ordinance. The approved Proposer shall provide any testing or site survey requested by the City on an ongoing basis during the contract period. The cost for any study, testing or site survey as requested by the City will be included in this cost proposal. Traffic/location studies will be provided in a professional report detailing the data captured and analyzed in order to determine whether there is a heightened safety risk that warrants additional enforcement measures at a school zone to justify a speed detection system. Provide length of time for completion of a generic study. 5.79 Camera Installation. From the school zones selected, the approved Proposer will deploy enforcement equipment that meets or exceeds the minimum standards specified above. Working with the City and Florida Department of Transportation (FDOT), the successful service provider will be responsible for all permit acquisition, site design, construction, installation, monitoring, and maintenance of the equipment This will require the approved Proposer to submit a set of plans to City to review and to FDOT for the permit application. No work In the field can be performed prior to all applicable local and State permits. If applicable. approved Proposer must coordinate any electrical work or access with Tampa Electric Company(TECO) In the event an installed speed detection system needs to be moved due to roadwork or other reason, the approved proposer will move the camera and reinstall the camera at once the road work or event is completed. Speed detection systems may also be relocated as necessary. Provide length of time for completion of a generic SDS install. 5.80 Public Information and Education. Work in cooperation with the City of Tampa, the Hillsborough County School District, and the Tampa Police Department to produce initial public notice documents/media for the purposes of public education. The City's goal is to encourage traffic safety and increase public knowledge of school speed zone enforcement systems including increasing awareness of the dangers associated with speed through these areas. Stakeholders included in the public information and education plan and how each is utilized to communicate with communities within the City for press releases, Internet-based advertisements and documents distributed by stakeholders. The public information campaign will be conducted in accordance with section 316.0776, Florida Statutes Provide length of time for completion of public information and education 5.81 Service and Maintenance. The servicing and maintenance of the automated school zone speed enforcement equipment will be the exclusive responsibility of the approved Proposer. Initial response to any equipment malfunctions will normally occur within a 24-hour period: repairs will normally be accomplished within a 72-hour period Additionally, the Service Provider shall address the replacement of equipment that is damaged through an accidental means or intentionally through a criminal act and the time frame required for replacement of an installed system location if one becomes a total loss. Explain how you will ensure that these availability requirements will be achieved. 13 5.82 Violation Screening, Notice of Violations, Affidavits and Citation Development. Work with the Tampa Police Department and designated City Legal Advisor to determine in detail the elements that will constitute evidence of speed violations(establishing Business Rules)in accordance with chapter 2023-174, Florida Statutes, and with the designated City Legal Advisor to determine the contents of the notice and citation that will be mailed to registered vehicle owners along with affidavits as required by law. Proposer shall describe its understanding of citation issuance under City Ordinance as well as relevant state statutes and laws. Specifically, the approved Proposer will work with the designated Legal Advisor to ensure the language of applicable statutes including any resolutions and or ordinances as necessary are prepared and approved and that the system remains in full compliance during the terms of the contract. Approved Proposer must provide violators with a method for viewing where the violation occurred via an interactive map and meet all requirements for SDS reporting. 5.82.1 Successful Proposer must provide the City access to all enforceable Images and video produced by cameras for 60 days after the final disposition of the event (they are required to bedestroyed within 90 days after the disposition of the event). 5.82.2 Successful Proposer shall provide an evidence package for any contested violations and shall consist of: -All photos and videos of the violation; -Registered vehicle information; -All issued and disputed NOV's and UTC's to the party; -A violation history report; -A correspondence file;and -A payment history. 5.82.3 Successful Proposer shall be responsible for the cost associated with the following items: Providing all necessary support for the presentation of violations at hearings to include all relevant photo and video evidence for every hearing held under the Program. Provide expert testimony as needed when determined by the City,concerning all phases of the SDS(including the theory, operation and functional capabilities of the SDS) in support of the prosecution of violations. Upon the request of the City, Proposer's expert witness shall train City-identified Individuals such that the City identified individuals can qualify as expert witnesses as well. 5.82.4 Successful Proposer will keep accurate and current records which are continuously available for use and inspection by the City and which document, at a minimum the following: Current open cases; Present status of all cases; Funds received through the Program; and Payments disbursed on behalf of, or to,the City Additionally, Successful Proposer shall annually prepare and provide the required operations report due to the State of Florida Department of Highway Safety and Motor Vehicles as provided under Florida Statue section 316.1896(16)(a), or as otherwise required by statute or rule. This report shall be provided to the City for review by September 30th of every year, including the September 30th after the contract expires for the period of time the contract was in place since the previous filing Successful Proposer shall ensure the report is filed annually by October ist to the State of Florida Department of Highway Safety and Motor Vehicles as required by law The report shall be in the form and manner as determined by the State and made available by the State. If required by the State,the Successful Proposer shall submit any required data components to the State on a quarterly basis Successful Proposer shall ensure the respective data for reporting purposes is maintained for at least two years after such data has been reported to the State. 14 5.82.5 Successful Proposer's shall provide storage capabilities to store NOV's and UTC's identified for prosecution for a period of time not less than five (5)years aner final disposition of a case (again photos and videos are required to be destroyed within 90 days from the final disposition)and the termination of the contract. Successful Proposer's shall comply with any additional requirements of Chapter 1191 Florida Statutes relating to public records retention. The City shall be provided access to this stored information upon request. 5.82.6 Violation notices shall comply with all requirements under Florida Statute Section 316.1896, and shall be sent to the registered owner within 30 days aner a violation specifying the remedies available under Florida Statute Section 318.14 and that the violator must pay the penalty or furnish an affidavit as supporting an exception as provided under the law. Notices must contain all information required under Florida Statute Section 316.1896(2) and (3). 5.82.7 Process affidavits submitted by owners or co-owners of registered vehicles as authorized under Florida Statue Section 316.1896 to include re-issuing Notices of Violations or UTC's when an valid Affidavit meets the required standards and identifies the person having care,custody or control of the motor vehicle at the time of the violation.The Successful Proposer shall work with the designated Assistant City Attorney for establishing the process for reviewing Affidavits and reissuance of NOV's or UTC's. Proposer shall submit a proposed procedure for this process at the time of the proposal. 5.82,8 A UTC shall comply with all requirements under Florida Statute Section 316.1896, and shall be issued by a Tampa Police Department officer, or TIED if applicable, and mailed by the Successful Proposer by certified mail to the address of the registered owner of the motor vehicle involved in the violation if payment has not been made within 30 days after notification, if the registered owner has not requested a hearing, and if the registered owner has not submitted an affidavit. In case of joint ownership, the UTC must be mailed to the first name appearing on the motor vehicle registration, unless the first name is a business organization, in which case the second name may be used. The UTC must be accompanied by information required under Florida Statute Section 316.1896(2)(b), (2)(c), and (2)(d), as may be amended. 5.82.9 Successful Proposer's violation processing system shall allow the City a detailed view into all of the information related to the Program. The City will provide authorization of NOV by electronic signature for those events that meet specified criteria 5.82.10 All access to the violation processing system for the purpose of pre-processing evidence, Tampa Police Department (TPD) authorization, NOV/UTC printing, payments tracking, and generation of court evidence packages shall be Internet enabled and shall be available 24/7 for authorized users. 5.82.11 Upon verification by TPD of an apparent violation, Successful Proposer shall, within 30 days of the violation, provide by first class mail a notification of the violation to the registered owner of the violating vehicle, This notification of violation shall be prepared in conformance with Florida Statute section 316.1896(2) requirements and approved by the City. Proposer shall include sample notice of violation as part of proposal which establishes it meets the statutory requirements and includes at a minimum: -The vehicle involved in the violation; -The registered owner of the vehicle; -The remedies available to address the violation; -Payment options; -The amount of potential penalties and Issuance of a UTC; -A photograpt,or other recorded image showing the license plate of the motor vehicle, -The date,time, and location of the violation; -The maximum speed at which the motor vehicle was traveling within the school zone, -The Speed limit within the school zone at the time of the violation; -Notice of the right to review the photograph or video captured and evidence of the speed and instructions on how to do view the evidence. 15 5.82.12 Before or upon mailing of notification of a violation, Successful Proposer shall also post video evidence of the violation on the designated website to allow review by the registered owner of violating vehide. The initial notification letter shall include all information required by registered owner to log on to this website. 5.82.13 Mailed violations shall also include a provision of a toll-free telephone hotline that will be staffed from 8:00am to 5:00pm, Monday through Friday EST of each week excluding City of Tampa observed holidays. During other times, the hotline will permit callers to obtain information and/or leave a voice message. All letters that accompany notice of violations shall include the corresponding toll-free number. 5.82.14 A Customer hotline telephone service shall provide response in multiple languages (ata minimum English and Spanish). Proposer shall provide details related to their resources and experience in providing customer service in multiple languages. 5.82.15 After 60 days have elapsed from the date of mailing the NOV to the registered owner of the violating vehicle, unless the violation has been resolved (payment or hearing requested) as provided in Florida Statute section 316.1896(3), Successful Proposer will provide to the City in a mutually acceptable electronic form. notice of Issuance of a Florida Uniform Traffic Citation (UTC) subject to the review and approval of the City. If a TPD officer, or TIED if applicable, approves and authorizes the issuance of the UTC, Successful Proposer will prepare the final UTC for mailing. A sample UTC should be provided and should include all applicable requirements for notice, payment. and challenging. 5.82.16 The UTC shall be prepared and sent to the appropriate violator or registered owner via certified mail by the Successful Proposer at least 60 but not more than 74 days after the violation. 5.82.17 Successful Proposer shall describe and recommend the hardware and software required to run the administrative components of the processing and viewing system. Any software or hardware required to view or operate the processing system should be included in the cost proposal. The violation processing system shall provide the following functions ata minimum: -Web-enabled access and operation from Microsoft Internet Explorer and/or Google Chrome browsers; -Web-based access to statistical information related to the violations at all speed camera locations individually and overall; -Ability to provide for an online case management system: •Secure user log-in and access; -Automatic presentation of images and data captured by the camera system onto review PC's: -Easy review of violation evidence against regulations; -Ability to both"play"full motion video and view multiple scene and plate images; -Ability to View each Image as a full screen enlargement with a single click; -Ability to view all original images; -Ability to"crop"a license plate image area from the optimal license plate image in the multiple-image license plate set to establish vehicle ID,and subsequently print the cropped plate area image to the notice; -Ability to"accept"or"reject"violation sets and record rejection reasons; -Ability to generate printed warning letters(during the first 30 days of the Program at the City's discretion); -Ability to automatically generate printed violation notices; -Ability to track and notify the City of multiple violations for license plate number; •Ability to store and archive all processed violation evidence into a secured database; •24/7 ability to access any stored violation image from the system's database subject to agreed archive rules; -24/7 ability to request and immediately view Court Evidence Package image sequences displayed as video or as individual high resolution still shots,or send images to print locally; -24/7 abiHty to immediately request, view and print both standard and user-defined reports; -Secured Access Control and automatically generated Electronic Audit Trails: Encryption and decryption management; and -Ability to ensure scheduling of NOV hearing so that hearing occurs within 180 days of the date of the violation. 16 5.83 Citation Processing and Payment. Notice of Violation and citation processing in compliance with chapter 2023- 174, Florida Statutes. The approved Proposer must be an NLETS Strategic partner and house all OIS/NLETS processing inside the continental United States at a ❑IS compliant facility. All employees with access to citations and citation processing will meet all❑IS requirements.All payments must be handled by the successful service provider and use an internal audit trail and be verifiable by external audit. Lock-box payment service will not be permitted 5.83 1 Successful Proposer shall receive violation payments in response to the statutory notification, document the receipt of payment fn electronic format and account for all funds received as provided herein and by Statute. Successful Proposer will continuously and openly account for all funds received in connection with the Program using generally accepted accounting principles. Successful Proposer shall make timely disbursements to the State as required by Florida Statute sections 316.1896(5)and 318.18 and concurrent disbursements to the City of the City's portion of the revenues collected pursuant to the statute. Successful Proposer's costs and expenses will be deducted from the City's portion of revenues collected. Successful Proposer shall demonstrate the ability to handle all violation payments electronically paid on-line or mailed to Successful Proposer owned lockbox including the dally depositing and reconciliation of all receipts. Successful Proposal shall provide a breakdown of the fine amounts collected and distributed, and where the fines will be remitted for NOV's and UTC's in compliance with Florida Statute section 316.1986. 5.83.2 Due to the expected high volume of mail that is received, control and accuracy are essential factors in the operation. The services provided shall be integrated with numerous levels of control, audit and redundancy to ensure the accurate and timely receipt,processing and update of mail-In payments. 5.83 3 Describe procedures for processing payments to include, but not limited to: -Method for receipt of payments, -Ability to apply payments by source(cash, check, money order or credit card); -Ability to handle electronic reimbursement and automated check handling (ACH); -Verification of check amounts; -Batch reconciliation and file update; -Bonded courier service to financial institution; -Accept and process partial payments, allowing the citizen to pay the fine/hearing cost over a period of time not exceeding three months without administration by the City; and -Processing exception payments. 5.83.4 Successful Proposer shall deposit into the City's designated bank account, once each 48 hours during normal banking days,an amount equal to the net receipts of the current day's revenue received. Payments deposited shall be applied to the vendor's database every day and available for online review within 48 hours of deposit/update. 5.83.5 Successful Proposer shall describe payment reconciliation methodology,detailing the advantages of proposed solution 5.83.6 Successful Proposer shall provide procedures for handling payments received that require additional investigation and research. These procedures should include, but not be limited to: -Overpayments, -Unapplied payments,and -Returned checks. 5.83 7 Successful Proposer shall provide citizens with the option of making payment via the Internet Describe proposed pay-by-web solution and provide an example of an agency or jurisdiction utilizing similar pay-by-web systems 17 5.84 Statistical Reporting. In addition to SOS required reports and logs, in support of the City's project evaluation activities.the Successful Proposer will provide monthly and semi-annual summary program metrics to the City of Tampa Police Department that will include, at a minimum, the following (Web-based reporting systems are required) (provide samples). -Number of events recorded, by intersection approach and in total; -Number of events not billable/rejected. including a breakout of controllable and not-controllable events lost, by location and in total, along with reason for non-billable/rejected events; -Number of events forwarded to City of Tampa Police Department; -Number of citations authorized and mailed, by month of issuance; and Number of citations returned as undeliverable. 5.85 SDS Analysis and Reporting(provide samples). SDS must be capable of providing statistical analysis of camera location and operations and Proposer should provide samples of reports. 5.85.1 SDS shall be capable of providing reports which show, at a minimum: -Hours of use per camera by operational site; -Results achieved by each camera by site; -Violations recorded by site;and -Violations by speed, date and hour. 5 85.2 SOS shall be capable of immediately generating operations reports 24/7 including' -Number of violations recorded; -Count of violations where notices not prepared; -Notices prepared and mailed by First Class mail; and -Status of notices issued(outstanding, canceled, reissued and so forth) 5.85.3 Camera system shall also supply the following reports -Camera equipment hours of service and hours lost; -Number and description of camera or other equipment malfunctions; and -Time spent by each TPD user logged into the violation processing system and the number of violations processed by each user. 5.85.4 Camera system shall be capable of providing violation and traffic statistics as follows: -Real-time traffic volume and vehide counts, and -Real-time violation graphs and chart by time of day and day of week 5.86 Hearing Support and Customer Service. Successful Proposer shall work with the Tampa Police Department in developing hearing schedules and sending all notices for hearing dates and rescheduled hearings as may be needed. The Successful Proposer shall handle all customer service calls and request for rescheduling hearings unless otherwise agreed to by the Tampa Police Department. 5.87 Payment Plan. Successful Proposer shall offer a payment plan option to be handled by the Successful Proposer and all proposals shall provide details of the payment plan. 18 Fee Schedule: 5.91 The total cost of the proposed services. Identify the costs to perform the services using the following format: 5.91.1 Identify a payment or cost or revenue share schedule. Payment will be made only as segments of the project are delivered and accepted by the City. 5.91.2 Explain and provide details of any conditions that might increase or reduce the cost of the proposed services. 591.3 The costs of these services. Costs shall include all items, Including but not limited to, professional time, travel, data processing, forms. printing, or any other expenses included in the proposed cost. 5.91.4 Final negotiated prices submitted shall be valid for a period of at least 120 calendar days from the original due date of this RFP until such time a contract is signed, unless extended in writing. 5.91.5 Pricing shall be firm for the initial term of the contract. Additional information related to compensation for future contract periods is included in the General Conditions. 5.91.6 The City will only accept proposals that guarantee cost neutrality to the City (i.e. City's portion of the revenue collected will at least match Successful Proposer's cost and expenses for providing the system). Should the amount of the City's portion of the revenue collected fall short of Successful Proposer's cost and expenses, the Successful Proposer will absorb the difference in cost The City will not pay any additional fees not covered by City's portion of revenues received. 5.91.7 The City will not pay any upfront costs for the installation of this SDS and related equipment. 5.91.8 Proposer should assume a minimum of SDS will be installed as authorized by City Ordinance; however, the City has sole discretion to make changes to the number and/or location of all SDS locations. 19 Pricing Proposal: ITEM DESCRIPTION Pricing Proposal Automated School Zone Safety Speed Enforcement System(s): Total cost for the system(s) including all site selection $ A. testing/traffic studies, equipment, installation, maintenance and support, public information & education programs, training, system upgrades and enhancements, and support upgrades for future installations, per specifications. Fee per location Relocation or Removal/Reinstallationof Systems: Cost(if any)during a contract period for system(s) relocation or $ removal/reinstallation at the request of the agency. Additional Pricing Fee per location Additional stand-alone ALPR Installation: C. Total cost for the lease of additional ALPR camera system(s) including all equipment, installation, maintenance, $ integration/data push, and system upgrades and support upgrades for future installations based on a per location basis. Performance of traffic/location study and site survey at request of the City for additional camera location consideration (5.78). $ Provide descriptions and unit prices below for any additional serviethat have not been listed • above. If needed, additional pricing sheets may be attached to this Pricing Proposal explaining such costs. 20 6. CITY'S ROLE AND RESPONSIBILmEs Toe City through the Tampa Police Department shall review violations provided through an electronic system provided by the Successful Proposer which allow officers, or TIEO's if applicable, to make the determination as to whether a violation exist and if a Notice of Violation and, when applicable, a UTC will be issued as provided herein and In accordance with Florida Statute. Toe City shall provide a Clerk and a local hearing magistrate to conduct hearings on Notice of Violations. UTC's will be handled through the Clerk of the Court and heard in traffic division in the Thirteenth Judicial Circuit County Court. The City Mobility Department will work with vendor as required for the placement of school speed zone enforcement cameras and TPD will work with the Successful Proposer on the review of the violations to determine whether a violation exists and will provide officer, or TIED if applicable, hearing testimony. The City will provide a location for NOV hearings and a magistrate for conducting the hearings. 7. PROPOSER SUBMITTALS Toe following must be submitted in the proposal: 7.1 Contract Termination for Default. Has the Proposer's company had a contract terminated for default in the last five years? Termination for default is defined as notice to stop performance which was delivered to the Proposer due to the Proposer's non-performance or poor performance and the issue of performance was either not litigated due to inaction on the part of the Proposer; or litigated and determined that the Proposer was in default. If the company has had a contract terminated for default in this period, submit full details including the other party's name, address, and the phone number. Present the company's position on the matter. City Representative will evaluate the facts and may, at its sole discretion, reject the RFP on the grounds of its past experience. 7.2 Contract Litigation/Legal Proceedings. Toe Proposer shall identify any pending lawsuits, past litigation relevant to subject matter of this RFP, providing a statement of any litigation or pending lawsuits that have been filed against the Company in the last five years. If an action has been filed, state and describe the litigation or lawsuit filed, and identify the court or agency before which the action was instituted,the applicable case or file number, and the status or disposition for such reported action. If no litigation or lawsuit has been filed against the company, provide a statement to that effect. 8. QUALIFICATIONS 8.1 Proposer must provide references from one or more operational cities, counties, states or provinces of similar size to the City in order to document successful deployment of vendor's proposed school speed zone detection technology and system solution. The references must be operating an outsourced program using the same equipment and technology proposed herein. Toe list for each reference shall include: -Agency/Jurisdiction Name and Address; -Contracting Officer and Contact Information (Telephone Number and E-mail Address); -Technical Representative and Contact Information (Telephone Number and E-mail Address); and -Written description of the specific services provided By submitting a proposal, the Proposer authorizes the City to conduct reference investigations as needed. 8.2 The City requires the Proposer to be a National Law Enforcement Telecommunications System (NLETS) Strategic Partner.This is very beneficial for obtaining out of state registration information. Proposer shall include In its proposal a statement indicating it is a NLFT'S Strategic Partner, and if so provide date of certification and copy of certificate(s) 8.3 Proposer shall state its experience in working with other Florida Jurisdictions under the current State of Florida statutes(Chapter 2023-174, Laws of Florida). 21 8.4 Project Staff Qualifications Proposer shall indude the name, title, address, and telephone numbers of employees and/or subcontractors who will both manage and be assigned to perform services under the proposal. In addition, a signed resume not exceeding two pages, including references, detailing educational qualifications and previous work assignments related to this RFP for each project management team member who will be assigned to perform work under this contract, 8.5 Financial Overview. Proposer shall provide a general description of the firm's financial condition and identify any conditions (i.e. bankruptcy, pending and/or existing litigation, planned office closures, impending merger/acquisition) that may impede the Proposer's ability to complete the project. 8.6 Current/Past Legal System Proceedings. Proposer shall identify (including venue and case number) and describe all litigation, pending or closed, in which Proposer is or has been a named party and all notices of Intent to sue filed by the Proposer in the last five years involving a local government and a red light camera system. Proposer shall also identify and describe all litigation, pending or closed, in the last five years in which Proposer is alleged to have engaged in fraud. 9. MANAGEMENT If, during the course of the project, the Successful Proposer makes personnel changes, the City has the right of review, acceptance, and/or reject proposed substitute(s). The City will make available the City's management team for interview and consultation during plan(s) development and for review of the draft and final plans. 10. IMPLEMENTATION 10.1 The Successful Proposer shall work with the City to initially Install a SDS at all identified locations as authorized by Ordinance. The following implementation schedule is provided EVENT DATE COMPLETED (whatever is later) Permits installation and testing of all SDS and operations 07/15/24 or 90 days after contract Siqnaoe Prior to implementation as reauested by the City Public announcement and awareness camoaion 30 days orior to imolementation Imolementation 08/12/24 or 15 days after testina comoleted Training 08/01/24 or 1 week orior to imolementation 10.2 For each of the implementation requirements above, Proposer shall provide a description of the extent of the City staffs involvement In the project and provide a requirements list for the City as part of its proposal 10.3 Successful Proposer shall support the City by training staff on how to present the Program at public seminars or presentations. When requested by the City,the Successful Proposer will provide staff for public forums/seminars. 11. COORDINATION WITH THE CITY 11.1 The Successful Proposer shall identify their Project Manager who shall work in close coordination with the City. The City's Project Manager shall be the City's point of contact. The City shall approve any changes to the Successful Proposer's Project Manager or personnel assigned to the project. 11.2 During the term of the contract, the Successful Proposer's Project Manager shall meet on-site with the City's Project Manager and/or other designated City officials as necessary, for the purpose of discussing and coordinating work to be performed, or performance of work. 11.3 Successful Proposer shall present the skills and qualifications of the Successful Proposer's Project Manager candidate and the team surrounding that candidate. The City shall have the right to interview the Successful Proposer's Project Manager candidate prior to awarding the contract and will have the right to require that the Successful Proposer's Project Manager and team members be replaced throughout the term of the contract. 22 11.4 Proposer shall provide a project timeline/schedule indicating when the proposed program will be fully operational for the City, no later than August 12, 2024, barring circumstances beyond the control of the Successful Proposer or written agreement with the Director of Mobility Department for additional time for implementation. End of Section I 23 SECTION II. GENERAL CONDmONS 12. GENERAL INFORMATION 12.1 Proposal Due Date. Sealed proposals will be received no later than the date and time indicated on page one of this document. Proposals will not be accepted after this time. All proposals shall be submitted thru the GETALL system (electronically). File name should not have special characters. Proposer must wait for confirmation of successful upload. City of Tampa Requests for Proposals are issued electronically via GetAll's system. Obtaining proposals through GetAll will ensure that proposer will have the following capabilities: receipt of proposal documents electronically,track the status of award activity, receive addenda, receive the results of awards and view plans and blueprints online electronically. Proposers who obtain specifications and plans from sources other than GetAll are cautioned that the proposal packages may be incomplete.The City will not accept incomplete proposals. Contact GetAll at supportac getall.com for more information. The City is not responsible for errors and omissions occurring in the transmission or downloading of any solicitation documents, plans, or specifications from the GetAll system. GetAll has no affiliation with the City of Tampa other than as a service that facilitates communication and proposal submittals between the City and its vendors. GetAll is an independent entity and is not an agent or representative of the City. Communications to GetAll does not constitute communications to the City. Contact GetAl!at support(aaetall.com for more information. 12.2 Addendum and Amendment to RFP. If it becomes necessary to revise or amend any part of this RFP, GetAll will provide notification of the Addendum to all prospective Proposers who received an original RFP notification making them a plan-holder. Addenda will be posted and disseminated by GetAll at least five days prior to the RFP opening date. It will be the responsibility of the Proposer to review GetAll prior to submitting a proposal to ascertain if any addenda has been issued, to obtain all such addenda, and to return the executed addenda with the proposal. 12.3 Errors and Omissions. Proposers discovering any ambiguity, conflict,discrepancy, omission, or other errors in this RFP, shall immediately notify the City of such error via email within Get All's system and request modification or clarification of the RFP. Modifications will be made by Issuing an addendum and will be given by written notice to all prospective Proposers who queried the solicitation in Get All's system. Addenda will be posted and disseminated by GetAll atleast five days prior to the RFP opening date. The Proposer isresponsible for clarifying any ambiguity, conflict, discrepancy, omission,or other error in this RFP prior to submitting the proposal or it shall be deemed waived. 12.4 Florida Public Records Law. In accordance with Chapter 119 of the Florida Statutes,and, except as may be provided by Chapter 119 of the Florida Statutes and other applicable State and Federal Laws, all Proposers should be aware that theProposal and the responses thereto are in the public domain and are available for public Inspection and copying. Using Attachment B-Public Records Declaration or Claim of Exemption, Proposer is required to acknowledge whether or not they are asserting that certain information in its proposal is confidential and/or proprietary and/or exempt from public disclosure. If the Proposer is asserting that certain information in its Proposal is confidential and/or proprietary and/or exempt from public disdosure, then the Proposer is required to do the following: (1)identify, with specificity, the information which the Proposer asserts is confidential and/or proprietary and/or exempt from public disclosure, (2) place such information in a separate file labeled "REDACTED, EXEMPT FROM PUBLIC DISCLOSURE" this uploaded document must be separate from the Proposer's other Proposal documents, (3)specifically cite the applicable Florida Statute(s)that exempts sum information from public disclosure-sum citation must be placed within the redacted file. The"REDACTED"file that contains the Proposer's confidential/proprietary/exempt Information must be submitted with the Proposer's other Proposal documents. Proposer is advised that failure to follow the aforementioned instructions may result in Proposer's alleged confidential/proprietary/exempt information being disdosed to the public. This will be the Proposer's"REDACTED"copy. All submittals received in response to this Proposal will become the property of the Qty ofTampa and will not bereturned. In theevent of an award, all documentation produced as part of the contract will become the exclusive property of the City. * All uploaded documents may not have special characters in the file name,#,*,@, etc. Be aware that the designation of an item as exempt from public disdosure by a Proposer may be challenged in court by any person or entity. By designation of material in your Proposal submittal as exempt from public disclosure, Proposer agrees to defend the City of Tampa (and Its employees, agents and elected and appointed officials) against all daims and actions 24 (whether or not a lawsuit is commenced) related to Proposer's designation of material as exempt from public disclosure and to hold harmless the City of Tampa (and its employees, agents and elected and appointed officials)for any award to a plaintiff for damages,costs and attorneys'fees, and for costs and attorneys'feesincurred by theCity by reason of any claim or action related to your designation of material as exempt from public disclosure. *Note: The City will not accept Proposal submittals when the entire submittal is labeled as exempt from public disclosure and the proposal will be deemed non-responsive. Proposer's References and Cost or Price information will be deemed a public record, and if a claim of confidentiality/proprietaryinformation is made, the City may deem the Proposal submittal as"non-responsive". 12.4.1 In accordance with Section 119.071(1)(b)2, Florida Statutes, sealed bids, proposals, or replies received by the City of Tampa pursuant to a competitive solicitation are exempt from section 119 07(1). Florida Statutes and section 24(a),Art. I of the State Constitution until such time as the City of Tampa provides notice of an intended decision or until 30 days after opening the bids, proposals. or final replies,whichever is earlier. 12.4.2 In accordance with Section 119.071(1)(b)3, Florida Statutes, if the City of Tampa rejects all bids, proposals, or replies submitted in response to a competitive solicitation and the City of Tampa concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt from section 119.07(1), Florida Statutes and section 24(a),Art. I of the State Constitution until such time as the City of Tampa provides notice of an intended decision concerning the reissued competitive solicitation or until the City of Tampa withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial City of Tampa notice rejecting all bids, proposals,or replies. 12.4.3 The City of Tampa is a public agency subject to Chapter 119, Florida Statutes. In accordance with Florida Statutes, 119.0701, Successful Proposer agrees to comply with Florida's Public Records Law, including the following: 1. Successful Proposer shall keep and maintain public records required by the City to perform the services; 2. Upon request from the City,Successful Proposer shallprovide the City with copies of the requested records. having redacted records in total or in part that are exempt from disclosure by law orallow the records to be inspected or copied within a reasonable time (with provision of a copy of such records to the City)on the same terms and conditions that the City would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law; 3. Ensure that public records. in part or in total that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law for the duration of the contract term and following completion (or early termination) of the contract if the Contractor does not transfer the records to the City; 4. Upon completion (or earlier termination) of the award. Successful Proposer shall within 30 days after such event either transfer to the City,at no cost, all public records in possession of the Successful Proposer or keep and maintain the public records in compliance with Chapter 119, Florida Statutes. If Successful Proposer transfers all public records to the City upon completion (or earlier termination)of the award, Successful Proposer shall destroy any duplicate records that are exempt or confidential and exempt from public records disclosure requirements. If Successful Proposer keeps and maintains public records upon completion (or earlier termination) of the award, Successful Proposer shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City in a format that Is compatible with the Information technology systems of the agency. 25 S. The failure of Successful Proposer to comply with Chapter 119, Florida Statutes, and/or the provisions set forth above shall be grounds for immediate unilateral termination of the contract by the City;the City shall also have the option to withhold compensation due Successful Proposer until records are received as provided herein. 6. IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES TO THE SUCCESSFUL PROPOSER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AWARD,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 813/274-8351, COTPurchasinaPRR(Wtamoaaov.net, AND MAILING ADDRESS OF PURCHASING DEPARTMENT, TAMPA MUNICIPAL OFFICE BUILDING, 2No FLOOR,306 E.JACKSON STREET,TAMPA, FL 33602. Note: Acknowledgement of the Florida Public Records Law must be submitted with the proposal, under Section II General Conditions. Section 14 Content of Proposal,Tab 2. 12.S City of Tampa Ethics Code.The Proposer shall comply with all applicable governmental and city rules and regulations including the City's Ethics Code which is available on the City's Website. (City of Tampa Code,Chapter 2, Article VIII.-Section 2-522) Moreover,each Proposer responding to this Request for Proposal acknowledges and understands that the City's Charter and Ethics Code prohibit any City employee from receiving any substantial benefit or profit out of any contract or obligation entered into with the City. or from having any direct or indirect financial interest in effecting any such contract or obligation. The Successful Proposer shall ensure that no City employee receives any such benefit or interest as a result of the award of this Request for Proposal. (City of Tampa Code, Chapter 2. Article Vlll. - Section 2-514(d)) Please note that the City's Ethics Code may be accessed on the Internet by utilizing the website link j)ttD.//www.tamoaaov.net/human-resources/info/lobbvist information or can be found in the City of Tampa's municipal codes published online by the Municipal Code Corporation at the website link httos//www_municode.com/library/fl/tamoa/codes/code of ordinances. Printed copies of the Ethics Code can also be obtained from the City Clerk's Office for a fee of$0.15 cents a page. 12.6 Warranties and Guarantee. The City of Tampa will not accept any disclaimer of the warranties of merchantability and fitness for a particular purpose for the products offered. Proposals will clearly state any additional warranties and guarantees against defective materials and workmanship. A copy of the complete manufacturer's warranty statement is to be submitted with the proposal. The material(s) supplied shall be guaranteed to be free from defect of composition, conception, and workmanship for a minimum period one-year from the date of installation and final acceptance by the City. Any parts or portions found not in accordance with this RFP will be rejected by the City and returned to the Successful Proposer at the Successful Proposer's expense for immediate replacement. 12.7 Copyrights and Patent Rights. Proposer warrants that there has been no violation of copyrights, patent or other intellectual or proprietary rights in manufacturing, producing and/or selling the item(s) ordered or shipped as a result of this Proposal, and Successful Proposer agrees to indemnify, defend and hold the City harmless from any and all liability, loss or expense by any such violation including litigation costs and attorneys' fees through the appellate process, and damages which may be incurred by reason of any infringement at any time during the prosecution or ager the completion of work. 12.8 Procurement Protest Procedures. A protest must be filed with the Director of the soliciting Department within five(5)business days of posting the City's intent to award and may be filed by an actual Proposer, who is allegedly aggrieved in connection with the issuance of a proposal solicitation or pending award of any contract In any competitive process utilized by the City of Tampa for procurements of supplies, materials or services and construction of public improvements and has standing to protest under Florida Law. Any protest must be filed in accordance with the City of Tampa Code, Chapter 2, Article I Division 3, Purchases and Contracts, Section 2-282, Procurement Protest Procedures. Protests not complying with the provisions of this Section shall not be reviewed. 26 All dates and times specified In the Protest Procedures in Section 2-282 are calculated as city business days, A City business day shall mean 8:00 am to 5:00 pm Monday through Friday,with the exception of city holidays. In all instances any document required to be transmitted by a certain date must be received in the required office by 4:30 pm. An envelope which Is postmarked by the required date Is not sufficient. Transmittal by fax, email or other electronic means may be accepted. However, it shall be the responsibility of the party transmitting the document(s) to ensure that the document(s) were received,and the transmitting party shall bear any risk of interruption or failure In the electronic transmission. 12.9 WMBE Participation.The City of Tampa EBO office administers the Women/Minority Business Enterprise (WMBE) Program to promote the inclusion of WMBE Companies in procurement solicitations and contract awards. The City actively solicits participation in this project by City Certified WMBE Companies deemed underutilized. To obtain a list of the City's Certified WMBE Companies, visit the Equal Business Opportunity (EBO) Office website at http://www.tamoaoov.net/ebo. Under Programs and Services select WMBE and SLBE Directories These directories include WMBE Certified Companies which are listed by Type of Services and by Company Names NOTE: In accordance with the Equal Business Opportunity Ordinance 26.5,The City ofTampa's WMBE policies are narrowly tailored to identify underutilized WMBEs by Industry category. Proposers who are certified within the underutilized category for the work/scope detailed herein or subcontract with firms that are certified within the underutilized category will be eligible for weighted points in the selection process. Refer to JVIBD Form 70 to identify underutilized WMBEs by Industry category and MBD Form 71 for the WMBE Participation scoring criteria for this RFP For this RFP the underutilized WMBE Industry Category is "Non-Professional Services", 12.10 SLBE Participation. In an effort to promote increased opportunities for Small Local Business Enterprises (SLBEs),the City actively solicits the participation of certified SLBE firms in the performance of contracts. To obtain a list of the City's Certified SLBE Companies, visit the Equal Business Opportunity (EBO) Office website at http://www.tampagov.net/ebo. Under programs and Services select WMBE and SLBE Directories. These directories include SLBE Certified Companies which are listed by Type of Services and by Company Names. NOTE: In accordance with the Equal Business Opportunity Ordinance Chapter 26.5, SLBE vendors are eligible for weighted points in the selection process. Refer to MBD Form 71for the SLBE participation scoring criteria for this RFP. For additional information visit the Equal Business Opportunity Office website at www.tamoaaov.net/ebo 12.11 Incurred Expenses. The City is not responsible for any expenses which Proposers may incur In the preparation and submittal of proposals requested by this RFP, including but not limited to, costs associated with travel, accommodations, interviews, or presentations of proposals. 12.12 Proposals Binding. All proposals submitted shall be binding for 180 calendar days following the opening. 12.13 Non-Discrimination in Contracting and Employment. The following provisions are hereby incorporated into any contract executed by or on behalf of the City of Tampa(City). The Successful Proposer shall comply with the following Statement of Assurance: During the performance of this Contract, the Successful Proposer herein assures the City, that said Successful Proposer is in compliance with Title VII of the 1964 Civil Rights Act, as amended, the Florida Civil Rights Act of 1992, and the City of Tampa Code of Ordinances, Chapter 12, in that the Successful Proposer does not on the grounds of race,color, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, familial status, or marital status,discriminate in any form or manner against said Successful Proposer's employees or applicants for employment. 27 Toe Successful Proposer understands and agrees that this Contract is conditioned upon the veracity of this Statement of Assurance,and that violation of this condition shall be considered a material breach of this Contract. Furthermore, the Successful Proposer herein assures the City that said Successful Proposer will comply with Title VI of the Civil Rights Act of 1964 when federal grant(s) are involved. This Statement of Assurance shall be interpreted to indude Vietnam-Era Veterans and Disabled Veterans within its protective range of applicability. Toe Successful Proposer further acknowledges and agrees to provide the City with all information and documentation that may be requested by the City from time to time regarding the solicitation, selection, treatment and payment of subcontractors,suppliers, and vendors in connection with this Contract. Toe Successful Proposer further acknowledges that it must comply with City of Tampa Code of Ordinances, Chapter 26.5. 12.14 Proposers Criminal History Screening Practices. Per City of Tampa Code of Ordinances, Section 2 284, Proposer is requested to provide information as to whether Proposer has criminal history screenings similar in nature to the practices contained in Chapter 12,Article VI,City of Tampa Code of Ordinances. For Procurement of$100,000 or more, If the Proposer voluntarily agrees to comply with the City's criminal screening practices as provided in Chapter 12, Article IV of the City Code, Proposer will be awarded an gdditional 5-points as part of the evaluation of its proposal if Proposer submits notarized documentation with its proposal, and an assurance of compliance with Section 2-284 if awarded the contract ['Ban the Box Requirements"). Toe City of Tampa's municipal codes are published online by the Municipal Code Corporation at the website linkhttos://llbrarv.municode.com/fi/tamta/ordinances/code of ordinances?nodeld=II7I018 12.15 Equal Opportunity.Toe City of Tampa hereby notifies all Proposers that all eligible businesses, including Small Local Business Enterprises (SLBEs) and Women/Minority Business Enterprises (WMBEs) will be afforded a full opportunity to participate in any Contract made by the City of Tampa pursuant to this present proposal matter and will not be subjected to discrimination on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, familial status. or marital status.Toe City of Tampa prohibits any person involved in City of Tampa contracting and procurement activities, to discriminate on the basis of race,color, national origin, religion, sex, sexual orientation,gender identity or expression,age,disability,familial status,or marital status. 12.16 Governing Law/Venue. The laws of the State of Florida (without giving effect to its conflicts of law principles)govern all matters arising out of or relating to this Agreement, including,without limitation, its interpretation, construction, performance,and enforcement. Toe parties hereto submit to the exclusive jurisdiction and venue of the state and federal courts located in Hillsborough County, Florida. 12.17 Compliance with Laws.Toe Successful Proposer shall comply with all applicable laws, ordinances,and codes of the Federal Government. State of Florida, Hliisborough County, and the City of Tampa. It shall be the responsibility of theSuccessful Proposer to be knowledgeable of all federal, state, county and local laws, ordinances, rules, and regulations that in any manner affect the items covered herein which may apply. Failure to comply with all applicable laws, ordinances and codes may lead to termination of the contract. 12.18 Force Majeure. If a Force Majeure Event occurs, the party that is prevented by that Force Majeure Event from performing any one or more obligations under this contract (the"Nonperforming Party") will be excused from performing those obligations, on condition that it complies with its obligations herein. "Force Majeure Event"means, with respect to the Nonperforming Party, any event or circumstance, regardless of whether it was foreseeable, which was not caused by the Nonperforming Party,which prevents the Nonperforming Party from complying with any of its obligations under this contract, on condition that the Nonperforming Party uses reasonable efforts to comply with its obligations, except that a Force Majeure Event will not include any strike or other labor unrest that affects only one party, economic hardship of a party, an increase in prices, changes in market conditions, or a change of law. Upon the occurrence of the Force Majeure Event,the Nonperforming Party shall notify the other party in writing within ten (10) days of the occurrence of that the Force Majeure Event, its effect on performance, and how long that party expects the Force Majeure Event to last. Thereafter the Nonperforming Party shall update the other party as reasonably necessary. During a Force Majeure Event, the Nonperforming Party shall use reasonable efforts to limit damages to the other party and to resume its performance under this contract. The other party has the right to terminate the contract if the Non-Performing Party's Force Majeure Event continues for more than a reasonable time. 28 12.19 Survival. Provisions in regard to licensing, indemnification, governing law venue and confidentiality shall survive termination of contract. 12.20 Conflict of Interest.The City requires that the Successful Proposer provide professional, objective,and impartial advice and at all times hold the City's interest's paramount, strictly avoid conflicts with other assignments or their own corporate interests and act without any consideration for future work. The Successful Proposer has an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best Interest of the City, or that may reasonably be perceived as having this effect. If the Oty, in its sole discretion, determines that a conflict of interest exists, such Successful Proposer shall not be considered for award of this Contract. Failure to disclose said situations may lead to the disqualification of the Successful Proposer or the termination of its Contract. Any such interests on the part of the Successful Proposer or their employees, must be disclosed in writing to the City on ATTACHMENT C-CONFLICT OF INTEREST DISCLOSURE FORM that Is included with this solicitation document and should be included under Section 14. Content of Proposals, Tab 3. Also, the Successful Proposer is aware of the conflict- of-interest laws of the State of Florida and the City of Tampa and agrees that they shall fully comply in all respects with the terms of said laws. 12.21 Audit Rights. Successful Proposer agrees that the City or its authorized representative shall have access to,and the right to audit, examine, or reproduce, the financial books and records of Successful Proposer related to Successful Proposer's performance under the contract. Successful Proposer shall retain all such records for a minimum period of six (6) years from the date of termination of the contract, including any renewal or extension hereof, or for such longer period of time as required by federal or state law, and shall be extended until the completion of any audit in progress. Successful Proposer must keep all financial records in a manner consistent with generally accepted accounting principles. Successful Proposer must provide access during normal business hours to the requested records no later than ten (10) calendar days after the written request by the City or its authorized representative. If any audit reveals any material deviation from the contract requirements, any misrepresentations or any overcharges to the City, the City will be entitled to recover damages, as well as the cost of the audit. Anyadjustments or payments which must be made asa result of any such audit or inspection of the Successful Proposer's invoices or records must be made within a reasonable amount of time, but In no event may the time exceed ninety (90) calendar days, from presentation of the City's audit findings to the Successful Proposer. Successful Proposer shall include this right to audit section In any subcontractor agreements entered into in connection with this contract. 12.22 Scrutinized Companies.Section 287.135, Florida Statutes prohibits agencies from contracting with companies for goods or services of any amount that are(1)on the Scrutinized Companies that Boycott Israel list,created pursuant to Section 215.4725, Florida Statutes or are engaged in a boycott of Israel, and(2)with companies for goods or services of$1 million or more,that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes or are engaged in business operations in Cuba or Syria. A company that is on the Scrutinized Companies that Boycott Israel list or is engaged in a boycott of Israel may not submit a proposal for or enter into a contract or renew a contract with an agency or local government entity for goods or services of any amount. A company that is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or is engaged in business operations in Cuba or Syria may not submit a proposal for or enter into a contract or renew a contract with an agency or local government entity for goods or services of $1 million or more. Notwithstanding the aforementioned,the City may on a case-by-case basis permit a company on the Scrutinized Companies with Activities in Sudan List,the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,the Scrutinized Companies that Boycott Israel List, or are engaged in business operations in Cuba or Syria to be eligible to submit a proposal for,or enter into or renew a contract for goods or services if the conditions set forth in Section 287.135(4) of the Florida Statutes are met. 29 If the City determines the Successful Proposer submitted a false certification under Section 287.135(5) of the Florida Statutes upon submission of a proposal, entering into a contract, on contract renewal, or if the Successful Proposer has been placed on the Scrutinized Companies with Activities in the Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or is on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel or is engaged in business operations in Cuba or Syria, the City shall either terminate the contract after it has given the Successful Proposer notice and an opportunity to demonstrate the City's determination of false certification was in error pursuant to Section 287.135(5)(a)of the Florida Statutes. 12.23 Data Collection. Pursuant to Section 119.071(5)(a), Florida Statutes, social security numbers collected from Successful Proposers are used for identification.verification, and tax reporting purposes. 12.24 Indemnification. The Contractor/Successful Proposer/Contractor/Firm (collectively the "Firm") releases and agrees to defend, indemnify and hold harmless the City of Tampa, Its officers,elected and appointed officials, and employees from and against any and all liabilities. losses,claims,suits,actions,causes of action,either at law or in equity, damages, charges, judgments, or expenses (including attorney's fees and court costs, whether at trial or appeal) which the City may suffer, sustain, incur, or in any way be subjected to by reason of or as a result of any act, negligence, or omission on the part of the Firm, its agents or employees, in the execution or performance of the obligations assumed under or incidental to,the Award/Contract/Agreement(collectively the"Agreement") into which the Firm and the City will enter, except when caused solely by the fault. failure. or negligence of the City, its agents, or employees. Firm's duty to defend is separate and apart from Firm's duty to indemnify and hold harmless and exists immediately upon presentation of written notice of a suit, claim or action of any nature to the Firm by a party entitled to a defense hereunder. If the above indemnity or defense provisions or any part of the above indemnity or defense provisions are limited by the provisions of Section 725.06, Florida Statutes or any other applicable law, then this section 12.24 shall be so limited to said section 725.06 and with respect to the part so limited,the monetary limitation on the extent of the indemnification shall be the greater of (i)the monetary value of this contract, (ii)the coverage amount of Commercial general liability insurance required under the contract,or(iii)$1 Million Dollars.Otherwise,the obligations under this section 12.24 will not be limited by the amount of any insurance required to be obtained or maintained under this contract. Contractor's duties to defend and indemnify pursuant to this section 12.24 shall survive the early termination or expiration of the contract and shall continue in full force and effect so long as the possibility of any liability, claim or loss exists, unless otherwise prohibited by law. Nothing in this section or in the contract shall be construed as a waiver of any Immunity from or limitation of liability the City, its officers, agents.and employees may have under the doctrine of sovereign immunity under common law or statute. 12.25 Contractor Background Checks. When assigning employees to work on City property, the Successful Proposer shall check the backgrounds of each employee and notify the City's Employment Services Manager prior to assignment if candidates fall into one or more of the following categories: • Unable to pass 8 Panel Drug Screen • Has a felony or misdemeanor conviction involving violence, weapons, or crimes against a public official • Is a former City of Tampa employee" 12.26 Employee Verification. In accordance with Section 448.095, Florida Statutes, the Successful Proposer agrees to register with and utilize the U.S. Department of Homeland Security's&Verify system to verify the employment eligibility of all new employees hired during the term of the contract for the services specified in the contract. The Successful Proposer must also include a requirement in subcontracts that the subcontractor must register with and utilize the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. If the Successful Proposer enters into a contract with a subcontractor,the subcontractor must provide the Successful Proposer with an affidavit stating that the subcontractor does not employ,contract with, or subcontract with an unauthorized alien. The Successful Proposer shall maintain a copy of such affidavit for the duration of the contract. If the City has a good faith belief that the Successful Proposer has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate the Contract with the Successful Proposer,and the Contractor may not be awarded a contract with the City for at least 1 year after the date on which the contract was terminated.The Successful Proposer is liable for any additional costs incurred by the City as a result of the termination of the contract. If the City has a good faith belief that a subcontractor knowingly violated the law, but the Successful Proposer has otherwise complied with the law, the City shall promptly notify the Successful Proposer and order the Successful Proposer to immediately terminate the contract with the subcontractor. 30 12.27 Responsible Vendor Determination. The City of Tampa will not request documentation of or consider a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible vendor and will not give preference to a Proposer based on the Proposer's social,political, or ideological interests. 13. QUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS 13.1 To ensure fair consideration for all Proposers, the City prohibits prospective Proposers'communication with any department or employee during the submission process. Questions relative to the interpretation of the Scope of Services or the proposal process shall be addressed to the City during the pre-proposal conference, or questions can be submitted via the GETALL system up to ten days prior to the RFP opening date and time. 13.2 Communication Policy. During any solicitation period including any protest and/or appeal, no contact with City officials or employees, other than with the Analyst. the Director of Purchasing or the Legal Department, is permitted from any proposer. Such communication shall result in an automatic disqualification for selection in the pending solicitation and any subsequent City solicitations for a period of six(6) months, no matter the outcome of the solicitation or any protest and/or appeal. 14. CONTENT OF PROPOSALS 14.1 Proposer Responsibility. Proposers are advised that the City's ability to evaluate proposals is dependent in part on the Proposer's ability and willingness tosubmit proposals which are well ordered, detailed, comprehensive and readable. Clarity of language and adequate, accessible documentation is essential. Proposers should maintain the sequence of sections as they are depicted in the RFP. It is the Proposer's responsibility to examine all specifications and conditions thoroughly and comply fully with specifications and all attached terms and conditions. It is the Proposer's responsibility to provide a full and complete written response that does not require interpretation or darification by the City Representative.The Proposer is to provide all requested materials, forms,and information. The Proposer is responsible for ensuring the materials submitted will properly and accurately reflect the Proposer specifications and offering. During scoring and evaluation (prior to any interviews),the City Representative will rely upon the submitted materials and shall not accept materials from the Proposer after the RFP deadline; however, this does not limit the right of the City Representative to consider additional information (such asreferences that are not provided by the Proposer but are known to the City, or past experience by the City in assessing responsibility),or to seek clarifications as needed by the City. 14.2 Proposals should be prepared simply and economically, providing a straightforward, concise description of the Proposer's ability to fulfill the requirements of the proposal. The proposal submitted is the City's official record and recording of the RFP. Submit electronic copiesin Acrobat Adobe PDF format. Pages must be identified with page numbers. Rle names should not contain special characters. Proposer must wait for confirmation of successful document upload. If Proposer isdeclaring any portion of the proposal isConfidential and/or Proprietary acopy of proposal marked "REDACTED" should also be provided to the City with the original following the instructions stated under Section Il General Conditions. Subsection 12.4 Florida Public Records Law. In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the following manner and jdentified with tabs Iheadinasl; IN GETALL, THE FOLLOWING ITEMS SHOULD BE GROUPED AND UPLOADED INTO THE"MAIN SOLICITATION RESPONSE" SECTION: • Title Page. Type the name of Proposer's firm,address,telephone number, name of contact person, email address,date,and the title of the RFP. • Table of Contents. Include a clear identification of the written material by section and by page number. 31 • Proposal Submittal Check List. Complete and submit Attachment A.for compliance of certain requirements identified in the RFP package. • Tab 1. Addenda. Include acopy of theaddendum, or addenda associated withtheRFP, if applic.able. Incomplete proposals will not be considered. • Tab 2. Florida Public Records Law. Include a written acknowledgement of the Florida Public Records Law requirements from Section II. General Conditions, Section 1. General Information, Subsection 12.4 including executed copy of Attachment B- Public Records Declaration or Claim of Exemption. • Tab 3. Conflict of Interest. Include executed copy of Attachment C- Conflict of Interest Form. • Tab 4. Response to Proposal.Specifically state the Proposer's understanding of the work to be accomplished and make a positive commitment to perform the work in Section I. Scope of Services. • Tab 5. Section I,Scope of Services. Include all the requirements and/or documentation requested under Section I.Scope of Services, sub-section XX Proposer Submittals. • Tab 6. References. Include a reference list of at least five clients to whom the Proposer has provided services like those being proposed to the City. • Tab 7. General Statement of Experience. Include a written, verifiable statement of experience in providing and managing similar services. If the Proposer does not possess any experience like the services required, Proposer shall provide any pertinent Information or experience Proposer feels may qualify Proposer for consideration of award. • Tab 8. GENERAL OPERATING PROCEDURES & GUIDELINES (MANAGEMENT PLAN, OPERATIONS PLAN,QUALITY CONTROL PLAN,ETC Include a narrative description and/or organizational chart outlining the methods of operation,operational structure,and services to be provided by the Proposer. This description should fully and completely demonstrate the Proposer's intended methods for servicing the requirements. Proposers are also encouraged to provide any other pertinent information that will assist the City in evaluating the proposed method of operation. • Tab 9. Sul>-Contracting Submittals. No Successful Proposer shall assign the contract or any rights or obligations thereunder without the written consent of the Oty. The Successful Proposer shall be required to perform with its own forces at least fifty-one(51)percent of the work, unless prior written consent to subcontract a greater percentage of the work first obtained by the City. In the event of such approved subcontracting,the Successful Proposer agrees to provide the City with written documentation relative to the Subcontractor(s)solicited, or that will be employed in this award, including but not limited to submittal of attached the following Schedule of Sub-Contracting Forms: • Schedule of All Sub-Contractors/Consultants/Suppliers Solicited - MBD 10 • Schedule of Sub-Contractors/Consultants/Suppliers to he Utilized - MBD 20 These forms must be comoleted<including signatures}and submitted with all proposals, Submittals that do not contain these comoleted forms shall be deemed"non-responsive". instructions on completing the forms are included after each form in this RFP oackaae• Subcontractor shall be defined as,a business enterprise,firm, partnership, corporation, consultant, or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative. 32 Supplier shall be defined as; a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consultant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative.A Supplier may be a regular dealer, distributor,or manufacturer. IN GETALL,THE FOLLOWING ITEM SHOULD BE UPLOADED IN THE"COST PROPOSAL SECTION": • Tab 10. Compensation. Submit an all-Inclusive cost statement. Provide a detailed cost statement for providing the services indicated In Section I. Scope of Services. Itemize fees, expenses, and any optional costs separately. IN GETALL,THE FOLLOWING ITEMS SHOULD BE GROUPED AND UPLOADED IN THE"SOUCITATION SUBMITTAL SECTION": • Tab 11. Proposer's Affidavit. Complete, submit and have notarized the Proposer's Affirmation form provided in the RFP Package. This form must be signed by an authorized representative of the firm as defined below. • Tab 12. Proposal Signature Form. Complete and submit the Proposal Signature form and Requested Voluntary Information Regarding Proposer's Initial Employment Application Content form provided in the RFP Package. These forms must be signed by an authorized representative of the firm as defined below: When Proposer Is a corporation,the president, vice president or other person duly authorized to bind the corporation shall set out the corporate name in full beneath which he/she shall sign his/her name and give the title of his/her office or position. The proposal shall also bear the seal of the corporation attested by its corporate secretary. Proposals signed by a person other than an officer of the corporation, shall be accompanied by evidence of authority. When the Proposer is a partnership, the proposal shall be signed In the name of the partnership by a general partner or other person duly authorized to bind the partnership The capacity and authority of the person signing shall also be given. When the Proposer is an individual or sole proprietorship,the proposal shall be signed by the individual owner, stating name and style under whicfl the Proposer is doing business. If the Proposer isdoing business under a fictitious name,the Proposer must submit a copy of Certificate of Registration with theFlorida Secretary of State. When the Proposer is a joint venture, each joint venturer must sign the proposal as hereinabove indicated. MOTE: Failure to submit the Proposal Signature Form executed or failure to §ubmit the Proposal Signature Form in the proposal package will result In the proposal being non-responsive. NO EXCEPTIONS. • Tab 13. Per Section 12.14 Proposer's Criminal History Screening Practices. Include documentation under as referenced. • Tab 14. E-Verify Affidavit(Form 1) A properly completed, notarized E-Verify Affidavit must be Included with the sealed proposal failure to do so will render the firm's proposal non-responsive and Ineligible for further consideration. Additional information regarding the State's E-Verify requirements can be found at: 33 • Tab 15. Communication Concerning This Solicitation (Form 2) Complete the form titled Communication Concerning This Solicitation. • Tab 16. Addenda Acknowledgement (Form 3) Use Form 3 to acknowledge receipt for all addenda (if any). The addenda will be posted at: The vendors must periodically visit the web page for addenda before the due date and before submitting a proposal. • Tab 17. Federal Compliance Complete the form titled Federal Compliance(Form 4) • Tab 18. Exceptions to RFP • List ANY AND ALL exceptions to the RFP specifications in this section of proposal submission. Exceptions listed in other areas of the vendor's submission will not be considered. All exceptions will be vetted during the RFP process, and if found unacceptable, the vendor's proposal will be rejected and no longer considered for award. Exceptions shall be considered by the Evaluation Committee. The vendor's proposal may not be considered further if exceptions are unacceptable and/or cannot be clarified to the Committee's satisfaction. Vendors shall be notified in writing if exceptions are not acceptable. PLEASE NOTE: EXCEPTIONS TO THE RFP GENERAL PROVISIONS WILL NOT BE CONSIDERED, AND IF SUBMITTED WILL AUTOMATICALLY RENDER THE RESPONSE NON-RESPONSIVE. • VENDOR AGREEMENT/CONTRACT FORM: Exceptions also include the terms of any contract or other agreements which the vendor or any subcontractors will require to be executed by the City. • If there are no exceptions, vendor must include a statement for this Section stating the following: No Exceptions. 15. EVALUATION OF PROPOSALS 15.1 The City will not be under any requirement to complete the evaluation by any specific date and reserves the right to suspend or postpone the evaluation process should the need arise due to budget constraints, time constraints or other factors as directed by the Oty.However, it isanticipated that the review/evaluation process will be completed in a timely manner. A Proposal Evaluation Committee will be established to review and evaluate all proposals submitted in response to this RFP. The Committee shall conduct a preliminary evaluation of all proposals on the basis of the information provided and other evaluation criteria as set forth in this RFP.The contract will be awarded to the most qualified Successful Proposer per the evaluation criteria listed below. EVALUATION CRITERIA MAXIMUM POINT VALUES Qualifications&Experience of Firm& Staff 25 points Understanding and Approach 25 points Service&Support 15 points Oient Work History 5 points Suitability of Proposed Equipment 5 points Proposal cost/Revenue Share 25 points TOTAL POINTS 100 points 34 15.2 Application of WMBE and SLBE Evaluation Points. During the evaluation of proposals for WMBE and SLBE participation. the Equal Business Opportunity (EBO) Office will be responsible for assigning the points under these criteria. Points are determined per MBD Form 71(EBO Guidelines for Evaluation Points on Request for Proposals) which is attached to this RFP document. 15.3 Proposals will be evaluated and rated based on the criteria stated In this RFP, including but not limited to the following: 15.3.1 Responsiveness of the Proposal to the scope of work. 15.3.2 Ability,capacity,and skill of the Proposer to perform the scope of work. 15.3.3 Experience of the business and individual members of the business in accomplishing similar services. 15.3.4 Responses of the client references. 15.3.5 Such other information that may be required or secured. 15.4 SHORT-LISTING The Evaluation Committee at its sole discretion may create a short-list of the highest scored proposals based on the preliminary evaluation against the evaluation criteria. Only those short-listed Proposers would be invited to participate in Interviews and/or presentations, demonstrations, or product testing. Upon conclusion of any interviews and/or presentations. demonstrations or product testing, the Evaluation Committee will finalize the scoring against the evaluation criteria. 15.5 INTERVIEWS/DEMONSTRATIONS If requested. Proposers may be required to participate in on-site interviews and conduct demonstrations to the City's Evaluation Committee and other City representatives, in order to clarify the proposal submitted and present the Proposer's proposed solution. Additionally, the Proposer's key personnel may be required to be in attendance during this process. Proposers should be prepared to discuss and substantiate any of the areas of the proposal submitted, as well as its qualifications to furnish the specified products and services. The interviews and demonstrations will be scored by the Evaluation Committee. Notwithstanding the possibility of a request for an on-site interview and demonstrations, Proposers shall not rely on the possibility of such a request and shall submit a complete and comprehensive written response to this solicitation. Any costs Incurred for the interviews and the oral demonstrations are the responsibility of the Proposer. 15.6 The City reserves the following rights to: 15.6.1 Conduct pre-award discussion and/or pre-award negotiations with any or all responsive and responsible Proposers who submit proposals determined to be reasonably acceptable of being selected for award: conduct personal interviews or require presentations of any or all Proposers prior to selection; and make investigations of the qualifications of Proposers as it deems appropriate, including, but not limited to,a background investigation conducted by a law enforcement agency, or other approved agency. 15.6.2 Request that Proposer(s)modify its proposal to meet the needs of the City more fully, induding Best and Final Offer(s) (BAFO). or to furnish additional Information as the City may reasonably require. 35 15.6.3 Accord fair and equal treatment with respect to any opportunity for discussions and revisions of proposals Such revisions may be permitted after submission of proposals and prior to award. 15.6.4 Negotiate any modifkations to a proposal that it deems acceptable. waive minor irregularities In the procedures.and reject any and all proposals. 15.6.5 Process the selection of the successful Proposer without further discussion. 15.6.6 Waive any irregularity in any proposal, or reject any and all proposals, should it be deemed in its best interest to do so. Toe City shall be the sole judge of Proposers' qualifications and reserves the right to verify all information submitted by the Proposers. Toe proposal selected will be that proposal which is judged to be the most beneficial to the City. 15.7 Financial statements.Toe City Representative reserves the right to request that Proposers submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Proposers may be required to submit a detailed business plan In addition to any pertinent information that would allow the City to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated. such requests would be made after the submission of the proposals and prior to award of a contract. 16. ADDffiONAL CONTRACT TERMS 16.1 Basis of Award. A contract will be awarded to the most responsible and responsive Proposer whose proposal meets the needs of the City to the best degree. OFFICIAL AWARD WILL BE MADE BY CITY OF TAMPA PURCHASE ORDER ONLY. Prior to award resulting from this solicitation. the Successful Proposer shall be registered to transact business in the State of Florida and shall furnish the City with proof of registration with ten days of the notice to do so by the City. Failure to promptly submit this evidence of qualification to transact business In the State of Florida may be a basis for rejection of the proposal. Any Proposer who is owing to the City of Tampa upon any debt, contract, or other obligation to the City, or who is a defaulter as a surety or otherwise, will not be eligible for consideration for contract award regarding this solicitation. 16.2 Contract Term.Toe period of the contract shall be for three years from the effective date of the award, and may, by mutual written agreement, be renewed at the same terms and conditions for two additional two-year periods. 16.2.1 Supplemental Unilateral Renewal Periods. Toe City, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three(3)additional thirty (30)day periods, at the same terms and conditions. Notice of the City's intent to renew shall be provided by the City in writing to the Successful Proposer prior to the expiration of the contract, or the renewal period if the contract has been previously renewed. 16.3 Non-Appropriation of Funds. In the event no funds or insufficient funds are appropriated for expenditures under this award, the City will notify the Successful Proposal in writing of such occurrence and the award shall terminate without penalty or expense to the City on the last day of the fiscal year In which sufficient funds have been appropriated. 16.4 Contract Termination.When deemed to be in the best interest of the City,the City may cancel any award resulting from this specification by the following means: 10-day written notice with cause;or 30-day written notice without cause. 36 16.5 Addition/Deletion.The City reserves the right to add to or delete any service/item from this proposal or resulting agreements when deemed to be in the bestinterest of the Oty. 16.6 Proposal Prices. Prices quoted in the proposal shall indude any and all shipping costs. shipped F.O.B. Tampa, FL,or tote facility location specified by the requestor or the purchase order. All taxes of any kind and character payable on account of the work done and materials furnished under the contract shall be paid by the Successful Proposer and shall be deemed to be included In the proposal. The laws of the State of Florida provide that sales tax and use taxes are payable by the Successful Proposer upon the tangible personal property incorporated in the work and such taxes shall be paid by the Successful Proposer and shall be deemed to have been induded in the proposal. The City is exempt from all State and Federal sales,use and transportationtaxes Proposal prices indude all royalties and costs arising from patents, trademarks, and copyrights in any way involved in the work. Whenever the Successful Proposer is required or desires to use any design. device, material or process covered by letters of patent or copyright, the Successful Proposer shall indemnify, defend and save harmless the City. Its officers, agents and employees from any and all claims for Infringement by reason of the use of any such patented design, tool, material, equipment. or process. to beperformed under thecontract. and shall indemnify the said City, itsofficers. agents. and employees for any costs,expenses and damages which may be incurred by reason of any Infringement at any time during the prosecution or after the completion of the work.The duty to defend under this paragraph Is independent and separate from the duty to indemnify,and the duty to defend exists regardless of any ultimate liability of the Successful Proposal, the Oty, and any Indemnified party. This provision shall survive the termination of this contract and shall continue In full force and effect so long as the possibility of any liability,daim or loss exists, unless otherwise prohibited by law. 16.7 Government Purchasing Council. Hillsborough County Government Purchasing Council ("GPC") members. may,at their discretion or option, utilize this proposal as they require. Estimated quantities for Hillsborough County GPC members have not been included in the solicitation. Purchases by these entitles may increase the value of the award. A list of the members of the GPC is contained within this solicitation document. Any Hillsborough County GPC member which avails itself of this contract will establish its own contract, place its own orders, issue its own purchase orders, and issue its own exemption certificates as required by the Proposer. It is understood and agreed that the City of Tampa is not a legally bound party to any contractual agreement made between any other governmental entity and the Successful Proposer asa result of this RFP. 16.8 Use of Contract by Other Governmental Agencies. Unless otherwise stipulated by the Successful Proposer in its proposal,the Successful Proposer agrees to make available to all government agencies,departments,and municipalities the proposed prices submitted in accordance with the terms and conditions of this Solicitation Document. should any governmental entity desire to buy under the Contract resulting from this Solicitation Document. Any other governmental agency. department. or municipality which avails itself of this contract will establish its own contract, place its own orders, issue its own purchase orders, and issue its own exemption certificates as required by the Proposer. It is understood and agreed that the City of Tampa is not a legally bound party to any contractual agreement made between any other governmental entity and the Proposer as a result of this solicitation. 16.9 Use of State Contract,GPC,Or Cooperative Purchasing Bids.The City of Tampa reserves the right to utilize applicable State of Florida Contracts, GPC Bids, or those contracts of any other federal, state, or local governmental entity under the terms of a bid submitted to such entity, provided that such contract is procured in compliance with the procuring entity's law, bylaws, regulations, or ordinances regarding competitive solicitation, which must provide for full and open competition for any items covered by this specification when the use of same is In the best Interest of the City of Tampa. 16.10 Payment. Full payment will be made by theCity after receipt and acceptance of materials/services and proper invoice in accordance with Florida Statutes ; 218.70, gt. A-. the Florida's Local Government Prompt Payment Act. Proposers that accept Visa/Mastercard payments can be enrolled in the City's ePayments program for faster payment turnaround, by contacting the City's Accounts Payable Department at acctsoavable a(�tamoaQov net. 37 16.11 Minimum Wage Amendment. The Successful Proposer shall comply with the minimum wage requirements as required in Article X,Section 24,Constitution of the State of Florida. The rate of wages for all persons employed by the Successful Proposer on the work covered shall not be less than the rate of wages required by the Fair Labor Standards Act(Public Law 104-188). 16.12 Invoicing.The Successful Proposer shall furnish the City complete itemized invoices for work performed. Invoices are to reflect the prices stipulated on the purchase order and as outlined to this proposal itemizing parts, labor hours, materials,etc.The City will not accept an aggregate invoice. As part of the award process,the City may request a sample invoice. Invoices shall contain, but not be limited to the following information: • Invoice number; • Company Name; • City work order number(if applicable); • Purchase order number; • Location and dates of work; • Cost of work as stated on Pricing/Proposal pages and extended price to reflect total cost. At the time of submission of its invoices, the Successful Proposer shall submit to the City a report on Form MBD-30, "DMI-Payments"of all sub-contracted amounts and payments along with any other completed reports or forms as may be required by the CITY. In the event the Successful Proposer uses any WMBE and/or SLBE sub-contractors,the Successful Proposer shall provide form MBD-40"Letter of Intent"(LOI) for all WMBE and/or SLBE sub-contractors the Successful Proposer Intends to utilize. • Form MBD-30-DMI Sub-(Contractors/Consultants/Suppliers)Payments • Form MBD-40 Letter of Intent(L01) 16.13 Contract Changes. No changes, over the contract period, shall be permitted unless prior written approval is given by the Director of Purchasing and,an amendment to the Agreement is executed by the City and Contractor and approved by resolution of the City Council of the City of Tampa. 16.14 Assignment. To the extent permitted by applicable law, this contract, and all rights or obligations hereunder, is not assignable, in whole or in part, by operation of law, acquisition of assets, merger, consolidation, dissolution or otherwise without the advance written approval of the other party to this contract. Any attempted assignment of this contract by a party without the advance written approval of the other party shall be invalid and unenforceable against the other party.Any approved assignment of this contract by the Successful Proposer will not relieve the Successful Proposer from the performance of its duties, covenants, agreements, obligations, and undertakings under this contract, unless the assignment expressly provides otherwise. No assignment by the Successful Proposer shall be effective unless the assignee confirms in writing to the City that theassignee accepts and shall comply with all ofthe duties. responsibilities. and obligations of the Successful Proposer. Notwithstanding the foregoing,the City may assign its rights under this contract(without the Successful Proposer's consent or approval) to a governmental successor of the City. An assignment by the City of its rights under thiscontract to a governmental successor of the City will relieve the City from the performance of itsduties, covenants, agreements, and obligations under this contract after the effective date of the assignment. However, the City shall continue to be liable for the obligations it incurred under this contract prior to the effective date of the assignment.Action by the City in awarding a proposal to a proposer,which has disclosed Its intent to assign or subcontract in its response to the RFP, without exception shall constitute approval for purposes of this contract. In the event of such approved Sub-Contracting, the Successful Proposer agrees to provide the City with written documentation relative to the Subcontractor(s)solicited, or that will be employed in this contract, including but not limited to submittal of attached Schedule of Sub-Contracting forms,with the proposal response. • Schedule of All Sub-Contractors/Consultants/Suppliers Solicited - MBD 10 • Schedule of Sub-Contractors/Consultants/Suppliersto be Utilized - MBD 20 38 These forms,must be completed <inc)udjpp signatures) and submitted with all proposals, Submittals that do not contain these completed forms shall be deemed"non-responsive". Instructions on comoletina the forms are Included after each form in this RFP package, Subcontractor shall be defined as; a business enterprise, firm, partnership, corporation, consultant, or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative. Supplier shall be defined as; a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consultant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative.A Supplier may be a regular dealer,distributor, or manufacturer. 16.15 Default/Re-award. Any contract resulting from this specification may be cancelled by the Director of Purchasing in whole or in part by written notice of default to the Successful Proposer upon non-performance or violation of contract terms, including the failure of the Successful Proposer to deliver materials or services within the time stipulated in this specification,unless extended in writing by the Director of Purchasing. In the event a contract is cancelled because of thedefault of the Successful Proposer,the Director of Purchasing may: (i) purchase the materials or services specified in this specification on the open market;; or(ii)make an award to the next best Proposer and establish the period of such contract. provided such period is no longer than the contract period set forth in this specification 16.16 Convicted Vendor List(Public Entity Crime). A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for category Two (S10,000.00 and greater) for a period of 36 months from the date of being placed on the convicted vendor list. 'See Florida State Statute 287.133 (2)(a)J 17. NON-DISCRIMINATION IN CONTRACTING AND EMPLOYMENT The following provisions are hereby incorporated into any contract executed by or on behalf of the City of Tampa. The Successful Proposer shall comply with the following Statement of Assurance: During the performance of this contract, the Successful Proposer herein assures the City, that said Successful Proposer is in compliance with Title VII of the 1964 Civil Rights Act, as amended, the Florida Civil Rights Act of 1992, and the City of Tampa Code of Ordinances,Chapter 12, in that the Successful Proposer does not on the grounds of race, color, national origin. religion, sex. sexual orientation. gender identity or expression. age, disability, familial status, or marital status,discriminate in any form or manner against said Successful Proposer's employees or applicants for employment. Successful Proposer understands and agrees that this contract is conditioned upon the veracity of this Statement of Assurance,and that violation of this condition shall be considered a material breach of this contract. Furthermore, the Successful Proposer herein assures the City that said Successful Proposer will comply with Title VI of the Civil Rights Act of 1964 when federal grant(s) is/are involved. This Statement of Assurance shall be interpreted to include Vietnam-Era Veterans and Disabled Veterans within its protective range of applicability. Successful Proposer further acknowledges and agrees to provide the City with all Information and documentation that may be requested by the City from time to time regarding the solicitation, selection, treatment and payment of subcontractors, suppliers,and vendors In connection with this contract. Successful Proposer further acknowledges that it must comply with City of Tampa Code of Ordinances,Chapter 26.5. Per City of Tampa Code of Ordinances. Section 2-284. Bidder(s) are requested to provide information as to whether Proposer(s) has criminal history screenings similar in nature to the practices contained in Chapter 12, Article VI, City of Tampa Code of Ordinances The City of Tampa's municipal codes are published online by the Municipal Code Corporation at the website link https://www.municode.com/library/f1/tampa/codes/code of ordinances. 39 18. INSURANCE. This contract is subject to the attached and incorporated CITY OF TAMPA INSURANCE REQUIREMENTS included as Exhibit 1 of this RFP document which should be reviewed for complete insurance details and coverage requirements. End of Section II 40 SECTION III PROPOSER'S AFFIDAVIT AND PROPOSAL SIGNATURE FORMS PROPOSER'S AFFIDAVIT Before me.the undersigned authority who is duly authorized by law to administer oaths and take acknowledgements, personally appeared AFAANTS NAME(Person's Name) Who,after being duly cautioned and sworn,and being fully aware of the penalties of perjury,does hereby depose and declare,on his own behalf or as a representative on behalf of a partnership or corporation, or other entity that is the Proposer in the matter at hand. as follows: 1. That the Proposer,if a natural person, is of lawful age 2. That if the Proposer is a partnership, or a corporation,or other legal person or entity recognized in the State of Florida,it has complied with all laws and ordinances governing the formation and continued existence of such entities,including but not limited to, if a Florida corporation, to the filing of its Articles of Incorporation with the Florida Secretary of State and if a corporation incorporated under the laws of a state other than Florida,that it is duly authorized to do business in the State of Florida; that it is currently an active corporation or entity fully authorized to do business; and that the undersigned is representative of the corporation or entity authorized to make this affirmation and declaration and who has the power to bind said corporation or entity. 3 That if the Proposer Is operating under a fictitious name, Proposer has currently complied with and any and all laws and procedures governing the operation of businesses under fictitious names in the State of Florida; 4. That the Proposer has not submitted a rigged proposal,nor engaged in collusive bidding,or a collusive bidding arrangement, or fraudulent bidding, or entered into a conspiracy in connection with this RFP with any other natural person, partnership, corporation or other entity making a proposal for the same purpose. The Proposer has not entered into any understanding or agreement with any other person or entity where one or more such persons or entities agrees not to bid or fixing the prices to be bid. 5. In the event that the City determines that the Proposer has participated in any collusive,deceptive,or fraudulent practices in derogation of the statements in this Affidavit the City,in addition to any other remedy it may exercise, will have the right to debar the Proposer. The contract let under such circumstances shall be deemed invalid. 6 That the Proposer is not in arrears to the City of Tampa upon debt or contract and is not in default, as surety or otherwise,of any obligation to the City, Hillsborough County, or the State of Florida 7. That no officer or employee of the City,either individually or through any firm,corporation, or business of which he/she is a stockholder or holds office, shall receive any substantial benefit, or profit out of the contract to this Proposer; nor does the Proposer know of any City officer or employee having any financial interest In assisting the Proposer to obtain,or in any other way effecting, the award of the contract to this Proposer. 8, That, by submitting this proposal, the Proposer certifies that he/she has fully read and understands the RFP method and has full knowledge of the scope, nature,and quality of work to be performed or the services to be rendered. 9 That,by submitting this proposal,Affiant certifies compliance with Section 287.135, Florida Statutes and for contracts for goods or services of S1 million or more, that the Proposer is not on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Cuba or Syria,and that for contracts for goods or services of any amount, that the Proposer is not on the Scrutinized Companies that Boycott Israel List, and is not engaged in a boycott of Israel. Affiant understands that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject Proposer to civil penalties, attorney's fees,other costs,and termination of any contract that is awarded. The Proposer shall comply with the applicable requirements of Federal and state laws,all Codes and Ordinances of the City of Tampa as amended from time to time and any applicable professional regulations. 41 FURTHER AFFIANT SAYETH NOT. proposer: Complete the applicable acknowledaenent for an Individual Actina in His/Her Own Right or an Entity(by type): FOR ANINDIVIDUAL ACTING IN HIS/HEROWN RIGHT State of County of The foregoing instrument was sworn to(or affirmed)and subscribed before me by means of D physical presence or D online notarization this_ day of 20 ,_by vv Itiqamorsonally known to me or who has produced identification and who did(did not)take an oath. Signature of Notary Public Signature of Affiant Notary Public State of: IVINsmmission Expires. Printed,typed,or stamped Printed or typed name of A f-fiant Commissioned name of notar ublic FOR AN ENTITY State of County of The foregoing instrument was sworn to (or affirmed) and subscribed before me by means of D physical presence or D online notarization this_ day of 20 . by as pF aDPartnership, D Joint Venture, D Corporation, D Limited Liability Company (LLC) or D Other on behalf of such entity. Such Individual is personally known to me or has produced identification. Type of identification produced: Signature of Notary Public Signature of Affiant Notary Public State of: My Commission Expires. Printed, typed, or stamped Printed or typed name of Affiant Commissioned name of notary public 42 PROPOSAL SIGNATURE FORM FOR AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT In compliance with this RFP and to all the conditions imposed herein, the undersigned offers and agrees to provide RFP# 61122923, AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT, in accordance with the attached signed proposal,or as mutually agreed upon by subsequent negotiation. This completed Proposal Signature form must be submitted with the Proposer's written proposal and will become a part of any agreement that may be awarded. This Proposal Signature Form must be signed by an authorized representative. as defined in Section II. General Conditions, Subsection 14. Content of Proposal of this RFP If the Proposal Signature Form is not signed by an authorized representative (accompanied by evidence of authority) or submitted with the proposal, the proposal is considered non- responsive. Please type or print: Name of F i Address: Oty: State: Zip: Contact Person: litle: Federal ID Telephone No.: Email: Type Organization: [ ] Individual 9 Small Business [ ) Non-Profit [] LLC [ ) Partnership [] Corporation [ ] Joint Venture Attach copies of all such licenses.permits or certificates issued to the business entity. Business is licensed. (unless exempt by applicable law)permitted or certified to do business in the State of Florida: [ ] Yes [ ] No. License# Minority Business Status: [ ] Black [ ] Hispanic [ ] Woman [ ] Other Is your business certified as a minority business (WMBE) or small business enterprise (SLBE) with any government agency? [ ) Yes [ ] No. If yes,please list below: Agency Name Certification Number Expiration Date Sub-Contractina Submittals reauired: Forms MBD-10, MBD-20 must be submitted with the proposal. By signing this Proposal Signature Form, the Proposer complies with all of the requirements of the RFP package including but not limited to Communication Policy and City of Tampa Ethics Code contained in SECTION II. GENERAL CONDITIONS. NOTE:When Proposer is a corporation,the president,vice president or other person duly authorized to bind the corporation shall set out the corporate name In full beneath which he/she shall sign his/her name and give the title of his/her office or position The proposal shall also bear the seal of the corporation attested by its corporate secretary. Proposals sianed by a person other than an officer of the coraorationshallbe accomoaniedbyevidenceof authority, Authorized Signature: Date , 43 SECTION Iv SUB-CONTRACTING FORMS AND PAYMENT FORM 4 Failure to Complete Sian and Submit Both Forms 10 & 20 SHALL render the Proposal Non-Responsive Page 1 of 4 - DMI Solicited/Utilized Schedules City of Tampa- Schedule of All Solicited Sub-(Contractors/Consultants/Suppliers) (FORM MBD-10) Contract No: 24-P-00227 Contract Name.AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFm ENFORCEMENT, RFP#R1129973 Company Name Address: _ Federal ID: Phone: Fax: Email: Check applicable box(es). Detailed Instructions for completing this form are on page 2 of 4 [ )No Firms were contacted or solicited for this contract. [ ) No Firms were contacted because: [ )See attached list of additional Firms solicited and all supplemental information (List must comply to this form) Note: Form Meo-10 must list ALL subcontractors solicited including Non-minority/smallbusinesses NIGP Code Categories Buildings = 909,General= 912,Heavy=913,Trades= 914,Architects=906, Engineers& Surveyors= 925, Supplier= 912-77 S = SLBE Type of Ownership W=WMBE (F=Female Trade or 0 = Neither M=Male) Services Contact Quote Company Name tor tsm = Hmcan ivietnoa or AmAddress NIGP L=Letter Response HF HM= Hispanic F=Fax Phone,Fax,Email AF AM=Asian Am. Code Received Federal ID E=Email NF NM = Native (listed P=Phone Y/N Am_ above) CF CM=Caucasian Failure to Complete, Sign and Submit ia Shalixender the Proposal Nor. Responsive U1 1nt Mind.] fy This Form) It is hereby certified that the information provided is an accurate and true account of contacts and solicitations for sub--<:ontracting opportunities on this contract. Signed: Name/Iltle: Date: Failure to Complete.Sian and Submit Both Forms 10& 20 SHALL render the Proposal Non-Resoonsivg Forms must be included with Proposal MBD 10 rev./effective 0212016 44 too Page 2 of 4 - DMI Solicited/Utilized Instructions for completing The Sub-(Contractors/Consultants/ Suppliers) Solicited Form (Form MBO-10) This form must be submitted with all oronosals, All subcontractors (regardless of ownership or size) solicited and subcontractors from whom unsolicited quotations were received must be included on this form. The instructions that follow correspond to the headings on the form required to be completed. N�2:Ability or desire to self-perform all work shall not exempt the prime from Good Faith Efforts to achieve participation. • Contract No. This is the number assigned by the City of Tampa for the proposal. • Contract Name.This is the name of the contract assigned by the City of Tampa for the proposal. • Contractor Name.The name of your business and/or doing business as{dba) if applicable. • Address. The physical address of your business. • Federal ID. FIN.A number assigned to your business for tax reporting purposes. • Phone. Telephone number to contact business. • Fax.Fax number for business. • Email. Provide email address for electronic correspondence. • No Firms were contacted or solicited for this contract. Checking the box indicates that a pre-determined Subcontract Goal or Participation Plan Requirement was not set by the City resulting in your business not using subcontractors and will self-perform all work. If during the performance of the contract you employ subcontractors, the City must pre-approve subcontractors.Use of the"Sub-(Contractors/Consultants/Suppllers) Payments" form (MBD Form-30) must be submitted with every pay application and Invoice. olg: Certified SLBE or WMBE firms bidding as Primes are not exempt from outreach and solicitation of subcontractors. • No Firms were contacted because. Provide brief explanation why no firms were contacted or solicited. • See attached documents.Check box, if after you have completed the DMI Form in its entirety,you need more space to list additional firms and/or if you have supplemental information/documentation relating to the form. All DMI data not submitted on the MBD Form-10 must be in the same format and have all requested data from MBD Form- 10 included. The following instructions are for information of any and all subcontractors solicited. • "S"=SLBE,'W" = WMBE.Enter"S"for firms Certified by the City as Small Local Business Enterprises and/or'W" for firms Certified by the City as either Women/Minority Business Enterprise; "O"=Non-certified others. • Federal ID. FIN.A number assigned to a business for tax reporting purposes.This Information is critical in proper identification and payment of the contractor/subcontractor. • Company Name, Address, Phone& Fax.Provide company information for verification of payments. • Type of Ownership. Indicate the Ethnicity and Gender of the owner of the subcontracting business. • Trade,Services,or Materials indicate the trade,service,or materials provided by the subcontractor. NIGPcodes aka"National Institute of Governmental Purchasing"are listed at top section of document. • Contact Method L=letter, F=fax,E=Email, P=Phone. Indicate with letter the method(s) of soliciting for bid. • Quote or Resp.(response) Rec'd(received)YIN. Indicate"Y"Yes if you received a quotation or if you received a response to your solicitation. Indicate"N" No if you received no response to your solicitation from the subcontractor. Must keep records: log, ledger, documentation, etc.that can validate/verify. For additional information visit the Equal Business Opportunity Office website at www.tamnaaov.net/ebo 45 / Failure to Complete. Sign and Submit Both Forms 10 & 20 SHALL render the Proposal Non-Responsive Page 3 of 4- DMI Solicited/Utilized Schedules City of Tampa- Schedule of All To-Be-Utilized Sub-(Contractors/Consultants/Suppliers) (FORM MBD-20) Contract No 24-P-00227 Contract Name: AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT. RFP#61122923 Company Name .Address,_ _ Federal ID: Phone: Fax Email: Check applicable box(es). Detailed Instructions for completing this form are on page 4 of 4. [ ] See attached list of additional Firms Utilized and all supplemental information (List must comply to this form) Note:Form MBD-20 must list ALL subcontractors To-Be-Utilized includina Non-minority/small businesses [ ] No Subcontracting/consulting(of any kind)will be performed on this contract. [ ] No Firms are listed to be utilized because: NIGI'(ode General Categories Buildings 9119.General-912, Heavy=913. Trades'914. Architects 906. Engineers 6 SuNeyors=925, Supplier 912 77 c.,,�•c_e"...,ntr...1..aa a. i,,,. I •W.t r1'uza, optep Kl,Business Entepru[ .0.1,vr Other Non-Certified Type of Ownership Trade, - W=WMBE {{{{F=FemaleM=Male) Services, $Amount ute Percent 0=Neither Company Name B FBM AfricanAHispanicM a, LetOteroot of Address Am Intent Scope or Federal ID Phone, Fax, Email AF AM=Asian Am NIGP Code (L01)If Contract NF NM=NattveAm 0/0 Listed available CFCM=caucasian above a . bn: to [J.JJ1 _ J7o_ _ JJ - u11111 it this forrn n yot Shall rcndel tilt ope r 1 - Res l l ve i Total ALL Subcontract / Supplier Utilization $ Total SLBE Utilization= _ Total WMBE Utilizations _ Percent SLBE Utilization of Total Bid/Proposal Amt. " Percent WMBE Utilization of Total Bid/Proposal Amt. _ °o It is hereby certified that the following information is a true and accurate account of utilization for sub-contracting opportunities on this Contract. Signed: Name{Title Date' Failure tnComplete.siao and submit Both Forms io &20 SHALL render the Proposal Non-Respons;ve Forms mustbe included with Provosal, MBD 20 rev.effective 02/2016 46 T4 11411 Page 4 of 4 DMI - Solicited/Utilized Instructions for completing The Sub-{Contractors/Consultants/Suppliers) to be Utilized Form (Form MBD-20) 7111s form must be submitted with all bids or proposals. all subcontractors (reaardless of ownership or size) protected to be utilized must be lnduded on this form. Note: Ability or desire to self-perform all work shall not exempt the prime from Good Faith Efforts to achieve participation. Contract No. This Is the number assigned by the City of Tampa for the bid or proposal. • Contract Name.This Is the name of the contract assigned by the City of Tampa for the bid or proposal. • Contractor Name.The name of your business and/or doing business as(dba) If applicable. • Address. The physical address of your business. • Federal ID.AN.A number assigned to your business for tax reporting purposes. • Phone. Telephone number to contact business. • Fax.Fax number for business. • Email. Provide email address for electronic correspondence. • No Subcontracting/consulting {of any kind) will be performed on this contract. Checking box Indicates your business will not use subcontractors when no Subcontract Goal or Participation Plan Requirement was set by the City but will self-perform all work.When subcontractors are utilized during the performance of the contract,the "Sub-{Contractors/Consultants/Suppliers) Payments"form (MBD Form-30) must be submitted with every pay application and invoice. NQ: certified SL BE or WMBE finny bidding as Primes are not exempt from outreach and solicitation of subcontractors.including completion and submitting Form-10 and Form-20. • No Firms listed To-Be-Utilized.Check box; provide brief explanation why no firms were retained when a goal or participation plan requirement was set on the contract. Note:mandatory compliance with Good Faith tttort outreach (GFECP) requirements applies(MBD Form-S0)and supporting documentation must accompany the bid. • See attached documents. Check box, if after completing the DMI Form in its entirety, you need more space to list additional firms and/or If you have supplemental information/documentationrelating to the scope/value/percent utilization of subcontractors. Reproduce copies of MBD-20 and attach.All data not submitted on duplicate forms must be in the same format and content as specified in these Instructions. The following instructions are for information of Any and All subcontractors To Be Utilized. • Federal ID. AN.A number assigned to a business for tax reporting purposes.This information is critical in proper identification of the subcontractor. • "S"= SLBE,"W" = WMBE. Enter"S"for firms Certified by the City as Small Local Business Enterprises and/or "W"for firms Certified by the City as Women/Minority Business Enterprise; "0" = Non-certified others. • Company Name, Address, Phone& Fax.Provide company information for verification of payments. • Type of Ownership. Indicate the Ethnicity and Gender of the owner of the subcontracting business. • Trade, Services, or Materials(NIGP code if Known) Indicate the trade, service, or material provided by the subcontractor. Abbreviated list of NIGP is available at http:/www.tampaaov.net/mbd"Information Resources". • Amount of Quote, Letters of Intent(required for both SLBEs and WMBEs). • Percent of Work/Contract.Indicate the percent of the total contract price the subcontract(s)represent. For CCNA only(i.e.,Consultant A/E Services)you must indicate subcontracts as percent of total scope/contract. • Total Subcontract/Supplier Utilization. - Provide total dollar amount of all subcontractors/suppliers projected to be used for the contract. (Dollar amounts may be optional in CCNA depending on solicitation format). • Total SLBE Utilization.Provide total dollar amount for all projected SLBE subcontractors/Suppliers used for this contract. (Dollar amounts may be optional in CCNA proposals depending on the solicitation format). • Total WMBE Utilization. Provide total dollar amount for all projected WMBE subcontractors/Suppliers used for this contract. (Dollar amounts may be optional in CCNA proposals depending on the solicitation format). • Percent SLBE Utilization.Total amount allocated to SLBEs divided by the total bid/proposal amount. • Percent WMBE Utilization.Total amount allocated to WMBEs divided by the total bid/proposal amount. For additional information visit the Equal Business Opportunity Office website at www.tamoaaov.net/ebo 47 • City of Tampa - DMI Sub-(Contractors/Consultants/Suppliers) Payments [ ] Partial [ ] Final (FORM MBD-30) Contract No.: 24-P-00227 WO#.(if any): Contract Name: AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT,RFP#61122923 Contractor Name: Address: Federal ID: Phone: Fax: Email: GC Pay Period Payment Request/Invoice Number: City Department: Total Amount Requested for pay period:$. Total Contract Amount(including change orders):$. 1-Type of Ownership-(F=Female M=Male), BF BM = African Am.. HF HM= Hispanic Am., AF AM= Asian Am.. NF NM+Native Am.. CF CM = caucasian S= SLBE Type Amount To Be Amount Paid Paid AcliNitir��""` Company Name Total To Date Address Subcontract rvi I MO re!wu OSUb Amount Phone& Fax Or PO flSUoolier Pending Sub Pay Period Amount Previously Ending Date Federal ID Reoorted $ $ $ $ $ $ $ $ $ $ $ $ Certification: I hereby certify that the above information is a true and accurate account of payments to subcontractors/consultants on this contract. Signed: Name{ntle: Date' (Modifying This Form or Failure to Complete and Sign May Result in Non-Compliance) DMI form 30(rev 10/01/12) 48 Note:Detailed Instructions for comoletina this form are on the nextoaae 49 7 Instructions for completingThe DMI Sub- Suppliers) Payment Form (Form MBD-30) This form must be submitted with all invoicing or payment requests where there has been subcontracting rendered for the pay period. If applicable, after payment has been made to the subcontractor, 'Waiver and Release of Lien upon Progress Payment', "Affidavit of Contractor in Connection with Anal Payment". or an affidavit of payment must be submitted with the amount paid for the pay period. The following will detail what data Is required for this form. The instructions that follow correspond to the headings on the form required to be completed. (Modifying or omitted information from this form my result in non-compliance). • Contract No. This is the number assigned by the City of Tampa for the bid or proposal. • W.O.# If the report covers a work order number(W.O.#)for the contract, please indicate it in that space. • Contract Name.This is the name of the contract assigned by the City of Tampa for the bid or proposal. • Contractor Name.The name of your business. • Address. The physical address of your business. • Federal ID.A number assigned to a business for tax reporting purposes. • Phone. Telephone number to contact business. • Fax.Fax number for business. • Email. Provide email address for electronic correspondence. • Pay Period. Provide start and finish dates for pay period. (e.g. 05/01/13- 05/31/13) • Payment Request/Invoice Number. Provide sequence number for payment requests. (ex. Payment one,write 1 in space, payment three,write 3 in space provided.) • City Department. The City of Tampa department to which the contract pertains. • Total Amount Requested for pay period. Provide all dollars you are expecting to receive for the pay period. • Total Contract Amount(including change orders). Provide expected total contract amount. This includes any change orders that may increase or decrease the original contract amount. • Signed/Name/Title/Date. This is your certification that the information provided on the form is accurate. • See attached documents.Check If you have provided any additional documentation relating to the payment data. Located at the bottom middle of the form. • Partial Payment.Check if the payment period is a partial payment, not a final payment. Located at the top right of the form. • Final Payment.Check of this period is the final payment period. Located at the top right of the form. The following instructions are for information of any and all subcontractors used for the pay period. • (Type)of Ownership. Indicate the Ethnicity and Gender of the owner of the subcontracting business or SLBE. • Trade/Work Activity. Indicate the trade, service, or material provided by the subcontractor. • Subcontractor/Subconsultant/Supplier. Please indicate status of firm on this contract. • Federal ID. A number assigned to a business for tax reporting purposes. This information is critical in proper identification of the subcontractor. • Company Name,Address,Phone& Fax. Provide company information for verification of payments. • Total Subcontract Amount. Provide total amount of subcontract for subcontractor including change orders. • Amount Paid To Date.Indicate all dollars paid to date for the subcontractor. • Amount Pending, Previously Reported. Indicate any amount previously reported that payments are pending. • Amount To Be Paid for this Period.Provide dollar amount of dollars requested for the pay period. • Sub Pay Period Ending Date. Provide date for which subcontractor Invoiced performed work. Forms must be signed and dated or will be considered Incomplete. The company authorized representative must sign and certify the information is true andaccurate. Failure to sign this document or return the document unsigned can be cause for determining a company is in non-compliance of Ordinance 2008,89. For additional information visit the Equal Business Opportunity Office website at www.tamnaaov.net/ebo 50 City of Tampa Official Letter of Intent (Form MBD-40) A Letter of Intent is required for each WMBE/SLBE listed on the Schedule of Subcontractors to be Utilized(MBD 20 Form). Letter of Intent must be signed by both the Proposer and WMBE/SLBE firm. Proposal/Contract Number: Proposal/Contract Name: A. To be completed by the Proposer Name of Bidder: Address = Contact Person: Telephone: Fax: E rri i I 8. Thereepleted by WMBE/SLBE Name of WMBE/SLBE: Address : Contact Person: Telephone: Fax: EmaiI : C. Identify the scope of work to be performed or item(s) to be supplied by the WMBE/SLBE. On unit price bids, identify to which bid line item the WMBE/SLBE's work scope or supply corresponds: D. Cost of work to be performed by WMBE/SLBE: E. Cost of work to beperformed by WMBE/SLBE as a percent of total City contract amount: $ _ Proposer certifies that it intends to utilize the WMBE/SLBE listed above, and that the work described above is accurate. Proposer will provide City with copy of the related subcontract agreement and/or purchase order prior to commencement of the WMBE/SLBE's work. The WMBE/SLBE firm certifies that it has agreed to provide such work/supplies for the amount stated above. Proposer: Date: Signature and Title WMBE/SLBE Firm: [Date Signature and Title Rev. 10/12/12 MBD 40 51 Official Letter of Intent Instructions City of Tampa Equal Business Opportunity Program Toe Official Letter of Intent must be submitted to the soliciting department within ten (10)workdays of the RFP opening, prior to award. Not providing all letters of Intent within the prescribed time frame may be caused to delay award or dedare the bid to be non-responsive. proposal/ContractNumber- Please provide proposal/contract number provided by City of Tampa procuring department. proposal/ContractName- Please provide proposal/contract name provided by City of Tampa procuring department. To be Completed by the Proposer- Please provide prime contractor or proposers detailed company information as indicated. To be completed by the WMBE/SLBE- Please provide WMBE/SLBE subcontractor detailed company information as indicated. Proposer is to Identify the scope of work to be performed or item(sl to be Supplied by the WMBE/SLBE.On wad price bids identify.which bid line item the WMBE/SLBE's scone of work or supply corresponds - Please provide details of the services or supplies the WMBE/SLBE will provide. Cost of work to be performed by WMBE/SLBE- Provide agreed upon estimate of work or supplies total price(Unit prices are accepted if specific quantities have yet to be determined). proposer- Signature of authorized agent for the prime contractor or Proposer with date signed. WMBE/SLBE firm- Signature of authorized agent for the WMBE/SLBEsubcontractor or supplier with date signed. Contract Confirmation- A copy of the executed subcontract agreement and/or purchase order with the WMBE/SLBE must be filed with the City of Tampa immediately upon execution and/or prior to commencement of work by WMBE/SLBE. 52 Page 1 of 1 Procurement Guidelines To Implement Minority & Small Business Participation Underutilized WN1BE Primes by Industry Category Construction Construction- Relat-• Professional Non-Professional Goods Black Asian Black Black Black cc Hispanic Native Am. Hispanic Asian Hispanic Native Am. Woman Asian Native Am. Asian 0Woman Native Am Native Am. Woman Woman Underutilized WMBE Sub-Contractors/ Sub-Consultants Construction Construction- Related Professional Non-Professional Goods Black Black Black Black Black p Asian Hispanic Asian Asian 00 Native Am. Asian Native Am. Native Am. Woman Native Am. Woman Woman Policy, The Guidelines apply to formal procuremenl5 and solicitations WMBE participation will benarrowly-tailored Index •Black=Black/African-American Business Enterprise •Hispanic=Hispanic Business Enterprise •Asian=AsianBusiness Enterprise • Native Am=Native American Business Enterprise •Woman=Woman Business Enterprise(Caucasian) Jndust ry Cateciories ConstruCtiOnis defined as new construction, renovation. restoration.maintenance of public improvements and underground utili ties Construction-RelatedServlcesare defined as architecture,professional engineering,landscape architecture,design build.construction management services. or registered surveying and mapping Professional ServiCeSare defined as attomey.accountant.medical doctor veterinarian. miscellaneous consultant,etc. Non-ProfessionalServices a redefined as lawn maintenance,painting,Janitorial.printing.hauling,security guard, etc A are defined as:all supplies.materials.pipes.equipment. machinery.appliances.and other commodities. MBD Form-70 53 EBO Guidelines for Evaluation Points on Request for Proposals Points Pursuant to Designated Industry Category: Non-ProfessionalServices FORM MBD-71 (Refer to MBD Form 70) Evaluation Criteria Point Values A. Underutilized WMBE Firms participating as the Prime Contractor(City of Tampa Certified Only) City of Tampa Certified SLBE firms participating as the Prime Contractor, which include City of Tampa Certified WMBE/SLBE sub-(contractor. - I5 consultant) participation C Non-City of Tampa Certified WMBE/SLBE Prime Contractor with meaningful sub-(contractor, I 1 5 consultant) participation by City Certified Underutilized WMBE and/or SLBE firms D. * External agency WMBE/SLBE/DBE certifications recognized by City of Tampa for designated RFP, RFQ, RA solicitations NOTE: The maximum points available for WMBE and/or SLBE participation will not exceed twenty (20) Points are determined as follows(Requires Form 50-GFE): A. A maximum of twenty(20)rating points may be awarded when the Proposer is a City of Tampa Certified WMBE firm deemed underutilized within the industry category established by the RFQ. B. A maximum of fifteen (15)rating points may be awarded when the Proposer is a City of Tampa certified SLBE with meaningful participation by City certified WMBE/SLBE sub-contractors/consultants. C. One to Fifteen (1-15) rating points ply be awarded when the Proposer is not a City of Tampa certified WMBE/SLBE prime contractor but utilizes either Underutilized WMBE and/or SLBEcertified firm(s) as sub- contractors/consultants and assigned to perform meaningful segments ofthe contractual services detailed herein and documented on the enclosed MBD Form 10-20. D. A maximum of seven (7) "discretionary" rating points !IIiIY be awarded when the Proposer provides WMBE/SLBE participation from an external agency recognized by the City. Discretionarypolntsmay be awarded for ancillary participation (see definition). The point values for ancillary participation may be subordinate to weighted values outlined in categories A, B and Cabove. NOTE: *WMBE participation is narrowly tailored (per policy) to target underutilization of affected groups in specific trade/Industry categories.Any WMBE/SLBE achievement that was not designated on MBD Form 7 0 Is considered ancillary. Ancillary participation may be counted with overall participation and credited to your rating points when underutilization criteria are met. The maximum number of points available for WMBE and/or SLBE participation will not exceed a total of twenty(20) points. 54 iutt EBO Guidelines for Evaluation Points on Request for Proposals Such Inclusion shall I:.eclearly addressed and documented utilizing Forms MBD 10& 20. Proof of certification shall include copies of current certification certificates. In order to ensure the maximum points,a proposermust clearly identify and quantify its planned participation without ambiguity. Simply marking "To Be Determined"(TBD) will not satisfy this requirement and may receive significantly lower ratings. Finally, additional favorable consideration will be granted to the firm(s)that beyond all others,provide(s)the highest relevantand most binding participation. The evaluation includes but is not limited to the following criteria: • Diversity of WMBE/SLBE subcontractors listed to be utilized(MBD Form 20) • Percentage of proposal/scope committed to WMBE/SLBE subcontracting • The collective factors in determining the total points awarded will be based on the overall welghtof evidence In the proposal that specified the participation. In all cases, the Proposer and/or subcontractor(s) must be WMBE and/or SLBE certified prior to theopening date and time of the RFP to be eligible to earn WMBE/SLBE rating points. The evaluation process of WMBE and SLBE participation will be evaluated by the City of Tampa's Office of Equal Business Opportunity. The Successful Proposer will be required to execute MBD Form 40 (Letter ofintent-L01) with their subcontractors/sub-consultants prior to award. 55 ATTACHMENT A- PROPOSAL SUBMITTAL CHECK LIST The Proposer is cautioned to read and become familiar with all sections of the City of Tampa's(City) RFP package. Failure to do so may result in the submission of an irregular RFP response by the Proposer resulting in its possible rejection by the City. Toe following itemized checklist identifies various items that are mandatory requirements in order to accept the Proposer's response to the City's RFP. No representation is made that the following checklist is a complete guide to every requirement for consideration by the Proposer. It is the responsibility of the Proposer to complete the Check List. identify the proposal page number and submit in the proposal under Section II. General Conditions, Section 14.Content of Proposal. MANDATORY REQUIREMENTS PAGE NUMBER IN PROPOSAL TAB1 ADDENDA TAB 2 FLORIDA PUBLIC RECORDS LAW ATTACHMENT B. Form Is filled out and executed. TAB 3 CONFLICT OF INTEREST ATTACHMENT C. Form is filled out and executed TAB 4 RESPONSE TO PROPOSAL TAB 5 SECTION 1, SCOPE OF SERVICES TAB6 REFERENCES TAB 7 GENERAL STATEMENT OF EXPERIENCE TAB 8 GENERAL OPERATING PROCEDURES& GUIDELINES(MANAGEMENT PLAN,OPERATIONS PLAN,QUALITY CONTROL PLAN, ETC.... TAB 9 SECTION IV. SUB-CONTRACTING FORMS Form MBD 10 - Solicited Form is filled out and executed. Form MBD 20-Utilized Form is filled out and executed. Failure to submit these forms shall result in your bid being deemed as"non-responsive" TAB 10 COMPENSATION SECTION III. PROPOSER'S AFFIDAVIT FORM(TAB 11) Form is filled out,executed and notarized. SECTION III. PROPOSAL SIGNATURE FORM(TAB 12) Form is filled out and executed. TAB 13 Proposer's Criminal History Screening Practices, documentation rf applicable Proposal Is submitted In the format required under 56 Section 14.Content of Proposal? 57 Respondent's Statement Regarding Respondent's Criminal History Screening Practices: D The Respondent hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices. D The Respondent hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices; however, Proposer has Criminal History Screening practices similar in nature to the practices contained in Chapter 12,Article VI,City of Tampa Code of Ordinances. D The Respondent hereby applies for applicable discount or Incentive related to Section 2-284 Bidder's Criminal History Screening Practices. The following documentation and assurances are provided: _Notarized past employment analysis that includes the number of disadvantaged workers the Respondent has hired in the past, or, if the Respondent has never hired a disadvantaged worker, an explanation that the Respondent made a good faith effort to hire a disadvantaged worker:and, _ An estimate of the number of disadvantaged workers that the Respondent has hired or plans to hire if the Respondent is awarded the project;and, _ Evidence that the Respondent's recruitment literature and employment policy does not include language that is disadvantageous to a disadvantaged worker. Identifies, [] hereon [ ]in attached document, potential job opportunities under the project that may be available for disadvantaged workers if the City awards the Respondent the project;and, _ Agrees to consider for job placement at least one otherwise qualified disadvantaged worker,to the extent a job opportunity is available,if and after the Respondent is awarded the project; or The Respondent currently employs a percentage of disadvantaged workers consistent with industry standards as determined by the director of the soliciting department or designee. 58 ATTACHMENT B - PUBLIC RECORD DECLARATION OR CLAIM OF EXEMPTION As a Proposer, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida "public records" are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S, A document Is subject to personal inspection and copying unless ft falls under one of the public records exemptions created under Florida law. Please designate what portion of your proposal, If any, qualifies to be exempt from inspection and copying: Note: Execute either section I. mil.. but not both: Proposer may not modify language, Jnformation reaarding the Florida Public Records Law can be located in the RFP under Section II. General Conditions. Section 1, General Information. Subsection 14.4 Florida Public Records Law. I. NO EXEMPTION FROM PUBLIC RECORDS LAW No part of the proposal submitted is exempt from disclosure under the Florida public records law,Ch 119, F S Proposer's Signature Date I I. EXEMPTIOM FROM PUBLIC RECORDS LAW AND AGREEMENT TO INDEMNIFY AND DEFEND THE CITY OF TAMPA The following parts of the proposal submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and statutory citation): By claiming that parts of the proposal are exempt from the public records law,the undersigned Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, Its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The undersigned Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal)for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent. Proposer's Signature Date 59 ATTACHMENT C- CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all proposers, must disdose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s), or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s) is also an owner, corporate officer, agent, employee, stockholder, or has a controlling financial interest***, etc.,of their business. *Immediate family means spouse, parents and children of the person involved **Gose personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating, or casual sexual Involvement where the parties have no Intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships. This definition applies regardless of the sexual orientation of the employees Involved. Persons involved in a dose personal relationship shall be referred to as a"dose personal relation." ***Controlling financial interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations. Indicate either"yes"(a City employee, elected or appointed official is also associated with your business), or "no". If yes, give person(s) name(s)and position(s)with your business. YES NO NAME(S)/ POSITTON(S) FIRM NAME: — BY(PRINTED NAME): BY(SIGNATURE): TITLE: DATE: 60 ATTTACHMENT D GPC LISTING City of Plant City Hillsborough Community College Tampa Sports Authority Purchasing Manager 39 Columbia Drive 4201N. Dale Mabry Highway Drawer C Tampa, FL 33606 Tampa, FL 33607 Plant City, FL 33563 813-659-4270 813-253-7060 -Telephone 813-673-4300 -Telephone Telephone 813-659-4216 - Fax 813-253-7561- Fax 813-673-4312 - Fax City of Temple Terrace Hillsborough County Board of Tax Collector P.O. Box 16930 County Commissioners 601 E. Kennedy Blvd., 14th Floor Temple Terrace, FL 33687 601 E Kennedy Blvd., 25th Floor Tampa, FL 33602 813 506-6420- Telephone Tampa, FL 33601 Phone: (813) 307-6222 813-989-7185- Fax Phone: (813) 272-5790 FAX: (813) 307-6521 FAX: (813) 272-6290 www.hillstax.org procurementservices( hlllsborouahco untv.orq Clerk of Circuit Court Hillsborough Co. Sheriffs Office The Children's Board of Hills. 601 E. Kennedy Blvd. 13th Floor P O Box 3371 County P.O. Box 1110 Tampa, FL 33601 1002 E. Palm Avenue Tampa, FL 33601 813-247-8032- Telephone Tampa, FL 33605 Phone: (813) 276-8100 Ext.7721 813-242-1825- Fax Phone: (813) 229-2884 FAX: (813) 272-5521 FAX: (813) 228-8122 www.hillsclerk.com www.childrensboard.org Tampa-Hillsborough County State Attorney's Office University of South Florida Expressway Authority 800 E. Kennedy Blvd., 5th Floor Purchasing Services 1104 East Twiggs St. Suite #300 Tampa, FL 33602 4202 E Fowler Ave SVC-1072 Tampa, Florida 33602 813-272-5400- Telephone Tampa, FL 33620 813-272-6740 - Telephone 813-272-7014- Fax 813-971-3340 -Telephone 813-276-2492- Fax Hillsborough Area Regional Tampa Port Authority Property Appraiser Transit Authority P O. Box 2192 601 E Kennedy Blvd., 16th Floor 4305 E. 21st Street Tampa, FL 33601 Tampa, FL 33602 Tampa, FL 33605 813-905-5164- Telephone Phone: (813) 272-6100 813-623-5835-Telephone 813-905-5109- Fax FAX: (813) 272-5519 813-664-1119 - Fax www.hcpafl org Hillsborough Co.Aviation Supervisor of Elections Tampa Palms Community Dev. Authority 601 E. Kennedy Blvd., 16th Floor Dist. P.O. Box 22287 Tampa, FL 33602 16311 Tampa Palms Blvd W Tampa International Airport Phone: (813)276-8274 Tampa, FL 33647 Tampa, FL 33622-2287 FAX: (813) 272-7043 Phone: (813) 977-3933 Phone: (813) 870-8730 www.votehillsborough.org Fax: (813) 977-6571 FAX: (813) 875-6670 www.tpoa.net www.tamoaairoort.com 61 Hillsborough County School Board City of Tampa Housing Auth. P.0. Box 3408 1514 Union Street Tampa, FL 33601-3408 Tampa, FL 33607 Phone: (813) 272-4329 813-253-0551 - Telephone FAX:(813)272-4007 813-4522- Fax www.sdhc.k12.fl.us 62 EXHIBIT 1- CITY OF TAMPA INSURANCE REQUIREMENTS Prior to commencing any work or services or taking occupancy under that certain written agreement or award (for purposes of this document, Agreement) between the City of Tampa, Florida (City) and Firm/Awardee/Successful Proposer/Contractor/Consultant/Lessee/non-City party, etc. (for purposes of this document, Firm) to which this document is attached and incorporated as an Exhibit or otherwise, and continuing during the term of said Agreement(or longer if the Agreement and/or this document so requires), Firm shall provide, pay for, and maintain insurance against claims which may arise from or in connection with the performance of the Agreement (including without limitation occupancy and/or use of certain property/premises)by Firm, its agents, representatives, employees, suppliers, subtenants, or subcontractors(which term includes sub-consultants, as applicable) of any tier subject to the terms and conditions of this document. Should at any time Firm not maintain the insurance coverages required, City at its sole option(but without any obligation or waiver of its rights) may terminate the Agreement. All provisions intended to survive or to be performed subsequent to the expiration or termination of the Agreement shall survive, induding without limitation Firm's obligation to maintain or renew coverage, provide evidence of coverage and certified copies of policies, etc. upon City's request and/or in response to a potential claim, litigation, etc. The following coverages are required:("M"indicates million(s), for example$1 M is$1,000,000) A. Commercial General Liability CCGLI Insurance on the most current Insurance Services Office(ISO) Form CG 00 01 or its equivalent on an"occurrence" basis (Modified Occurrence or Claims Made forms are not acceptable without prior written consent of the City). Coverage must be provided to cover liability contemplated by the Agreement including without limitation premises and operations, independent contractors, contractual liability, products and completed operations, property damage, bodily, personal, and advertising injury, contractual liability, explosion, collapse, underground coverages, personal injury liability, death, employees-as-insureds. Products and completed operations liability coverage maintained for at least 3 years after completion of work. Limits shall not be less than $1M per occurrence and $2M general aggregate for Agreements valued at $2M or less; if valued over $2M, a general aggregate limit that equals or exceeds the Agreement's value. If a general aggregate limit applies, it shall apply separately to the project/location(ISO CG 25 03 or 25 04 or equivalent). 8. Automobile Liability(AL)Insurance in accordance with Florida law, as to the ownership, maintenance, and use of all owned, non-owned, leased, or hired vehicles. AL insurance shall not be less than: (a) $500,000 combined single limit each occurrence bodily injury and property damage for Agreements valued at $100,000 or less or (b) $1M combined single limit each occurrence bodily injury and property damage for Agreements valued over$100,000.If transportation of hazardous material involved,the MCS-90 endorsement(or equivalent). C. Worker's Compensation(WC>•&Employer's Liability Insurance for all employees engaged under the Agreement,Worker's Compensation as required by Florida law. Employer's Liability with minimum limits of(a) $500,000 bodily injury by accident and each accident, bodily injury by disease policy limit, and bodily injury by disease each employee for Agreements valued at $100,000 and under or(b) $1 M bodily injury by accident and each accident, bodily injury by disease policy limit, and bodily injury by disease each for all other Agreements. D. Dccess(Umbrellal Liability Insurance for Agreements valued at$2M or more,at least$4M per occurrence in excess of underlying limits and no more restrictive than underlying coverage for all work performed by Firm. May also compensate for a deficiency in CGL,AL,or WC. Firm affirmatively states that the insurance requirements as set forth above are of adequate types and amounts of insurance coverage for any type of claim/loss for the proposed work or services. ACCEPTABILITY OF INSURERS- Insurance is to be placed with insurers admitted in the State of Florida and who have a current A.M. Best rating of no less than it-:VII or, if not rated by A.M. Best,as otherwise approved by the City in advance and in writing. 63 4DDmONAL INSURED - City, its elected officials, departments, officers, officials. and employees shall be covered as additional insureds on all liability coverage (e.g., CGL, AL, and Excess (Umbrella) Liability) as to liability arising out of work or operations performed by or on behalf of Firm induding materials, parts, or equipment furnished in connection with such work or operations and automobiles owned. leased, hired, or borrowed by or on behalf of Firm. Coverage can be provided in the form of an endorsement to Firm's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 10 20.CG 20 26.CG 20 33, or CG 20 38 and CG 20 37 if later revisions used). CANCELLATION/NON-RENEWAL- Each Insurance policy shall provide that at least 30 days written notice must be given to City of any cancellation, intent to non-renew,or material reduction in coverage (except aggregate liability limits) and at least 10 days'notice for non-payment of premium. Firm shall also have an independent duty to notify City in like manner, within 5 business days of Firm's receipt from its insurer of any notices of same. If any policy's aggregate limit is reduced, Firm shall directly take steps to have it reinstated Notice and proof of renewal/continued coverage/certifications,etc.shall be sent to the City's notice(or Award contact) address as stated in the Agreement with a copy to the following: (1) Purchasing Department, 306 EJackson Street,Tampa, FL 33602 (2) Other: City of Tampa Insurance Compliance c/o Ebix BPO, PO Box 100085-ZS, Duluth, GA 30096 CERTIFICATE OF INSURANCE (COil AND ENDORSEMENTS- to be provided to City by insurance carrier prior to Firm beginning any work/services or taking occupancy and. if the insurance expires prior to completion of the work or services or Agreement term (as may be extended), a renewal COi at least 30 days before expiration to the above address(es). COis shall specifically Identify the Agreement and its subject (project, lease, etc,), shall be sufficiently comprehensive to ensure City (named as additional insured) and Firm and to certify that coverage extends to subcontractors' acts or omissions, and as to permit the Qty to determine the required coverages are in place without the responsibility of examining individual policies Certificate Holder must be The City of Tampa, Florida. CLAIMS MADE- If any liability insurance is issued on a daims made form, Firm agrees to maintain such coverage uninterrupted for at least 3 years following completion and acceptance of the work either through purchase of an extended reporting provision or purchase of successive renewals. The Retroactive Date must be shown and be a date not later than the earlier of the Agreement date or the date performance/occupancy began thereunder. DEDUCTIBLES/SELF-INSURED RETENTIONS (SIR1- must be disclosed to City and, if over$500,000,approved by the City in advance and in writing, including at City's option being guaranteed, reduced, or eliminated (additionally if an SIR provides a financial guarantee guaranteeing payment of losses and related investigations, claim administration, and defense expenses). Firm shall be fully responsible for any deductible or SIR(without limiting the foregoing a policy with an SIR shall provide or be endorsed to provide that the SIR may be satisfied by either the City or named insured) In the event of loss which would have been covered but for a deductible or SIR,Qty may withhold from any payment due Firm, under any agreement with the City,an amount equal to same to cover such loss should full recovery not be obtained under the policy. PERFORMANCE- All insurance policies shall be fully performable in Hillsborough County, Florida {the County), and construed in accordance with Florida law. Further. all insurance policies must expressly state that the insurance company will accept service of process in the County and that the exclusive venue for any action concerning any matter under those policies shall be in the appropriate state court of the County. PRIMARY POLICIES-Firm's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as to the City,its elected officials,departments,officers,and employees.Any insurance or self-insurance maintained by the City, its elected officials,departments,officers,and employees shall be excess of the Firm's insurance and shall not contribute with it UNAVAILABILITY-To the fullest extent permitted by law,if Firm is out of business or otherwise unavailable at the time a claim is presented to City, Firm hereby assigns to the City all its right,title,and interest(but not any liabilities or obligations) under any applicable policies of insurance. WAIVER OF SUBROGATION-With regard to any policy of insurance that would pay third party losses, Firm hereby grants City a waiver of any right to subrogation which any insurer of Firm may acquire against the City by virtue of the payment of any loss under such insurance. Firm agrees to obtain any endorsement that may be necessary to affect such waiver, but this provision shall apply to such policies regardless. Revised 10/5/2022 64 I Request for Proposal Automated Speed Detection for School Zone Safety Enforcement RFP No. 61122923 t : x , e 1 '-- --,•i: April 15, 2024 ;! Redacted Copy , .' `', ' I,. _. ` -.44., ` A. _" "174 ilf Prepared for: _ -eal City of Tampa Submitted by: Verra Mobility 1150 North Alma School Road Mesa, Arizona 85201 Phone: 480.443.7000 Fax: 480.596.4501 411111 www.verr.it ,com '4 , arta 0000. ----- -iii* f It 4 ,► a . 4 Ali 40. .... , .FF VAAAAV E R RA --at.,.-, MOBILITY VERRA 4 MOBILITY Request for Proposal Automated Speed Detection For School Zone Safety Enforcement RFP No. 61122923 Date: April 15, 2024 Prepared for: City of Tampa Submitted by: Verra Mobility 1150 North Alma School Road Mesa, Arizona 85201 Phone: 480.443.7000 Fax: 480.596.4501 www.verramobility.com Point of Contact: Placido Diaz Senior Account Manager Cell: 689.777.9609 Fax: 480.596.4501 Placido.Diaz@verramobility.com The following proposal may contain proprietary and trade secret information Including but not limited to processes, unique features, instructions. and conceptualizations that are the sole property of Verra Mobility. Pages containing such information that may be exempt from public disclosure are identified by the red"Proprietary and Confidential" stamp. The descriptions of the Verra Mobility solutions and services included In this proposal are based on our current practices. We strive to improve the solutions and services that we deliver to our customers, and as a result, we reserve the right to modify our solutions and services from time to time so long as we continue to meet the terms and conditions of our agreement with you ©2024 Verra Mobility r VERRA J1 7 MOBILITY, April 11. 2024 DeAnna Faggart. NIGP-CPP,CPPO, Director Purchasing Department City of Tampa 2555 East Hanna Ave Tampa, Florida 33610 Office (813) 274-8351 Fax: (813) 274-8355 Re: Response to Automated Speed Detection for School Zone Safety Enforcement, RFP#61122923 Dear DeAnna Faggart: American Traffic Solutions, Inc. doing business as Verra Mobility (Verra Mobility)1, shares the City of Tampa's desire to implement a successful speed detection system to lower the amount of speeding in the City and make roadways safer for the children and all that pass- through school zones every day. We are pleased to present this proposal in response to the City's RFP No. 611122923 - Automated Speed Detection for School Zone Safety Enforcement. Verra Mobility has installed, maintained, and operated automated enforcement systems for more than 20 years with industry-leading technology that positively impacts driver behavior and enhances road safety. Our company has been photo enforcement safety partners for clients throughout Florida for more than 15 years. We currently partner with the City of Tampa as your full-service red light provider. We are the only vendor who brings more than 13 years of proven automated enforcement experience within the City delivering a model program that has resulted in substantially safer streets. With over 1.700 employees among all affiliates, our team offers abundant resources, including account managers, implementation specialists, engineers, solution architects and developers, and IT. We look forward to continuing our strong partnership with the City. The following is an overview of why Verra Mobility Is the best choice for the City of Tampa. History of Verra Mobility Verra Mobility was incorporated in 1992 as Traffic Electronics Corporation. In 2003, the company changed its name to American Traffic Solutions, Inc., to begin operating as a photo enforcement company, and relaunched as Verra Mobility in 2018. In 2021, VM Consolidated, Inc., parent company of American Traffic Solutions, Inc., acquired Redflex Holdings Limited (now known as Redflex Holdings Pty Ltd) to accelerate its portfolio of VM Consolidated. Inc., direct parent company to American Traffic Solutions. Inc acquired Redflex Holding Limited (now known as Redflex Holdings Pty Ltd) in June 2021. American Traffic Solutions, Inc. and Redflex Holdings Pty Ltd and their subsidiaries operate as one business unit of Verra Mobility Corporation, our ultimate parent company Verra Mobility Corporation is a public company registered with the U S Securities and Exchange Commission with its shares traded on Nasdaq under the trading symbol VRRM. Letter to the City of Tampa 4/11/2024 Page 2 innovative transportation solutions that it can offer to communities around the globe looking to build safer cities. Today, Verra Mobility is an established leader in developing and implementing intelligent traffic management products and services. These Include speed camera, red light camera, and school bus stop-arm camera systems, all of which use advanced sensor and image capture technologies that enable the active management of state and local motorways. We continuously drive the latest innovations within the ever-evolving smart mobility industry. Qualifications and Experience Together with our affiliates, our traffic safety programs encompass more than 9,000 speed, red-light, stop-arm, and bus lane safety cameras across the United States and Canada. Of equal importance to our experience is our reputation with our clients, which the City can confirm by contacting our references. In addition to our qualifications and experience with photo enforcement programs, Tampa can count on our financial strength and willingness to implement new technology in support of the program. Verra Mobility Corporation, the ultimate parent company of Verra Mobility, is a financially stable company that has the resources for Verra Mobility's Government Solutions division to implement and support the County's program. We have also assigned a team with heavy experience working in Florida led by a Director of Account Management who has personally served all of our state safety partners for the past 12 years. Our resources are centrally located and perfectly positioned to provide service and support Tampa. Highlights of Our ProaosaL no led E' o 011d Ph to n c. r n Verra Mobility has previous contracting experience with Tampa and currently supports photo enforcement programs in ten counties in the State of Florida, including three separate accounts within Broward County for Davie, Sunrise, and West Park. Our proposed Director of Account Management, Orlando Torres, is located in Broward County and brings more than 16 years of applicable experience supporting similar programs in the state. Orlando is supported by a full team of experts and subcontractors, many of whom are based In the state and are positioned to provide immediate service. nduslty ..eadl g rna mg Techt ology The proposed solution is based on an in- depth understanding of speed enforcement and operation in the State of Florida. Our tailored system will provide Tampa with a high-quality, high-value solution for all school zone enforcement purposes that have been outlined In the RFP. With advanced radar technology, multiple high-definition range cameras, and high resolution 1080p video cameras, our systems use advanced imaging capabilities to deliver reliably clear Imaging in all light and weather conditions. ehicle De ecl1or• Our solution uses proprietary radar algorithms that successfully distinguish between similar types of vehicles, vehicles traveling at the same speed and vehicles that are closely clustered, which allows for the independent capture of more simultaneous events. As a result, we can successfully track more vehicles across more lanes of traffic leading to greater event capture and greater safety Improvements. Rob s c..k-O , c li"t o m: We have drawn on our and our affiliates' decades of experience in photo enforcement, case management processing, and operational experience Letter to the City of Tampa 4/11/2024 Page 3 with agencies in hundreds of jurisdictions around the world to deliver our robust back-office platform. The City currently utilizes our back office system on your red light program, so choosing Verra Mobility would result in a proven system familiar to your staff.This leads to lower risk and more efficient Implementation and training times. our full-feature solution delivers complete back-office event processing and operation management functionality, allowing our company to process over 50 million events annually. It Is a configurable, web based platform that manages the entire event and citation lifecycle. Should the City have any questions or need additional clarifications regarding this proposal, please contact: Point of Contact: Placido Diaz, Senior Account Manager Telephone Number: 689.777.9609 E-mail Address: Piacido.01azc verrAmobilitv.com We acknowledge all addenda and have acknowledged each by including them signed within our submission. I maintain the authority to represent and make legally binding commitments on behalf of our company. We loo and to the o ortunity to work In partnership with Tampa Sincere! -i15Baldwin Executive Vice President, Government Solutions City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Table of Contents Proposal Submittal Check List 2 Tab 1. Addenda 3 Tab 2. Florida Public Records Law 4 Tab 3. Conflict of Interest 5 Tab 4. Response to Proposal 6 Tab 5. Section I, Scope of Services 9 Tab 6. References 96 Tab 7. General Statement of Experience 99 Tab 8. General Operating Procedures & Guidelines (Management Plan, Operations Plan, Quality Control Plan) 101 Tab 9. Sub-Contracting Submittals 109 Tab 10. Compensation 114 Tab 11. Proposer's Affidavit 114 Tab 12. Proposal Signature Form 114 Tab 13. Documentation 114 Tab 14. Exceptions to RFP 114 Appendices 115 t. VERRA Page 1 MOBILITY ©2024 Verra Mobility4 Proprietary and Confidential 1 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Proposal Submittal Check List Please see our completed Proposal Submittal Check List on the following page. fr VERRA Page 2 4� MOBILITY ©2024 Verra Mobility Proprietary and Confidential ATTACHMENT A- PROPOSAL SUBMITTAL CHECK LIST The Proposer is cautioned to read and become familiar with all sections of the City of Tampa's(City) RFP package. Failure to do so may result in the submission of an irregular RFP response by the Proposer resulting in its possible rejection by the City. The following itemized checklist identifies various items that are mandatory requirements in order to accept the Proposer's response to the City's RFP. No representation is made that the followina checklist is a complete auide to every requirement for consideration by the Proposer. It is the responsibility of the Proposer to complete the Check List, identify the proposal page number and submit in the proposal under Section n. General Conditions, Section 14.Content of Proposal. MANDATORY REQUIREMENTS PAGE NUMBER IN PROPOSAL TAB 1 ADDENDA 3 TAB 2 FLORIDA PUBLIC RECORDS LAW ATTACHMENT B. 4 Form is filled out and executed. TAB 3 CONFLICT OF INTEREST ATTACHMENT C. 5 Form is filled out and executed. TAB 4 RESPONSE TO PROPOSAL 6-8 TAB 5 SECTION 1, SCOPE OF SERVICES 9- 95 TAB 6 REFERENCES 96-98 TAB 7 GENERAL STATEMENT OF EXPERIENCE 99- 100 TAB 8 GENERAL OPERATING PROCEDURES&GUIDELINES(MANAGEMENT PLAN,OPERATIONS PLAN, QUALITY CONTROL PLAN. ETC. .. 106-113 TAB 9 SECTION IV. SUB-CONTRACTING FORMS Form MBD 10 - Solicited Form is filled out and executed. 109- 113 Form MBO 20 - Utilized 109 -113 Form is filled out and executed. Failure to submit these forms shall result in your bid being deemed as"non-resoonsive" TAB 10 COMPENSATION Uploaded as standalone document SECTION III.PROPOSER'S AFFIDAVIT FORM (TAB 11) Form is filled out, executed and notarized. Uploaded under Solicitation Submittals SECTION III.PROPOSAL SIGNATURE FORM (TAB 12) Uploaded under Solicitation Submittals Form is filled out and executed. TAB 13 Proposer's Criminal History Screening Practices. documentation if applicable Uploaded as standalone document Proposal is submitted in the format required under Section 14. Content of Proposal? 54 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 1 . Addenda Tab 1. Addenda. Include a copy of the addendum, or addenda associated with the RFP, if applicable. Incomplete proposals will not be considered Please see our completed addenda documentation on the following pages. c v VERRA Page 3 4 �.4 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential Purchasing Department ;5:i7"';'.,„ DeAnna Faggart, NIGP-CPP, CPPO,CPPB, Director City of Tampa 2555 E Hanna Avenue tjj•�fF ; Tampa, Florida 33610 �= Jane Castor, Mayor hf <v.'i1 � Office(813)274-8351 Fax:(813)274-8355 ALL FIRMS ON RFP LIST REF: City of Tampa RFP,dated MARCH Z 2024 RFP for Furnishing: AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY • : II I ; • To Be Opened: APRIL..2024 3:00 PM SUBJECT: ADDENDUM NO. I APRIL 2, 2024 Please note the RFP opening date and time has been changed to APRIL 15, 2024 a 2:00PM. Please make the following change(s): 1. In Section I. SCOPE OF SERVICES, Section 5. PROJECT REQUIREMENTS, Sub-section 5.27, change remove and replace with the following: 5.27 Maintaining all SDS systems and components including but not limited to equipment, infrastructure, signs, and any computer hardware, software, or web applications which may be necessary during the term of contract. Providing the option to update equipment and technology during the term of the contract as new technology becomes available. Ensure all hosting platforms are secure and meet all requirements of City's Cloud Hosting Policy. 2. In Section I. SCOPE OF SERVICES,Section 15. EVALUATION OF PROPOSALS, Sub-section 15.1, EVALUATION CRITERIA, remove and replace with the following: EVALUATION CRITERIA MAXIMUM POINT VALUES Qualifications&Experience of Firm& Staff 20 points Responsiveness to the Scope of Services 25 points Service& Support 10 points Suitability of Proposed Equipment 5 points Proposal cost/Revenue Share 20 points WMBE 20 points TOTAL POINTS 100 points tampa.gov ■ i li cowing:t i o n I. SCOPE OF SERVICES,Section 8. QUALIFICATIONS,Sub-section 8.1,remove and replace with the foll 8.1 Proposer must provide references from fid or more operational cities,counties, states or provinces of similar size to the City in order to document successful deployment of vendor's proposed school speed zone detection technology and system solution. The references must be operating an outsourced program using the same equipment and technology proposed herein. The list for each reference shall include: -Agency/Jurisdiction Name and Address; -Contracting Officer and Contact Information (Telephone Number and E-mail Address); -Technical Representative and Contact Information (Telephone Number and E-mail Address); and -Written description of the specific services provided 4. In Section I. SCOPE OF SERVICES,Section 14. CONTENTS OF PROPOSALS,Sub-section 14.2, Tab 14 through 18. please disregard, including all references to forms and documents identified therein. 5. In Section I. SCOPE OF SERVICES,Section 5.PROJECT REQUIREMENTS, Sub-section 5.42, remove and replace with the following: 5.42 Each system should be capable of detecting four traffic lanes at once as described under 5.1.6. Describe the system's ability to accurately capture violations, providing a visual indication on the citation of the area in which the SDS LiDAR or radar contacted the vehicle. 6. In Section I. SCOPE OF SERVICES, Section 16. ADDmONAL CONTRACT TERMS, Sub-section 16.2, remove and replace with the following: 16.2 Contract Term.The initial term of the contract shall be for five years from the acceptance and go live date, and may by written mutual agreement,be renewed at the same terms and conditions for two additional one- year terms. 7. Please remove and replace page 55, Bidder's Statement Regarding Bidder's Criminal History Screening Practices form with the attached document provided herein with this Addendum, marked "ATTACHMENT#1". By submitting a proposal, the Proposer authorizes the City to conduct reference investigations as needed tampa.gov Acknowledgement of this Addendum is required if a proposal is being submitted. Refer to the RFP package under Section 14, Contents of Proposals, Subsection 14.2, Tab. 1 Addenda. Firm Name: American Traffic Solutions. Inc. dba Verra Mobility Authorized Signature: Date: 4/11/2024 Sincerely, )-J2,0AVACAVtie- DeAnna Faggart. NIGP-CPP.CPPO,CPPB Purchasing Director tampa.gov "ATTACHMENT#1" Bidder's Statement Regarding Bidder's Criminal History Screening Practices: YThe Bidder hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices. D The Bidder hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices; however, Bidder has Criminal History Screening practices similar in nature to the practices contained in Chapter 12, Article VI, City of Tampa Code of Ordinances. C The Bidder hereby applies for applicable discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices. The following documentation and assurances are provided: Notarized past employment analysis that includes the number of disadvantaged workers the bidder has hired in the past, or, if the bidder has never hired a disadvantaged worker, an explanation that the bidder made a good faith effort to hire a disadvantaged worker: and, An estimate of the number of disadvantaged workers that the bidder has hired or plans to hire if the bidder is awarded the project; and, _ Evidence that the bidder's recruitment literature and employment policy does not indude language that is disadvantageous to a disadvantaged worker. Identifies, []hereon [ Jin attached document, potential job opportunities under the project that may be available for disadvantaged workers if the City awards the Bidder the project; and, _Agrees to consider for job placement at least one otherwise qualified disadvantaged worker,to the extent a job opportunity is available, if and after the Bidder is awarded the project; or The Bidder currently employs a percentage of disadvantaged workers consistent with industry standards as determined by the director of the soliciting department or designee. Firm Name: American Traffic Solutions, Inc. dba Verra Mobility Authorized signature:Q,--4 Date: 4/11/2024 Name: Jonathan Baldwin Title: Executive Vice President. Government Solutions tampa.gov City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 2. Florida Public Records Law Tab 2. Florida Public Records Law. Include a written acknowledgement of the Florida Public Records Law requirements from Section I►. General Conditions, Section 1. General Information, Subsection 12.4 including executed copy of Attachment B - Public Records Declaration or Claim of Exemption. Please see our completed Florida Records Law form on the following pages. v A VERRA Page 4 .a. MOBILITY Cc©2024 Verra Mobility. Proprietary and Confidential ATTACHMENT B - PUBLIC RECORD DECLARATION OR CLAIM OF EXEMPTION As a Proposer, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida "public records" are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics,or means of transmission, made,or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S.A document Is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law. Please designate what portion of your proposal, if any, qualifies to be exempt from Inspection and copying: Note: execute either section I. or II.•but not both; Proposer may not modify language, Jnformation regarding the Florida Public Records Law can be located in the RFP under Section IL General Conditions. Section 1. General Information. Subsection 14.4 Florida Public Records Law. 1. NOEXEMPTION FROM PUBLIC RECORDS LAW No part of the proposal submitted is exempt from disclosure under the Florida public records law, Ch 119, F.S. Proposer's Signature Date II. EXEMPTIOM FROM PUBLIC RECORDS LAW AND AGREEMENT TO INDEMNIFY AND DEFEND THE CITY OF TAMPA The following parts of the proposal submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and statutory citation): *Please see attachment for list By claiming that parts of the proposal are exempt from the public records law, the undersigned Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The undersigned Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal)for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent 4/11/2024 As:ca n a t u re Date 56 City of Tampa Automated Speed Detection For School Zone Safety Enforcement RFP#611122923 1 . Attachment 1 Exemption from Public Records Law and Agreement to Indemnify and Defend the City of Tampa We cite the specific areas marked/redacted and include applicable legal grounds for confidential treatment in the table below. Section Page # 11 Description of Content ` ; Rationale for Confidential Treatment Tab 4. Response to 6 igure that shows active F. . § •.1 Proposal Florida photo enforcement 688.002(4) Trade Programs Secret -Customer list. This information is confidential due to the potential for a competitor or other third party to recruit personnel and derive both a commercial and financial benefit. Tab 5. Section I, 29-30 Event processing Workflow F.S. § 119.0715; Scope of Services 688.002(4) Trade Secret- Screenshots of RFP Requirement: proprietary software, 5.15 internal processes and workflow are confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. All sample violation images and associated data are confidential, may include personally identifiable information, and are owned by the client who operates the system from which they were obtained. Tab 5. Section I, 32-34 Citation Processing F.S. § 119.0715; Scope of Services Software images 688.002(4) Trade Secret- Screenshots of nronrietary software nni VERRA Page 1 MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection For School Zone Safety Enforcement RFP#611122923 Section Page # Description of Content Rationale for Confidential Treatment RFP Requirement: internal processes and 5.15 workflow are confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. All sample violation images and associated data are confidential, may include personally identifiable information, and are owned by the client who operates the system from which they were obtained. Tab 5. Section I, 51 Figure 7 Verra Mobility F.S. § 119.0715: Scope of Services Command Center Software 688.002(4) Trade Screenshot Secret - Screenshots of RFP Requirement: proprietary software, 5.28 internal processes and workflow are confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. All sample violation images and associated data are confidential, may include personally identifiable information, and are owned by the client who operates the system from which they were obtained. Tab 5. Section 1. 62-63 Figures 9-12 F.S. § 119.0715: Scope of Services 688.002(4) Trade Secret - Screenshots of proprietary software VERRA Page 2 MOBILITY ©2024 Verra MobilityProprietary and Confidential City of Tampa Automated Speed Detection For School Zone Safety Enforcement RFP#611122923 Section Page # Description of Content? y Rationale for Confidential Treatment RFP Requirement: interna processes and 5.58 workflow are confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. All sample violation images and associated data are confidential, may include personally identifiable information, and are owned by the client who operates the system from which they were obtained. Tab 5. Section I, 64 Figure 13 - Evidentiary F.S. § 119.0715; Scope of Services Databar Information 688.002(4) Trade Secret- Screenshots of RFP Requirement: proprietary software, 5.59 internal processes and workflow are confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. All sample violation images and associated data are confidential, may include personally identifiable information, and are owned by the client who operates the system from which they were obtained. Tab 5. Section I, 71 Event processing Workflow F.S. § 119.0715; Scope of Services 688.002(4) Trade Secret - Screenshots of proprietary software r < VERBA Page 3 MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection For School Zone Safety Enforcement RFP#611122923 AH•III I::I:.. cl.r.1Q{0? II -QQ IQ ItJ.II'JJJ t liJI'te'I - .. m cntinrtm rn 1n.-:.r.,11.r• iii, RFP Requirement: internal processes and 5.82 workflow are confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. All sample violation images and associated data are confidential, may include personally identifiable information, and are owned by the client who operates the system from which they were obtained. Tab 5. Section I, 82-84 Report examples F.S. § 119.0715; Scope of Services 688.002(4) Trade Secret - All reports are RFP Requirement: proprietary and 5.85 confidential due to the potential for a competitor or other third party to receive and recreate or create a similar output for commercialization and financial gain. Tab 5. Section I, 90-91 Matters Filed F.S. § 119.0715; Scope of Services 688.002(4) Trade Secret - Matters filed 8.6 Current/Past are confidential due to Legal System the potential for a Proceedings. competitor or other third party to derive both a commercial and financial benefit from the disclosure of this information. Tab 5. Section I, 92 Timeline figure F.S. § 119.0715; Scope of Services 688.002(4) Trade Secret - Our proposed 10. implementation solution IMPLEMENTATION and schedule are VERRA Page 4 4 MOBILITY <,2O24 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection For School Zone Safety Enforcement RFP#611122923 • 4:0•Jw7rel 111Q.-1--•UJ,II!UJ •i-, 'Qi ,,1:,.; r:,{m? 04111 1(er_100 U •-.r.r 111Fj11Fj confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. Tab 5. Section I, 94 Timeline figure F.S. § 119.0715; Scope of Services 688.002(4) Trade Secret - Our proposed 11.4 implementation solution and schedule are confidential due to the potential for a competitor or other third party to receive and recreate or create a similar process/solution for commercialization and financial gain. Tab 7. General 99 Figure that shows active F.S. § 119.0715; Statement of Florida photo enforcement 688.002(4) Trade Experience. Programs Secret - Client list/ map are confidential due to the potential for a competitor or other third party to derive both a commercial and financial benefit from the disclosure of this information. Tab 7. General 100 Figure- Verra Mobility - F.S. § 119.0715; Statement of North American Programs 688.002(4) Trade Experience. Secret - Client list/ map are confidential due to the potential for a competitor or other third party to derive both a commercial and financial benefit from the disclosure of this information. Tab 8. General 101 Figure- Verra Mobility - F.S. § 119.0715; Operating Procedures Organizational Chart 688.002(4) Trade &Guidelines Secret- Contains VERRA Page 5 MOBILITY ©2024 Verra Mobility. Proprietary and Confidential City of Tampa Automated Speed Detection For School Zone Safety Enforcement RFP#611122923 Section Pa f e # Description of Content ationale for Confidential Treatment (Management Plan, confidential information Operations Plan, on personnel including Quality Control Plan. organizational structure. This information is confidential due to the potential for a competitor or other third party to recruit personnel and derive both a commercial and financial benefit. Tab 9. Sub- 109 - 113 Subcontractor Information F.S. § 119.0715; Contracting and Forms 688.002(4) Trade Submittals. MBD-10 and Secret- This contains MBD 20 confidential information including teaming and subcontracting partners is confidential due to the potential for a competitor or other third party to derive both a commercial and financial benefit from the disclosure of this information. Tab 14. Exceptions to Tab 14 Section in its entirety F.S. § 119.0715; RFP. 688.002(4) Trade Secret - Proposed changes to contract terms/redlines are confidential due to the potential for a competitor or other third party to gain insight into our confidential business strategies, thereby providing competitors with both a commercial and financial benefit. Appendix 1 - 116-139 Preliminary traffic data F.S. § 119.0715; Example School Zone study completed for five 688.002(4) Trade Speed Study City school Secret - The Traffic zones. Specifically, Study is confidential Methodology (p.8) , Existing due to the potential for Conditions (p.8), Speed a competitor or other Data Anal sis Table 3 - third art to ain VERRA Page 6 MOBILITY ©2024 Verra Mobility" Proprietary and Confidential City of Tampa Automated Speed Detection For School Zone Safety Enforcement RFP#611122923 Section Page # Description of Content Rationale for Confidential Treatment p.9) and Analysis (Appendix insight into the B) methodology and techniques used by Verra Mobility to produce the study thereby providing competitors with both a commercial and financial benefit from the disclosure of this information. Appendix 2 - Sample 140-142 Sample Training Materials F.S. § 119.0715; Training Materials 688.002(4) Trade Secret - All training materials are proprietary and confidential due to the potential for a competitor or other third party to receive and recreate or create a similar output for commercialization and financial ain. Appendix 3 - 143-144 Accuracy F.S. § 119.0715; Accuracy Study/Documentation 688.002(4) Trade Study/Documentation Secret - All materials are proprietary and confidential due to the potential for a competitor or other third party to receive and recreate or create a similar output for commercialization and financial ain. VERRA Page 7 MOBILITY ©2024 Verra Mobilityiei Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 3. Conflict of Interest Tab 3 Conflict of Interest. Include executed copy of Attachment C- Conflict of Interest Form Please see our completed Tab 3 Conflict of Interest form - Attachment C - Conflict of Interest on the following pages. t � VERRA Page 5 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential ATTACHMENT C - CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all proposers. must disdose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s),or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s)is also an owner,corporate officer,agent, employee, stockholder,or has a controlling financial interest***,etc.,of their business. *Immediate family means spouse, parents and children of the person involved. **Close personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating,or casual sexual involvement where the parties have no intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships.This definition applies regardless of the sexual orientation of the employees involved. Persons involved in a close personal relationship shall be referred to as a"dose personal relation." "`Controlling finandal interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock In any corporation or a direct or indirect Interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations. Indicate either"yes"(a City employee, elected or appointed official is also associated with your business), or"no". If yes, give person(s) name(s)and position(s) with your business. YES_ NoX NAME(S)/ POSmON(S) Not applicable FIRM NAME: American Traffic Solutions. Inc. dba Verra Mobility BY(PRINTED NAME): Jonathan Baldwin BY(SIGNATURE): A TITLE: Execut_iv_eVic_e_President. Government_S_olutio_n s DATE: 4/11/2024 57 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 4. Response to Proposal Tab 4 Response to Proposal Specifically state the Proposer's understanding of the work to be accomplished and make a positive commitment to perform the work in Section I Scope of Services. Verra Mobility is the City of Tampa's current red light enforcement partner and has worked with the City for over 13 years to deliver a model program that has resulted in substantially safer streets. No other automated safety enforcement provider brings our understanding of the City of Tampa with the record of success of working together with the common goal of serving the Tampa community and enhancing community safety. For your Automated Speed Detection for School Zones Safety Enforcement program, we can positively commit to perform the work described In this RFP with the same degree of commitment and success that we have provided to on your red light program. Our company has worked in Florida for over a decade and currently has programs in 10 separate Florida counties. We are the only company with unparalleled experience and years of hands-on knowledge of how to deliver and support safety camera programs in the region. We define our success as the longevity of our relationship with our customers and their satisfaction level. Verra Mobility's programs have earned praise throughout the State of Florida. We bring unmatched industry knowledge. We currently support automated enforcement safety programs for 31 municipalities in the state, including multiple programs within a short distance of the City of Tampa. Verra Mobility delivers and supports the highest number of road safety camera programs in the State of Florida. On a national level, Verra Mobility is the number one automated enforcement safety camera provider in the industry with approximately 9,000 red-light, speed, stop-arm, and bus lane safety cameras installed In nearly 270 communities and school districts across North America. This number is four to five times larger than our closest competitor. In the U.S. alone, Verra Mobility together with our affiliates, process more than four million automated enforcement events per month from U.S. installed camera systems. and we send approximately 1.4 million potential violations per month to our customers for their review and decision. Our company works as your partner, offering the City of Tampa the best in Industry knowledge and innovative technology based on over 20 years of experience as a global leader. We were recently recognized and added to the S&P SmallCap 600 index. For Tampa, this means having a trusted, financially stable partner that will be able to serve your automated enforcement needs now and into the future with no interruptions and limited risk. Verra Mobility is a public company. This ensures complete transparency in our VERRA Page 6 MOBILITY ©2024 Verra Mobility"' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI 1122923 corporate governance, processing compliance with Florida statutes and financial accounting practices. Verra Mobility's global experience, advanced technology and financial strength provide the expertise required to deliver your safety program more efficiently than newly established competitors that may lack the critical resources needed to ramp up for this new Implementation, provide the best in industry School Zone Speed hardware equipment with a highly efficient violation processing platform. Our strong history servicing clients nationwide has led to an over 95 percent contract renewal rate. Examples of automated enforcement clients outside of the Florida include but are not limited to Norfolk, Virginia Beach. and Falls Church, Virginia; New York City, New York; Baltimore, Baltimore County, and Howard County, Maryland; Washington, D.C.; Clayton County, Georgia; Montgomery, Alabama; Memphis, Tennessee; Baton Rouge and New Orleans, Louisiana; Chandler. Mesa, and Scottsdale, Arizona; Colorado Springs, Colorado; San Francisco, California; and Seattle and Spokane, Washington. SCHOOL _ . •S`L•"t�v(3 t___ What You can Expect Local leadership&vest program resources Newest speed camera technology Multipurpose smart mobility platform High-performing program that delivers results Most critical to the success of our partnership with the City of Tampa Is the experience of our staff. Our team consists of account management, licensed engineers, a construction manager and technicians. The account management team assigned to support the proposed School Zone Speed Program are Florida experts: Orlando Torres, Director of Account Management, brings 18 years of automated enforcement experience throughout the State of Florida. Orlando Torres lives in Fort Lauderdale and is available for In-person visits. Placido Diaz, Senior Account Manager former head chief of police for the City of Sweetwater, Florida is a seasoned retired law enforcement professional. Placido's experience provides a unique value-add to the program for investigative issues that may require a proper detailed engagement with law enforcement. Both Orlando and Placido are bi-lingual with a local presence, and regional expertise gained through over 40 years of combined experience serving Florida. c VERRA Page 7 V ,sMOBILITY ©2024 Verra MobilityProprietary and Confidential em City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 The Verra Mobility team also includes a highly qualified field service staff in Florida to support your program, including two Tampa-certified MBE firms. Verra Mobility has established relationships with Florida Power and Light (FPL), and Florida Department of Transportation (FOOT) to ensure permits are issued on time and project timelines are met. We will provide support to Tampa's School Zone Speed program through all phases from program design to active program violation processing. Choosing Verra Mobility means: [nn111 SEAMLESS PRODUCTIVE NEW TRANsrnc>N "ARTNERSHIP TECHNOLOC.Y The combined strengths outlined in our response ensure the highest level of understanding, commitment, and accountability. This enables Verra Mobility to successfully perform the scope of service work outlined in the City of Tampa's RFP. meeting the requirements, and complying with Florida statutes to deliver the School Zone Speed program as scheduled. < < VERRA Page 8 MOBILITY ©2024 Verra MobilityM Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 5. Section I, Scope of Services Tab 5. Section I, Scope of Services We have included all the requirements and documentation under Section I. Scope of Services in the following compliance table. Please note that our proposed solution and price to the City of Tampa is for an all-encompassing turnkey program that includes complete support of all aspects required by the RFP. ' A.-T !:- ' •4 1` 1 - ti. i l -fi, 4:1 ••�-• --` - - i '� 1 I. _ •. . 0th►: - • - , 11 r , i.,!Y�J l Nrte ► _ Is YJ j >/� l {. t`�9~ F ... te+ �' ' ....11.--_--�"� I TOTAL PROGRAM SUPPORT Ec1wp11lent Training Reporting Installation Event Processing Public From installation to paid citation and beyond, we'vej Maintenance Citation Printing Payment Support got you covered. Management Citation Mailing Court Support I S CTION I. SCOPE OF SERVICES RFP Requirements and Responses RFP Requirement: 5 PROJECT REQUIREMENTS Proposer is to submit written proposals presenting the proposer's qualifications and understanding of the services provided Specifically the proposer should provide thorough responses to ensure the proposer fully understands and can implement chapter 2023-174 Laws of Florida The proposer's submission should provide all the information that it considers pertinent to its qualifications.and which responds to the specifications and evaluation criteria listed herein Successful Proposer shall provide and install all equipment including without limitation poles cabinets and related operational equipment at the selected school speed zone locations in compliance with all state, federal and local regulations The Successful Proposer will be responsible for all permits(including FOOT for state road right of ways within the City). site design construction installation and maintenance of the equipment. The Successful Proposer will be required to provide appropriate signage for all intersection approaches. Successful Proposer will be required to have separate electrical meters for all equipment on all roadways at its own expense Successful Proposer assumes all risk for direct or indirect damage or injury to the property or persons used or employed on or in connection with the work contracted for,and of all damage or injury to any person or property wherever located, resulting from any action omission or operation under the contracted work. until acceptance of the work by the City Successful Proposer agrees that prior to the expiration of the agreemenUcontract to deliver to the City all data required by the City to continue processing outstanding violations and data owned by the City under the agreemenUcontract The data must be provided in a format that is usable by the City If data is in a proprietary format the successful Proposer must provide the software necessary to view extract and utilize the data The following items are required for the project and the Proposer must provide details on their proposed solution to meet the following requirements terra Mob11i1y Response Verra Mobility complies with each of your project requirements included within your Scope of Work We provide specific detail on every RFP scope item in the following fields VERRA Page 9 MOBILITY 4 ©2024 Verra Mobility. Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 SECTION I. SCOPE OF SERVICES RFP Requirement: 5.1 Speed detection technology to include. • Calibration Method • Ability to perform self-tests. • Documentation of proper operation on a scheduled basis. and • Evidential documentation on a citation indicating the vehicle being cited for speeding is the vehicle captured by the speed detection system Vt rr: f2t .pL)nsR, Our response below to Requirement 5 1 1 details our speed detection technology and the many benefits it offers to the City of Tampa. Verry Mobility's proposed speed detection solution includes the following: • Calibration method:To ensure that speeding incidents captured are accurate and enforceable, all speed enforcement systems are calibrated at installation/deployment. • Ability to perform self-tests:Field Services personnel may initiate a self-test any time during deployment and its results will appear in the operational log.We call this a"next vehicle"test where the system records the next vehicle as if it is a violator checking all aspects of the incident capture,including an image.These tests will be performed on a scheduled basis approved by the City This test is recorded in the operational log,which is available to authorized City personnel. • Documentation of Proper Operation on a scheduled basis:Our solution documents proper operation on a scheduled basis of every 12 hours and the cameras perform a self-test twice daily These tests are adjustable/ configurable to City preferences Evidential documentation on a citation Indicating the vehicle being cited for speeding is the vehicle captured by the speed detection system:Images captured by the enforcement system are packaged into event files with unique identifiers,digitally signed for both verification and security of information Each image has a digitally imprinted data bar that can be customized to display and verify information about the offending vehicle as required Included are the image of the driver(where applicable). the license plate number of the vehicle.a unique event identifier,the location of the event. the date of the event,the time of the event the elapsed time between images,the direction of travel the traffic signal phase the time into the red phase,the vehicle's speed the duration of the prior amber phase the vehicle lane of travel and the camera ID. Verra Mobility will work with the City to design the citation, which can include any or all of these images and other capture data RFP Requirement: 5 1 1 Explain why the Proposer's speed detection technology is the best solution for The City Verra Mobility Response. Verra Mobility offers the best solution Sp thed ee QicoolTAmp aAeutmated O "61415161"2/464 w..rm161.11,, IP..+•Ilily lop. t •» oft.- Enforcement program and is proposing VirrIMr114."- R±.:.. 111101 ♦,.,u 1.w••A.-b,•...I elft the use�}�p��of our 4D radar ptte�l�c�hh�n��opllogy 4D r re(f�lftrc1TI tlpCt'SICJ"Ill`811' tIMI'UU I N• flUlawry . quality images and video day and night • with 99 9%calibration and capture . * °• accuracy We consider our clients our MEI partners. and work with them not only for the success of the actual safety • , j h 11 I enforcement program but also for community outreach court support integration with various ALPR and cloud-based crime center systems.and robust reporting to determine how your safety programs are working and how best to evolve them in the future We will deliver products that meet your unique needs and drive meaningful change. 11• VERRA Page 10 V MOBILITY ©2024 Verra Mobility, Proprietary and Confidential 4as City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 CT/ON I. SCOPE OF SERVICES Summary of the speed detection technology inc u•es: • We are offering our 40 radar technology that can detect and track over 100 objects in all weather conditions • All of our radar systems use LIDAR to enhance precision and provide independent.secondary speed verification through image processing.leading to a 99 9%accuracy rate for calibration and capture • High-definition video(up to 4K) • Highly accurate lane designation technology • Self-service video retrieval and live intersection video streaming (with optional subscription)1 • High-resolution cameras that capture clear event images day and night • LED illumination that minimizes visible light and is respectful to drivers • Digital signature at time of capture along with internal system self-tests • Our solution is fully featured with a dedicated ALPR camera and optional integration with other platforms and technology including multiple ALPR providers such as Flock It is also available with video retrieval and live video Our cameras include a new generational shift of capabilities with machine learning (ML)and computer vision capabilities • Remote system monitoring • A secure chain of evidence with digital signature at time of capture and data encryption for delivery to the back- office system Why It matters for the City: Industry leading camera enhancement algorithms to High enforcement rates- Our image enhancement make the captured detail clearer for adjudication and technology means that details such as number plates can processing purposes Camera software interfaces with be deciphered and used for enforcement purposes all connected systems,captures images and packages all the relevant information into event files Latest generation camera sensors allow low-light and Superior image quality- This quality results in improved inline flash imaging to capture vivid scenes and enforcement success rates due to a greater number of readable plates legible number plate images Independent. software-based secondary measurement Increased detection and enforcement rates- 40 radar of speed occurs on the system at the edge technology provides irrefutable evidence when detecting speed events.this approach is far superior to single-radar s stems The 40 radar technology is unaffected by heavy rain or Superior reliability and performance - The system is built fog and utilizes a doppler speed measurement on leading radar technology and is superior to other mari(et technique for highly accurate speed measurements offerings using laser-based detection Radar has been shown to be more accurate and effective than LiDAR- based systems in harsh weather conditions such as rain snow or f Subject to allowability under Florida Statutes and FOOT guidelines y VERBA Page 11 4 MOBILITY ©2024 Verra Mobility- Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 SECTION I. SCOPE OF SERVICES Verra Mobility Video Services Our fixed speed cameras have a self-service historical video retrieval and live video feed feature Verra Mobility video services enhance situational awareness for better video management and traffic data analytics Authorized personnel can retrieve high-definition video from fixed camera sites at their convenience using these robust tools In addition, our road safety camera systems can provide a live video feed that allows the City in real-time to monitor photo-enforced intersections for traffic management purposes Enforcement Software At the core of our edge systems is the enforcement software that is installed on the edge processing unit to drive system operations It runs as a service when the processing unit is installed,and once configured during implementation operates without intervention This software is built on proven and robust core technology that has been developed and continuously improved to provide the detection tracking and capture of vehicles travelling through an enforcement zone Verra Mobility's enforcement software employs secondary image tracking and speed determination algorithms on all violating vehicles. Slow-moving vehicles are tracked through proprietary algorithms and remain visible to the system even when momentarily coming to a complete stop at a pedestrian crosswalk or during heavy traffic volumes In addition to monitoring vehicles and speeds the system can detect lane position and distance regardless of vehicle speed and type Verra Mobility's enforcement software provides the following functionality • Collecting vehicle detection data • Processing detection data with time stamping vehicle location and speed • Applying enforcement rules with configuration by lane number.time and day and speed limit threshold • Triggering and storing video and image evidence that provides specific vehicle location and behavior as it travels through the enforcement zone • Certifying and encrypting of event files • Generating operational logs and statistics Power Options Verra Mobility understands that the City prefers a solution that runs on solar power Our systems are able to run on solar power or through direct power Our solar-powered solution minimizes operational costs and environmental impact.With solar panels and power storage on the same pole as the camera system this streamlined solution is aesthetic and easy to install for a variety of use cases Automatic License Plate Reader Verra Mobility offers an Automatic License Plate Reader(ALPR)solution powered by national providers The ALPR solution is integrated into our camera systems.which allows us to provide the service without additional standalone cameras Our safety cameras will appear as a new camera in the ALPR partner's portal and can be viewed without an additional subscription license The cost of the ALPR license for our camera is managed by Verra Mobility(the City will have to pay for their subscription and camera licenses for other cameras purchased outside of the agreement with Verra Mobility) Our ALPR solution includes real-time vehicle identification HD color footage for both plate and vehicle recognition fast hotlist alert notifications and powerful investigative search capabilities The solution is driven and managed by Al-based machine learning software enabling a smarter comprehensive approach to any ALPR program Verra Mobility's ALPR solution includes the following advanced features • Recognition of vehicle plate number state. make, model. color and other attributes 2 Live video is subject to allowability under Florida Statutes and FDOT guidelines �t c VERRA Page 12 MOBILITY i ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 -ECT/ON 1. SCOPE OF SERVICES • State and local hotlists with Criminal Justice Information Services integration support • Easy-to-use web application with robust search analytics. and reporting • AWS GovCloud data hosting and 30-day retention • Agency control over data sharing with other agencies rr "rt f moi♦ ® f � I',All 'I I IO AC1 -TIM L i:,11 I I'H REDU I "'AND ENFORCEMENT ALERTS AT THE EDGE INVESTIGATIONS ENHANCE SAFETY VALUE ADDED PRODUCTS•Deterrent Cameras Verra Mobility offers additional features at no cost to the City including a completely new service of the installation of up to 10 non-functional deterrent cameras designed as a force multiplier on the program which will promote public safety and curb dangerous driving behavior These deterrent cameras can be installed strategically at various locations throughout the City with great effect. RFP Requirement: 5 1 2 Provide a list with photos and dimensions.of all major equipment for the SDS(cameras,flash or lighting units cabinets that will be installed under this contract(including generally what the cabinets contain) that will be installed Strong preference will be given to SOS that do not require additional cabinetry aside from that which houses the cameras All SOS must be non-intrusive to roadway or transportation signal cabinetry Only equipment that is fully operational at the date/time proposals are accepted will be considered as part of this contract award No prototype equipment or equipment not currently in operation will be accepted Verra Mobility Response. The equipment we are offering in this RFP includes our latest camera technology The proposed speed camera enforcement system consists of the following components.which are mounted onto a dedicated pole Camera Unit • Two video-based cameras one is used for the contextual scene images and video clip and the other is customized specifically for the plate images • 24GHz radar for vehicle detection • IR Illumination(LED or Xenon)- replaces traditional flash technology Utility Cabinet • Communications module • Power Distribution Module In total the camera unit dimensions are 13 x 16 6' x 5 2"(W x L x H)and weigh 20 9 pounds The dimensions of our utility cabinets are 20"wide x 24"tall x 11"deep t • VERRA Page 13 4 MOBILITY ©2024 Verra Mobility"' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 pratrimmffirmr. r- 1.1 g. Figure 1 Photo of Pole-Mounted Equipment IR Illumination Unit(replaces traditional flash technology) The dimensions are 13 in x 16 6 in x 5.2 in(331mm x 421 mm x 132 mm) VERRA Page 14 4 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 5 1 3 Does the SOS at any time photograph or image the driver of the vehide? ii Hoh1htf> RCsllonst Our camera will be able to capture images of drivers and passengers Captured images of the driver or passengers can be blurred if requested However.our proposed technology has the capability for driver images to be captured if allowed by state statutes Our cameras'high resolution allows for clear capture of each potentially offending vehicle license plate and scene to ensure the highest possible prosecutable violation rate for the safety enforcement program Our camera system captures full-color images with a 12-megapixel plate camera and an eight-megapixel overview/scene camera capable of recording in up to 4K resolution When an event is detected the system triggers the cameras and captures two color images from the rear of the vehicle and a 12-second high-definition video clip of the scene and multiple other event data elements To provide great nighttime images the system's purpose built low-light camera is further supported by an LED illumination unit.The LED illumination unit provides adequate illumination at varying levels of ambient light.Our purpose-built LED illumination unit allows client programs to effectively capture events that occur during the night or early morning Verra Mobility's high-resolution digital imaging solutions provide multilane coverage enabling the ability to capture multiple violations in real time,while performing other sophisticated image processing functions and downloading images Our systems can capture multiple images per second Our camera and detection technology have been designed to detect and capture all vehicles,even those traveling side-by-side Our camera systems capture simultaneous or near-simultaneous violations in a single set of violation images. if necessary. or will capture the violations in separate image sets RFP Requirement 5 1.4 The SOS must provide at least two(2)digital color still images of each violating event.The images must be taken so that the rear of the vehicle and license plate are captured The first image shall capture the vehicle within the area of the designated school speed zone at the time of the speed capture The second image shall depict a close of the license plate Verra Mobility Response Our SOS does provide two digital color still images of each violating event Our speed safety camera solution is installed roadside and pointed in the direction of vehicle travel to capture the rear of each offending vehicle as enters the enforcement area When the system tracks the vehicle to a subsequent image capture point other images are captured for positive plate and vehicle identif i c a tion Please see the depiction below We also include sample digital color images in our response to RFP Section 5:15: •I• ' Illirr II ii II gm - 1 I SCHOOL ZONE SPEED SAFETYCAMERA SYSTEM iii . 4 \ HOVNTVVORKS ... © n syot m_ ,_vehicle ` t tr-,ngat111 eenror-SI)Ndllnll IlkI lidir Sl Sllpw$iheIIIIIIdedrlUlUg \ \ 11 exasJollAesiadlimIt lh,>r, ona,rnagcSnOWSa aoselnt lvm, iIn119e1I10thedistans'and lmethe etwde114Stt- Addy IOIIIIIdiuHDII ICI IClr.ctuelna U k.,.d.,k•N)tlalllll\('I N IIIdiSPee(I location 1-IIIClchcttonol-I. . A lc � VERRA Page 15 4, I. I MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 5 1 5 The camera system shall record data pertinent to each violation at the time of capture /erre Mobility Response Our systems capture all listed data such as 1.Scene of location where violation occurred 2. Motor vehicle during violation 3 Display of rear license plate of vehicle 4.The day month and year of the violation 5 The time of the violation in hours.minutes and seconds 6. Location of violation 7 Frame sequence number Our image sets includes a data bar with all details necessary to substantiate a violation This format is used today for the City's existing program and in evidence packages to substantiate every violation RFP Requirement: 5 1 6 The SOS should be capable of monitoring up to four(4)traffic lanes at once Describe the SOS ability to accurately capture violations at approaches with up to four(4)lanes in one direction ,'rra Mobility Response Yes Verra Mobility's enforcement system is capable of covering up to six lanes at once Our system employs secondary image tracking and speed determination algorithms on all violating vehicles The image tracking means that our performance in vehicle detection and accuracy is well beyond that of off the shelf systems Slow-moving vehicles are tracked through proprietary algorithms and remain visible to the system even when momentarily coming to a complete stop at a pedestrian crosswalk or during heavy traffic volumes In addition to monitoring vehicles and speeds the system can detect lane position and distance reoardless of vehicle speed and tvoe. RFP Requirement: 5 2 Traffic/location studies to determine the need for additional automated speed enforcement cameras within school zone roadways Please provide examples veil a Mobility Response As a part of our proven implementationplan, Verra Mobility provides an in-depth traffic/location study to determine the optimal locations for school zone speed cameras The recommended locations are based on existing data and robust analysis to identify locations that constitute highest safety risk to the community We are well experienced with performing these studies for clients within Florida Please see Appendix 1 for our School Zone Speed study that was performed for a prospective client in late 2023 RFP Requirement: 5 3 Enforcement of applicable speed limits on a roadway properly maintained as a school zone in accordance with Florida State Statute section 316 008(9)(a) Ven:J Mobility Response Yes Verra Mobility's enforcement software enables us to configure the applicable speed limits in accordance with Florida State Statue section 316 008(9)(a) In addition to monitoring vehicles and speeds the system can detect lane position and distance regardless of vehicle soeed and IvPe RFP Requirement: 5.4 Collecting aggregatingand comparing all traffic data in school speed zones in such a manner that traffic studies can be conducted in near real time verra Mobility Responss Yes Our system collects,aggregates and compare all traffic data so that traffic studies can be conducted in near real time This data is shown within our back-office reoortino systems. A�t V VERRA Page 16 4 �., MOBILITY ©2024 Verra Mobility' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 5 5 Initial public notice documents/media for the purposes of public education in cooperation with The City of Tampa the Hillsborough School District and the Tampa Police Department. The agency's goal is to encourage traffic safety and increase public knowledge of school speed zone enforcement systems including increasing awareness of the dangers associated with speed through these areas Verna Mobility Rc,,.ponse Yes As the City's partner in traffic safety.we can help to educate the public about the program and promote its benefits We will work with City stakeholders to create a customized public awareness plan focusing on safety goals and effectively communicate the life-saving benefits of the safety camera program Weoffer our clients the very best creative and inventive thinking when developing public information and community outreach strategies to promote traffic safety initiatives' Our keen understanding of communications strategies coupled with our knowledge of issues surrounding road safety and smart mobility solutions enable us to successfully define and carry traffic safety messaging to ensure safety belongs to us all As the City's partner in traffic safety.we can help to educate the public about the Automated Speed Detection For School Zone Safety Enforcement program and promote itsbenefits We will work with City stakeholders to create a customized public awareness plan focusing on safety goals and effectively communicate the life-saving benefits of the safety camera program In the rare event we do not already have language ready we would be happy to create it for the City's consideration Below are some of the materials we can customize to fit the City's program and community needs. • Website content with FAQs.how it works information and local statistics • Community outreach and a Program Press Kit • Collateral and logo creation system images and graphics program taglines and statistics. as well as logo examples • Social media toolkit with best practices and a campaign guide • Earned media strategies.letters to the editor or op-ed articles to help raise awareness about the program • Guidance on how to share information regarding the program • Updates about state-specific and key road safety camera industry news RFP Requirement: 5 6 Public information and education plan in detail. including outreach efforts to the community and the goals the effort deems to achieve in compliance with section 316.0776.Florida Statutes Verra Mobility owns and retains all rights, title, andinterest in and to the Public Safety Campaign Content created by Verra Mobility and all intellectual property rights therein, excluding all Customer Content. Verra Mobility grants to the Customer a perpetual, revocable, non-transferable, and nonexclusive license to (i) use,copy, display, and distribute the Public Safety Campaign Content solely to promote the Customer's photo enforcement programs, and to modify the Public Safety Campaign Content as needed for formatting. In order to produce the Public Safety Campaign Content, the Customer grants Verra Mobility a nonexclusive, fully paid-up, license to use, reproduce, distribute, perform, practice and display, and to create derivatives of all content, trademarks, service marks, works of authorship, products, software, technology, information, data, specifications, documentation, technical and business plans, and other materials of any kind, and all intellectual property rights therein provided to Verra Mobility solely for Verra Mobility to (i) create the Public Safety Campaign Content, and (ii) provide services to the Customer Customer can approve use of any Customer Content in the Public Safety Campaign Content VERRA Page 17 MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI 1122923 ria Mobility Response Yes Below are some of the materials we can customize to fit the City's program and community needs • Website content with FAQs. how it works information. and local statistics • Community outreach and a Program Press Kit • Collateral and logo creation system images and graphics. program taglines and statistics.as well as logo examples • Social media toolkit with best practices and a campaign guide • Earned media strategies. letters to the editor. or op-ed articles to help raise awareness about the program • Guidance on how to share information regarding the program • Updates about state-specific and key road safety camera industry news RFP Requirement 5 7 The timeline of a public Information and education plan for the first year of an automated school zone enforcement program Verra Mobility Rerponse Our public information and education plan begins after business rules are agreed upon by Verra Mobility and the City We have considerable experience working with the City on your red-light program and bring a history of delivery of effective. well-received public information campaigns Typically.the timeline for public information release is around two months after notice to proceed for the program RFP Requirement 5 8 The stakeholders included in the public information and education plan and how each is utilized to communicate with communities within The City of Tampa. including presentations at public meetings As Florida's leading safety program provider and long-time partner to Tampa.we remain committed to your automated enforcement success Our communications strategy draws from our deeply rooted experiences in Tampa and Florida where we have consistently delivered impactful campaigns to diverse communities We have successfully partnered with local media channels. print and local TV news.social media platforms and web-based outreach platforms to deliver a successful bilingual public awareness campaign tailored to meet the needs of the City residents as well as commuters The program is supported by our two local Senior Account Managers, both longtime Florida residents who have raised families and have been a part of the Florida community for many years This gives them a unique perspective and understanding of their needs and values From bilingual content and public seNice announcements to targeted outreach through local media we specialize in crafting messages that connect with all members of the community. In particular.our experience partnering with Tampa to reach its Spanish-speaking audiences has been invaluable That's why we go above and beyond to ensure public awareness with tailored messaging and bilingual content and facilitate connections to local news outlets like Spanish talk radio stations With our deep ties to the community- from the team members who grew up and raised families locally to the richexperiences we collaborated on to reach the public with a bilingual media strategy for past safety programs- we know how to support your needs Throughout our partnership.we have proven we can uniquely deliver results that make a real difference in Tampa and drive meaningful change VERRA Page 18 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement 5 9 Examples of public information and education documents/media distributed under currenUpast programs. including -Press release samples -Internet-based correspondence. and -Documents distributed by stakeholders Verra Mobility Response We provide examples of safety program community awareness campaigns we have participated in as well as other community awareness activities on the following pages Press Release Samples: PR Newswire. News Products Contact Search rSJSr1r55&Moray Scene&Tech LRestyse b Meant/ Ld.cy&putoc interest Prop*b Cite Verra Mobility partners with �af► VERRA Florida community to deliver A MOBILITY school zone safety solutions i NF W SPQOVIDEDB'> c,-+A DF T NI SART.CL EE V i.- M02- !- 000800 I••h obit 11610111' Program armstochange driver behavior 10 slowdown.n school zones MESA Ariz Feb 71,2024iPRNewswlrer• Verra Mobility Corporation(NASDAQ IIII BM i a leading prOVJder of smart mobilitySOiutions announcesa partnership withtheTownof Davie.Florida.to Implement 1nnovati1119 safety solutions that wit helpprotect schoolchildrenv.hen traveling 10 and from school.The collaboration underscores the commit ment each parryhastoward enhancing school zone safely and creatinga safer enwonmem forchildren acrossthe state Verra Mobility—illwork closely withche town iOidentify its unique safety needsand implement a tadoredsolution that addresses the townsspecific challenges with thegoal of workingquickly to implement the new program The town willexpand its current enforcement program to include more than3 5new school speedsafety camera enforcement locations " a VERRA Page 19 V MOBILITY ©2024 Verra Mobility fs Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 CITY OF EDMONDS El --W4SH IN G-O® 110).1(' tHii-.I.IRlhrn I:\lid-I of 1111111,,II11(1 IWAIIT ID CXPI 11:. '',111W't I, I_ Ty .P ) 11.,.' ..ate ...' Pik`-j-liellk,•sibt I • '.‘"Li - ., ' 1-tePnwmtni 11,14". ,.,h..,v/L( PtJt3l I< II IF.)1(0.1A I II.1 I ® I••:Q i v SCHOOL ZONE AUTOMATED SPEED ENFORCEMENT UPDA TES /lrrtll+1111w0.416*a1(ItRIIIIInn1 rRllnN h ORAc In, n&ot) oln • ulual lint..--• ,_O D•,•• • (>L11 W.wK41cJl v tM.es,Junew Ort-hnnlldl0 Woe*sow we .ru-I\ uW1111' • .202J.UAr 2 . I =ma Mon 9u• ._`. I City.:uwdl i 1 Odl u l {i 2:. Crfdtfatnto. o IT ICMOat.or MI WIIotMI.lduor I I kth ArIt.,I NI 11cA4 - - •,.<.r,.J,ao.1 4).dtctl&O-.nt11t_to. .... '..... iwI i IMor1.m. QOn tfld O kboIto.t. / ai 1 WI i1.MNn JMf!CItcOttNIdIO..cp POMdrul-'do1.4.011MIMcIC MCI,_ • .•♦♦t)•,t, *W.:ono IItNI•cMJ uMOI•IU PAA --♦dworilwOYfadllook e corn aw.r °Mc....,um,nW m•*c c. wnlouen:.n,,wn....000..nlaa dw Al a VI).rcllltiu-9111w.IIfC17A hud I lol lalc-t Ilh1.JIWkr d• • r.r...+.....,. alWltc'no.dr, .111111lnd'."all<w.<4 TN)P..'I hlird Ido URM.nsM1,-1Wf•'•tdrylorDd'-Qc•1• t 1 y..•,(•-1,..0 I'0-. .Sd Iool Scribal IIN khocl.Glw•I.abItvliv•• __ Wt"Jtl-tn 41-.11 1wr.r .J _.)2.02.nilklu w...ta"VIw.to • t --, _. (• •<s 1 *)r•n'',4`AlK'b IIdOrlln(It:O1/-14)LOIl1 .n/N Jtt-IJKhoo M,o-1 Tho.N1l a_ 1•11,.,1.,.1,1.A•hflu.-0(%'.r'w.l I I\410040 .,I.in I. nova • VERRA Page 20 4r MOBILITY ©2024 Verra Mobility' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Cs haivaii.gov A `a,'' State of Hawaii 7+m.7. and iwMr RU v MiIonf M bulevrd at►alama St,aat �w - aMYN war dr4t VERRA Page 21 MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#61 1122923 Internet-based correspondence: G Governing IM.(, Npn.,tw„_, Iw,rv. ,..••,w,., Atlanta School Zone Speed Cameras Generate $1 .GM in First Months About 41,700 speeding citations were issued in 10 of the city's school zones during the first three months of the program. which startedin September In one South Atlanta zone alone more than 15.800 citations were issued • 00000 Latest News Aprognm Iligcam,rntoll<ktt>p<td,nln 10dty c riktit it pl -MO rand In ite—rt 1•SJ 6 mdUOJlsince the prognmbfgan Issuing defier sin Stplflllxr ••-"""l"'1111111 Outdo* .46 War Abouts 700 spndingduillom wmissuedln the Khool ronndunng Iht Illl'tt ,"°A,•,Imam Wart'pl"r month ported bepnnlllgg Stpl,18 tin first d&y,ptt<Ung lid<ets W U I!Issuedafcr an Inniale AI'lling penod,uconlingtodocuments obutnN1and reviewed by 711® • Athnt tJoumal<onstlrudon •Td .. W C Media coverage •CRYSTALSPRJNGS ELEMENTARY FRANK LOVE 1 _ 41W- ELEMENTARY •• WESTHIU ELEMENTARY cal 80114Ett INTROOUCING SCHOOL ZONE CAME A PPOGRAM 1 C.ir - 1Mar«wrnwrrw.M.M rill - --_-_ •."-Tr-"- es• P A•. UMW several several school zone safety cameras to be installed in V• r Bothell starting Sept. 6 .,0411, vEVERRA Page 22 A ,.: MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 10 Know the Zone Speed SaletyCamera Program Map aoor,., n.,z-Sp.,(IW..,.c••• am on ••••-•—•-*--"--. •• n..00loulitorM, _.SpN,ds.ldro-,.,,,.lovet.,. T/IIPOw- 1'MJtl,h•J....OM.. mem . li • Yeti •••Elm r•61•••s 01011 I • kirk .1 lilt •• • • •• • '21*'4.1.i• .• • toe • - • FiCii • OPt RED-LIGHT CAMERA TRAFFIC SAFETY PROGRAM - 1 c VERRA Page 23 MOBILITY ©2024 Verra Mobility Proprietary and Confidential as City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Documents distributed by stakeholders A NCfor National School Bus Safety Week 2023 ZERO VERBA IN ON r. �1 r+osllrr BUS SAFETY Take the pledge by always stopping for school buses. US National Coalition 01 6 NOR for Safer Roads NATIONAL SCHOOL BUS SAFETY WEEK 2023solo Octobu(1(�20 2073 National School Bus Safety Week 2023 Welcome to NaUonalSchoolBus Safety Week a t.me ded.caled to ensunnghlesafely of our moslItfB000S cargo our children NsbOtlal Shc oof Bus Safely WOekis October 16-20 2023 Tlusyee(we WlI Zero In on Bus Safety r VERRA Page 24 MOBILITY ©2024 Verra Mobility I Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 { - - ad1 BUSIt*LS Pol.l'IICS TRAM) HEM'n1 ,000 ARI STY!1 'HUGS 101X) EMH+ii/ Verra Mobility Launches Workforce Development TRE/IDIfrG Program With Renaissance Technical Institute In JoinThe Legendary St Mary's2001h Harlem Year And The PubllcaUon Of Ther Newest Book In Harlem The Fabulous Lena Marycalhoun LJA.1.,!:, Witi .4i tlome 1917- 11 .' r HademRenaissance Willer • L, t Anel StOI)'Ieller Hallenite Oo<othy ' West 1907- 1998 1l lo' 1 1-1311emLegend Rosa Guy Harlem iAllir I r t WrttersGuildCo-Foundef:ndMae F 1922-2012 i • _ rte„ Jy '+ — fir • JadoeOrmes Creator OfTorchy _ 1,ownlnducled InlO The Harlem Hall Of Fame V -raMobili.Corponticm•I.odiJlgprv.'iderof m.1 mobility tochnolog I solutions hr laundiod a 4,8e VERRA Page 25 p MOBILITY ©2024 Verra Mobility+ Proprietary and Confidential it City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 FREQUEN1 Lr A)ht r QUESTIONS INFORMATION RESOURCES WHAT DOI DOIF I R•C4411A NonCRI Puo4cldoeUonu u keyl0 In,JnOour .,r ta.et HDOT RI!D-LIGHT Kr.:6 'w„9 ,:^;S$I tres.inhnf Toleernmae SAIFETY CAMERA Garr,htt palKetr.ffkAhew p,..ton* PROGRAM FWII'T)CreditorcloClltCltOSfr'1140oVtSt 1, HOOTltw WAS f<ftV SI VNRIu e•WPtaN Ml pi'k lilt d)1"w-119oY0Nc l 1 lvhl wfcty If 11 Artnll iiWB-4o,.yIn. - h '6 w rte. M etkw\elhi9hwliyTnek S fety M7'1'11Nauadcwr t,.. tee-4V IIIA • um we $elt� apo r� tttti� ctlt0 OfMOrleyO cef�beeln ebn9Wl.l-J,v - r --- • 1 11'IC VIOS NOMauo Uo- merN-Mry ryS.Y-yAsaocW nCGh1W1111011Pr OtM11CtCoun of the t''-ilio ©-i-0 I`� : • _� iat Honolulu II ncc,3 Iuuren°.Int UM. fer H'9ftWay kf•ty(UHSJ >/ Remrwnoerwwm 'VOI JII"Ctt.tuonoronl'O'Jr Mn)tllwWwh(71 F'1 Umcl hu,.1 hr}hl,,,Ni 1 ( s. •r clwJ or mo wynnNI DOII/l•IMAILCASH Autonstd Intoramult CIIIKIrUtt (AAA.Ad-.ut•. \ 1 •. •-tI I,- �• •_ yyy HSC,truses. hit TKA Vs/v./wit 60111 Yfety ani JPl •I'il'• - cth9Q0.,,,,JMtw 11,1,21a ink1M"dul'sltammlll' but e-taometed Iotcemenl.:hec\U JI aa �i ta- ' - +` d•I.mt U'14 in ahon Ctedflo.ol c ted.t1-I'18rd -crr-eoe.Ow.S,ea gnac POLON , - anwareanaor d oc Kllf'8 iNcrphOnl Orneybed Wpotl tIit 9" yam"urs fer 8f;A11Ad'1NCSa.t hl I 9s*t)1'9't,,,,,**sir d-\WM%sla ' vera—,IVRIIHI I a TiT cUJlr�coua S181eW10eMt.t2l Clperkfar I'Iti, I Wvvi.IJtY_COm aarnl.M&tach! Not.oClto Nellie IL iiOunfORJIdIa1M'r,auUlcIk 11 Dodnp Ort AN Io400P-M MonclooJ;rday AM&UMcouaa-ra CIOMOon 1 uteh010- otrencM MI°rin' cam ru reduced the taut '• Pu -W9111Re-medSUtul r2lyd•7ti !vapid-ed rad-U9hl nlnnint crHhratcor I r O'Nf Ierotfflev.NcthtOfo c-uuc im A ...dui/by FAJTA,.'14 ntesled.h. 1pY nWdence uu' 21%anon, al lotau Narr Ttws programs des.neo to reduce the number MI umeof9teOlAbOn C JlheoprOA'dIJVOui-" r yp n of r.t•Ier•Sh{fC t IN Intwuctlononi.aterie Into emeroenc., O 9hedc t'+)TheYehldewn parroT•n♦ <o, ..tn -eceon�Ify14 /o, of vlollltecrashh andl,,m-seauUdby pfoc H1 l0nncorledbypoeu IOThmrwtorvehCle motO1lSLSn nrunored Ur P'IU me OIII Kirw ore ucensept-cuerrponcJ-toten ts)The Grum p,09n,mlSh,rJ>oQ0<WacDahogrOr 1wa„r.r imd,,„,er.•1ma-Inl...w, „n9a in it n9the commurutystern moroand more oil'dir'ecaonot• luwenforcemenkalildr dr ,_.00eym• tram< 9Nlsendsloponrc:J RFP Requirement 5 10 The programmatic success rate of current/previous programs and how such success is defined Verra Mobihty Response. Verra Mobility is the City's current red light enforcement partner and has worked with the City to deliver a model program that has resulted in safer streets and has garnered praise throughout the State Our program was delivered on time and within budget and has continuously and reliably been operated since inception No other provider brings our understanding of the City and our record of success on your streets working hand-in-hand with the common goal of service to the community and enhanced safety This program has encouraged safety changed driving behavior which has saved lives Our company has worked in Florida for over a decade and currently has programs in 10 separate Florida counties We are the only company with unparalleled experience and years of hands-on knowledge of how to deliver and support safety camera programs in the region We define our success as the longevity of our relationship with our customers and their satisfaction level. Verra Mobility is the number one automated enforcement safety camera provider in the industry with approximately 9 000 red-light.speed,stop-arm and bus lane safety cameras installed in nearly 270 communities and school districts across North America This number is four to five times larger than our closest competitor. In the U S alone. we together with our affiliates process more than four million automated enforcement events per month from U S Installed camera systems and we send approximately 1 4 million potential violations per month to our customers for their review and decision VERRA Page 26 MOBILITY 02024 Verra Mobility; Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 We bring unmatched first-hand knowledge of Florida We currently support automated enforcement safety programs for 31 municipalities in the state.including multiple programs within a short distance of the City of Tampa. Many team members are locally based. with some bringing over 11+years of experience serving in law enforcement in the State Our team consists of account management, licensed engineers a construction manager and technicians.Verra Mobility has key relationships with City. Florida Power and Light(FPL) and Florida Department of Transportation(FOOT)to ensure permits are issued on time and schedules are met Our company works as your partner offering industry knowledge and stability We are a long-term service provider with 20 years in the industry,and we were recently recognized and added to the S&P SmallCap 600 index For Tampa,this means having an ally who will be able to serve your enforcement needs now and into the future with no interruptions and limited risk We are also a public company.which means greater transparency into our corporate governance and financial accounting practices This global footprint and financial strength give us the capacity to deliver more efficiently than newly established competitors that may lack the resources needed to ramp up implementation or provide the latest technology and equipment Our strong history with clients has led to an over 95 percent contract renewal rate Examples of automated enforcement clients outside of the Florida include but are not limited to Norfolk Virginia Beach.and Falls Church.Virginia.New York City,New York; Baltimore Baltimore County and Howard County. Maryland.Washington, D C Clayton County.Georgia. Montgomery.Alabama, Memphis Tennessee. Baton Rouge and New Orleans, Louisiana; Chandler. Mesa,and Scottsdale. Arizona. Colorado Springs. Colorado San Francisco California and Seattle and Spokane.Washington Please see Tab 6 for our list of references.which are a mixture of clients throughout the United States that have similar programs but also include programs within Florida RFP Requirement: 5 11 Technology/methods for determining and providing documentation that flashers were flashing during the reduced speed zone times as required by law when enforcement is being conducted Such documentation shall be sufficient for evidentiary purposes e ra Mobil it}Response Our system documents that flashers were flashing through the use of our 4K overview video of the violator scene Upon receiving their printed citation in the mail violators will be able to log into Violationlnfo com and review the documented event through witnessing the entire video of the violation with the flashing lights This is a process used and accepted by courtrooms in multiple states where Verra Mobility has deployed speed enforcement solutions RFP Requirement: 5.12 Method for validating the existence and function of flashers in each school zone and the project plans implemented for providing maximum driver visibility and warning of entering a school zone Ve,ra Mobility Response Our program provides for the validation of the existence and function of flashers in each school zone providing maximum driver visibility and warning of entering a school zone The business rules established by the client to meet these statutory guidelines will be followed.Our reviewers look for all videos and confirm that flashers are included within the images.This is also included in the law enforcement packages RFP Requirement: 5 13 The proper permitting installation, initial testing.and ongoing maintenance of systems and components thereof including warning signs. signals speed measurement and/or any additional components Prior to installation,the system components shall be approved and permitted/authorized by the Florida Department of Transportation(FOOT) All placement or installation of speed detection cameras must be done in compliance with Florida Statute section 316 0776 and all applicable Florida Statutes, and all Tampa City Code requirements System components will be installed and maintained so as not to interfere with the operation of traffic control devices except where modifications to existing equipment is necessary to comply with law and or other approved design requirements Interference or damage to any City. County, State.or private party equipment and/or infrastructure will be at Service Provider's expense VERRA Page 27 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Ver a Mobility Response Yes After the City approves the design plans and upon receipt of the required permits we will begin site construction and system installation Whereas Verra Mobility will have overall responsibility for the installation of the camera systems.we will work with Florida-based Honey Home Services,Inc to construct the camera sites Our recommended transition approach will minimize construction needed at the existing sites Together Verra Mobility and Honey Home will ensure safe and continuous traffic flow during all phases of installation Verra Mobility complies with the requirement to bear the cost of repair or replacement of equipment and/or infrastructurefor damage resulting from accidental or negligence acts by itself or acts of its subcontractors RFP Requirement: 5 14 The speed enforcement signs and how they are implemented in the program Verra Mobility brings decades of experience working with the Florida Department of Transportation and cities to provide and install the required signage for our programs We also bring previous experience installing photo enforcement signage within the City of Tampa Our programs include all the necessary signage to clearly inform all citizens of zones that are speed enforced These signs are installed before camera operation begins at a selected location Our signs meet and/or exceed statutory requirements and we will also work with the City for any additional signage needs • • y,; • A � IS School Zone RFP Requirement: 5 14 1 Description of how the SOS and other processes will be established to ensure the SOS captures and how a capture is screened to ensure only violations during the authorized period of times within a designated school zone for excess speed are issued NOVs. •'erra Mobility Response Our images capture the violations during the authorized period of times within the designated school zone for excess speed Verra Mobility establishes these Notice of Violation(NOV)guidelines based on the City of Tampa's business rules Those business rules are then used by our review staff to ensure that violations are within the authorized time periods RFP Requirement: 5.15 The process used to review all violations for validity and process the data for events that meet specified criteria (Business Rule Qualifications)prior to providing access to alleged violation events via secure web site to the Tampa Police Department for review,determination of violation.and issuance of Notices of Violation and Uniform Traffic Citations Please provide examples of Notice of Violation and citation processing software images Verra Mobility Response. ( VERRA Page 28 MOBILITY ©2024 Verra Mobility° ! Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Our review process is simple and the same as what is currently provided on Tampa's red light enforcement program.This benefits the City as many personnel are already familiar with the system and the extensive and accurate functionality it provides Verra Mobility provides a robust and user-friendly citation and billing process through our Smart Mobility Platform back- office system(BOS) Our BOS is a secure.web-enabled system that can easily be accessed through a web browser. eliminating the need to install client software This feature-rich.easy-to-use product automates many portions of the enforcement process from event capture to citation prosecution thereby increasing efficiency and reducing operating costs The system has been designed and proven to support the accurate processing of traffic events for enforcement programs across the United States We maintain the resources necessary to handle a high volume of event processing activity. Our BOS's event processing module is the engine that transforms the digital evidence that is securely transmitted and captured at the roadside into prosecutable events and then delivers them to the offenders through: Image and video delivery:All enforcement camera events are securely delivered to us via wired and wireless communications Data evaluation: Through a combination of video analytics and processing automation the roadside data is evaluated against a set of customer-defined rules and delivered into an evidence package.permitting the customer to quickly evaluate whether a violation occurred and to issue a citation Law enforcement notifications: Event data is forwarded to law enforcement and includes images and video a close- up license plate image and vehicle owner registration information The platform and notifications will be very familiar to the Police Department due to our previous photo enforcement partnership and work Determination process:Officers are provided a complete review package with all pertinent information on one page that can then be approved or dismissed.This process known by many officers through our previous automated enforcement program is both simple and secure The following is a step-by-step description of the citation billing. and reconciliation process VERRA Page 29 V MOBILITY ©2024 Verra Mobility4 Proprietary and Confidential 4a I,.1 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Events are reviewed. pre-processed.and queued for law enforcement's(LE)review and determination as to whether a violation occurred LE gives instructions to Verra Mobility using a Business Rules Questionnaire(BRQ)that directs us to follow your preferred program operating procedures and ensures compliance with Statute requirements at all levels_ Thefollowing table describes the advantages of our back-office system Image Crop(V1)-Verra Mobility ensures High quality and high volume event review: high quality and high volume event Auto and manual processing capture in accordance with City business High volume- inhouse and outsourced processing options rules Screen exempt vehicles automatically and/or manually Image enhancement OMV-Verra Mobility provides advanced High success in OMV returns with advanced features: OMV lookup capabilities to ensure high Pre-lookup verification success in matching events to registered Failed return management(auto-retry auto-switching owners reprocessing of no-return) National Change of Address verification(optional) Undeliverable mail reprocessing(skip trace) Verify Notice (V2) - Verra Mobility High quality and high volume event review: continues to ensure high quality and high Auto and manual processing volume with a second verification of event High volume- inhouse and outsourced processing options capture and registered owner details Image enhancement Registered owner verification Send to supervisor re-crop Law Enforcement Review Authorized City personnel will determine whether a violation has occurred and review each citation prior to the City's issuance of a citation within the BOS As an online secure web-based system the system enables authorized personnel to perform processing functions from any location with internet access No applications or complicated software needs to be installed on the City's computer systems Login and access to the system is protected via TLS encryption. which provides a secure connection to content accessible via the internet by authorized personnel. Our secure system provides data authorizations for various levels of user access for various functions with restrictions on ediUdelete functions All transactions are auditable Images captured by the enforcement system are packaged Into event files with unique identifiersdigitally signed for both verification and security of information Each image has a digitally imprinted data bar that can be customized to display information around the offending vehicle including location date, vehicle speedand elapsed time between images Police can select multiple images including the vehicle before the enforcement zone("A'shot) vehicle after the enforcement zone("B"shot).license plate zoom.and video of the captured event.The City can configure the rejection reasons VERRA Page 30 MOBILITY ©2024 Verra Mobility• Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 We provide an example notice of violation and sample citation processing software image Police Review screens that law enforcement will typically see when reviewing events below Note that license plates have been concealed and the screen data modified to ensure privacy Example Notice of Violation: • CPA- 5- Ir-..-N.... y__�_ POOnott ,-...AtItzlWM1 .-..... jimioLNOTICEOf VIOLATION ,3/ DUIUDUIIIIII POMP P WIN int MAN Mali Oft.it MiIN _>AXSIS _ - w•rw.. w w.i.w 1000.060000101 1f OtWwH SrJt r las Yew Imm =r •1.1 •.o u, N'oW 1.I.N I.I -- ft lit 91 11 t ttl u1 fit_{,Q it NOUNTOl1C:1AX• I „iI4 teJ1'11 IMIS'IO11"Milt IOIIDGI I.` r VERRA Page 31 •1 , MOBILITY ©2024 Verra Mobility Proprietary and Confidential , ' City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Citation Processing Software Images: Figure 2 Police Review Screen Overview Image 1 "A" Shot and Video Figure 3 Police Review Screen - Overview Image 2 ("B" Shot) and Video A VERRA a., MOBILITY ©2024 Verra Mobility' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Biov .. Page 32 A VERRA a., MOBILITY ©2024 Verra Mobility' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Figure 4 Police Review Screen- Plate Imageand Video Figure 5 Police Review Screen-Zoom Image "4 Q V •A VERRA Page 33 -tAA MOBILITY ©2024 Verra Mobility"' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Figure 6 Police Review Screen - Configurable Rejection Reasons RFP Requirement: 5 16 The storage of all data captured by a speed detection system to include the amount of data capable of being stored. data retention and full description of access to the data and backup systems used to ensure the preservation of all data captured by the speed detection system whether the data includes a capture of a violation Verra Mobility Response Yes As required by statute and per your requirement 5 82 1 we will provide the City access to all enforceable images and video produced by cameras for 60 days after the final disposition of the event. We will ensure they are properly dispositioned within 90 days after the disposition of the event. Our Smart Mobility Platform is a robust web-enabled.and fully secure BOS This feature-rich.easy-to-use system automates many portions of the enforcement process from event capture to citation prosecution.thereby increasing efficiency and reducing operating costs The system has been designed and proven to support the accurate processing of traffic events for enforcement programs across the United States We maintain the resources necessary to handle a high volume of event processing activity Our Smart Mobility Platform and event processing module is the engine transforming the digital evidence securely transmitted and captured at the roadside into prosecutable events and delivering them to the offenders through. Image and video delivery:All enforcement camera events are securely delivered to us via wired and wireless communications Data evaluation:Through a combination of video analytics interfaces with third-party data providers and processing automation the roadside data is evaluated against a set of customer-defined rules and delivered into an evidence package.permitting the customer to quickly evaluate whether a violation occurred and to issue a citation Law enforcement notifications:Event data is forwarded to law enforcement and includes images and video a close- u license late ima e and vehicle owner re istration information VERRA Page 34 MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirements: 5 17 Samples of all notices letters and correspondence sent to customers The Department of Highway Safety and Motor Vehicles or others in processing and administering the school speed zone safety program Verra Mobility Response Verra Mobility has worked with the City for over a decade to design notices letters of correspondence and more in coordination with the Department of Highway Safety and Motor Vehicles and other agencies We have included a sample notice of violation in RFP section 5.15.Examples of letters of Correspondence are provided below Sample Notice of Liability „Ole_1170►.. t -112 M2U co VIN12M JI'� Ia1111U11111111 �e—rrtm — • NOTICE OF LIABILITY — - .mom - - 'RiVU1Y 111 PR O.tL1Mt 11.4111 _ NM.��CCffiTVV ittttitrm A=�- twa now ort as .1.r.o...1 o.,n. .. . 4.-ca-.i.--n C _ f __ _ - _ J ei -�..•tO ..a, _ )ICylpr.,_.AtK. - fr.� WO." -0 I9bt'08112. U71 r1-. 10111/tA— —. MIKMMTDUI'UM M t tpi u.ne 11601171STig7S HOMO 4 s VERRA Page 35 1�V1 MOBILITY ©2024 Verra Mobility4 Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 pa110111MT4a_.,-.•-1.1 T-,•,d11.CIyClidlt .11ldC�od. n,odog.._h Yo-,._ttllttrotic.w4ngllwNopdonl IItelm,tntMKIId• 131 oul'OU.0 11112t.J2023I, _•dlaoNonlOOM option ■J'•'•YN"'•'PoNI'Y-onb,-d.. NAR • t'Ic1111 N)c)I ct I)Itt I21. NI 0 11 11 PAYMINIVS112 UI t10NS lit LIN} Th a. ... . £i Il 4� -.1 •I,lalN c'atu\\V. c II '9'•." lo411• t %t1nr .\1 aY,Wt:_..._. O a.. S ,.,. .1111 • �. ..-....- BYOcaICIPII )1 -II,.S301arl.1Mlldopli)G1 77r 24•-drl. •••an.r.-4 .tDr'--0 .div1,Ndica>.OOHOTM A AsH BeweliOSM-C I)I o n -.atou.. .. OAYCASHWTTHMOOIIFt-PIIy.IN_CIIS— d_dlolr+fta-loo---0>-Dail.«JO.IITCI�Id ywn•1 1 ag2-2V22g lli njyt U racahoUJddl^+51711 n tem•. .. 11W YOURIMAGUAND VIDEO Tht/ICIOIdId 11111,1 . 1 M al'lillld• 0 I'i....4> N it iJId to NI •...ntm You IN)" 00 Imlgt.onISI a1 I'I^"LN IQ m VDIiMAnNCIV'CU'4)••PW14bon 1/Valt1IN1 .ct0 TOCOHTESTIIa NOTICE UV;'a NJ UTJ.-- VI011--'10- ->•--. -- nct V dt_, -bMlll'IOOf� -t'YFd ronbt�G: ;CMial•IJa:^ I^ •' ••1.77-7_7.......—~Y f.1.. F!1K% ��� - ... — .... .... ...... 11 M � 1E-die : • bola_-, c�Oti. —071AV1441.'•'4• — }TIo �• ' 1 ott oTN - - anb9nmtoftil . PIMNmaItDVd1111o1I'Ioeer - POBca22011 T - IIZ.W 2001 Ot 1)1141,1.0111,1214=11 Mar D MO T U tgEO Va M Of. GJ Ch1CJn l)ndMp1.O aalart0 .1 NO -•ndNIRd.. ff• f •••• f••. p• Uc ®OITAS.CAIICOIIPANIE"fpn•- -------- -1\tom .d..,_0>1.4 ..PttanhgC POBm 22011 Tempa AZ15288-2G11 PlaoNamml .pd C)MC) .611_d_Naim --S., IIJC!D!lil!mS!Idlmtd.U'laIe oalCalo•ur8emmnI'oNo ,mnN1alit -�-�--.- pftomiatiatis q= n MW11 Dpe0 Y o u tt • • mi -I bee Wllld. . 1. .1_NIt 11111111111 tqr Pa e36 + 1 VERBA 9 MOBILITY v ©2024 Verra MobilityQ Proprietary and Confidential as City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Sample OMV Hold Notification UyTown Pe o.p.,w..nt Aulomatod E n I-I>M 1l oft 23-- IllyTown,>12S46 1111111111111 DATE. 07m'2017 JOHNSWTII PLATE, MDA8CI23 12:W JUN IITItEET WI, ANITOWNiiMll pygld('11u-11234- The--Iliad-hOlnot_,pool_ The _11.-_I1obOn iA VA . to puce a Ill gogokm your---d- pF your-- L,rn hang irncood or 'Iha log rd log Ice - Imm._. to ,t,t; the -41151-a •o J moerIZ-h 111/14--1 t 1 �u.Vi'Mu(MTh° MVA and In_ ID and Hyl frola�s t41I/A 1 Onllg_ be_IO. .. oIl(tkkt)nlo.t dl.-t nun S- y pAlydwnPSAI,,repo I n1en VERRA Page 37 1 ' MOBILITY ©2024 Verra Mobility" Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Sample Affidavit of Non-Liability City of MyTown Atit-odCamera,Program AFFIDAVIT OF NON-UABILITY -..TC nit _ %.tIldoUC•ned.'*• .. MI,. aboritt,_..,. , U-01g1Nrnm. a -h...1ImM. Pnghld MIlDrTIM. ...010,.-4es:All.o. retfilitlull'Ititi.VMRIT::. 14(lialMan-rtilViiiall;iier.hko-+7.Di4PlrigitillAillagi4"- vii a Es:s.wipsi . ... Nolk4 ,,,.,,...m.. __.,...e. # _.,_46MAIC'IVI .11....1..... a. .1 UIPW..,. .., • .... . ... ,_•• . -, •-o.4 TOW I I. NM SUBSCRIBEON40SWORH1DbIlb9, M al 2() .•-•_ 129_ CllyMMTCM 11m1".5— _,T-, gr12:16 di‘ a, VERRA Page 38 r MOBILITY ©2024 Verra Mobility- I Proprietary and Confidential 4 s• City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI1122923 Sample Dismissal Letter me —a, citiom ---r,Y MuuSS DATE: Van tr _ RL:C1TAnOIU DI,,, SPEEDMONITOR I CITATION VOIDED um Imo ma-dm No ma um meno bo.. bJyau ,an'ncCUI ete. mono inli ... .41 1N."-ai nil •„T--1 CIL/ VERRA Page 39 MOBILITY ©2024 Verra Mobility. Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Sample Hearing Notification Letter a-- CITY ITA« a CITATIIM• n.«-r --u,,w- . -fi ..tdloMc!Jfw- II'11DIIS-.II tit tu,v. 3.-. M) SlallrtlttS --,LAVV. tii-10 �pllir� ... .jr-.r`�...i.}—©-fi'--.da©6w ..............T................ .. ..T... IIH PAIMr:...<,pnn.n TZ MI.i.n-11ESU TQ PDI.-11.SA'c.Cilt'sorlit USL.DTOL"al1ISE NM.'til-SITU1'1 aJ U.TU. IV we..Yass1111.ab A maim.al ram lo•a warm*i. •,r.•... r...A..•aaV Ai.O•t „. ••.Q,_,Q M.-111.,0., . ...,,,•„••,,,,,_ RFP Requirement: 5 17 1 Successful Proposer shall provide sufficient and trained staffing to open count,batch log review and process correspondence letters received each day It is The City's desire that a minimum of 90%of all correspondence be processed within one business day of receipt,with the remaining correspondence processed the following business day Verra Mobility currently provides the exact counting batching logging review and correspondence process services on the City's red light program This process is known to the City and has resulted in more than 90%of all correspondence processed within one business day of receipt with the remaining correspondence processed the following business day No other company has a current record of success providing these exact services to the City of Tampa RFP Requirement: 5 17 2 Successful Proposer shall provide a correspondence imaging system that ensures all correspondence received is electronically scanned and available for customer service staff and The City Verra Mobility Response Verra Mobility's smart mobility platform is currently in operation in the City today providing all of the correspondence imaging services required for our red-light program Our platform provides flexible and professional print and mail services that can handle any volume • Partner with industry-leading print vendors for scale/quality • Provide return mail processing(correspondence transfer of liability) VERRA Page 40 MOBILITY ©2024 Verra Mobility Proprietary and Confidential s i City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Create citations and mail within established business rules • Client can immediately access/download/print citation info • Option to allow client to prinVmail RFP Requirement: 5.17 3 Proposer shall describe methodology and detail advantages for handling,processing and tracking incoming correspondence Verra Mobility Response We will work with the City as we currently do on your red light program in the creation and approval of all notices and correspondence that will be used for the City s program Our methodology starts once an event is confirmed and approved by law enforcement, the BOS will automatically queue the citation for printing and mailing Verra Mobility will mail all approved citations by First Class Mail within the Citys requirement and include a self-addressed return envelope with a designated address Each citation also displays a digital signature of the law enforcement officer or program employee who authorized it All citations are printed on high quality paper to eliminate smudging and provide the violator with clear visibility Citations are fully customizable and Verra Mobility will work with client stakeholders to ensure that all required verbiage and notice layout fit the statutory and program requirements We maintain a strict chain of evidence and robust quality control to protect the confidentiality of citizen data Verra Mobility's mail processors will review and scan all incoming mail daily Additionally we handle and process all return mail.Returned mail is noted in the system under general correspondence as"returned/undeliverable mail"This information is viewable under the event's history 24/7 by authorized personnel. If a forwarding address is provided with the returned mail.we will re-address the citation and re-send it. RFP Requirement: 5 18 Identifying the registered owner of a vehicle Versa Mohl1 ty RE: ,. Yes Verra Mobility provides advanced DMV lookup capabilities to ensure high success in matching events to registered owners We have a connection to FDOT for in-state vehicles and utilize NLETS for out-of-state plates Verra Mobility uses an automated online and real-time interface from the National Law Enforcement Telecommunications System{NLETS),a not-for-profit international justice and public safety network that provides a reliable link to keep the criminal justice community connected and the public secure Our NLETS Strategic Partner certification was granted in May 2006,we were the first certified NLETS Strategic Partner in the Road Safety Camera industry Since February 2023 in Florida,our system uptime was 100 percent. and client processing time averaged 48 milliseconds. It accomplished this accuracy and speed by working to protect the public 24 hours a day every day of the year For more information on NLETS, please visit their website at www.NLETS org If an issue does occur such as a DMV not found' error then staff will revise incorrect license plate information and resubmit it to obtain the vehicle registration information If multiple registration data is returned by the OMV.then the violation image is moved to the Type Selection process Here our staff members have access to decision support tools to show sample rear images of various vehicle brands and makes The Verra Mobility camera captures images with very high resolution and color.day or night.This enables our staff to identify the make and model of the motor vehicle when viewing the captured photos In the Final Review step a second staff member performs a final review of the violation images and verifies that the vehicle license plate registration information and vehicle information matches the vehicle shown in the images RFP Requirement: 5 19 Providing and handling affidavits as allowed by law alleging another person was driving the vehicle at the time Verra Mobility Response S 41 kI VERBA Page V 4 MOBILITY ©2024 Verra Mobility4> Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Verra Mobility has a proven process that allows for another person to nominate the driver of a vehicle at the time of a violation This is a process that is already followed in our current red light enforcement program with the City of Tampa RFP Requirement: 5 20 Providing and posting signage as required under s 316 0776. Florida Statutes Verra Mobility Rtlsponse Yes,we comply and have experience clearly marking our locations with the required signage.Our construction team is seasoned in the process of requesting permits and installing signs within Florida. RFP Requirement: 5 21 Assisting with public announcement campaign as required under s 316 0776. Florida Statutes Verra Mobility Response Yes We have designed public announcement campaigns for more than a dozen Florida clients with automated enforcement programs.We will work closely with our clients to tailor our campaigns to your preferences and the communities that you serve Please RFP Section 5 9 for information on our public awareness services. RFP Requirement 5 22 A time delay system between when event is witnessed, and when it is processed,in such a way that no event is processed inadvertently due to external factors that may impact zone enforcement(e g ,weather conditions,unexpected school closures) Ve A Mobility Re4ponsc Our systems have internal time mechanisms that ensure that weather conditions,unexpected school closures and other issues do not have a material effect on zone enforcement. This is inclusive of our robust internal review process RFP Requirement 5 23 Maintenance and technical support of web-based interface to be used by the agency and court in the review and processing of citations 1 cases Verra Mobility Response Our established processing for the red light enforcement program already has a web-based interface in place that is used by the agency and court in the review and processing of citations/cases The proposed school zone speed program would use the same web-based interface for court and financial review and processing RFP Requirement: 5.24 Web-based or other system where authorized users of the system can conduct audits of payments received, disbursements and or other information related to the financial aspect of the contract/agreement. Ve1ra Mobility Response Yes,we have web-based platform is currently providing these exact services on the City's red light program.The platform allows for viewing event history such as payments received,disbursements and more It also contains a comprehensive reporting package that allows persons to view program statistics, available 24n RFP Requirement: 5 25 Yearly reports as described ins.316 0776, Florida Statutes Verra Mobility Response Yes Our back-office system produces yearly reports in compliance with Florida Statute 316 0776 RFP Requirement: 5 26 Business practices related to the processing of automated school zone speed enforcement violations,including but not limited to each of the following areas Verra Mabilit. VERRA Page 42 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Yes.we comply Please see below for details on the denoted areas RFP Requirement: 5 26 1 Review process and transmission of violations to the agency VE;rr Mobility Response Our review process is similar to what is currently provided on Tampa's red light enforcement program This benefits the City as many personnel are already familiar with the system and the extensive and accurate functionality it provides We provide a full workflow of our violation process in our response to RFP requirement 5.15. RFP Requirement: 5 26 2 Mailing of duly authorized Notices of Violation to the registered vehicle owner for payment. Verra Mobility Response Verra Mobility mails all Notices of Violation to the registered vehicle owners in compliance with all statutory and business rule requirements We provide full printing and mailing services with our program that have been honed over decades serving the automated enforcement industry Once an event is confirmed and approved by law enforcement.the BOS will automatically queue the citation for printing and mailing Verra Mobility will mail all approved citations by First Class Mail within the City's requirement and include a self- addressed return envelope with a designated address Each citation also displays a digital signature of the law enforcement officer or program employee who authorized it All citations are printed on high quality paper to eliminate smudging and provide the violator with clear visibility Citations are fully customizable.and Verra Mobility will work with client stakeholders to ensure that all required verbiage and notice layout fit the statutory and program requirements We maintain a strict chain of evidence and robust quality control to protect the confidentiality of citizen data Verra Mobility's mail processors will review and scan all incoming mail daily Additionally we handle and process all return mail Returned mail is noted in the system under general correspondence as"returned/undeliverable mail•This information is viewable under the event's history 24n by authorized personnel If a forwarding address is provided with the returned mail we will re-address the citation and re-send it RFP Requirement: 5 26 3 The process for any violator and authorized City employee to access of evidence relating to the violation A violator has access to all evidence related to their violation provided through our website Violationlnfo corn. similar to how they would access red light camera violations For City employees the program manager authorizes access and it is then created through our Customer Support Specialist. RFP Requirement: 5 26.4 The process for receiving and remitting payments from violators 'crra Mobility Rcsponst> Our red light program currently provides a successful banking system to the City of Tampa We will work with the City on any additional needs Below is a description of our banking system that is currently being used by the City • • Citation payments made through each payment channel will be deposited daily into an existing account or a new account opened by the City at a bank of the City's choice • Verra Mobility will facilitate the establishment of the lockbox a VERRA Page 43 i MOBILITY ©2024 Verra Mobility- Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Verra Mobility will maintain the lockbox with its channel partner(RU) • Verra Mobility will facilitate the establishment of a merchant account with ACI Payments • Verra Mobility will maintain the public-facing website and facilitate electronic payment processing (Including IVR) • Verra Mobility will provide BOS reporting to the City on citations paid The following is a description of the payment processing channels,' • The Client will be required to provide completed banking forms which may include among others a participation agreement and sub-merchant agreement with the payment processor as well as a bank verification letter prepared by the Client's settlement account's bank and a Form W-9 Request for Taxpayer Identification Number and Certification • When a notice is issued with a fine amount, there are multiple payment channels from which the payer may choose All payments are tracked by payment source(phone and web.and lockbox and walk-in)and payment method(check money order. credit card and eCheck/ACH (automated clearinghouse)) • The BOS allows for applied payments unapplied payments overpayments. refunds, adjustments.dismissals and reversals to be tracked Verra Mobility partners with a provider for lockbox services.We also have a relationship with ACI Payments to provide payment processing services for online and phone payments The following are the multiple options that Verra Mobility can makes accessible to citation recipients depending on the City's preference Lockbox Payments Each notice includes a payment coupon that the violator mails in with his or her payment by check All lockbox payments are mailed to the lockbox vendor's address The lockbox vendor handles the lockbox payment channel and deposits checks and money orders directly to a Client-designated account. Phone Payments Violators have the option of paying their fines over the phone utilizing our interactive voice response(IVR)system Each notice will have our toll-free customer service number listed on it.which violators can call to enter their payment information (credit card or a-Check)over the phone Violators also have the option to listen to frequently asked questions(FAQs)and other program-related questions They can speak to a live agent if they need information that is not available in the system's pre-recorded messages A convenience fee is applied to the payer Walk-In Payments For those violators who wish to make a payment in person violators can make payments at a Client facility(if the Client desires to offer this option) Each notice will include instructions to the payer to go to the designated location for walk-in payments To increase collection capabilities and payment rates.Verra Mobility offers its clients the ability to provide a walk-in cash payment option to violators through MoneyGramTM For Customer to select Tier 2 or Tier 3 payment processing channels, Customer will be required to provide completed banking and payment processing forms and related agreements, which Include among others' • a participant agreement and submerchant agreement with the payment processor; • a bank verification letter prepared by the Customer's settlement account's bank, and • a Form W-9, Request for Taxpayer Identification Number and Certification. Copies of banking forms and related agreements will be provided upon request. Neither(i) certain vendors of Verra Mobility,which perform licensing,testing, or qualification of equipment nor (ii) payment processors and other regulated entities, such as U.S Bank or cellular service providers, are to be considered subcontractors of Verra Mobility under any resulting agreement with Customer it AP. VERRA Page 44 MOBILITY 4 ©2024 Verra Mobilityk> Proprietary and Confidential as p City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 With MoneyGram ExpressPaymentTM.payments are processed and then credited electronically at retailers throughout the nation such as all Walmart CVS Pharmacy. and many other well-known retailers. MoneyGram can help violators avoid late fees and other consequences with a same-day walk-in payment option Payment availability through MoneyGram locations allows Verra Mobility customers to better serve citizens by providing a convenient and affordable bill payment solution for the •unbanked' and•under-banked"population who operate mostly with cash A large network of retail locations can increase the likelihood of citation payment for those without a checking account or credit card by making the process simpler and placing it closer to where the violator resides This payment option can help you optimize your program by collecting funds in a more timely and efficient manner This convenient payment option is available at no additional cost to the Client.Any transaction fee charged to the violator is paid to the MoneyGram Express Payment vendor. Web Payments Verra Mobility has a relationship with ACI Payments to provide online and phone payment processing services The online payment channel allows violators to pay independently online through our public-facing website Most major credit cards are accepted Verra Mobility's processing system provides validation of the notice numbers. PINs and balances during the session transfers with ACI Payments A convenience fee is applied to the payer. Funds Deposit Funds received through all payment channels are deposited daily to the Client's designated bank account A record of these payments is entered into the BOS and the balances are updated. RFP Requirement: 5 26 5 The process for challenging violations Verra Mobrlily Response As shown in the previous workflow violators can request a hearing or appeal via our easy-to-use customer service website just as they can for the current City of Tampa red light program Each citation is printed with directions for the violator to access our online platform and includes a unique • PIN for the violator to use when securely accessingthe site The public-facing website is customized for The Cay to display a unique background image.frequently asked11151 i� y questions(FAQ). and general program information This website can be used to view evidence It contains a direct link to an external website to allow violators to make a payment. schedule a hearing. or obtain more information on the program Our website could translate content into Spanish -with the option to translate into other languages as well-to provide a user-friendly experience for violators whose native language is other than English RFP Requirement: 5 26 6 The process of setting Notice of Violation hearings oility Response Our back-office system provides simple functionality that allows for these dates to be set.This is a process that has been established by virtue of the current red light program and this process would follow the same path and allow for the use of the same hearing officer RFP Requirement: 5 26.7 The process for setting traffic court hearings for citations Verra MobilitQ Response VERRA Page 45 MOBILITY ©2024 Verra Mobility® Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Our process for setting traffic court interfaces is the same as our process on the current Tampa red light program Our back-office system provides simple functionality that allows for these dates to be set. RFP Requirement: 5 26 8 A description of evidence materials and method provided to hearing officer and/or traffic court Verra Mobility Respc.nst. We provide a court packet similarly to our current process on the red-light program that includes all necessary evidence materials The electronic Evidence Package provides the following information • The violation images. associated video clip and data • All issued and disputed notices • Camera log report • Any other relevant documents(such as letters from the defendant)that may be included in the file prior to each • scheduled hearing The Evidence Package is an Adobe PDF file that can easily be passed to the Court for reference by the hearing officer or judge during the hearing RFP Requirement: 5 26 9 The generation of Notice of Violation hearing dockets within parameters set by The City terra Mobility Response Yes This is BRO driven and provided to the City through our system functionality similarly to how is provided on our red light program RFP Requirement 5 26.10 Process for preparing and sending Uniform Traffic Citations Verra Mobility Response Once an event is confirmed and approved by law enforcement the back-office system automatically queues the citation for printing and mailing Verra Mobility mails all approved citations by First Class Mail following the City s requirements and includes a self-addressed return envelope with a designated address RFP Requirement: 5 26 11 Process for handling affidavits setting forth an exception Mobility Response All affidavits are received by our company and collected in our system for exceptions We review the exception and decide at that time RFP Requirement: 5 26 12 Qualification of employees reviewing violations erra Mobility RequiFement We have seasoned staff at our processing centers that specialize in speed and red-light enforcement.We also bring decades of experience reviewing such violations RFP Requirement: 5 26 13 Process for unpaid Notices of Violation and Uniform Traffic Citations Vend Mobility Requirement- We can provide collections and services to include uniform traffic citations as allowed by law We have extensive experience providing these services throughout The United States RFP Requirement: 5 26 14 How a payment plan could be offered Verra Mobility Resl, Stits VERRA Page 46 v MOBILITY ©2024 Verra Mobility, Proprietary and Confidential i r City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Verra Mobility does provide a partial payment plan option Below is a description of how the payment plan is initiated and administered The citizen must mail in the citation coupon on their First Notice(select the Payment Plan checkbox)and mail in a minimum payment of$25 00 The minimum payment can be sent in via mail phone or online The partial minimum payment must be received to fully commit the citizen to the Penalty Payment Plan. Once approved.the citizen will be notified of acceptance into the Payment Plan through a letter This letter will contain the new due date(90 days added to existing due date of first notice)and give them their payment instructions Lack of payment in full by the new 90-day due date results in a registration hold being placed on the license plate RFP Requirement: 5 26 15 Customer service plan Mobility Rf'sponse Our proposal is full service. offering a customer service spectrum including call center payments IVR and more We will provide these services noted below as we currently do on the City's red-light program IT Service/Help Desk The City of Tampa will have access to our IT Service/Help Desk The City can contact their assigned Verra Mobility Client Support Specialist(CSS)by email or phone and the CSS will respond as soon as possible to help resolve issues or answer questions If the City needs assistance outside of normal business hours a representative will return the caller's voicemail within 30 minutes The IT Service/Help Desk provides on-call coverage for emergencies such as for account lockouts and service outages Call Center Verra Mobility includes a toll-free number on each citation to speak with live customer service representatives The call center Is available to answer calls Monday through Friday 8.00 a m to 8 00 p m Eastern time The public can also utilize our Interactive Voice Response(IVR)system which provides violators the ability to make payments and obtain real-time updates on their citations 24/7 Call center staff are trained to handle all questions and concerns regarding road safety cameras Additionally.customer service representatives maintain a professional and courteous demeanor while assisting with a variety of call topics including but not limited to violations and photo enforcement programs. In the event a customer service representative receives a call that is unique or of high-scale concern such as threats made against agencies the call will be escalated Verra Mobility supports programs all over North America and has extensive experience dealing with non-English-speaking constituencies The call center employs multilingual agents in addition to English-speaking staff IVR System We also support a 24/7 IVR system which allows the public to make inquiries by using their unique citation number or license plate number Callers can easily obtain citation information including the issuance date citation number, and license plate number Each call begins with a welcome greeting. details to find the online platform so they can make a payment.and other information to support the payment process The IVR system provides callers with access to real-time, detailed citation information that is directly linked to the database To ensure violators can fully understand their citation details callers will have the option of hearing information in either English or Spanish Citizen Inquiries Verra Mobility staff are available to respond to citizen inquiries outside of the call center such as those received via fax. email, or online through the public-facing website. These trained staff provide the same information as the call center representatives We use the rules and policies established by the City during the business planning session and have an online tool for reference to provide consistent answers VERRA Page 47 MOBILITY ©2024 Verra Mobility- Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI 1122923 RFP Requirement: 5 26 16 Initial and continued training for rotating The City Verra Mobility Resp.rise We provide extensive training resources and materials as a part of our proposal. Broad training is provided at the City's request.Our training overview is provided in our response to requirement 5 27.4 RFP Requirement: 5 27 Maintaining all SDS systems and components including but not limited to equipment infrastructure signs and any computer hardware software or web applications which may be necessary during the term of contract Updating equipment and technology during the term of the contract as new technology becomes available Ensure all hosting platforms are secure and meet all requirements of City's Cloud Hosting Policy :,errs Mobility Respt-nst Verra Mobility maintains all SDS systems and components including but not limited to equipment infrastructure signs and any computer hardware software or web applications for the term of the contract We provide automatic upgrades and enhancements to the systems on a regular basis and ensure that they are compliant with Florida Statutes Verra Mobility is CJIS and NLETS compliant and meet all industry best standards and policies We currently hold the City's red-light program and are compliant with the City's Cloud Hosting Policy RFP Requirement: 5 27 1 Ownership, maintenance of camera video sensors computer and all related camera system equipment shall be the responsibility of the Successful Proposer throughout the term of the contract. Verra Mobility Response Yes we own maintain cameras videos sensors computers,and all related camera systems equipment.which will be the responsibility of Verra Mobility throughout the term of the contract. Our maintenance procedures are included within our response to RFP requirement 5 81 RFP Requirement: 5 27 2 Successful Proposer shall guarantee to repair or replace any inoperable equipment within 72 hours of detection by the Successful Proposer or notification by The City Vena Mobility Response Yes Verra Mobility will guarantee repair or replacement of any inoperable equipment within 72 hours of detection by Verra Mobility or after notification by the City RFP Requirement: 5 27 3 Describe the proposed standard process for how often the cameras systems will be visited for maintenance and inspection Explain what occurs during a maintenance and inspection visit f, RE We typically visit camera systems twice per year A preventive maintenance cadence will be established per Tampa's requirements These preventive maintenance visits include the following proactive activities VERRA Page 48 MOBILITY ©2024 Verra Mobility- Proprietary and Confidential 7 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Clean all glass camera enclosures strobe housing.lens covers and polanzers(of graffiti dust oil and other grime) • Inspect all enclosures for proper seals locking mechanisms etc • Inspecting and tightening all cables, connections, and terminations • Test full functionality of the system(triggering test shots, strobe and video) • Visually inspect the site environment(road surface conditions, signage. and obstructions such as tree branches) photographing any potential issues and relaying information to field services and client project management for decisions on corrective action • Test voltage coming to the system and being supplied throughout the system • Ensure proper grounding RFP Requirement 5 27.4 Successful Proposer must provide ongoing training support for their product as requested by City throughout the term of the contract Proposer shall provide details and documentation on its recommendations on training method(s)and schedules for initial and on-going training for City personnel as it relates to utilizing the proposed camera system Verra Mobility will provide ongoing training support for our products as requested by City throughout the term of the contract We will provide details and documentation. recommendations on training method(s)and schedules for initial and on-going training for City personnel as it relates to utilizing the proposed camera system Verra Mobility is committed to excellence,therefore.our training is designed to deliver content that is specific and relevant to the program that the customer will operate This includes facilitator-led training sessions that may occur on- site or virtually. Each training course will be accompanied with digital or printed training materials on the topics or functions being trained As the project evolves. a member of the Learning and Development team will consult with the Verra Mobility Account Manager and the customer's stakeholders to establish a training plan including the timing of training class sizes.delivery method facilities and resources needed Our trainers have over 32 years of combined experience in the photo enforcement industry and each trainer on our team has at least 11 years in the Learning& Development industry with a focus on facilitating adult learning Recognizing the importance of the National Highway Traffic Safety Administrations guidance for basic training in Radar and Lidar Speed measurement,our trainers are certified instructors of Police Traffic Radar and Laser The City will receive a range of training options to ensure that all users are properly trained in relevant aspects of the systems and program management. Course Catalog. Course Title Course Description This course provides participants with a comprehensive introduction to the camera Program& systems and back-office workflow from roadside event capture through citation Technology issuance and post-issuance services Content is tailored to fit the audience's roles and Overview responsibilities and can be customized to be delivered at multiple levels of depth This is offered as a standalone course or can be combined with any of the Functional Training courses. The Event Processing course instructs designated personnel(typically Law Functional Training Enforcement)to operate our easy-to-use back-office system Participants are trained Event Processing on system navigation & functionality and all available tools used when reviewing potential violations This training includes hands-on processing of events when delivered immediately following camera activation and program launch `s t VERRA Page 49 4„ MOBILITY ©2024 Verra Mobility"' Proprietary and Confidential Course Title urse DeStri•tion City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFPty of T 2923 This course is designed specifically for those personnel who will be receiving and entering payments into the back-office system. should the Program choose to accept Functional Training- payments I6cally This course guides participants through the process of applying Payment payments with hands-on practice It also demonstrates how to use reports to monitor Processing the payments recorded daily by the City's users and other payment-related functions This course is only necessary should the Program opt to accept payments locally and use Verra Mobility back-office system as the system of record for local payments This course is designed specifically for personnel.typically finance or accounting Functional Training personnel who handle reconciliation of revenue received for the program This Finance and course is customized for each program This includes reconciliation of revenue Reconciliation received using on-demand reports and when applicable documenting refunds issued and documenting returned payment items This course instructs Court personnel how to use our back-office system to retrieve Functional Training evidence packages process Affidavits. manage hearing schedules record Hearings& dispositions, and utilize the system reports associated with contested citations Adjudication This training is only necessary for Programs which elect to use our back-office system to facilitate their court procedures, including Administrative Reviews Hearings and/or Appeals Functional Training This course instructs personnel how to access and utilize the back-office system Reporting reports feature The course is tailored to focus on the reporting pertinent to the audience's roles and responsibilities This course can be integrated into any of the Functional Training courses or can be a stand-alone course Course Delivery Format All courses listed as Functional Training can be facilitated on-site(in-person)or virtually At initial program launch.training may be conducted on-site or virtually.dependent upon the City's preference and social/environmental conditions which may restrict travel. Subsequent Training(After Initial Program Launch) Throughout the life of your program, facilitator-led training is available upon request(subject to trainers' availability).Subsequent training including refresher training for existing users or training for new users added after initial program launch is delivered virtually. Participants may attend virtual classes individually from their own computers or gather in a central location such as a conference room.training room or computer lab Virtual classes are provided at no additional cost to the City and can be requested up to eight times per year Training Class Sizes For virtual classes Verra Mobility recommends no more than fifteen(15)participants(no minimum) For on-site classes Verra Mobility recommends at least six(6) and no more than fifteen{15)participants RFP Requirement 5 28 Monitoring cameras to determine outages or mechanical issues A SDS must have the ability to perform self-tests as to its detection accuracy.The system must perform a self-test at least once every 30 days Unless otherwise agreed to be completed by Tampa Police Department in writing the Successful Proposer shall maintain a log of the results of the system's self-tests and shall also perform an independent calibration test on the speed detection system at least every 12 months These shall be provided monthly to the Tampa Police Department for use in any hearing as authorized under Florida Statute Section 316 1906 Veira Mobility Response Yes.we comply with this requirement. Our system runs self-tests and calibrations at a minimum every thirty(30)days and anyissues discovered, are addressed quickly Verra Mobility will maintain a log of the results of the system's self- tests and will perform an independent calibration test on the speed detection system at least every 12 months. VERRA Page 50 ° MOBILITY ©2024 Verra Mobility: i Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 We maintain equipment performance logs that can be provided to the City upon request The Verra Command Center (VCC) provides 24x7 monitoring and support for all camera systems to verify each site's operational status every day qure 'errs o• ty omman• enter creen The VCC leverages a suite of systems and tools to ensure proper system functionality and processes maintenance events through the following three phases • Collection- Verra Mobility collects real-time data from numerous sources including image/video data event data network availability system log files and sensor data This is unprocessed raw data that feeds through our processing engine • Correlation- Verra Mobility uses correlation to make sense of the raw data We connect details from disparate sources to draw a fuller picture of the impact Using this powerful tool we can identify issues quickly effectively prioritize their impact. and ultimately build a faster path to resolution • Automation- Verra Mobility applies further automated logic in real-time including o Automated image review to ensure optimum image and video quality o Automated escalation and notification procedures to immediately engage resources to reduce mean time to repair(MTTR) o Automated 24/7 paging to field to get support teams rolling when necessary Figure 8 Verra Mobility Automation Cycle leg iM.• • •t• • • t• wn.r.ivw.e COLLECTION CORRELATION AUTOMATION ill IL NttworY NeMtersey Oats - If a camera or system malfunction occurs.we will immediately notify the appropriate personnel Clients can customize how often they want to be notified of critical incidents Notifications will be sent by text or email depending on the users preference We use a priority scheme in our VCC to ensure that we respond first to critical outages that render the camera system inoperable or have the potential to be a safety hazard to the public Service tickets are created in response to • Verra Mobility's monitoring tools identifying a failure condition and auto populating a ticket • Our support organization identifying an issue and creating a service ticket • One of Verra Mobility's other support organizations identifying an issue and creating a service ticket . VERRA Page 51 MOBILITY ©2024 Verra MobilitY. Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Local field personnel identifying an issue and creating a service ticket Once a ticket is created it is placed in a queue for the associated site A severity level is assigned and the ticket is prioritized accordingly The system has built-in escalations for notification of appropriate management in exception conditions In such cases a field services technician is dispatched to ensure that there are no safety hazards and creates a follow-up ticket to complete the repairs and return the system to operational status The VCC also allows for ticket transfers showing the progression of a particular failure For example a ticket might start with Tier 1 support. been passed to a network specialist and then passed to the field for onsite repair The system tracks each'touch"and records all activity as it is passed from one support group to another All tickets have specific escalation"triggers' For example, schedule conflicts with resource requirements (i.e,equipment and labor)are a trigger just as remedy-recommendation issues are a trigger In response to each trigger the dispatch team and appropriate management levels are notified, and corrective action is taken to complete and close the ticket swiftly and successfully Throughout the entire process, updates are made to the ticket logs to fonn an'audit trail"and ensure that the status of every event is easily accessible and up to date As new releases of software finnware and hardware become available or as general maintenance activities need to be performed{e g camera adjustments lens cleaning. flash bulb replacements etc), a dispatch ticket is queued for scheduling in conjunction with either a'grouping of upgrades or a repair call. Such scheduling allows us to complete system upgrades/maintenance with the least amount of disruption to the sites Upgrades which are deemed critical are placed in our standard dispatch queue with a high priority and scheduled the same way as a trouble ticket would typically be handled RFP Requirement 5 29 A comprehensive training program for City of Tampa personnel involved in the administration and/or operation of the system and its components including designated personnel. Training for personnel should include at a minimum -Detection and camera systems familiarization -System training in a classroom or work environment setting; -Hardware (if applicable) and or software familiarization training and -Testimony and evidence presentation strategies for presenting School Zone Speed citations at a Notice of Violation hearing or in traffic court 1V1,,Lilit) Verra Mobility will provide a comprehensive training program for City of Tampa personnel involved In the administration and/or operation of the system and its components.including designated personnel Training for personnel will include at a minimum • Detection and camera systems familiarization • System training in a classroom or work environment setting • Hardware{if applicable) and or software familiarization training. and • Testimony and evidence presentation strategies for presenting School Zone Speed citations at a Notice of Violation hearing or in traffic court Our dedicated trainers have decades of experience in the Learning and Development industry with a focus on adult learning Recognizing the importance of the National Highway Traffic Safety Administration's guidance for training in Radar and Lidar Speed measurement our trainers are certified by the Institute of Police Technology and Management as Instructors of Police Traffic Radar and Laser The City will receive a range of training options to ensure that all users are properly trained in relevant aspects of the systems and program See our response to RFP Requirement 5 27.4 for additional details on our course offerings RFP Requirement: 5.29.1 Successful Proposer shall furnish all training materials when required and include samples of training materials as part of its submittal. OP` VERRA Page 52 V a MOBILITY ©2024 Verra Mobility® Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Ve,a Mobilit. Kesponse Verra Mobility will furnish all training materials required and have included samples of training materials as part of its submittal The sample course materials are located in Appendix 2- Sample Training Materials. Example training course descriptions are provided below Program and Technology Overview Training Course•This course provides participants with a comprehensive introduction to the camera systems and back office workflow,from roadside event capture through citation issuance and post-issuance services Content is tailored to fit the audience's roles and responsibilities and can be customized to be delivered at multiple levels of depth This is offered as a standalone course or can be combined with any of the Functional Training courses listed Functional Training:Event Processing •The Event Processing course instructs designated personnel(typically Law Enforcement)to operate our easy-to-use BOS Participants are trained on system navigation and functionality and all available tools used when reviewing potential violations This training includes hands-on processing of events when delivered immediately following camera activation and program launch Functional Training:Payment Processing This course is designed specifically for those personnel who will be receiving and entering payments into the BOS should the Program choose to accept payments locally This course guides participants through the process of applying payments with hands-on practice It also demonstrates how to use reports to monitor the payments recorded daily by the City's users and other payment-related functions This course is only necessary should the Program opt to accept payments locally and use Verra Mobility BOS as the system of record for local payments Functional Training:Finance and Reconciliation This course is designed specifically for personnel typically finance or accounting personnel.who handle reconciliation of revenue received for the program This course is customized for each program This includes reconciliation of revenue received using on-demand reports,and when applicable,documenting refunds issued and documenting returned payment items Functional Training:Hearings and Adjudication This course instructs Court personnel how to use our BOS to retrieve evidence packages.process Affidavits manage hearing schedules record dispositions and use the system reports associated with contested citations This training is only necessary for Programs which elect to use our BOS to facilitate their court procedures including Administrative Reviews Hearings and/or Appeals Functional Training:Reporting This course instructs personnel how to access and use the BOS reports feature The course is tailored to focus on the reporting pertinent to the audience's roles and responsibilities This course can be integrated into any of the Functional Training courses or can be a stand-alone course La.fc VERRA Page 53 , ',t MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 5 30 A system for the Program that requires no dedicated servers or specialized computers owned by The City for deployment of the Program. Verra Mobility Response Yes Our back-office platform system is web-based and does not require dedicated servers or specialized computers RFP Requirement: 5 31 Providing access to the web-based processing I approval software and/or any other related software Verra Mobility Response. Verra Mobility will provide access to the web-based processing /approval software and/or any other related software The program manager will have the ability to authorize access by notifying Verra Mobility's Customer Support Specialist to create the access profile account.This mirrors the process that we use for your current red-light program RFP Requirement: 5 32 Business practices, financial processes and timeline for transferring funds Verra Mobility Response. Verra Mobility uses industry best business practices and financial processes that are statutorily required and accepted by the City of Tampa We use ACH transfers to perform financial processes Our fund transfer timeline is configurable based upon Tampa's needs RFP Requirement: 5 33 Materials for Notice of Violation hearings and court hearings including but not limited to legal proceedings challenging the speed detection system or issuance of a Notice of Violation or citation Verra Mobility provides materials for Notice of Violation hearings and court hearings including but not limited to legal proceedings challenging the speed detection system or issuance of a Notice of Violation or citation The BOS will be configured to produce an electronic Evidence Package for each citation that allows authorized users to view and print the following information • The violation images associated video clip and data • All issued and disputed notices • Camera log report • Any other relevant documents(such as letters from the defendant)that may be included in the file prior to each scheduled hearing The Evidence Package is an Adobe PDF file that can easily be passed to the Court for reference by the hearing officer or judge during the hearing The evidence package will include all necessary documents associated with each violation VERRA Page 54 MOBILITY ©2024 Verra Mobility0 Proprietary and Confidential i City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 5 34 Expert witness testimony when required in all legal proceedings or City Notice of Violation or City Council hearings to explain.defend, or confirm the functionality or accuracy of the system "erra Mobility Response Yes Verra Mobility will provide an expert witness for any City Council hearing and in any legal proceeding Verra Mobility will train a Customer exoertwitness if necessary deoendino on the freouencv of the need of an exoert. RFP Requirement: 5 35 Experience with sealed and certified plans for the placement of infrastructure and equipment in public rights-of- way to required transportation departments for review and approval Verr.-Mobility Response Yes we have more than a decade of experience with sealed and certified plans for the placement of infrastructure and equipment in the public right-of-way not only in Florida, but throughout the United States In addition to utilizing as needed, highly qualified local vendors and subcontractors for various activities. Verra Mobility has a fully integrated and equipped in-house design andengineering team of surveyors and CAD technicians under the leadership/supervision of a Professional Engineer(PE)licensed in multiple states. including Florida with a Master's concentration in Transportation Planning and Engineering and 15 years of experience in traffic engineering and transportation planning The Design and Engineering Team will manage design plans to adhere to local permitting and will collaborate with our in-house construction staff on drawing review.provision of final drawings for the approved sites and the necessary requirements for submission as orescribed by the City RFP Requirement: 5 36 Verification of the calendar for enforcement times The service provider shall describe the responsibility for this business process on an ongoing basis after installation Verra Mobility Response Verra Mobility provides for the verification of the calendar for enforcement times by working with the City and School District in order to ensure that we abide by the proper school scheduling We proactively review the business rules every six months to adapt to any changes that may arise in the school calendar RFP Requirement 5 37 Distributing funds collected by the vendor in accordance with chapter 2023-174. Laws of Florida Verra Mobility will distribute funds collected in accordance with chapter 2023-174. Laws of Florida We will provide a business solution tailored to the City of Tampa's needs and remain statutorily compliant We currently provide financial transfers for your red-light program and are already set up with the City RFP Requirement 5 38 Each speed detection system(SOS)shall be equipped to detect a violating vehicle specifically using UOAR (Light Detection and Ranging)or radar.activate the camera/video system and produce color images of the rear of the vehicle Digital camera/video technology is required The City requires SOS with both photo and video capabilities. The City prefers LiOAR '!erra Mobility Response Verra Mobility is a global industry expert and the number one provider of automated enforcement solutions in the State of Florida with 31 communities currently served We have worked with numerous cities towns.transportation departments and police departments from all around the world to develop the most robust and efficient products to enhance community safety As such we wanted to share our experience in the use of radar and LiDAR systems with the City of Tampa by clearly explaining the industry and academic recommendations on both technologies VERRA Page 55 MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 We recommend radar because of the inherent limitations of single-point LiDAR. LiDAR is often seen to be effective with handheld applications but not on a fixed speed solution that is installed on a pole Other competitors may propose both solutions but radar is the superior solution for a fixed school zone speed solution The diagram below compares key features of both radar and LiDAR.As stated, our40 tracking radar outperforms LiDAR in all of the categories listed such as operational range.measuring distance angle and speed of vehicles: concurrent and simultaneous violation capture impact of vehicle shape and secondary speed validation afr • . • I In •0 Trai,cu18 FtaL.b Sinai•Point LIDAA OpMsltiona Range MMn ares Ontnu.An&4,Sped o *McNeil Casanova i Sirr...las 1A.bU.a damalli " • n,1) olwtklomo•l.un•1v, b<lr-,I the*ot+cted A• 44r<-1 V 114,1100 Below are examples of common failure points for LiDAR when used for fixed speed detection. Common LiPAR Failure Modes when, liaaci/a fixed solution Laser unable to find MOW- 7:1- a flat surface Laser is refracted by eA inclement weather such as rain fog etc. • • Laser is unable to distinguish vehicles following closely. Radar detection casts a wide beam Current versions of radar can detect multiple objects inside the beam with speed reading accuracy that is supported in court Radar operates by emitting radio waves and measuring the time it takes for them to bounce back after hitting an object. Radar allows the system to accurately determine the distance and speed of vehicles t VERRA Page 56 MOBILITY ©2024 Verra Mobility Proprietary and Confidential Milk City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Verra Mobility's speed detection system(SDS)will be equipped to detect a violating vehicle specifically using radar that will activate the camera/video system and produce color images of the rear of the vehicle Digital camera/video technology is provided by our solution. including both photo and video capabilities RFP Requirement 5 38.1 Explain how the vehicle speed is determined and the accuracy of the speed detection Verra Mobility Response Our speed safety detection solution is installed roadside and cameras pointed in the direction of vehicle travel to capture the rear of each offending vehicle as it enters the enforcement area When the system detects speed violation of a moving vehicle. at the subsequent capture point,additional images are captured for positive plate and vehicle identification.Please see the depiction below SCHOOL ZONE SPEED a SAFETY CAMERA SYSTEM Pk-' HOWITWORKS Pr= ® ThesystemlClenthes...,veNCIt a•r IT-•"92itlhelllfol-Speedlimit ♦— .v.11.6uarr ,t�ti ,. llishi Thelntmage_ Ihe_IMvll,o Inc„cem,1thespcedlliM ThesaD110wnage-a CIOSe uPlllatr Imageandthedistanceandnnu•-” VI!n.dl!IlastT- Addotoonatdata-IIIChndudHa VICIcO,dat2,1 p1111d-=--speed IocatJOn,tine,a ld lt('ticneftravel, Iiihk Speed Detection Validation The 4D radar system gives our speed enforcement solution unparalleled accuracy for detecting speed Each radar beam of the 4D radar system individually measures the speed of a vehicle to verify accuracy.Verra Mobility's enforcement software with unique detection algorithms make the captured detail clearer for adjudication and processing purposes Our low light capable industrial digital cameras and purpose-built LED illumination provide targeted illumination while providing high repetition rates for capture of every vehicle The proposed fixed speed system uses advanced imaging capabilities to deliver sharp clear images in all lighting and extreme weather conditions. By automatically analyzing lighting conditions the system is immediately configured for optimal performance. In addition the system uses specialized LED illumination technology to ensure that only the right amount of light is required to capture reliable accurate images Our proposed fixed speed solution includes the following features • The camera system is physically aligned to monitor traffic in the receding direction at an angle of 22 degrees relative to the travel lanes being monitored • The bi-frequency 4D radar detection system with two radars and the camera. are physically aligned to attain a consistent viewing angle(relative to each other)is optimized for the 22-degree angle,to compensate for the radar cosine effect which ensures proper speed detection and accuracy allowing the system to meet the+/- 1 mph accuracy requirements VERRA Page 57 MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • When the vehicle transitions in front of the camera system the primary speed detection device(Across the Road Speed Radar)and the secondary speed detection device(Ranging Radar)detect the vehicle entering the Radar's detection beam • The system collects and analyzes data in real time for conditions which meet those of an offending vehicle in this case event threshold speed During the event capturing sequence the radars evaluate the speed and position of a detected vehicle.as well as the reflected radar power levels for each receiver By evaluating the power return envelope of the two radars.we can determine and ultimately filter out radar reflections which often cause false positive events The system records all this detection data in the event file where it is digitally signed and encrypted. sot can be used to reliably evaluate and confirm the system's configuration.operation,and performance at the time of the event The data have useful information when preparing for court testimony when speaking to reliability of the system The camera system will tngger the illumination capture image data.and compile an event only if the two radars agree'within a pre-set tolerance amount.As the radars and the camera are physically"aligned'we know exactly where the camera points when data are collected and can confirm through visual overlays the radar beam relative to the image being captured These overlays can be used to easily identify the correct vehicle when more than one vehicle is present in the image and aids incident processing RFP Requirement 5 38 2 All SDS component operations must be synchronized to a single standard independent external. and verifiable time, and date source Veira Mobllitl Response Yes we comply with this requirement Our systems use GPS to verify and standardize time and date RFP Requirement: 5 38 3 SDS enclosures must be tamper proof and vandal proof .len a Mobihty Response Our speed enforcement camera enclosures are robust.vandal proof and tamper proof The camera system enclosures include sturdy keyed locks to prevent unlawful access RFP Requirement 5 38 4 SDS enclosures must be as small as possible and use as little power as possible Proposer should specify the number of flash units required by your camera system State the size of the SDS enclosure and the normal power draw of the SDS system.including the power usage during the flash phase Floodlights may not be used Verra Mobillt). Respons Our SDS enclosures are visually appealing.compact. and designed to use little power • The dimensions are 13 in x 16 6 in x 5 2 in(331 mm x 421 mm x 132 mm) • The system uses an LED flash and IR flash with a very low power draw with Peak Draw at 12VDC (18 325A) average draw at 12VDC(7 05A)and average wattage at 85W • No floodlights or extremely bright lights are needed for our camera system to operate optimally RFP Requirement 5 38 5 SOS enclosures must be designed in such a fashion that maintenance and other operations can be accomplished easily and quickly without creating a public safety hazard Explain typical maintenance procedures Verra Mobility Response Our preventive maintenance visits include the following proactive activities that are performed to ensure public safety • Clean all glass.camera enclosures strobe housing.lens covers and polarizers(of graffiti dust.oil and other grime) • Inspect all enclosures for proper seals locking mechanisms etc &di ir VERRA Page 58 4 MOBILITY ©2024 Verra Mobility- Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI 1122923 • Inspecting and tightening all cables connections, and terminations • Test full functionaltty of the system(triggering test shots strobe. and video) • Visually inspect the site environment(road surface conditions.signage and obstructions such as tree branches) photographing any potential issues and relaying information to field services and client project management for decisions on corrective action • Test voltage coming to the system and being supplied throughout the system • Ensure proper grounding RFP Requirement 5 38 6 Preference will be given to SOS that requires the least infrastructure at the location v'e ra Mohilify Resp,nse While other systems crowd intersections with excess infrastructure- up to three poles- our proposed speed safety enforcement system mounts to a single pole The system's proven non-invasive radar technology enforces traffic with no disruption to the roadway no boring across an intersection.and eliminates the need for multiple camera systems, illumination units or poles RFP Requirement: 5.39 Each system must be capable of operating multiple sources of power Solar should be used as the primary source of power;however.AC may be used if placed in an area with low sunlight.The vendor will determine the best power source for each installation vena Mobility i:espuic. Verra Mobility understands that the City prefers a solution that runs on solar power Our 1111:11;r. systems are able to run on solar power or AC direct power Our solar-powered solution minimizes operational costs and environmental impact With solar panels and power storage on the same pole as the camera system this streamlined solution is aesthetic and easy to install for a variety of use cases RFP Requirement: 5 40 Each system must be capable of clearly photographing and recording the rear of the vehicles so as to clearly identify the rear license plate of the vehicle that is reasonably believed to have violated the speed limit within the designated school zone Verr Mobility Re!i pom,£ Yes we comply with this requirement. Our system both photographs and video records the vehicle as it enters and exits the violation zone as shown in the depiction included within our response to RFP requirement 5 38 1 RFP Requirement: 5 41 Each system must be capable of consistently photographing and taking video of license plates regardless of glare or materials used to obscure the license plate from clear view at various viewing angles Vhna Mohility RespOii:. � ' c Page 59 VERRA MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Yes.we comply with this requirement.Our systems can capture clear photographs and video regardless of possible obstructive materials on a license plate at various viewing angles RFP Requirement 5.42 Each system should be capable of detecting four traffic lanes at once as described under 5 1 6 Describe the system's ability to accurately capture violations providing a visual indication on the citation of the area in which the SDS LIDAR or radar contacted the vehicle ra M buip Rt spons Yes,each system will be capable of detecting up to six lanes, however we can also isolate each lane for enforcement purposes Please see our response to RFP section 5 38 1 for a depiction that shows how our system has the ability to accurately capture violations and provide a visual indication on the citation of the area in which the SDS radar contacted the vehicle RFP Requirement: 5.43 The vendor must provide details on the technology used to capture speed(LiDAR or Radar)to include any accuracy studies and manufacturing details Ver a Mobility Response Our proposed 4D Radar technology has an accuracy rating of 99%(+1-1 mph) The City can find documentation providing accuracy in Appendix 3-Accuracy Study This radar system is assembled in the United States RFP Requirement: 5 54 Vendor must provide a flexible location specific enforcement schedule mechanism.capable of permitting the agency to create custom action-based penalties document penalties or monetary penalties ility Yes Verra Mobility currently provides a flexible location specific enforcement schedule mechanism.capable of permitting the agency to create customer action-based penalties. document penalties or monetary penalties This functionality on Tampa's red light program through our back office platform and we can provide the same for the school zone speed program RFP Requirement: 5 55 Vendor must provide a flexible payment schedule mechanism that allows the agency to tailor the monetary penalties being applied vena Mobility Pesponse Yes Verra Mobility will provide a flexible payment schedule mechanism that allows the City to tailor the monetary penalties being applied Our proven back-office system includes functionality that would allow for payment plans to be created and tracked We can work with The City to more fully understand your requirements surrounding payment plans and collections. RFP Requirement: 5 56 The City of Tampa prefers infrared systems that do not utilize distracting flashing devices(other than those necessary for proper warning)particularly as many potential installations are along two-lane roadways Please specify the type of lighting required by your system for a standard four-lane roadway Also describe associated flash characteristics. if any of your system u, !dlr,l ilia, f Ht;,ow Verra Mobility does not utilize distracting flashing devices Our low light industrial digital cameras include purpose- built LED and infrared flashes provide targeted Illumination while providing high repetition rates for capture of every vehicle and do not create distractino flashes RFP Requirement: 5 57 From point of data capture all video and camera photos and accompanying video sequences must be capable of secure storage and transmission and capable of maintaining a secure chain of evidence Service providers shall briefly describe their approach to maintaining security of evidence Page 60 V VERRA r MOBILITY ©2024 Verra Mobility"' I Proprietary and Confidential s71# City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 r Mcihtht) Responsf� From point of data capture all video and camera photos and accompanying video sequences.we provide secure storage and transmission that maintains a secure chain of evidence Our system includes a secure chain of evidence with digital signature at time of capture and data encryption for delivery to the back-office processing system RFP Requirement: 5 57 1 Explain how the image and violation data is secured and transmitted to the processing center Vert.: Mobility Response All enforcement camera events are securely delivered to our processing center via wired and wireless communications Our system includes a secure chain of evidence with digital signature at time of capture and data encryption for delivery to the back-office processing system that follows the following process This is the same process that Verra Mobility currently follows on the City's red-light program 1. Video is automatically pulled from our camera system-multiple times throughout the day-using a secure connection 2.The encrypted license plate data is confirmed and cropped from one of the original images and reads the plate using Optical Character Recognition (OCR) After confirmation that the values entered are correct the event is processed in accordance with the City's business rules 3.The BOS automatically obtains the encrypted owner registration data using Verra Mobility's established interface with Nlets for the City's program as authorized by the local law enforcement agency Our company reviews and revises information if needed Events are brought back to this step if further review is necessary 4.The encrypted event data is sent to authorized law enforcement personnel to verify that the vehicle license plate. registration information and vehicle information is correct and to determine whether a violation occurred RFP Requirement: 5 58 Submit example set(s)of violation images and evidentiary photos and videos electronically with their proposal. if applicable under the following conditions -Daytime- fair conditions AND rain conditions and -Nighttime- fair conditions. AND rain conditions Must include a visual indicator proving the vehicle in the image was the one captured by the SOS UDAR or radar Vena Mob,llly Response Our camera system allows for extremely clear violation images and video under various weather conditions Please see our example SOS violation images located below VERRA Page 6I 4 a ©2024 Verra Mobility- Proprietary and Confidential : MOBILITY City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Figure 9 Daytime Fair Image Figure 10 Daytime Rain V A VERRA Page 62 "'A ", MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Figure 11 Night Scene Image Figure 12 Night Rain Scene Image RFPRequirement: 5.59 Evidentiary data to indicate school zone flashers were flashing during the time a speeding violation occurred Verra Mobility Response. Images captured by the enforcement system have a digitally imprinted data bar.that is set to the time when school zone beacons are flashing which provides evidence for the citation This provides the location date time and vehicle speed Below is an image of the evidentiary databar Page 63 y VERBA g MOBILITY ©2024 Verra Mobility"' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Figure 13 Evidentiary Databar Information Databar Our technology provides a video of events for review Upon receiving their printed citation in the mail violators will be able to log into Violationlnfo corn and review the documented event through witnessing the entire video of the violation with the flashing lights RFP Requirement: 5 60 A web-enabled and fully secure Notice of Violation and citation processing system that includes data processing. initial screening of data,prompt delivery of data to police for violation review and citation authorization.Notice of Violation and citation mailing.bad address notification.and maintenance of secure Internet-based violation viewing capability Verra Mobility Response Our Smart Mobility Platform is a robust web-enabled.and fully secure back-office system(BOS)` This feature-rich easy-to-use system automates data processing,initial screening of data prompt delivery of data to police for violation review and citation authorization Notice of Violation and citation mailing bad address notification.and maintenance of secure Internet-based violation viewing capability Below describes our process for secure notice of violation and citation processing 1. Initial Screen of Data: The license plate is cropped from one of the original images and reads the plate using Optical Character Recognition(OCR) After confirmation that the values entered are correct the event is processed in accordance with the City's business rules 2.Prompt Delivery of Data:The BOS automatically obtains owner registration data using Verra Mobility's established interface with Niels for the City's program as authorized by the local law enforcement agency Verra Mobility reviewers verify the information is accurate prior to forwarding for police review 5 Verra Mobility's proprietary BOS is software-as-a-service. Under all circumstances, Verra Mobility shall retain ownership of its back-office platform, including any modifications, configurations, improvements, enhancements, upgrades, or further developments of the BOS even if modified, configured, improved, enhanced, upgraded, or further developed at the request, feedback. or recommendation of the Customer. Under no circumstance will any modifications, configurations. improvements, enhancements, upgrades, or further developments of the BOS be considered"Work for Hire". During the term of our Agreement with Customer, Verra Mobility grants Customer a non- exclusive, non-transferable, revocable license to access and use its back-office platform VERRA Page 64 MOBILITY ©2024 Verra Mobility- Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 3 Police Review:The event is sent to authorized law enforcement personnel to verify that the vehicle license plate registration information and vehicle information is correct and to determine whether a violation occurred The police can accept or reject a violation RFP Requirement: 5.61 A system for mailing NOV's and administrative orders by first-class mail,and UTCs by certified mail,in accordance with Florida Statue section 316.1896 and tracking mail delivery by the U S Postal service Verra Mobility Response: Yes,we comply with this requirement.Below is a description of mailing NOV's and administrative orders by first-class mail and UTCs by certified mail, in accordance with Florida Statue section 316 1896 and tracking mail delivery by the U.S Postal service • Once the law enforcement agency determines the event is a violation and advises Verra Mobility to send the initial notice,official notices are generated,printed,and mailed to violators via first-class mail. • The violator receives the notice and either pays the fine through one of the available payment channels, requests a hearing, or returns the notice for re-processing. RFP Requirement: 5 62 A system capable of using a two-factor user authentication protocol for any web enabled application The service provider's system shall be CJIS compliant Please describe any other certifications or measures related to computer/ system security. Verra Mobility Responsl!• We may offer two-factor user authentication protocol for any web-enabled application in order to ensure security and compliance Our Senior Account Manager Placido Diaz is a member of IACP We also are constantly monitoring IACP committee on CJIS recommendations for security and data retention RFP Requirement: 5 63 Obtain registered owner information and keep the access to this information confidential and meet the requirements of federal DPPA and Florida identification protection laws Vel i a Mobility i , :,nse Verra Mobility is both NLETS and CJIS compliant and is able to keep information confidential and meet the requirements of federal DPPA and Florida identification protection laws RFP Requirement: 5 64 Handle customer inquiries and complaints in English and in Spanish during normal business hours with details of location of any customer service center and operation of business Yes we support by English and Spanish IVR System- We support a bilingual 24/7 IVR system.which allows the public to make inquiries using their citation number or license plate number Call Center- Verra Mobility includes a toll-free number on each citation to speak with live bilingual customer service representatives The call center is available to answer calls Monday through Friday 8 00 a m to 8-00 p m Eastern time Citizen Inquiries- Verra Mobility staff members are available to respond to citizen inquiries and offer bilingual su000rt outside of the call center.such as those received via fax email or throuQh the public-facinQwebsite. RFP Requirement: r VERRA Page 65 MOBILITY ©2024 Verra Mobili 9 • Proprietary J tY P ry and Confidential s ; City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 5.65 Provide all notices and affidavits in English and Spanish and include all required ADA language for Notice of Violation and traffic court hearings. Verr Mobility Response Our notices and affidavits can be provided in English and Spanish We provide public access to view all evidence(e g images.video.equipment calibration certificates.etc)in an ADA-compliant user interface. RFP Requirement: 5 66 To the extent not covered above Proposer should ensure it has provided information on how it will comply. and help ensure The City complies.with all the requirements of chapter 2023-174. Florida Statutes Verra Mobility f<esponsi. Yes.we comply with all requirements above and have extensive experience with citizen services in Florida and with the City of Tampa to ensure our systems comply with all Florida statutes We provide these exact services on our Tampa red light program RFP Requirement: 5.66 1 Use of camera systems constructed by Chinese manufacturers Proposer shall comply with all laws which prevent restrict or limit use of camera systems constructed by manufacturers.Vendor shall certify whether its SOS,or any component thereof uses materials imported from China or that are constructed by a Chinese manufacturer or domestic or international manufacturer using materials imported from China erra Moblhty Response We comply with the applicable laws,and we do not use Chinese manufacturers and components and we are in line with current State statutes RFP Requirement: 5.67 Process for exchange of sensitive data only upon written approval by the City of Tampa Yes we will comply Verra Mobility does not exchange data with any other party unless specifically requested by the City RFP Requirement: 5 67 1 Successful Proposer must provide image and data security that shall prevent unauthorized persons from accessing the camera images and databases and tampering with images(explain methodology) Ver a Mobility Respom-,_ Yes Images captured by the enforcement system are packaged into event files with unique identifiers. digitally signed for both verification and security of information Each image has a digitally imprinted data bar that can be customized to display information around the offending vehicle including location date vehicle speed.and elapsed time between imaaes RFP Requirement: 5 68 Location that data will physically reside(data sovereignty)(The City ofTampa has specific requirements based on data classification and sensitivity which requires data to reside within the United States or within the State of Florida) Verra Mobility Response Yes.we will comply with this requirement All data resides in a private cloud managed by Verra Mobility in Mesa Arizona. No data from any customer oroaram leaves the borders of the United States RFP Requirement: 5 69 Ability to accommodate enhanced security requirements,such as dual authentication Verra Mobility Response rA c VERRA Page 66 4 MOBILITY ©2024 Verra Mobilityp Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 We may offer two-factor user authentication protocol for any web-enabled application in order to ensure security and compliance Our Senior Account Manager Placido Diaz is a member of IACP We also are constantly monitoring IACP committee on CJIS recommendations for security and data retention RFP Requirement: 5 70 Process to assign clearance levels to internal or sub-contract positions for accessing sensitive data espouse We assign clearance levels to access sensitive data through user permissions managed by our IT team included but not limited to digital fingerprint background checks Verra Mobility also performs robust background checks on our personnel. RFP Requirement: 5 71 Employment and background check processes on employees and subcontractors that will be involved in the direct support or custody of data and processes associated with the proposed solution Vnrra Mobility Response Verra Mobility runs employment and background checks on employees and subcontractors that will be involved in the direct support or custody of data and processes associated with the proposed solution We follow the items below to ensure security of data • Employee has passed background check • Employee receives annual security awareness training • Computer has updated End-Point Protection (anti-virus) and is on a segmented network • Network has restricted access to the Internet. • Authentication and authorization are handled via our IT department RFP Requirement: 5 73 Ability to conduct testing with test or fictitious data(not LIVE data) Verra Mobility Response Yes.we comply with this requirement. RFP Requirement: 5 74 Continuous detection and elimination of viruses with name of service provider Verra Mobility Response CrowdStrike provides continuous detection and elimination of viruses It uses heuristics(behavior)capable of identifying and isolating viruses/malware even if they are Zero Day RFP Requirement: 5 75 Change control processes that document baseline configuration and change control processes over the baseline configuration to ensure only approved and authorized changes are implemented in the system Verra Mobility Response. Changes to Verra Mobility applications and infrastructure are managed through a Change Advisory Board(CAB; requiring review and approval from multiple key stakeholders Code releases to the application are reviewed on a monthly basis to confirm that a CAB ticket can be associated with each release RFP Requirement: 5 76 Workforce information security awareness training VI.rra Mobility Response Every year.Verra Mobility requires all employees to spend training hours renewing their commitment to perform their duties withethics and integrity,the behaviors that underly our Core Values All employees are required to participate in our compliance training program.which includes three courses • Code of Business Ethics and Conduct VERRA Page 67 1 MOBILITY ©2024 Verra Mobility— I Proprietary and Confidential � City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Anti-Bribery and Corruption • Security and Privacy Awareness RFP Requirement: 5 77 Backup,redundancy and disaster recovery protection from risk of fire. utility failure structural collapse.plumbing leaks or other such man-made or natural disasters. Ver Mobility Response. Yes,we comply with this requirement.Verra Mobility has a full disaster recovery plan in place for all our clients RFP Requirement: 5 78 Performance of Traffic 1 Location Study and Site Survey Ability to work with The City to continuously evaluate at the City's request a school zone's heightened safety risk in accordance with chapter 2023-174, Laws of Florida.to provide quantitative assessments.As part of this process,approved Proposer will develop baseline data for school zone locations by monitoring traffic to quantify the frequency degree.and speed during that period.The sole determination of school zone speed detection system locations remains with authorized personnel for The City and all site locations will require authorization by Ordinance The approved Proposer shall provide any testing or site survey requested by The City on an ongoing basis during the contract period. The cost for any study.testing or site survey as requested by The City will be included in this cost proposal Traffic location studies will be provided in a professional report detailing the • data captured and analyzed to determine whether there is a heightened safety risk that warrants additional enforcement measures at a school zone to justify a speed detection system. Provide length of time for completion of a generic study We suggest time of two-week for data collection and completion of this study As part of safety evaluation of school zones we develop traffic 1 location study and site surveys in line with client requirements The study includes baseline traffic data with speed summaries and analysis of potential safety risk due to vehicle speeds. Our studies are designed to provide our clients with the most up-to-date metrics on specific locations throughout the City We can provide generic traffic studies within two-week periods for data collection and completion Cost of this study is included within our price proposal We will comply with Chapter 2023-174,Laws of Florida. and all other applicable statutes RFP Requirement 5 79 Camera Installation From the school zones selected. the approved Proposer will deploy enforcement equipment that meets or exceeds the minimum standards specified above. Working with The City and Florida Department of Transportation(FOOT}. the successful service provider will be responsible for all permit acquisition. site design, construction installation monitoring. and maintenance of the equipment. This will require the approved Proposer to submit a set of plans to City to review and to FOOT for the permit application No work in the field can be performed prior to all applicable local and State permits If applicable approved Proposer must coordinate any electrical work or access with Tampa Electric Company(TECO) In the event an installed speed detection system needs to be moved due to roadwork or other reason.the approved proposer will move the camera and reinstall the camera at once the road work or event is completed. Speed detection systems may also be relocated as necessary Provide length of time for completion of a generic SOS install. Verri Mot._Ilty Response After The City approves the design plans and upon receipt of the required permits we will begin site construction and system installation Whereas Verra Mobility will have overall responsibility for the installation of the camera systems.we will work with Florida based Honey Home Services Inc to construct the camera sites Our recommended transition approach will minimize construction needed at the existing sites Together.Verra Mobility and Honey Home will ensure safe and continuous traffic flow during all phases of installation Verra Mobility will submit a set of plans to City and FOOT to review for the permit application and any and all entities that will be required to approve No work in the field will be performed prior to all applicable local and State permits Verra Mobility will coordinate any electrical work or access with Tampa Electric Company(TECO) In the event an installed speed detection system needs to be moved due to roadwork or other reason the approved proposer will move the camera and reinstall the camera at once the road work or event is completed Speed detection systems may also be relocated as necessary VERRA Page 68 MOBILITY ©2024 Verra MobifityA Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Once permits are secured the generic SDS install is 30-45 days. RFP Requirement: 5 80 Public Information and Education Work in cooperation with the City of Tampa.the Hillsborough County School District.and the Tampa Police Department to produce initial public notice documents/media for the purposes of public education The City's goal is to encourage traffic safety and increase public knowledge of school speed zone enforcement systems including increasing awareness of the dangers associated with speed through these areas Stakeholders included in the public information and education plan and how each is utilized to communicate with communities within the City for press releases.Internet-based advertisements and documents distributed by stakeholders The public information campaign will be conducted in accordance with section 316 0776 Florida Statutes Provide length of time for completion of public information and education Vena Mohlhty Response. Verra Mobility will work in cooperation with the City of Tampa,the Hillsborough County School District and the Tampa Police Department to produce initial public notice documents/media for the purposes of public education Our public information campaign will be conducted in accordance with section 316 0776 Florida Statutes We offer our clients the very best creative and Inventive thinking when developing public information and community outreach strategies to promote traffic safety campaigns We will work with you to ensure all of your public awareness requirements are met.Public awareness will be completed before the go-live of the program and will be tailored to meet the needs of the community RFP Requirement: 5 81 Service and Maintenance The servicing and maintenance of the automated school zone speed enforcement equipment will be the exclusive responsibility of the approved Proposer Initial response to any equipment malfunctions will normally occur within a 24 hour period repairs will normally beaccomplished within a 72 hour period Additionally. the Service Provider shall address the replacement of equipment that is damaged through an accidental means or intentionally through a criminal act and the time frame required for replacement of an installed system location if one becomes a total loss Explain how you will ensure that these availability requirements wfll be achieved V&r,.,Mobility RospC'nse Verra Mobility will provide service and maintenance of the automated school zone speed enforcement equipment with an initial response to any equipment malfunctions that normally occurs within a 24-hour period Repairs will normally be accomplished within a 72-hour period Additionally. Verra Mobility will address the replacement of equipment that is damaged through an accidental means or intentionally through a criminal act. The time frame required for replacement Is highly dependent on damage to the site For a total loss and potential rebuild of the site.the time to replace on average would take 30-45 days Our company has a statewide presence in your region We currently manage multiple programs in the State of Florida. including for the City of Tampa red light program Our local field service team can support and respond to issues in a timely manner Our local technicians provide maintenance which include but is not limited to repairing and/or replacing faulty or damaged components and addressing any vandalism such as spray paint,as well as larger issues such as knockdowns that require civil works All reactive maintenance is tracked through work orders in the Field Service application providing a complete auditable history of each site Additionally.our multi-tiered maintenance approach includes the following key components System Health Checks Integrated camera monitoring module continually assesses system health 24n and sends proactive alerts if a fault occurs It ensures all captured incidents are downloaded and accounted for and flags unusual incident volume trends up or down for further investigation Daily Remote Monitoring Verra Mobility remotely monitors-daily-to ensure correct functionality.establish the highest yields and guarantee the most stringent assurances for legal defensibility Systems components of each site are continuously checked for r4 VERRA Page 69 V s MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 connectivity to receive images and video. If an operational outage triggers an alert.Verra Mobility technicians start remote diagnosis and if possible remote repair Some examples of remote corrective actions include • Adjusting car placement for radar detection • Rebooting the system and/or individual component • Making networking connectivity corrections • Enabling I disabling the system • Remote camera settings adjustment • Adjusting triggering thresholds • Making updates to firmware or images If remote repair is not possible a field services technician will be dispatched to the site and will repair the system Reactive Maintenance Local Verra Mobility Field Services team monitors real-time'Site Health Dashboard Field techs are dispatched to repair and/or replace faulty or damaged components and address any vandalism such as spray paint or movement of units Field Maintenance is tracked through work orders providing a complete auditable history of each site. Preventive Maintenance Field service technicians complete on-site. regularly scheduled preventative maintenance checks of each system.which are also tracked through work orders and documented in maintenance log for audit. Examples of preventive maintenance checks' • Cleaning glass camera enclosures.strobe housing.lens covers and polarizers(of graffiti dust oil.and other grime) • Inspect enclosures for proper seals. locking mechanisms. etc • Inspecting and tightening cables connections and terminations • Testing full functionality of the system(triggering. test shots strobe. and video) • Visually inspecting the site environment(road surface conditions signage.and obstructions such as tree branches}. photographing any potential issues and relaying information for corrective action • Testing voltage coming to the system and being supplied throughout the system RFP Requirements: 5 82 Violation Screening. Notice of Violations.Affidavits and Citation Development Work with the Tampa Police Department and designated City Legal Advisor to determine in detail the elements that will constitute evidence of speed violations(establishing Business Rules)in accordance with chapter 2023-174, Florida Statutes, and with the designated City Legal Advisor to determine the contents of the notice and citation that will be mailed to registered vehicle owners along with affidavits as required by law Proposer shall describe its understanding of citation issuance under City Ordinance as well as relevant state statutes and laws Specifically,the approved Proposer will work with the designated Legal Advisor to ensure the language of applicable statutes including any resolutions and or ordinances as necessary are prepared and approved and that the system remains in full compliance during the terms of the contract. Approved Proposer must provide violators with a method for viewing where the violation occurred via an interactive map and meet all requirements for SOS reporting Vem. Mobility Response Similarly to your current red light program that we manage for the City of Tampa. Verra Mobility willwork with the Tampa Police Department and designated City Legal Advisor to determine in detail the elements that will constitute evidence of speed violations(establishing Business Rules)in accordance with chapter 2023-174. Florida Statutes and with the designated City Legal Advisor to determine the contents of the notice and citation that will be mailed to registered vehicle owners along with affidavits as required by law Citation issuance is based on ordinance enactment and is statutorily driven. We will work with your legal advisor for the term of the contract to tailor your business rules for the program The method for viewing where the violation occurred via an interactive map can be accessed on Violationlnfo.com This is also how violators access your red light camera program VERRA Page 70 V MOBILITY 4ce ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 The following is a step-by-step description of the citation. billing and reconciliation process Events are reviewed. pre-processed. and queued for lawenforcement's(LE)review and determination as to whether a violation occurred LE gives instructions to Verra Mobility using a Business Rules Questionnaire(BRQ)that directs us to follow your preferred program operating procedures and ensures compliance with Statute requirements at all levels. RFP Requirements: 5.82 1 Successful Proposer must provide The City access to all enforceable images and video produced by cameras for 60 days after the final disposition of the event(they are required to be destroyed within 90 days after the disposition of the event) Verra Mobility Response We will provide the City access to all enforceable images and video produced by cameras for 60 days after the final disposition of the event. We will ensure they are destroyed within 90 days after the disposition of the event) We will follow all state statutes regarding retention guidelines VERBA Page 71 MOBILITY ©2024 Verra Mobility- Proprietary and Confidential "rsr4 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirements: 5 82 2 Successful Proposer shall provide an evidence package for any contested violations and shall consist of: -All photos and videos of the violation: -Registered vehicle information. -All issued and disputed NOV's and UTCs to the party, -A violation history report; -A correspondence file. and -A payment history Verra Mobility Response Verra Mobility will provide an evidence package for any contested violations consisting of All photos and videos of the violation.registered vehicle information.all issued and disputed NOV's and UTCs to the party,a violation history report' a correspondence file:and a payment history We currently provide evidence package services pursuant to your red light camera business rules on the City's red light program RFP Requirements: 5 82.3 Successful Proposer shall be responsible for the cost associated with the following items. Providing all necessary support for the presentation of violations at hearings to include all relevant photo and video evidence for every hearing held under the Program Provide expert testimony as needed when determined by the City concerning all phases of the SOS(including the theory operation and functional capabilities of the SOS)in support of the prosecution of violations Upon the request of the City.Proposers expert witness shall train City-identified individuals such that the City identified individuals can qualify as expert witnesses as well 'errs Mobility Response Verra Mobility will be responsible for the cost associated with the following items providing all necessary support for the presentation of violations at hearings to Include all relevant photo and video evidence for every hearing held under the Program,providing expert testimony as needed when determined by the City, concerning all phases of the SOS (including the theory. operation and functional capabilities of the SOS}in support of the prosecution of violations Upon the request of the City.Verra Mobility's expert witness will train City-identified individuals such that the City identified individuals can qualify as expert witnesses as well.We provide expert witness services for your current red light camera program RFP Requirements: 5 82 4 Successful Proposer will keep accurate and current records which are continuously available for use and inspection by the City and which document at a minimum the following. Current open cases.. Present status of all cases. Funds received through the Program. and Payments disbursed on behalf of.or to the City Additionally Successful Proposer shall annually prepare and provide the required operations report due to the State of Florida Department of Highway Safety and Motor Vehicles as provided under Florida Statue section 316 1896(16)(a), or as otherwise required by statute or rule This report shall be provided to the City for review by September 30th of every year including the September 30th after the contract expires for the period of time the contract was in place since the previous filing Successful Proposer shall ensure the report is filed annually by October 1st to the State of Florida Department of Highway Safety and Motor Vehicles as required by law.The report shall be in the form and manner as determined by the State and made available by the State If required by the State. the Successful Proposer shall submit any required data components to the State on a quarterly basis Successful Proposer shall ensure the respective data for reporting purposes is maintained for at least two years after such data has been reported to the State Verr2' Mobility Response Verra Mobility will keep accurate and current records which are continuously available for use and inspection by the City and which document at a minimum the following • Current open cases • Present status of all cases • Funds received through the Program Yi c VERRA Page 72 MOBILITY 4 s ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Payments disbursed on behalf of or to.the City Additionally,Verra Mobility will annually prepare and provide the required operations report due to the State of Florida Department of Highway Safety and Motor Vehicles as provided under Florida Statue section 316 1896(16)(a),or as otherwise required by statute or rule This report will be provided to the City for review by September 30th of every year including the September 30th after the contract expires for the period of time the contract was in place since the previous filing Verra Mobility will ensure the report is filed annually by October 1st to the State of Florida Department of Highway Safety and Motor Vehicles as required by law The report will be in the form and manner as determined by the State and made available by the State If required by the Statewe will submit any required data components to the State on a quarterly basis Verra Mobility will ensure the respective data for reporting purposes is maintained for at least two years after such data has been reported to the State RFP Requirements: 5 82 5 Successful Proposer's shall provide storage capabilities to store NOV's and UTC s identified for prosecution for a period of time not less than five(5)years after final disposition of a case(again photos and videos are required to be destroyed within 90 days from the final disposition) and the termination of the contract. Successful Proposer's shall comply with any additional requirements of Chapter 119. Florida Statutes relating to public records retention The City shall be provided access to this stored information upon request. �bilit Response Verra Mobility will provide storage capabilities to store NOV's and UTC's identified for prosecution for a period of time not less than five(5)years after final disposition of a case(again photos and videos are required to be destroyed within 90 days from the final disposition)and the termination of the contract We will comply with any additional requirements of Chapter 119 Florida Statutes relating to public records retention The City shall be provided access to this stored information upon request. RFP Requirements: 5 82.6 Violation notices shall comply with all requirements under Florida Statute Section 316 1896 and shall be sent to the registered owner within 30 days after a violation specifying the remedies available under Florida Statute Section 318 14 and that the violator must pay the penalty or furnish an affidavit as supporting an exception as provided under the law Notices must contain all information required under Florida Statute Section 316 1896(2)and(3) Verra Mobility Response Verra Mobility will provide violation notices that comply with all requirements under Florida Statute Section 316 1896 and will be sent to the registered owner within 30 days after a violation specifying the remedies available under Florida Statute Section 318 14 and that the violator must pay the penalty or furnish an affidavit as supporting an exception as provided under the law Notices will contain all information required under Florida Statute Section 316 1896(2)and(3). RFP Requirements: 5 82 7 Process affidavits submitted by owners or co-owners of registered vehicles as authorized under Florida Statue Section 316 1896 to include re-issuing Notices of Violations or UTC's when an valid Affidavit meets the required standards and identifies the person having care.custody or control of the motor vehicle at the time of the violation The Successful Proposer shall work with the designated Assistant City Attorney for establishing the process for reviewing Affidavits and reissuance of NOV's or UTC's Proposer shall submit a proposed procedure for this process at the time of the proposal. Verr.t)Mobility Response Verra Mobility will work with the Assistant City Attorney to establish the process for reviewing affidavits and reissuance of NOV's or UTC's Below is the procedure for this process We will provide the authorized Assistant City Attorney and Police Department personnel with the ability to transfer liability of a notice from one defendant to another.The new notice will maintain the original notice number with an uodated version number The new notice will be issued to the new defendant with the oriainal fine amount and uodated, VERRA Page 73 V MOBILITY ©2024 Verra Mobility*) Proprietary and Confidential 41 Y P rY City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 due date.The updated due date is determined by using the payment due date calculator provided by the City,in order to provide the new defendant,the required amount of time to respond The Violation Processing System also provides the City the ability to dismiss notices for the following reasons affidavit, unenforced address,issued in error,plate identified incorrectly, funeral procession, stolen vehicle/plate,OMV error, yielding to emergency vehicle,police ticket issued,no violation,false trigger,and administrative decision RFP Requirements: 5.82.8 A UTC shall comply with all requirements under Florida Statute Section 316 1896,and shall be issued by a Tampa Police Department officer,or TIED if applicable,and mailed by the Successful Proposer by certified mail to the address of the registered owner of the motor vehicle involved in the violation if payment has not been made within 30 days after notification,if the registered owner has not requested a hearing, and if the registered owner has not submitted an affidavit.In case of joint ownership,the UTC must be mailed to the first name appearing on the motor vehicle registration, unless the first name is a business organization, in which case the second name may be used.The UTC must be accompanied by information required under Florida Statute Section 316 1896(2)(b),(2)(c),and(2)(d).as may be amended Verra Mobility Response Verra Mobility will ensure that UTCs will comply with all requirements under Florida Statute Section 316 1896,and willbe issued by a Tampa Police Department officer,or TIED if applicable, and mailed via certified mail to the address of the registered owner of the motor vehicle Involved in the violation if payment has not been made within 30 days after notification,if the registered owner has not requested a hearing, and if the registered owner has not submitted an affidavit.In case of Joint ownership,the UTC will be mailed to the first name appearing on the motor vehicle registration, unless the first name is a business organization,in which case the second name will be used The UTC will be accompanied by information required under Florida Statute Section 316 1896(2)(b),(2)(c),and(2)(d),as may be amended. RFP Requirements: 5.82.9 Successful Proposer's violation processing system shall allow the City a detailed view into all of the information related to the Program The City will provide authorization of NOV by electronic signature for those events that meet specified criteria Verra Mobility Response Yes,as done by Verra Mobility on your red light program,it will function in the same way with no additional complexity and in compliance with any statutory requirements RFP Requirements: 5 82 10 All access to the violation processing system for the purpose of pre-processingevidence,Tampa Police Department (TPD)authorization, NOV/UTC printing, payments tracking,and generation of court evidence packages shall be Internet enabled and shall be available 24n for authorized users Verra Mobility Response Verra Mobility will provide access to our violation processing system for the purpose of pre-processing evidence Our web- based system will enable the Tampa Police Department(TPD)authorization. NOV/UTC printing,payments tracking.and generation of court evidence packages This information will be viewable and available under the event history 24/7 to authorized users RFP Requirements: 5.82.11 Upon verification by TPD of an apparent violation, Successful Proposer shall,within 30 days of the violation, provide by first class mail a notification of the violation to the registered owner of the violating vehicle This notification of violation shall be prepared in conformance with Florida Statute section 316 1896(2)requirements and approved by the City Proposer shall include sample notice of violation as part of proposal which establishes it meets the statutory requirements and includes at a minimum -The vehicle involved in the violation. -The reaistered owner of the vehicle; � t VERRA Page 74 MOBILITY ©2024 Verra MobilityQ 1 Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 -The remedies available to address the violation -Payment options -The amount of potential penalties and issuance of a UTC -A photograph or other recorded image showing the license plate of the motor vehicle -The date.time.and location of the violation -The maximum speed at which the motor vehicle was traveling within the school zone. -The Speed limit within the school zone at the time of the violation -Notice of the right to review the photograph or video captured and evidence of the speed and instructions on how to do view the evidence Verra Mobility Response Upon verification by TPD of an apparent violation Verra Mobility will within 30 days of the violation provide by first class mail a notification of the violation to the registered owner of the violating vehicle This notification of violation will be prepared in conformance with Florida Statute section 316 1896(2)requirements and approved by the City.We have included the following sample notice within our oroposalthat includes all of the reauired metrics listed .i= .,.r.:1..1..x. lib ill '.".• // i10EOF VIOLA •• - f ..��r 1T7r1M1Mtilll[f1 _ -L • . 1 1 1I • __ - -- >AXSIS ..,�.. ili MVO UM •- >!-AXSIS w........ Yam...will. Rev VOsl.o. w. :ANN • ......,: .. ,w. ........w�.. ( ® 4— www...�,....-..,, .m>.r..-_•y fill r... _t a.--.,w ttu, ;1st.'u Ilrrr ell ulell _..oul...a 1t Once an event is confirmed and approved by law enforcement.the BOS will automatically queue the citation for printing and mailing Verra Mobility will mail all approved citations by First Class Mail within the City's requirement and include a self- addressed return envelope with a designated address Each citation also displays a digital signature of the law enforcement officer or program employee who authorized it All citations are printed on high quality paper to eliminate smudging and provide the violator with clear visibility RFP Requirements: 5 82 12 Before or upon mailing of notification of a violation Successful Proposer shall also post video evidence of the violation on the designated website to allow review by the registered owner of violating vehicle The initial notification letter VERRA Page 75 MOBILITY ©2024 Verra Mobility" Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 shall include all information required by registered owner to log on to this website I. r VERRA Page 75 r,' MOBILITY ©2024 Verra Mobility"' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Verra Mobil ihf Response Before or upon mailing of notification of a violation Verra Mobility will post video evidence of the violation on the program s website to allow review by the registered owner of violating vehicle The initial notification letter includes all information required by registered owner to log on to this website The processing platform will produce an electronic Evidence Package for each citation that allows authorized users to view and print the following information. • A video clip violation images and data • All issued and disputed notices • Camera log report • Any other relevant documents(such as letters from the defendant)that may be included in the file prior to each scheduled hearing The Evidence Package is an Adobe PDF file that can easily be passed to the Court for reference by the hearing officer or iudoe durino the hearino. RFP Requirements: 5 82 13 Mailed violations shall also include a provision of a toll-free telephone hotline that will be staffed from 8 OOam to 5 OOpm Monday through Friday EST of each week excluding City of Tampa observed holidays During other times.the hotline will permit callers to obtain information and/or leave a voice message All letters that accompany notice of violations shall include the corresponding toll-free number Mailed violations will include a provision of a toll-free telephone hotline that will be staffed from 8 00am to 8.00pm(three hours more than the 5 pm RFP requirement listed above) Monday through Friday EST of each week excluding City of Tampa observed holidays During other times the hotline will permit callers to obtain information and/or leave a voice message All letters that accompany notice of violations will include the corresponding toll-free number Violators also have the option to listen to frequently asked questions(FAQs)and other program-related information They can soeak to a live aoent if they need information that is not available in the system's ore-recorded messaoes RFP Requirements: 5 82 14 A Customer hotline telephone service shall provide response in multiple languages(at a minimum English and Spanish) Proposer shall provide details related to their resources and experience in providing customer service in multiple languages Ve,r.. Mobility Response Yes We will provide a multi-lingual toll-freecustomer service center f► English and Spanish IVR System(hotline)- We support a bilingual 24n IVR system,which allows the public to make inquiries using their citation number or license plate number Call Center- Verra Mobility includes a toll-free number on each citation to speak with live. bilingual customer service representatives The call center is available to answer calls Monday through Friday.8 00 a m to 8 00 p m Eastern time Citizen Inquiries- Verra Mobility staff members are available to respond to citizen inquiries and offer bilingual support outside of the call center such as those received via fax.email or through the public-facing website RFP Requirements: 5 82 15 After 60 days have elapsed from the date of mailing the NOV to the registered owner of the violating vehicle. unless the violation has been resolved(payment or hearing requested)as provided in Florida Statute section 316 1896(3). Successful Proposer will provide to the City in a mutually acceptable electronic form notice of issuance of a Florida Uniform Traffic Citation(UTC)sublect to the review and aooroval of the City. If a TPD officer,or TI EO if aoolicable aooroves and 1'" • VERRA Page 76 VMOBILITY ©2024 Verra Mobility I Proprietary and Confidential s City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 authorizes the issuance of the UTC Successful Proposer will prepare the final UTC for mailing A sample UTC should be provided and should include all applicable requirements for notice payment.and challenging Ver,a Mobility Responst After 60 days have elapsed from the date of mailing the NOV to the registered owner of the violating vehicle, unless the violation has been resolved(payment or hearing requested)as provided in Florida Statute section 316 1896(3),Verra Mobility will provide to the City in a mutually acceptable electronic form. notice of issuance of a Florida Uniform Traffic Citation(UTC)subject to the review and approval of the City If a TPD officer or TIED if applicable. approves and authorizes the issuance of the UTC we will prepare the final UTC for mailing A sample notice is provided in our response to RFP Section 5 82 11 Please note that we currently fulfill this requirement for the City of Tampa on our red-light enforcement program RFP Requirements: 5 82 16 The UTC shall be prepared and sent to the appropriate violator or registered owner via certified mail by the Successful Proposer at least 60 but not more than 74 days after the violation Vtr Mobility Response_ Verra Mobility will prepare and send the UTC to the appropriate violator or registered owner via certified mail at least 60 but not more than 74 days after the violation RFP Requirements: 5 82 17 Successful Proposer shall describe and recommend the hardware and software required to run the administrative components of the processing and viewing system Any software or hardware required to view or operate the processing system should be included in the cost proposal.The violation processing system shall provide the following functions at a minimum -Web-enabled access and operation from Microsoft Internet Explorer and/or Google Chrome browsers -Web-based access to statistical information related to the violations at all speed camera locations individually and overall -Ability to provide for an online case management system -Secure user log-in and access. -Automatic presentation of images and data captured by the camera system onto review PC s -Easy review of violation evidence against regulations -Ability to both"play full motion video and view multiple scene and plate images: -Ability to view each image as a full screen enlargement with a single click. -Ability to view all original images -Ability to"crop•a license plate image area from the optimal license plate image in the multiple-image license plate set to establish vehicle ID and subsequently print the cropped plate area image to the notice. -Ability to "accept" or 'reject" violation sets and record rejection reasons: -Ability to generate printed warning letters(during the first 30 days of the Program at the City's discretion). -Ability to automatically generate printed violation notices -Ability to track and notify the City of multiple violations for license plate number -Ability to store and archive all processed violation evidence into a secured database -24n ability to access any stored violation image from the system's database subject to agreed archive rules -24n ability to request and immediately view Court Evidence Package image sequences displayed as video or as individual high resolution still shots or send images to print locally 24n ability to immediately request view and print both standard and user-defined reports -Secured Access Control and automatically generated Electronic Audit Trails -Encryption and decryption management: and -Ability to ensure scheduling of NOV hearing so that hearing occurs within 180 days of the date of the violation n Mobility Respom Our back-office software platform is web-based. It only requires an Internet connection with a browser to view perform administrative tasks and process violations The system is able to provide all of the functions listed in this requirement and the cost for these functions are included in the price that we are submitting in this proposal. As described above the violation processing system will provide the following functions at a minimum �t e VERRA Page 77 MOBILITY ©2024 Verra Mobility' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Web-enabled access and operation from Microsoft Internet Explorer and/or Google Chrome browsers • Web-based access to statistical information related to the violations at all speed camera locations individually and overall. • Ability to provide for an online case management system. • Secure user log-in and access: • Automatic presentation of images and data captured by the camera system onto review PC's • Easy review of violation evidence against regulations • Ability to both"play• full motion video and view multiple scene and plate images • Ability to view each image as a full screen enlargement with a single click. • Ability to view all original images, • Ability to'crop a license plate image area from the optimal license plate image in the multiple-image license plate set to establish vehicle ID. and subsequently print the cropped plate area image to the notice • Ability to'accept"or'reject"violation sets and record rejection reasons. • Ability to generate printed warning letters(during the first 30 days of the Program at the City's discretion). • Ability to automatically generate printed violation notices • Ability to track and notify the City of multiple violations for license plate number: • Ability to store and archive all processed violation evidence into a secured database • 24/7 ability to access any stored violation image from the system's database subject to agreed archive rules • 24/7 ability to request and immediately view Court Evidence Package image sequences displayed as video or as individual high resolution still shots or send images to print locally. • 24/7 ability to Immediately request. view and print both standard and user-defined reports • Secured Access Control and automatically generated Electronic Audit Trails, • Encryption and decryption management and • Ability to ensure scheduling of NOV hearing so that hearing occurs within 180 days of the date of the violation RFP Requirements: 5 83 Citation Processing and Payment. Notice of Violation and citation processing in compliance with chapter 2023-174, Florida Statutes The approved Proposer must be an NLETS Strategic partner and house all CJIS/NLETS processing inside the continental United States at a CJIS compliant facility All employees with access to citations and citation processing will meet all CJIS requirements.All payments must be handled by the successful service provider and use an internal audit trail and be verifiable by external audit Lock-box payment service will not be permitted r- I I 1 o'eHia Mobility Response Verra Mobility is an NLETS Strategic partner that will house all CJIS/NLETS processing inside the continental United States for the Automated Speed Detection for School Zone Safety Enforcement program Our employees with access to citations and citation processing on behalf of the City meet all CJIS requirements As we do on the City's current red-light program, payments will be handled to allow for an internal audit trail and be verifiable by external audit. RFP Requirement: 5 83 1 Successful Proposer shall receive violation payments in response to the statutory notification document the receipt of payment in electronic format and account for all funds received as provided herein and by Statute Successful Proposer will continuously and openly account for all funds received in connection with the Program using generally accepted accounting principles Successful Proposer shall make timely disbursements to the State as required by Florida Statute sections 316 1896(5)and 318 18 and concurrent disbursements to the City of the City's portion of the revenues collected pursuant to the statute Successful Proposer's costs and expenses will be deducted from the City's portion of revenues collected Successful Proposer shall demonstrate the ability to handle all violation payments electronically paid on-line or mailed to Successful Proposer owned lockbox including the daily depositing and reconciliation of all receipts Successful Proposal shall provide a breakdown of the fine amounts collected and distributed and where the fines will be remitted for NOVs and UTC's in compliance with Florida Statute section 316 1986 Verra Mobility Response c VERRA Page 78 MOBILITY 4 ©2024 Verra MobilityQ Proprietary and Confidential S 4 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Verra Mobility will receive violation payments in response to the statutory notification document the receipt of payment in electronic format and account for all funds received as provided herein and by Statute as we currently do on the City's red- light program We will continuously and openly account for all funds received in connection with the Program using generally accepted accounting principles Verra Mobility makes timely disbursements to the State as required by Florida Statute sections 316.1896(5)and 318 18 and concurrent disbursements to the City of the City's portion of the revenues collected pursuant to the statute Our costs and expenses will be deducted from the City's portion of revenues collected Verra Mobility has over a decade of experience handling all violation payments electronically paid on-line or mailed to our company including the daily depositing and reconciliation of all receipts Our breakdowns include fine amounts collected and distributed and where the fines will be remitted for NOV's and UTC's in compliance with Florida Statute section 3161986 5 83 2 Due to the expected high volume of mail that is received.control and accuracy are essential factors in the operation The services provided shall be integrated with numerous levels of control.audit.and redundancy to ensure the accurate and timely receipt. processing and update of mail-in payments Verra Mobility Response Verra Mobility is a long-term automated enforcement provider and processes large volumes for the City of Tampa on your red-light enforcement program We have control and accuracy standards and practices that ensure your program will operate efficiently The stated services provided will be integrated with numerous levels of control.audit and redundancy to ensure the accurate and timely receipt. processing and update of mail-in payments 5 83 3 Describe procedures for processing payments to include. but not limited to -Method for receipt of payments: -Ability to apply payments by source (cash,check. money order or credit card). -Ability to handle electronic reimbursement and automated check handling (ACH), -Verification of check amounts. -Batch reconciliation and file update. -Bonded courier service to financial institution. -Accept and process partial payments allowing the citizen to pay the fine/hearing cost over a period of time not exceeding three months without administration by The City: and -Processing exception payments Ve ra Mobilit) Res,,onse As part of the program implementation process the City(referred to as"Client"in this section)will select from the following three Service Tiers from Verra Mobility and our payment channel partners Tier 1 Client manages banking and payment processing Client will use its own payment processing channels. independent of Verra Mobility Tier 2 Citation payments.made through each payment channel will be deposited.daily. into an existing Client account or a new account opened by the Client at a bank of its choice Verra Mobility will facilitate the establishment and maintain the lockbox with its channel partner(RLI)and facilitate the establishment of a merchant account with ACI Payments.maintain the public-facing website. and facilitate electronic payment processing(including IVR) and provide BOS reporting to the Client on citations paid. Tier 3 The Client will establish a bank account at U S Bank in its name and delegate authority to Verra Mobility to initiate funds transfers via ACH to another Client account on a Client-determined frequency Verra Mobility will facilitate the establishment and maintain the lockbox with its channel partner, facilitate the establishment of a merchant account with ACI Payments maintain the public-facing website facilitate electronic payment processing(including IVR) track citizen citations payments via the BOS and reconcile the Client pooling account established at U S Bank &i VERRA Page 79 I. MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 The following description of the payment processing channels assumes that the Client will select Tier 2 or Tier 3' For the Tier 2 and Tier 3 payment processing channels.the Client will be required to provide completed banking fom,s.which may include among others a participation agreement and sub-merchant agreement with the payment processor as well as a bank verification letter prepared by the Client's settlement account's bank and a Forni W-9. Request for Taxpayer Identification Number and Certification Vvhen a notice is issued with a fine amount there are multiple payment channels from which the payer may choose All payments are tracked by payment source(phone and web and lockbox and walk-in)and payment method(check money order credit card and eCheck/ACH(automated clearinghouse) The BOS allows for applied payments unapplied payments overpayments. refunds. adjustments dismissals and reversals to be tracked Verra Mobility partners with a provider for lockbox services We also have a relationship with ACI Payments to provide payment processing services for online and phone payments The following are the multiple options that Verra Mobility can makes accessible to citation recipients depending on the City's preference Lockbox Payments Each notice includes a payment coupon that the violator mails in with his or her payment by check All lockbox payments are mailed to the lockbox vendor's address The lockbox vendor handles the lockbox payment channel and deposits checks and money orders directly to a Client-designated account(Tier 2)or to and additional account, opened by the Client for Verra Mobility to monitor and reconcile lockbox receipts(Tier 3) Phone Payments Violators have the option of paying their fines over the phone utilizing our interactive voice response(IVR)system Each notice will have our toll-free customer service number listed on it.which violators can call to enter their payment infomiation (credit card ore-Check)over the phone. Violators also have the option to listen to frequently asked questions(FAQs)and other program-related questions They can speak to a live agent if they need information that is not available in the system's pre-recorded messages A convenience fee is applied to the payer Walk-In Payments For those violators who wish to make a payment in person,violators can make payments at a Client facility(if the Client desires to offer this option) Each notice will include instructions to the payer to go to the designated location for walk-in payments To increase collection capabilities and payment rates Verra Mobility offers its clients the ability to provide a walk-in cash payment option to violators through MoneyGramTM `' For Customer to select Tier 2 or Tier 3 payment processing channels, Customer will be required to provide completed banking and payment processing forms and related agreements, which include among others: • a participant agreement and submerchant agreement with the payment processor. • a bank verification letter prepared by the Customer's settlement account's bank;and • a Form W-9, Request for Taxpayer Identification Number and Certification Copies of banking forms and related agreements will be provided upon request. Neither (i) certain vendors of Verra Mobility. which perform licensing, testing, or qualification of equipment nor (ii) payment processors and other regulated entitles, such as U.S Bank or cellular service providers, are to be considered subcontractors of Verra Mobility under any resulting agreement with Customer. igVERRA Page 80 MOBILITY ©2024 Verra Mobilit � � y4;+ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 With MoneyGram ExpressPaymentTm payments are processed and then credited electronically at retailers throughout the nation such as all Walmart.CVS Pharmacy and many other well-known retailers. MoneyGram can help violators avoid late fees and other consequences with a same-day walk-in payment option Payment availability through MoneyGram locations allows Verra Mobility customers to better serve citizens by providing a convenient and affordable bill payment solution for the unbanked"and under-banked'population.who operate mostly with cash A large network of retail locations can increase the likelihood of citation payment for those without a checking account or credit card by making the process simpler and placing it closer to where the violator resides This payment option can help you optimize your program by collecting funds in a more timely and efficient manner.This convenient payment option is available at no additional cost to the Client.Any transaction fee charged to the violator is paid to the MoneyGram Express Payment vendor Web Payments Verra Mobility has a relationship with ACI Payments to provide online and phone payment processing services. The online payment channel allows violators to pay independently online through our public-facing website Most major credit cards are accepted Verra Mobility's processing system provides validation of the notice numbers PINs and balances during the session transfers with ACI Payments A convenience fee is applied to the payer Funds Deposit If the Client selects ner 1 Verra Mobility will assist the Client in establishing a dedicated demand deposit account owned by the Client where payments will bedeposited regularly from the Verra Mobility-facilitated payment portals If the Client chooses our Tier 2 or Tier 3 processing options, below is a description of the deposit process for each tier For Tier 2 processing. funds received through all payment channels are deposited daily to the Client's designated bank account A record of these payments is entered into the BOS and the balances are updated For Tier 3 processing, funds received through all payment channels are deposited into the Client-owned U S. Bank account. which the Client delegates authority to Verra Mobility for the purpose of performing certain functions A record of these payments is entered into the BOS and the balances are updated Either weekly or monthly. Verra Mobility initiates an ACH payment from the Client-owned and opened U S Bank account to the Client's designated bank account. Every month. Verra Mobility furnishes the Client with a reconciliation of received payments and returns recorded in the BOS module to the Client-owned and opened U S Bank account statement. RFP Requirements: 5 84 Statistical Reporting In addition to SOS required reports and logs,in support of the City's project evaluation activities. the Successful Proposer will provide monthly and semi-annual summary program metrics to the City of Tampa Police Department that will include at a minimum.the following(Web-based reporting systems are required)(provide samples) -Number of events recorded by intersection approach and in total. -Number of events not billable/rejected. including a breakout of controllable and not-controllable events lost.by location and in total along with reason for non-billable/rejected events. -Number of events forwarded to City of Tampa Police Department -Number of citations authorized and mailed, by month of issuance and -Number of citations returned as undeliverable Vena MC'\t ihty Resp<>nsi Verra Mobility provides SOS required reports and logs. in support of the City's project evaluation activities and will provide monthly and semi-annuar summary program metrics to the City of Tampa Police Department that include at a minimum,the following • Number of events recorded by intersection approach and in total. • Number of events not billable/rejected including a breakout of controllable and not-controllable events lost,by location and in total along with reason for non-billable/rejected events. • Number of events forwarded to City of Tampa Police Department VERRA Page 81 4 4 MOBILITY ©2024 Verra Mobility' Proprietary and Confidential ss City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • Number of citations authorized and mailed by month of issuance and • Number of citations returned as undeliverable Our BOS includes a business intelligence(BI)reporting module Power BI is a comprehensive web platform allowing clients to view program and statistical data for short and long-term analysis of events and trends This data is available in a variety of formats and visualizations depending on the metric presented Reports are grouped by statistical, financial.and operational data types The BOS contains an extensive selection of parameter-driven reports to assist personnel in monitoring and measuring the effectiveness and efficiency of the camera systems As a web-enabled system authorized personnel can view and print any of these reports within the BI reporting tool at their convenience Example reports are provided in the following section RFP Requirements: 5 85 SOS Analysis and Reporting(provide samples) SOS must be capable of providing statistical analysis of camera location and operations and Proposer should provide samples of reports Verra Mobility Response. Verra Mobility's solution allows for SOS Analysis and Reporting Our SOS is capable of providing statistical analysis of camera location and operations Our Analysis and Reporting is fully equipped to provide comprehensive statistical analysis of camera locations and operations It generates detailed reports that include metrics such as operational uptime,frequency of use and location- based performance For instance.the following screenshot of our back-office system(BOS)reporting system showcases a heatmap of camera usage across various locations,as well as a breakdown of metrics over time These samples demonstrate our capability to deliver the required analysis and reporting for RFP Samples reports are provided below. Y4 VERRA Page 82 V 4 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential as City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VS. ct' VERRA Page 83 �' MOBILITY ©2024 Verra Mobility'' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 COMPREHENSIVE REPORTING RFP Requirements: 5 85.1 SDS shall be capable of providing reports which show. at a minimum' -Hours of use per camera by operational site. -Results achieved by each camera by site -Violations recorded by site. and -Violations by speed.date and hour. Verra Mobility Response Verra Mobility's SDS can provide reports which show at a minimum the hours of use per camera by operational site.results achieved by each camera by site violations recorded by site and violations by speed date and hour Please see our response to RFP requirement 5 85 for additional information RFP Requirements: 5 85 2 SDS shall be capable of immediately generating operations reports 24/7 including -Number of violations recorded: -Count of violations where notices not prepared -Notices prepared and mailed by First Class mail and -Status of notices issued(outstanding canceled reissued and so forth) Our SDS is capable of immediately generating operations reports 24/7 including.number of violations recorded count of violations where notices not prepared notices prepared and mailed by First Class mail. and status of notices issued (outstanding canceled reissued and so forth) The following list details additional reports that can be provided to the City of Tampa • Program Summary-Provides high-level views of the customer program by site location violation type and event status either by month or year > Event and Citation Trending -Provides views of traffic,event and citation volume by location and program type either by day week. month, or year Users can view average speed at which events occur and citations are issued comparing data from camera location to camera location VERRA Page 84 MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Camera Activity-Provides views of camera activity by location and enforcement type. Includes hours when traffic or triggered events were captured and when the camera systems were idle without traffic or triggered events Event Activity-Provides views of number of events and their current state by enforcement type Filter by day.week, month, or enforcement site level. Officer Activity-Provides views of the Officer(or designated personnel's)decisions on captured events reviewed in summary by Officer. and over time Document Mailings-Provides views of number and type of documents mailed year over year. quarterly. and the ability to narrow results to a specific time frame Program Revenue-Provides views of total program revenue Invoicing - Verra Mobility services invoiced Community Impact-Provides views of issued citations percentages by Resident.Non-Resident City and ZIP Code Queue Matrix- Provides views of current event counts and their associated stage in the workflow queues Payment Statistics-For Clients that partner with Verra Mobility on payments, this report provides views of payments received on first or escalated notice as well as.paid vs unpaid trends Banking and Payments-For Clients that use Verra Mobility enabled payment channels.provides views of payment activity by channel, payment method.camera system location and payments by transaction date Collections- For Clients that use collections agencies through Verra Mobility to support Collection activities provides views of collection actions and paid vs unpaid results Hearings and Adjudication-For those Clients that use the Verra Mobility Adjudication module.provides a view of the appointment calendar by appointment type document type and/or violation type Also includes determinations from past appointments Verra Mobility Live- For Clients with this functionality.provides views of historical video requests and.where allowed by law live stream sessions Filter by request type and view daily weekly, or monthly usage by user RFP Requirements: 5.85 3 Camera system shall also supply the following reports -Camera equipment hours of service and hours lost, -Number and description of camera or other equipment malfunctions and -Time spent by each TPD user logged into the violation processing system and the number of violations processed by each user vet ra Mob ht} lee'ponse Our camera system also supplies the following reports camera equipment hours of service and hours lost number and description of camera or other equipment malfunctions and time spent by each TPD user logged into the violation processing system and the number of violations processed by each user We currently provide all these reports on your current red-light program and will do so for the speed enforcement program conforming with statutory requirements RFP Requirements: 5.85.4 Camera system shall be capable of providing violation and traffic statistics as follows' -Real-lime traffic volume and vehicle counts, and -Real-time violation graphs and chart by time of day and day of week .Jvrra Mobility Response Verra Mobility's system provides violation and traffic statistics including real-time traffic volume and vehicle counts and real-time violation graphs and chart by time of day and day of week We can also provide graphs charts by time of day and day of the week among additional resources and analytics as we currently do for the existing photo enforcement program r4 VERRA Page 85 41 MOBILITY ©2024 Verra Mobility*) Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirements: 5 86 Hearing Support and Customer Service Successful Proposer shall work with the Tampa Police Department in developing hearing schedules and sending all notices for hearing dates and rescheduled hearings as may be needed The Successful Proposer shall handle an customer service calls and request for rescheduling hearings unless otherwise agreed to by the Tampa Police Department V r i Mobility Response Verra Mobility provides support and customer service,which includes working with the Tampa Police Department in developing hearing schedules and sending all notices for hearing dates and rescheduled hearings as may be needed We will handle all customer service calls and request for rescheduling hearings unless otherwise agreed to by the Tampa Police Department. Verra Mobility fully supports and will provide ongoing expert testimony, as reasonably necessary,at contested court hearings We have highly qualified and experienced witnesses.including our local Account Manager,who can testify to system functionality,accuracy,event processing,and chain of custody In addition,throughout the tern,of the agreement Verra Mobility will provide technology event storage and chain of custody training to police personnel as often as reasonably necessary to allow such personnel to act as expert witnesses on behalf of The City with respect to the program. Such training may be personalized to the City,to assist them in addressing specific challenges as they occur Orlando Torres can also work with the City to identify any recommended areas of improvement RFP Requirement: 5 87 Payment Plan Successful Proposer shall offer a payment plan option to be handled by the Successful Proposer and all proposals shall provide details of the payment plan. Verra Mobility Response Verra Mobility offers a payment plan option to be handled by our company Please see our response to RFP requirement 5.26 14. RFP Requirement: 5 91.1 Identify a payment or cost or revenue share schedule.Payment will be made only as segments of the project are delivered and accepted by The City Vt.ira Mobility Respllnse Our payment cost and revenue share schedules are in Tab 10,Compensation Payment will be made only as segments of the project are delivered and accepted by The City RFP Requirement: 5 91 2 Explain and provide details of any conditions that might increase or reduce the cost of the proposed services. Verra Mobility Response We provide detail on the cost of all services within Tab 10 Compensation. RFP Requirement: 5 91 3 The costs of these services.Costs shall include all items,including but not limited to,professional time,travel,data processingforms. printingor any other expenses included in the proposed cost Verr Mobility ResponsP Please refer to Tab 10 Compensation for the costs of all services.Costs all items including but not limited to,professional time,travel,data processing,fom,s.printing, or any other expenses RFP Requirement: 5 91 4 Final negotiated prices submitted shall be valid for a period of at least 120 calendar days from the original due date of this RFP until such time a contract is signed,unless extended in writing. Verra Mobility Response r VERRA Page 86 • MOBILITY ©2024 Verra Mobility. Proprietary and Confidential s s City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Verra Mobility complies with the requirement that final negotiated prices submitted in our proposal valid for a period of at least 120 calendar days from the original due date of this RFP until such time a contract is signed unless extended in writing RFP Requirement: 5 91 5 Pricing shall be firm for the initial term of the contract.Additional information related to compensation for future contract periods is included in the General Conditions Vena Mobility Response Our included pricing is firm for the initial term of the contract Please refer to Tab 10 Compensation for all pricing related details RFP Requirement: 5 91 6 The City will only accept proposals that guarantee cost neutrality to The City(i.e City's portion of the revenue collected will at least match Successful Proposers cost and expenses for providing the system) Should the amount of the City's portion of the revenue collected fall short of Successful Proposers cost and expenses the Successful Proposer will absorb the difference in cost The City will not pay any additional fees not covered by City's portion of revenues received Verr.i Mvblltt�' R� .l�� �i�- Please refer to Tab 10 Compensation for all pricing related details RFP Requirement: 5 91 7 The City will not pay any upfront costs for the installation of this SOS and related equipment roc Please refer to Tab 10 Compensation for all pricing related details RFP Requirement: 5 91 8 Proposer should assume a minimum of SOS will be installed as authorized by City Ordinance however.The City has sole discretion to make changes to the number and/or location of all SOS locations Please refer to Tab 10 Compensation for all pricing related details RFP Requirement: 6. CITY'S ROLE AND RESPONSIBILITIES The City through the Tampa Police Department shall review violations provided through an electronic system provided by the Successful Proposer which allow officers or TIEO's if applicable to make the determination as to whether a violation exist and if a Notice of Violation and.when applicable a UTC will be issued as provided herein and in accordance with Florida Statute The City shall provide a Clerk and a local hearing magistrate to conduct hearings on Notice of Violations. UTC s will be handled through the Clerk of the Court and heard in traffic division in the Thirteenth Judicial Circuit County Court The City Mobility Department will work with vendor as required for the placement of school speed zone enforcement cameras and TPD will work with the Successful Proposer on the review of the violations to determine whether a violation exists and will provide officer or TIED if applicable hearing testimony The City will provide a location for NOV hearings and a magistrate for conducting the hearings Verra Mobility Response We understand and will fully comply to the City's stated roles and responsibilities RFP Requirements: 7.PROPOSER SUBMITTALS The following must be submitted in the proposal 7.1 Contract Termination for Default. Has the Proposers company had a contract terminated for default in the qr VERRA Page 87 4 4 MOBILITY ©2024 Verra Mobility. Proprietary and Confidential A ir City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#61 1122923 last five years?Termination for default is defined as notice to stop performance which was delivered to the Proposer due to the Proposers non-performanceor poor performance and the issue of performance was either not litigated due to Inaction on the part of the Proposer or litigated and determined that the Proposer was in default If the company has had a contract terminated for default in this period.submit full details including the other party's name,address and the phone number Present the company's position on the matter.City Representative will evaluate the facts and mayat its sole discretion. reject the RFP on the grounds of its experience Ve ra Mobility Response None. 7 2 Contract Litigation/Legal Proceedings The Proposer shall identify any pending lawsuits past litigation relevant to subject matter of this RFP providing a statement of any litigation or pending lawsuits that have been filed against the Company in the last five years.If an action has been filed.state and describe the litigation or lawsuit filed and identify the court or agency before which the action was instituted. the applicable case or file numberand the status or disposition for such reported action If no litigation or lawsuit has been filed against the company provide a statement to that effect. Vera Mobility Respon<r Please note that we have Included this information within our response to RFP Section 8 6 Current/Past Legal System Proceedings RFP Requirement: 8 QUALIFICATIONS 8.1 Proposer must provide references from five or more operational cities.counties states.or provinces of similar size to the City to document successful deployment of vendor's proposed school speed zone detection technology and system solution The references must be operating an outsourced program using the same equipment and technology proposed herein The list for each reference shall include • Agency/Jurisdiction Name and Address. • Contracting Officer and Contact Information (Telephone Number and E-mail Address): • Technical Representative and Contact Information (Telephone Number and E-mail Address). and • Written description of the specific services provided Vena Mobility Respo sc We have included more than 10 references within gab 6- References' that can attest to our ability to provide the exact services required in this RFP The client most similar in size(population and area)to The City of Tampa is the City of Orlando in Florida This client has a population that is also 300.000+and an area between 100 and 200 square miles like the City of Tampa. The City of Orlando Contact Information Raymond Rodriguez Program&Operation Coordinator 407-246-2060(general) 407-246-8487(office) Raymond Rodriguez@cityoforlando net Our proposed technology is currently operational in the City of Orlando. including the exact camera model and back-office platform We provide automated enforcement technology for this client.Please note that the following five references also are for speed enforcement services are operational programs and share the same technology as proposed on this bid • City of Atlanta.GA • District(Washington D C.)Department of Transportation • City of Alexandria. VA • City of Baltimore MD • Union City GA VERRA Page 88 r MOBILITY ©2024 Verra Mobility"" Proprietary and Confidential s r City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 8 2 The City requires the Proposer to be a National Law Enforcement Telecommunications System(NLETS) Strategic Partner This is very beneficial for obtaining out of state registration information Proposer shall include in its proposal a statement indicating it is a NLETS Strategic Partner.and if so provide date of certification and copy of certificate(s) Verra Moblit) s Respvnse Verra Mobility is an Niels Strategic Partner Verra Mobility has trusted Nlets as a superior partner because of its security. capacity. and reliability. Our Nlets Strategic Partner certification was granted in May 2006 we were the first certified Nlets Strategic Partner in the road safety camera industry(https//www nlets org/partnerships/strategic-partner-list) Nlets re- certifies every three years by performing an audit to ensure VERRA MOBILITY is in compliance with the Federal Bureau of Investigation(FBI)Criminal Justice Information Services(CJIS)Security Policy 14r Wlll- - - RFP Requirement: 8 3 Proposer shall state its experience in working with other Florida Jurisdictions under the current State of Florida statutes(Chapter 2023-174 Laws of Florida). Verra MobilitQ Response. Verra Mobility has extensive experience working in Florida operating under Florida Statute(Chapter 2023-174,Laws of Florida) We bring unmatched knowledge of Florida as well because we currently support automated enforcement safety programs for 31 municipalities in the state. including multiple programs within a short distance of the City of Tampa Our local team consists of account management, licensed engineers,a construction manager and technicians Verra Mobility has key relationships with Hillsborough County Florida Power and Light(FPL) and Florida Department of Transportation to ensure permits are issued on time and schedules are met. Please see Tab 7 General Statement of Experience for a comolete descriotion of our exoerience RFP Requirement: 8 4 Project Staff Qualifications Proposer shall include the name title address and telephone numbers of employees and/or subcontractorswho will both manage and be assigned to perform services under the proposal.In addition. a signed resume not exceeding two pages including references detailing educational qualifications and previous work assignments related to this RFP foreach project management team member who will be assigned to perform work under this contract. Verra Mobility offers local personnel with the ability to respond to you easily including the Director of Account Management Orlando Torres lives in Fort Lauderdale and can coordinate a response to your office within just a couple of hours We also propose Senior Account Manager Placido Diaz For this program we include two additional operational key staff positions in Tom Horak Customer Service Representative and Kathleen Dobbels our nearby located Vice President of Field Operations Resumes for each of our key personnel are provided below and Include signatures. references.and additional information. < VERRA Page 89 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential 1 r ORLANDO TORRES � g V A DIRECTOR OF ACCOUNT MANAGEMENT 4 PROFILE Orlando is the clients primary point-of-contact from contract execution until the first camera system goes live and starts issuing notices. Once the program is operational, he remains as client relationship manager and liaison for program needs throughout the contract period. Orlando applies his six years as Deputy Director of Toll Operations for CONTACT Florida to successfully manage current relationships with road safety camera programs, such as Miami Gardens, City of Orlando,City of Aventura,and others. He has served as the t. (786)837-4981 Account Manager in South Florida for the past 12 years.He also manages the school bus stop-armand school zone speed safety camera programs for Atlanta Public Schools and orlando.torres@verramobility.com Cobb County School District in Georgia 9 Ft.Lauderdale,FL Orlando analyzes problems and implements the best course of action to bring them to mutually satisfactory resolution His regular communication with project stakeholders and ® www.verramobility.com constant activity and interactions in the community as a Broward County resident helps to ensure the development and continuance of successful photo enforcement programs EDUCATION RELEVANT PROFESSIONAL EXPERIENCE UNIVERSITY OF PHOENIX American Traffic Solutions,Inc.dba Verra Mobility • B.S.,Business Management, Director of Account Management 2015-PRESENT MIAMI-DADE COMMUNITY Executive Account Director 2012-2015 COLLEGE • Functions asa coordinator between Verra Mobility staff and client staff • A.A.,Business Administration • Works with the client's Project Manager to plan all project activities and tasks • Meets with the client's Project Manager asfrequently as deemed necessary • Provides program status reports and resolves outstanding issues AFFILIATIONS & • Acts as the Verra Mobility point of contact for all matters relating to the client project CERTIFICATIONS • Facilitates meetings between the client and Verra Mobility,when scheduled or requested • Florida Department of • Ensures the client receives necessary information through regular and called Transportation(FDOT)Budget meetings,written documentation,aswellas formal and informal communications • Responds promptly when contacted by the client Administrator Certification • Florida Department of Florida's Turnpike Enterprise, SunPass Transportation(FDOT) Deputy Director of Toll Operations 2006-2012 Leadership/Director • Planned,organized,and directed the activities of the Agency's SunPass Program Certification • Managed customer service operations and all SunPass accounts,including Boca Raton and Orlando callcenter facilities administration and maintenance of facility • Monitored SunPass accounting policies and responsibilities for cost center budget /finance management • Conducted presentations within and outside of FTE asnecessary for communication • Developed and managed new business opportunities for SunPass and FTE • Reviewed,interpreted,implemented,and enforced agency policies,rules,and procedures and assisted in accomplishing the agency's mission by providing safe and efficient transportation ORLANDO TORRES DIRECTOR OF ACCOUNT MANAGEMENT REFERENCES Raymond Rodriguez, PM Richard LeMack City of Orlando, FL Town of Davie Phone (407)246-2487 Phone (954)797-1030 Email: raymond rodnguez@cityoforlando net richard_lemack@davie-fl.gov John Franklin,Executive Director Mike Bentolia,Chief Atlanta Public Schools Adventura Phone.(404)802-5513 Phone* (305) 466-2893 jafranklin@atlanta k12.ga us nchard_lemack@davie-fl gov Signature Ilet eld47cvtwd PLACIDO DIAZ � ` * V A SENIOR ACCOUNT MANAGER •1 q .. r ,4' • PROFILE 4 Placido possesses over 20 years of extensive professional experience in the law • II enforcement field with expertise in managing investigations,security,public service,law enforcement training,and Police activities.He is also knowledgeable in internal affairs investigations.governmental presentations.public safety programs, emergency response CON TACT policy and procedure development, budget planning. management, and media public relations He is an excellent communicator with notable success in the management of t. (408)596-4835 operations focused on lowered crimeheightened security, strengthened productivity.and overall quality of life across the community placido.diaz@verramobility.com Placido's experience in the public safety field is an asset to his clients and he believes in teamwork and collaborating with all stakeholders in any organization in order to succeed. 9 Miami Ft.Lauderdale,FL He manages multiple Florida-based accounts throughout the state. www.verramobility.com RELEVANT PROFESSIONAL EXPERIENCE EDUCATION Verra Mobility Senior Account Manager 2013 PRESENT ST.THOMAS UNIVERSITY • Provides support to all clients from thelaw enforcement perspective • M.A.,Business Executive • Provides financial and technical support to all clients Management&Professional • Performs regular auditsof the client accounts to ensure performance and Studies accountability • Ensures compliance with state statue and localordinances BARRY UNIVERSITY • Audits the financials on a regular basis to ensure all financial obligations are met • B.A.,Professional Studies • Evaluates pricing models for products from alaw enforcement and government perspective AFFILIATIONS 6 • Provides client support in both technical aspects and day to dayoperational needs CERTIFICATIONS • Meets withclients and stakeholders regularly to proactively address any needs or concerns • State of Florida Certified Law • Conducts public presentations to stakeholders including elected officials,law Enforcement Officer enforcement and staff • Fraternal Order of Police(FOP) City of Sweetwater Police Department • Florida Police Chiefs Chief of Police 2015-2023 Association(FPCA) • Managed the public safety and police operations of The City with 71 sworn and 13 • Miami-Dade County civilian personnel Association of Chiefs of Police • Planned,organized, directed,and oversaw all activities of the Police Department (MDCAP) with an operating budget of$14M • Prepared long term strategic plans,objectives. organizationalstructure,and overall • International Association of direction for the Police Department Chiefs of Police(IACP) • Performed a variety of complex administrative and professional work in planning, coordinating,and managing the maintenance and adherence to the department's • The National Association of accreditation through CFA Chiefs of Police(NACOP) • Dade County Police Benevolent Association (DCPBA) he FBI Law Enforcemen P LACI DO IAZ Executive Developmen association SENIOR ACCOUNT MANAGER RELEVANT EXPERIENCE CONTINUED City of Miami Police Department Special Projects Coordinator for the Assistant Chief of Police 2013 2015 Sworn Law Enforcement Professional 2003-2015 • Administered State and Locallaw enforcement programs including the Mark Wandatt Traffic Safety Program • Executed daily operations of several departmental programs including the validation and operational process for multiple quasi judicial boards • Implemented programs for units of local and state agencies concerned with law enforcement in accordance with statutory mandates and localguidelines • Assisted in the day-to-day operations of the Assistant Chief in both the Administrationsand the Filed Operations Division REFERENCES Saul Diaz Chris Lafontaine City of Sweetwater, FL Hilton Garden Inn Phone (407)246-2487 Phone:(305)500 9079 Ralph Ventura City of Sweetwater, FL Phone: (305)221-0411 Signature TOM HORAK �� V A CLIENT SUPPORT SPECIALIST 4 '1 PROFILE Tom has nearly twenty years of experience supporting the implementation and operation of successful photo enforcement programs. He currently provides ongoing client customer service in Florida,Georgia,and Illinois. Following program go live,Tom becomes the client's primary point-of-contact and communication link to all internal Verra Mobility departments As such,he works with numerous stakeholders- including the court(s),law CONTACT enforcement,and the client's IT department- to solve all issues related to processing events t. (408)596-4835 RELEVANT PROFESSIONAL EXPERIENCE ffg tom.horak@verramobility.com Verra Mobility 9 State of Florida Client Support Specialist 2012-PRESENT ® www.verramobility.com Safety Customer SeNice SupeNisor 2010-2012 Customer SeNice Team Lead 2008-2010 EDUCATION Event Processor 2007-2008 UNIVERSITY OF WISCONSIN • Researches and resolves client issues within 48 hours.If an issue requires • B.A.,Marketing additional time for resolution,provides frequent updates until issue is resolved • Investigates solutions and communicates appropriate options for resolution • Works directly with Operations to ensure event processors and customer service representatives have the most up-to-date information • Analyzes issuance rates and police approval rates and works with internal groups and law enforcement to improve rates • Processes requests for video dips • Reviews business rules. contracts, and other account-specific items important to servicing the account • Monitors police review queues daily.If police review queues require attention, initiates immediate appropriate outreach either by email or phone call.If there is no improvement within 48 hours.escalates the issue REFERENCES Chad R.Mumbauer,Special Ops Jimmy E. Deal,Chief of Police Lakeland Police Department Miami Springs Police Department Phone (863)834-2580 Phone: (954) 797-1030 Facebook LakelandPD@LakelandPD Email Ideal@mspd.us Signature s \ 1� , tc KATHLEEN DOBBELS r VICE PRESIDENT, FIELD OPERATIONS Of PROFILE Kathleen Dobbels is a dedicated Field Operations leader for North America and Europe. who brings 25 years of experience in business processes. customer satisfaction,and management Throughout her career,she has focused on taking global operations to the next level by focusing on service excellence and creating scalable and innovative processes driving better outcomes for clients.With Kathleen's passion for continuous improvement CONTACT and strong background in Lean Six Sigma she sets a high bar for excellence and empowers teams to attain powerful results In Kathleen's previous roles,she boosted customer and t. (480)443-7000 employee satisfaction by pioneering cultural transformations of Field Processing.and Technical Support for more than 70,000 customers globally.She resides in nearby Vero C.4" kathleen.dobbels@verramobility.com Beach,Florida,and currently oversees the Verra Mobility National Field Services organization.comprised of the Field Services team and Verra Command Center. Kathleen is 9 Phoenix,AZ responsible for service delivery,productivity,and employee engagement as well as other responsibilities associated with day-to-day operations and continuous improvement within ® www.verramohiiity.com Field Services.She leads all support and field teams efforts. RELEVANT PROFESSIONAL EXPERIENCE EDUCATION Verra Mobility HOGESCHOOL GENT VP,Field Services, North America & Europe 2023-PRESENT • M.B.A.,Business Communications • Builds and empowers high performing teams, re-engineers processes, and HOGESCHOOL GENT deploys automation to enhance customer satisfaction • Leads continuous improvement efforts through the application of Lean Six Sigma • M.A.,Translation Studies, methodologies English-Dutch-German • Manages the National Field Services organization,which includes the Field Services team and Verra Mobility Command Center • Analyzes and works to improve all aspects of Field Services operations, including AFFILIATIONS 6 service delivery, productivity, and employee engagement CERTIFICATIONS NCR Vice President, Customer Operations 2020 2022 • Lean Six Sigma MBB,Scrum Master • Oversaw$45 million budget with 1,500 employees delivering technical support of • 1509001 Lead Assessor NCR and third party software,hardware.and services in the Hospitality division • Pioneered comprehensive cultural transformation within Hospitality Customer • MBNQA Examiner Operations. creating a customer-centric organization, re-engineering processes. and deploying automation • PEX Awards Judge • Replaced outdated technology with cloud based platforms (Genesys. Salesforce) in less than 12 months, leveraged MUAI to simplify the product thereby resolving customer issues • Grew the Service Desk delivery outsourcing IT support by 4x in 12 months NCR Vice President, Strategic Growth Platforms 2019 2020 • Deployed Product Lifecycle Management and coached Strategic Growth Platform teams in transformation from hardware and on premises software to Saas for Banking. Retail and Hospitality • Worked with the C-suite for the governance, reporting,and success of seven Strategic Growth Platforms KATHLEEN DOBBLES VP, FIELD SERVICES N. AMERICA & EUROPE RELEVANT EXPERIENCE CONTINUED Nielson Sr. Vice President Global Operations Consumer Insights & BASES 2017 2019 • Oversaw Buy Customized Research Operations with $250 million expense budget managing 2,000 employees and 500contractor agencies across 90 countries Sr.Vice President Global Integration &Excellence 2016 2017 • Oversaw Buy Customized Research Operations with$250 million expense budget managing 2,000 employees and 500contractor agencies across 90 countries Sr.Vice President, Business Process Improvement &Quality • Led global Lean Six Sigma program with 100top-rated Lean Six Black Belts Vice President, Global Operations BASES& Customized Research • Led global operations for BASES CR, managing 600 associates and 650 2019 contractors Vice President, Business Processing Outsourcing • Identified issues and improved performance at delivery centers with 2007 2009 1,700 associiates REFERENCES Mitchell Habib. Founder & CEO Joe Wilke, Special Advisor BASES FCM,LLC Nielsen IQ Phone (904)608 5893 Phone:(513)533 3604 Email mitchell@thinkfcm.com Email joe wilke@nielsen corn Signature KatflteeN JJobbetJ City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 8.5 Financial Overview Financial Overview. Proposer shall provide a general description of the firm's financial condition and identify any conditions(i.e bankruptcy, pending and/or existing litigation, planned office closures, impending merger/acquisition)that may impede the Proposer's ability to complete the project. Verra Mobility Response Verra Mobility is in excellent financial standing and has no conditions that would impede our ability to complete this project. We are a long-term mobility technology service provider with approximately 20 years of experience in the industry We offer the size.scope.and stability of a company whose ultimate parent company was recently recognized and added to the S&P SmallCap 600 index with programs in the US.Canada.Europe. Asia, and Australia. For Tampa,this means having a partner who will be able to serve your enforcement needs now and into the future with no interruptions. We are also a public company.which means greater transparency to our corporate governance and financial accounting practices. 8.6 Current/Past Legal System Proceedings Proposer shall identify(including venue and case number) and describe all litigation.pending or closed. in which Proposer is or has been a named party and all notices of intent to sue filed by the Proposer in the last five years involving a local government and a red-light camera system. Proposer shall also identify and describe all litigation,pending or closed,in the last five years in which Proposer is alleged to have engaged in fraud. Verra Mobility Response: a. VERBA Page 90 * 41 4 MOBILITY ©2024 Verra Mobility-- Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 9.MANAGEMENT If.during the course of the project.the Successful Proposer makes personnel changes the City has the right of review.acceptance and/or reject proposed substitute(s) The City will make available the City's management team for interview and consultation during plan(s)development and for review of the draft and final plans Verra Mobility Response Yes If there is a change in personnel during this project Verra Mobility will ensure that The City is made aware and grange for the review of suitable substitutes and will worl(with The City for the development of the drafts and final Plans RFP Requirements: 10.IMPLEMENTATION 10.1 The Successful Proposer shall worl(with the City to initially install a SOS at all identified locations as authorized by Ordinance The following implementation schedule is provided• • EVENT DATE COMPLETED(whatever is later) Permits. installation and testing of all SOS and operations 07/15/24 or 90 days after contract • Signage Prior to implementation as requested by The City • Public announcement and awareness campaign 30 days prior to implementation • Implementation 08/12/24 or 15days after testing completed • Training 08/01/24 or 1 week prior to implementation Verra Mobility Response: We have created an implementation plan that will comply with the implementation schedule listed in the requirement above it t VERRA Page 91 4i' MOBILITY ©2024 Verra Mobilit yp Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 RFP Requirement: 10 2 For each of the implementation requirements above.Proposer shall provide a description of the extent of The City staffs involvement in the project and provide a requirements list for The City as part of its proposal. ra Mobility Response- For permits -The City County and FOOT is required to approve all permits Installation-The City will be notified of our installment milestones We will communicate with the City to ensure all BRO and CRQ documentation is in line with agreed-upon project requirements Testing- The City will be notified of our testing milestones. This step is completed internally Operations- The City will be notified of the status of operations and will be able to pose questions Signage- Client will provide signage requirements and Verra Mobility will procure and install all signs in accordance with the Manual on Uniform Traffic Control Devices(MUTCD) Public announcement and awareness campaign- The City will meet with Verra Mobility and review all concepts and plans and provide any additional inputs Implementation- The City will approve site images in order to go operational. 41. V VERRA Page 92 441 MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Training- The City would need to provide details for this step including dates.participants.locations(virtual or on-site) and other pertinent inputs RFP Requirement: 10 3 Successful Proposer shall support The City by training staff on how to present the Program at public seminars or presentations When requested by the City.the Successful Proposer will provide staff for public forums/seminars Verra Mobility Response Verra Mobility is committed to excellence is by designing and delivering training content that is specific and relevant to the program that The City will operate We will provide all necessary training staff to support public forums and seminars This may include facilitator-led training sessions that occur face-to-face or through distance learning Each Verra Mobility training course will be accompanied with training materials on the topic or function being trained RFP Requirement: 11 COORDINATION WITH THE CITY 11 1 The Successful Proposer shall identify their Project Manager who shall work in close coordination with the City The City's Project Manager shall be the City's point of contact.The City shall approve any changes to the Successful Proposers Project Manager or personnel assigned to the project. Verra Mobility Response Verra Mobility's Project Manager for The City of Tampa is Placido Diaz who is experienced in The State of Florida Below is a summary of Placido's work experience Placido Diaz possesses over 20 years of extensive professional experience in the law enforcement field with expertise in managing investigations security.public service. law enforcement training. and Police activities He is also knowledgeable in internal affairs investigations.governmental presentations public safety programs.emergency response.policy and procedure development. budget planning. management and media public relations He is an excellent communicator with notable success in the management of operations focused on lowered crime heightened security.strengthened productivity. and overall quality of life across the community Placido's experience in the public safety field is an asset to his clients and he believes in teamwork and collaborating with all stakeholders in any organization in order to succeed He manages multiple Florida-based accounts throughout the state RFP Requirement: 11 2 During the term of the contract.the Successful Proposer's Project Manager shall meet on-site with the City's Project Manager and/or other designated City officials as necessary for the purpose of discussing and coordinating work to be performed or performance of work Verra Mobility Response Yes Verra Mobility's project manager will be available to the City Manager and/or other designated City officials as necessary RFP Requirement: 11 3 Successful Proposer shall present the skills and qualifications of the Successful Proposer's Project Manager candidate and the team surrounding that candidate The City shall have the right to interview the Successful Proposer's Project Manager candidate prior to awarding the contract and will have the right to require that the Successful Proposer's Project Manager and team members be replaced throughout the term of the contract Verra Mobility Response Yes we understand and will comply with the City's right to interview our Project Manager prior to awarding the contract and confirm that we will allow team members to be replaced throughout the term of the contract RFP Requirement: VERRA Page 93 Y MOBILITY ©2024 Verra Mobility- Proprietary and Confidential �a, City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 11A Proposer shall provide a project timeline/schedule indicating when the proposed program will be fully operational for the City,no later than August 12, 2024 barring circumstances beyond the control of the Successful Proposer or written agreement with the Director of Mobility Department for additional time for implementation Verra Mobility Response: RFP Requirement: 12.6 Warranties and Guarantee. The City of Tampa will not accept any disclaimer of the warranties of merchantability and fitness for a particular purpose for the products offered Proposals will clearly state any additional warranties and guarantees against defective materials and workmanship. A copy of the complete manufacturer'swarranty statement is to be submitted with the proposal. The material(s)supplied shall be guaranteed to be free from defect of composition.conception.and workmanship for a minimum period one-year from the date of installation and final acceptance by the City Any parts or portions found not in accordance with this RFP will be rejected by the City and returned to the Successful Proposer at the Successful Proposers expense for immediate replacement Verra Mobility Response: < < Page94 4 VERBA MOBILITY ©2024 Verra Mobilityl`.1 Proprietary and Confidential 4� s4 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 As Verra Mobility will retain ownership of the camera systemsthe camera manufacturer's warranty runs to Verra Mobility If Verra Mobility is fortunate enough to be awarded a contract by the City of Tampa for its automated speed detection program during the term of the contact Verra Mobility will maintain the camera systems and ensure camera systems remain operational in accordance with the terms of the City's request for proposal and contract for the program For reference, below is the warranty provided by the camera manufacturer The manufacturer warrants that all Products lo be provided under this Agreement shall. for a warranty term equal to three (3)years from the date of installation at a Customer location but in no event shall such three-year period commence more than 6-months of date from invoice. be substantially free of defects in materials and workmanship and that the Products shall comply with all applicable Specifications tc VERRA Page 95 v MOBILITY ©2024 Verra Mobility. Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 6. References Tab 6. References. Include a reference list of at least five clients to whom the Proposer has provided services like those being proposed to the City. We provide a reference list below that includes five speed enforcement clients that utilize the same technology proposed for the City of Tampa. We have also Included numerous other red light customers in Florida to showcase our automated enforcement experience in the state. H.Itq-1F) ©©r-Q L'"'f.tl:J..:l City of Atlanta GA Keith Sumas Emergency Management School zone speed safety camera Coordinator program Complete end-to-end Phone 404 802.2022 (office) solutions that include speed studies. 678.907.7032 (cell) site surveys and permitting construction equipment installation, Keith.Sumasc atlanta k12.oa ug maintenance field services program training reporting,management, event processing. citation printing and mailing public-facing website public awareness support, call center, and payment and court support. Baltimore City MD Name Phillip Mellerson Verra Mobility provides a full turnkey - Speed Title.ATVES Director solution to Baltimore City with 126 Enforcement Phone 410 984 9870/443 934 1977 transportable speed cameras and 15 (School Zone- 1-83) fixed speed cameras for a total of 141 Email. speed cameras Our cameras capture ahllhQ mellersonna baltimorecity aov events at the edge and send them to the BOS via a secure encrypted network We complete the initial review OMV lookup and a second review prior to sending the event to Baltimore City • for review Events approved by the PD are then sent back to Verra Mobility to perform print and mail services We also provide Baltimore City court packages for violations that are appealed and go to court Washington D C Name Charles Turner Verra Mobility has partnered with Title Program Manager District Washington D C, for its automated Department of Transportation traffic enforcement program since the Phone: 202 541 5494 contract was executed in 2006 Verra Mobility's scope of work includes the Email. provision of a speed and red-light safety Charles Turnerandc aov program, including but not limited to supporting hardware and software for Verra Mobility's speed and red-light cameras camera site selection support design. permitting installation and maintenance of Verra Mobility's speed and red-light safety cameras deployment of Verra Mobility's portable speed cameras battery maintenance for camera systems that the District furchased training event processin or Verra Mobility and cameras throuQh VERRA Page 96 MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 ,►.w:,',o.. ,.1..11!0-!s►r JJ3'ir 3 'image crop • system interface with D C.'s ticket processing vendor who provides the rest of the event processing after"image crop.-program reporting. and public awareness support. Alexandria VA Robert McMullen We have partnered with the Alexandria Email f obertMcMullenOalexandriava,do\ Police Department since 2011 to provide the City a Photo Safety Program to help reduce red-light violations and crashes Our red-light photo enforcement cameras capture still images and video of red-light violators Currently,Verra Mobility provides Alexandria with six red-light photo enforcement systems at high-risk intersections throughout the City We also provide back-office processing of the captured incident to the local police for review and authorization of the violation In addition we provide subsequent printing and mailing of the police-approved citation maintaining the chain of custody throughout the process by not outsourcing these services. Union City,GA Lt John Mohney Fixed speed safety camera photo Phone.404 408 3591 enforcement program Complete end- Email krnohnevCa�unioncitvga orq to-end safety camera solution including the following services speed studies site surveys and permitting. construction equipment installation maintenance and field services. program training, reporting management event processing citation printing and mailing public-facing website public awareness support call center payment and court support City of Boynton Christopher Munro Sergeant Traffic Unit Verra Mobility provides their Red-Light Beach FL Phone 561 742.6111 Camera Photo Enforcement Program Email JnunrocCa�bbfl us Complete end-to-end safety camera solution that includes the following services Speed Studies Site Surveys and Permitting Construction Equipment Installation Maintenance and Field Services Program Training Reporting Management Event Processing Citation Printing &Mailing Public Facing Website. Public Awareness Support Call Center, Payment&Court Support City of Orlando FL Raymond Rodriguez Program&Operation Turnkey automated enforcement Coordinator program in Florida Phone 407 246 2060 (general) 407 246 8487(office) Email Raymond Rodriquez@c1tyoforlando net VERRA Page 97 MOBILITY ©2024 Verra Mobility,. Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 '.!..-3 Q-a3 • • - - .•a;. City of Kissimmee Curtis McGehee Turnkey automated enforcement FL Assistant City Attorney program in Florida Phone 407.518.2321 Email: Curtis McGeheecng kissimmee.aov City of Lakeland FL Chad Mumbauer Verra Mobility provides their Red-Light Police Sergeant Camera Photo Enforcement Program Phone 863 834 2580 Complete end-to-end safety camera Email Chad mumbauerlakelandaov net solution that includes the following services Speed Studies Site Surveys and Permitting Construction. Equipment Installation Maintenance and Field Services Program Training. Reporting, Management. Event Processing Citation Printing&Mailing Public Facing Website, Public Awareness Support. Call Center, Payment&Court Support. City of Miami Jimmy Deal Red-light photo enforcement program Springs FL Chief of Police Complete end-to-end safety camera Phone. 305 887 1444 solution that includes speed studies Email: Idealna mspd us site surveys and permitting construction equipment installation maintenance and field services program training reporting management event processing citation printing and mailing, public-facing website.public awareness support.call center, payment and court support City of Opa-locka Marcos Gonzalez Turnkey automated enforcement FL Police Sergeant program in Florida Phone: 305 681.1033, ext. 2701 Email. maonzalez(ao12alockaod coal Town of Orange Gary A.Goble Turnkey automated enforcement Park. FL Chief of Police program in Florida Phone' 904.278.3006 Email GGoble(na towno(.! coni r`` VERRA Page 98 4, MOBILITY ©2024 Verra Mobility4 Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 7. General Statement of Experience. Tab 7 General Statement of Experience Include a written, verifiable statement of experience in providing and managing similar services. If the Proposer does not possess any experience like the services required, Proposer shall provide any pertinent information or experience Proposer feels may qualify Proposer for consideration of award Verra Mobility is the number one automated enforcement safety camera provider in the industry with approximately 9,000 red-light, speed, stop-arm, and bus lane safety cameras installed in nearly 270 communities and school districts across North America. This number is four to five times larger than our closest competitor. In the U.S. alone, we, together with our affiliates, process more than four million automated enforcement events per month from U.S.-installed camera systems, and we send approximately 1.4 million potential violations per month to our customers for their review and decision. We bring unmatched knowledge of Florida as well because we currently support automated enforcement safety programs for 31 municipalities In the state, Including multiple programs within a short distance of the City of Tampa. Our local team consists of account management, licensed engineers, a construction manager and technicians. Our company works as your partner, offering institutional knowledge and stability. We are a long-term service provider with 20 years in the Industry. and we were recently recognized and added to the S&P SmallCap 600 Index. For the City of Tampa, this means having an ally who will be able to serve your enforcement needs now and Into the future with no interruptions and limited risk. We are also a public company, which means greater transparency into our corporate governance and financial accounting practices. This global footprint and financial strength give us the capacity to deliver more efficiently than newly established competitors that may lack the resources needed to ramp up implementation or provide the latest modern equipment. Our strong history with clients has led to an over 95 percent renewal rate. Examples of safety camera and red-light clients outside of the Florida clients mentioned above include but are not limited to Norfolk. Virginia Beach, and Falls Church, Virginia; New York City, New York; Baltimore, Baltimore County, and Howard County, Maryland; Washington, D.C.; Clayton County, Georgia; Montgomery, Alabama: Memphis, Tennessee; Baton Rouge and New Orleans, Louisiana; Chandler, Mesa, and Scottsdale, Arizona; Colorado Springs. Colorado; San Francisco, California; and Seattle and Spokane, Washington. The following map includes a listing of our automated enforcement clients for all of our products (only limited by legislation) in North America. VERRA Page 99 4, MOBILITY ©2024 Verra Mobilityffi Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VERRA Page 100 � t MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 8. General Operating Procedures & Guidelines (Management Plan, Operations Plan, Quality Control Plan. Tab 8 GENERAL OPERATING PROCEDURES&GUIDELINES(MANAGEMENT PLAN, OPERATIONS PLAN. QUALITY CONTROL PLAN. ETC .. Include a narrative description and/or organizational chart outlining the methods of operation. operational structure. and services to be provided by the Proposer This description should fully and completely demonstrate the Proposer's intended methods for servicing the requirements. Proposers are also encouraged to provide any other pertinent information that will assist the City In evaluating the proposed method of operation Verra Mobility provides cutting-edge camera technology and a reliable back-end processing platform to hundreds of clients that process millions of events every year. Our proposed offering to the City Is the latest in the industry, making processes such as citations, billing, appeals, and remittance simple and easy. Our platform has been successful throughout the U.S. Our proposed solution includes new technology that provides enhanced back-office capabilities beyond solely the violation for a true end-to-end solution. Most critically, we provide the experience of our staff, a local presence, and an account management team that is set up to build, maintain, and support the program through all y phases. For your program, multiple key staff have been assigned, including Director of Account Management Orlando Torres - who brings 18 years of automated enforcement experience - and Senior Account Manager Placido Diaz, a seasoned law enforcement professional and former head chief o po ice • - ' • 'T-- TT., • • - . •- - - • •' •- i with a unique understanding of your traffic needs and the value of the program for investigative purposes, allowing our team to proactively address issues. This also allows us to maximize law enforcement capabilities by delivering force multiplier solutions. In addition, we use local partners that add additional support to our programs throughout Florida. Both Orlando and Placido have vast experience in Florida, are bilingual, and are local experts who will engage with the City to provide immediate, in-person support. They also both bring expertise in multiple types of safety product solutions. Our team offers a local presence and an understanding of your environment gained through over 40 years of t VERRA Page 101 MOBILITY ©2024 Verra Mobility• Proprietary and Confidential s City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 experience In Florida. This experience ensures the highest level of understanding, communication, and accountability for the program. The pairing of our technology, processes, and personnel allows us to offer a true end-to-end solution to the City of Tampa, complete with features such as robust reporting and information systems, all with organized, auditable, and easily accessed functionality - providing the simplest proven solution to address and change dangerous driver behavior in the City. Here at Verra Mobility, customer satisfaction is our primary focus. We understand that implementation of programs such as this can be demanding and somewhat interruptive for your staff while we work through the implementation. If we are fortunate to have you as a valued partner, we will carefully take the steps needed in partnership to align quickly and plan together to define what success looks like for your team and program. As a leading nationwide provider of safety programs, you can be assured that we have a well thought out process and a team that will be dedicated to supporting your implementation. We will partner with you and provide a traditional project management structure to ensure we are always aligned and working to achieve or exceed expectations. The following outlines our proposed project approach and the major milestones that Verra Mobility will achieve to get your program up and running with our speed safety camera solution. We will work closely with the City and other agencies, as needed, to: • Review and finalize the project plan, • Establish the business rules for the speed safety camera programs. • Review and finalize the camera sites, • Establish the rules for the red-light and speed safety camera programs; • Develop design plans for these sites to meet local requirements; • Obtain approval on the site plans and acquire permits, • Construction and a configuration of these sites; • Develop and approve the notices and outgoing correspondence for the program, • Develop and execute the City's public awareness campaign for the red-light and speed safety camera program, and • Schedule and conduct the training for City staff, which will be coordinated and held by our Learning & Development Team. kt c VERRA Page 102 4 ' MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Four primary milestones drive our implementation process. While our skilled teams work to set up and solve the intricacies involved in delivering your safety camera program, your insight and collaboration is essential to success. 000 o- 1 o- o 1 Governance Alignment Business Rules(BRQ) Backend Public Outreach Project Management Const ucbon Rules(CRQ) Roadside Training Launch Meeting Define Build Go Liver Milestone #I Milestone#2 Milestone #3 Milestone #4 Milestone#1 - Launch Meeting Immediately following contract execution, Verra Mobility's Project Manager will schedule an initial project kickoff meeting with key members of our Project Team and key City and police personnel. During this meeting, our team will provide an overview of the project and identify roles and responsibilities of all stakeholders involved in delivering the program. This meeting has two primary areas of focus. The first being Governance Alignment where we will make sure we together are clear on how the program needs to operate to comply with legislative and contractual documents. The second focus will be on project management. Verra Mobility will supply the draft implementation plan and walk client staff though a typical implementation and begin to mature the plan with you input until we reach an agreed delivery schedule. Milestone #2 - Define Defining how a program will operate both with products and services is crucial to a quality and compliant program. We have a two-part requirements-gathering process that we will work together in making sure we are delivering with clarity. 1) Verra Mobility's Business Rules Questionnaire (BRQ) is a live document that allows our clients to provide Verra Mobility with a set of business rules regarding how the program should operate. Similar to an instruction manual, this document outlines the architecture for how the back-end operation work from event capture to notice payment and disposition. It contains the City's guidance as well as the program's governing legislation, the Verra Mobility internal team processes, and the applicable back-office system configurations. The captured business rules also directly allow for a call center script to be defined. Event processing rules (such as exempting vehicle categories such as ambulances and police vehicles) are also defined and proves our internal teams with all instructions for them to follow in such instances. We know the City's workflows are VERRA Page 103 y MOBILITY ©2024 Verra Mobility*► Proprietary and Confidential ss City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 unique, and we are prepared to support them by customizing them to fit your specifications. The BRQ focuses on the backend requirements in support of processing rules, document management, adjudication, and fund management to name a few. This Includes defining violation categories that the City has determined exempt (e.g., police, fire, and ambulance vehicles). 2) Our change request questionnaire ( CRQ) focuses on delivering products in full compliance of any state and local engineering and construction standards, ensuring that modifications are properly documented, evaluated, approved, and Implemented in a controlled and systematic manner. Milestone#3 - Build Site Analysis Site Selection For speed safety camera programs, we use a robust site selection process and analysis tool, a unique and proven model that can quickly identify and evaluate an approach that presents a high safety risk for speed accidents. The result of the model can directionally indicate violation potentials at maturity of the site. This data, coupled with Incident historical violation and crash data provided by the client, efficiently and accurately supports the process to pinpoint locations that can benefit the most from our speed safety camera solutions. Site Surveys We will conduct site visits and will document key inputs so that the necessary site plans can be designed. Site Design and Permit Acquisition In addition to utilizing, as needed, highly qualified local vendors and subcontractors for various activities, Verra Mobility has a fully integrated and equipped in-house design and engineering team of surveyors and CAD design technicians under the leadership/supervision of a professional engineer (PE) licensed In multiple states, with a Master's concentration in Transportation Planning and Engineering and 15 years of experience in traffic engineering and transportation planning. The Design and Engineering Team will manage design plans to adhere to local permitting and will collaborate with our in-house construction staff and any applicable construction subcontractors on drawing review, provision of final drawings for the approved sites, and the necessary requirements for submission as prescribed by the City. Camera Site Construction and System Installation Alter the City approves the Intersection/design plans and upon receipt of the required permits, we will begin site construction and system installation. Whereas Verra Mobility will have overall responsibility for the installation of the camera systems, we will work with and oversee any applicable electric or construction subcontractors to construct the camera sites. VERRA Page 104 a ',� MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Our recommended transition approach will minimize construction needed at the existing sites. For context, Verra Mobility has transitioned existing programs In the United States including Virginia Beach and Norfolk, Virginia; Washington, D.C.; Chandler, Mesa and Scottsdale, Arizona; Baltimore County, Annapolis and Frederick, Maryland; Boulder, Colorado; San Francisco, California; and many others. Together. Verra Mobility and Its subcontractors will ensure safe and continuous traffic flow during all phases of installation. Deployment and Testing During this phase, Verra Mobility tests each camera system, and validates all violation detection and image capture process and protocols prior to the system "go-live" date. Testing includes all hardware, software and service components to help ensure a maximum number of violations are captured and to reduce false triggers and image degradation issues. Backend Setup Verra Mobility will obtain the list of the City's authorized personnel who will need access to the back-office system. We will also add your program to our processing system, which will conform to the City's speed safety program business rules. We will work with the City on the creation and approval of all notices and correspondence that will be used for the City's program. The back-end development will be completed while the site work is being completed. Milestone #4 - Go Live The final Go Live stage is focused on outreach and training. Verra Mobility will work with the City's marketing or outreach team to make sure citizens are educated and aware of the benefits of the program. We will collaborate and support with content creation and delivery in support of a successful program launch. The final step is staff training from our Learning and Development team. This step is crucial to making sure City staff and partners in the program have a complete understanding of the process and tools to enable them to be successful. Training is designed to deliver content that is specific and relevant to the program that the City will operate. This may include facilitator-led training sessions that occur face-to-face or through distance learning. Each training course will be accompanied with training materials on the topic or function being trained. As the project evolves, a member of the Training Team will consult with the Verra Mobility Account Manager and the City's Program Manager to determine the timing of training, class sizes, delivery method and resources needed. Management Overview Verra Mobility will interface and collaborate with the City of Tampa and third parties effectively by adhering to an approved Project Management Plan (PMP) developed using Industry best practices, such as those found in Project Management Body of Knowledge (PMBOK® Gulde). We will also develop project controls consistent with industry best practices. These controls will be documented in our PMP and include, but not be limited to, the following: i ft VERRA Page 105 MOBILITY .y ©2024 Verra MobilityQ Proprietary and Confidential ss City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI1122923 Project Manager - to support the full project, as well as a team of subject matter experts (SMEs) to provide additional support to the program design, implementation, and ongoing program change management. Electronic Document Management - to ensure a consistent file naming convention, secure file and data storage and archiving, file version control, as well as provide a central electronic location for the City of Tampa and stakeholders to access draft and final documents. Schedule Management- The City of Tampa and Verra Mobility will negotiate a final baseline project schedule utilizing Microsoft Project. The project schedule will be managed and updated bi-weekly (every two weeks) or at agreed upon cadence to meet the need of the project. The project schedule will illustrate the critical path and show progress from the approved baseline for each of the designated deployments and elements contained within for the duration of the contract and decommissioning of the program. At each stage of delivery, we will manage and work with the City of Tampa to establish the appropriate working groups and authorities for approvals and acceptance of solutions. These milestones of acceptance will build into the delivery plan with appropriate success criteria as determined by the City. This approach will be utilized throughout the design, build, and delivery of solutions for the implementation of the program. Quality Control Verra Mobility will establish and implement a Quality Control (QC) system as part of our Quality Management Plan (QMP) to assure that the work quality meets or exceeds the contract requirements. The QMP will provide a comprehensive description of the planning, monitoring, and reporting program that we will Implement to ensure and document the quality of our work and will be submitted as part of our overall PMP. We will engage QC staff, who are independent of production staff, to fulfill the requirements of this contract. QC involves responsibilities of both Verra Mobility and the City to ensure that goals for project quality will be met. This is especially critical during the equipment testing and calibration, operation of the equipment, license plate data acquisition, accuracy in mailing of notices, and exchange of data with critical systems maintained by other state agencies. We view Quality Control as separate and distinct from Quality Assurance In the following ways: QC is the inspection phase of quality assurance. It is a series of test procedures used to verify that a product is safe and effective after mass production. QC is reactive and exists to identify defects in the quality of products after they have happened. QC Involves the testing of products to ensure they meet standards for safety and efficacy. If QC testing uncovers quality issues, it will result in reactive steps to prevent an unsafe product from being shipped and distributed Pt Y VERRA Page 106 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 QC is product-oriented and focused on identifying quality issues in manufactured products that could affect customer satisfaction. QC involves verification of products post-manufacture and before distribution. QC is generally the responsibility of certain personnel within the organization whose duties include following Standard Operating Procedures (SOP) for product testing. QC staff follow SOPs for quality control and document their findings based on standardized procedures for product testing and process validation. QC efforts are also be focused on parts used to create the final product, such as raw materials from a supplier. Quality Organization and Personnel Verra Mobility will take the lead role in ensuring the quality of the work meets or exceeds the contract requirements. This lead role is a core principle of our daily operations and overall approach to our projects. We will furnish all QC staff, facilities, and resources necessary to fulfill the requirements of the contract. Our QC staff will be adequate for the size and complexity of the project to ensure that the compliance of the work can be proven through QC documentation and testing results. A complete description of the organization and personnel that will be used to ensure QC will be delineated in our QMP. Quality Interface Approach Verra Mobility has a proven approach to quality interface between design development and implementing, operating, and maintaining our systems. We will ensure the school speed camera program is functioning in conformance with contract requirements without the need for the City's intervention. We will develop, implement, and maintain a comprehensive quality monitoring program {QMP) tailored to the complexity and scope of the work. The QMP will describe all QC procedures of all parties involved (Verra Mobility, subcontractors, producers, fabricators, manufacturers, etc.) with the design and implementation of the program. Successful QC will be a condition of the acceptance of the work. QC procedures may include: Batch inspection Product sampling Validation testing Laboratory testing Software testing Quality Control Personnel Roles and Responsibilities The QC function maintains independence from individual project functions by possessing a direct reporting relationship to the Quality Control Administrator (QCA). This structure protects the independence and objectivity of QC personnel and provides assurance of high VERRA Page 107 MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI1122923 quality, professional products and services. The QCA will be responsible for the development of the final QMP that will be used to identify roles and responsibilities. The role of the QC personnel is to assist the technical staff In continuously improving the quality of work products and services. The QCA is responsible for facilitating the establishment of the processes and procedures that project team members follow as they perform their day-to-day activities. The QCA will perform periodic inspections and audits to ensure compliance with established policies and procedures. QC personnel will be involved throughout the life of the project. To ensure that QC activities are identified and that time is allotted for QC activities, funding for the QC will be planned for in the task hours of the final project schedule and Included in the cost structure for the project. Design Management Integrating Design Development with Procurement and Deployment Activities Verra Mobility will be responsible for designing, Implementing, operating, and maintaining the program. We will be responsible for completing the preliminary design, final design, development, land testing, as well as operations and maintenance work. We will develop the necessary design documents to include but not limited to: 1. Preliminary Design Document 2. Detailed Design Document 3. Requirements Traceability Matrix 4. Data Schema and Dictionary 5. Reports 6. Test Plans Our design management process integrates the design development with the procurement and deployment activities. s VERRA Page 108 r, • MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 9. Sub-Contracting Submittals. "Tab 9. Sub-Contracting Submittals. No Successful Proposer shall assign the contract or any rights or obligations thereunder without the written consent of the City. The Successful Proposer shall be required to perform with its own forces at least fifty-one (51) percent of the work, unless prior written consent to subcontract a greater percentage of the work first obtained by the City. In the event of such approved subcontracting, the Successful Proposer agrees to provide the City with written documentation relative to the Subcontractor(s) solicited, or that will be employed in this award, including but not limited to submittal of attached the following Schedule of Sub-Contracting Forms: • Schedule of All Sub-Contractors/Consultants/Suppliers Solicited - MBD 10 • Schedule of Sub-Contractors/Consultants/Suppliers to be Utilized- MBD 20 These forms must be completed (including signatures) and submitted with all proposals. Submittals that do not contain these completed forms shall be deemed "non-responsive". Instructions on completing the forms are included after each form in this RFP package Subcontractor shall be defined as; a business enterprise, firm, partnership, corporation, consultant, or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative. Supplier shall be defined as; a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consultant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative A Supplier may be a regular dealer, distributor, or manufacturer." While most of our services are performed by our in-house team of skilled professionals, we occasionally engage contractors to ensure localized support and expertise for specific projects. Rest assured that Verra Mobility maintains strict quality control measures and oversight to guarantee that all work, whether conducted in-house or by our subcontractor partners, meets our high standards of excellence and professionalism. i VERRA Page 109 V 4 X IP, MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 The names of each of our subcontractors' is included in the table below, followed by a full description of each firm. Please note that the subcontractors we have listed in our proposal are based on area of expertise, experience, and availability at the time of submittal of our proposal. In the event Verra Mobility enters into an agreement with the City for the program described in our proposal, if there are changes to the subcontractors listed. Verra Mobility will comply with the contractual requirements related to changing subcontractors. < < � VERRA Page 110 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI1122923 a r VERRA Page 111 A MOBILITY ©2024 Verra Mobility44 Proprietary and Confidential a � City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 v i VERRA Page 112 41 ' MOBILITY ©2024 Verra Mobility0 Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 im y V7A VERRA Page 113 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential SECTION IV. SUB-CONTRACTING FORMS AND PAYMENT FORM A Failure to Complete Sian and Submit Both Forms 10 & 20 SHALL render the Proposal Non-Responsive Page 1 of 4 - DMI Solicited/Utilized Schedules City of Tampa- Schedule of All Solicited Sub-(Contractors/Consultants/Suppliers) (FORM MBD-10) Contract No.: 24-P-00227 Contract Name AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT, BFP#61122923 Company NaMeArnerican Iratttcsolutions Inc dbaVerraMobilltxAddress: 1150NAImase11001RoadMesa Anzona85201 Federal ID 4g.1114931 Phone. 480.443 7000 Fax: 480.596.4501 Email: placido Diazfa�verramobility corn Check applicable box(es). Detailed Instructions for completing this form are on page 2 of 4. [ ] No Finns were contacted or solicited for this contract. [ ] No Firms were contacted because: [x]See attached list of additional Firms solicited and all supplemental information(list must comply to this form) Note: Form MBD-1 Omust list ALLsubcontractors solicited including Non-minoritv/smanbusinesses NIGP Code categories. Buildings=909,General= 912, Heavy= 913.Trades= 914,Architects= 906, Engineers& Surveyors= 925, Supplier= 912-77 S = SLBE Type of Ownership W=WMBE (F=Female Trade or 0 = Neither M=Male) Services Contact Quote Company Name LII I M = Atrlcan metnoa or Address Am. NIGP L=Letter Response Phone,Fax,Email HF HM = Hispanic Code F=Fax Received Federal ID AF AM=Asian Am. E=Email NF NM = Native (listed P=Phone YEN Am. F M = . . l.n It is hereby certified that the information provided is an accurate and true account of contacts and solicitations for sub-contracting opportunities on this contract. Signed: Fi Name{ntle: .. Date: 411112024 'failure toComplete.Sian and Submit Both Forms 10& 20SHALLrender the Proposal Non-Resoo-n-si v e Forms must be included with Proposal MBD 10 rev,/effective 02/2016 43 SECTION IV, SUB-CONTRACTING FORMS AND PAYMENT FORM A } allure to Complete.Sion and Submit Both Fauns 10 &20 SHALL render the Proposal Non-Responsive Page 1 of 4- DMI Solicited/Utilized Schedules City of Tampa- Schedule of All Solicited Sub-(Contractors/ConsultantsfSuppliers) (FORM MBD-10) Contract No: 24-P-00227 Contract Name: AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT, RFP#611229.. Company Name.AmencanTrafeosolutions Inc dbug aMobfltty Address ILIS2N Alma sehoolRoadMesa.Arizonagaa Federal ID: 48-1114931, Phone. 4ao44s,000 Fax:480 5964501 Email.placiooniazoennnobil 1 iv conn Check applicable box(es).Detailed Instructions for completing this form are on page 2 of 4 [ ] No Firms were contacted or solicited for this contract. [ ] No Firms were contacted because: [x] See attached list of additional Firms solicited and all supplemental information (List must comply to this form) Note: form MBD-10 must list ALL subcontractors solicited including Non-minoritv/smallbusinesses NIGP Code Categories: Buildings = 909,General = 912, Heavy = 913,Trades= 914. Architects = 906,Engineers& Surveyors = 925. Supplier= 912-77 S = SLBE Type of Ownership W=WMBE (F=Female Trade or M=Male) Contact 0 = Neither Services Contact BF BM = African Method Company Name or AmAddress NIGP L=Letter Response HF HM= Hispanic F=Fax Phone, Fax,Email AF AM=Asian Am. Code E=Email Received Federal ID NF NM Native (listed P=Phone YIN Am above) Sfi — ,/P----- �- r.. .- No M Od _ Th l- It is hereby certified that the information provided is an accurate and true account of contacts and solicitations for sub-contracting opportunities on this contract Signed: *e Name[ntle: , Date: 41111202A 'FaituretoComolete.Sian and Submit Both Forms 10&20 SHALL render the Pronosal Non-Resnonsive Forms must be included with Proposal, MBD 10 rev/effective 02/2016 43 lamixi Page 2 of 4- DMI Solicited/Utilized Instructions for completing The Sub-{Contractors/Consultants/Suppliers) Solicited Form (Form MBD-10) This form must be submitted with all proposals. All subcontractors(regardless of ownership or size)solicited and subcontractors from whom unsolicited quotations were received must be included on this form. The instructions that follow correspond to the headings on the form required to be completed. Note:Ability or desire to self-perform all work shall not exempt the prime from Good Faith Efforts to achieve participation. • Contract No. This is the number assigned by the City of Tampa for the proposal. • Contract Name.This is the name of the contract assigned by the City of Tampa for the proposal. • Contractor Name.The name of your business and/or doing business as(dba) if applicable. • Address. Toe physical address of your business. • Federal ID. AN.A number assigned to your business for tax reporting purposes. • Phone. Telephone number to contact business. • Fax.Fax number for business. • Email. Provide email address for electronic correspondence. • No Firms were contacted or solicited for this contract. Checking the box indicates that a pre-determined Subcontract Goal or Participation Plan Rectuirement was not set by the City resulting in your business not using subcontractors and will self-perform all work. If during the performance of the contract you employ subcontractors, the City must pre-approve subcontractors. Use of the"Sub-(Contractors/Consultants/Suppliers)Payments" form (MBD Form-30)must be submitted with every pay application and invoice. Note: Certified SLBEor WMBEfirms bidding as Primes are not exempt from outreach and solicitation of subcontractors. • No Firms were contacted because. Provide brief explanation why no firms were contacted or solicited. • See attached documents. Check box, if after you have completed the DMI Form in its entirety, you need more space to list additional firms and/or if you have supplemental information/documentationrelating to the form. All DMI data not submitted on the MBD Form-10 must be in the same format and have all requested data from MBD Form- 10 included. Toe following instructions are for information of any and all subcontractors solicited. • "S" = SLBE, "W" = WMBE. Enter"S"for firms Certified by the City as Small Local Business Enterprises and/or'W' for firms Certified by the City as either Women/Minority Business Enterprise; "0"= Non-certified others. • Federal ID. FIN.A number assigned to a business for tax reporting purposes.This information is critical in proper identification and payment of the contractor/subcontractor. • Company Name,Address, Phone& Fax. Provide company information for verification of payments. • Type of Ownership. Indicate the Ethnicity and Gender of the owner of the subcontracting business. • Trade,Services,or Materials indicate the trade, service,or materials provided by the subcontractor. NIGP codes aka"National Institute of Governmental Purchasing"are listed at top section of document. • Contact Method L=letter, F=fax,E=Email, P=Phone. Indicate with letter the method(s) of soliciting for bid. • Quote or Resp.(response) Rec'd (received)YIN. Indicate"Y"Yes if you received a quotation or if you received a response to your solicitation. Indicate"N"No if you received no response to your solicitation from the subcontractor. Must keep records: log, ledger, documentation,etc. that can validate/verify. For additional information visit the Equal Business Opportunity Office website at www.tampaaov.net/ebo 44 Al* Failure to Complete. Sign and Submit Both Forms 10 & 20 SHALL render the Pr000sal Non-Responsive Page 3 of 4- DMI Solicited/Utilized Schedules City of Tampa- Schedule of All To-Be-UtilizedSub-(Contractors/Consultants/Suppliers) (FORM MBD-20) Contract No.: 24-P-00227 Contract Name AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT, RFP#61122923 Company Name:American Traffic Solutions.Inc dba Verra MobilitvAddress 1150 North Alma School Road Mesa.Arizona 85201 Federal ID: 48-1114931 Phone 4804437000 Fax. 480 596 4501 Email. placid°Diazanverramobllttvcom Check applicable box(es). Detailed Instructions for completing this form are on page 4 of 4. [x] See attached list of additional Firms Utilized and all supplemental information (List must comply to this form) Note:Form MBD-20 must list ALL subcontractors To-Be-Utilized including Non-minority/small businesses [ ] No Subcontracting/consulting(of any kind)will be performed on this contract. [ ] No Firms are listed to be utilized because: N'GI'CodeGeneral Categories Buildings=909.General=912, Heavy=913, Trades=914- Architects=906. Engineers&Surveyors=925,Supplier=9l'n Enter S•tnr f-ms C er6hed as Small l Neal Rusannss Fnte CPS'W'for firms CPrtifind as W omervMInCXRy&"mess Enterprrs[ •0•for Other Non-Certified S=SLBE Type of Own(ship Ira e, W=WMBE (F=Female N Male) Services, $Amount Percent O=Neither Company Name BF BM=Afrx n Am or of Quote. of Address HF HM = H panic Materials Letter of Intent Scope or Federal ID Phone.Fax,Email AFAM=Asia Am NI 0/0 i Code (LOI)if Contract NFE NM=NatleAm Listed available CFCM= Gaut slap It is hereby certified that the following Information is a true and accurate account of utilization for sub-contracting opportunities on this Contract JonaUianBaldwr, Signed: I, Name/Title: Fxecufive ,• • r•r • • • Date. 4/11/2024 'Faiiuie to Complete. Sian and Submit Both Forms 10&20 SHALL render the Pr000sal Non-Responsive Forms must be included with Proposal. MBD20rev/effective 02/2016 45 Failure to Complete. Sian and Submit Both Forms 10 & 20 SHALL render the Proposal Non-Responsive Page 3 of 4- DMISolicited/Utilized Schedules City of Tampa - Schedule of All To-Be-Utilized Sub-(Contractors/Consultants/Suppliers) (FORM HBD-20) Contract No.: 24-P-00227 Contract Name: AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT. RFP#61122923 Company Name:AmencanTrafsc Solutions Inc dbaVerra Mobility Address: 1150N Alma School Road Mesa.Arvona 85201, Federal ID:48-1114931 Phone:48n 443 7000 Fax: 480 596 4501, Email: placido Diazt)verramobility corn Check applicable box(es). Detailed Instructions for completing this form are on page 4 of 4. [x]See attached list of additional Firms Utilized and all supplemental information (List must comply to this form) Note: Form MBD-20 must list ALL subcontractorsTo-Be-Utilized including Non-minority/small businesses [ ] No Subcontracting/consulting(of any kind)will be performed on this contract. [ ] No Firms are listed to be utilized because: NIGPCodeGeneral Categones Buildings=909 General=912. Heavy=913. Trades=914, Architects=906, Engineers&Surveyors=925 Supplier=912-77 Fnter"S-for frms Certified as Small I ocal Business Fnte 'ses•W for ttndgCertifiedasWorn Minnri Business Fnt • 'o•for[Hier Non-Certified S=SLBE TyypeofOwnership Trade, W=WMBE (F=FemaleM=Male) Services, $Amount Percent BFBM=African Am or of Quote. O=Neither Company Name HF HM= Hispanic Materials Letter of of Address Am. Intent Scope or Phone,Fax,Email AF AM=Asian Am. NIGPCode LOI if Contract Federal ID NFNM=NativeAm. CFCM=Caucasian Listed available abgve It is hereby certified that the following information is a true and accurate account of utilization for sub-contracting opportunities on this Contract. Signed Name/Title: _ _ Date: 411112024 Forms must In jncluded with Proposal, MBD20 rev/effective 02/2016 45 Failure to complete.Sian and submit Both Forms 10&20 SHALL render the Proposal Non-Responsive Forms must be jncluded with Proposal, M BD20 rev/effective 02/2016 45 Page 4 of 4 DMI - Solicited/Utilized Instructions for completing The Sub-(ContractorslConsultants/Suppliers)to be Utilized Form (Form MBD-20) This form must be submitted with all bids or proposals. AUsubconlractorsrreoardless of ownership or size) protected to be utilized must be Included on this form. Note: Ability or desire to self-perform all work shall not exempt the prime from Good Faith Efforts to achieve participation. Contract No. This is the number assigned by the City of Tampa for the bid or proposal. • Contract Name.This is the name of the contract assigned by the City of Tampa for the bid or proposal. • Contractor Name.Toe name of your business and/or doing business as(dba)if applicable. • Address. Toe physical address of your business • Federal ID.FIN.A number assigned to your business for tax reporting purposes. • Phone. Telephone number to contact business. • Fax.Fax number for business. • Email. Provide email address for electronic correspondence. • No Subcontracting/consulting {of any kind) will be performed on this contract. Checking box indicates your business will not use subcontractors when no Subcontract Goal or Participation Plan Requirement was set by the City but will self-perform all work.When subcontractors are utilized during the performance of the contract, the "Sub-(Contractors/Consultants/Suppliers) Payments"form (MBD Form-30) must be submitted with every pay application and invoice.Ng:certified SLBE or WMBE firms bidding as Primes a: nr;t c:xt ;E, from outreach and solicitation of subcontractors,including completion and submitting Form-10 and Form-20. • No Firms listed To-Be-Utilized.Check box; provide brief explanation why no firms were retained when a goal or participation plan requirement was set on the contract. Note:mandatory compliance with Good Faith Effort outreach (GFECP) requirements applies(MBD Form-S0) and supporting documentation must accompany the bid. • See attached documents.Check box, if after completing the DMI Form in its entirety, you need more space to list additional firms and/or if you have supplemental Information/documentation relating to the scope/value/percent utilization of subcontractors. Reproduce copies of MBD-20 and attach. All data not submitted on duplicate forms must be in the same format and content as specified in these instructions. Toe following instructions are for information of Any and All subcontractors To Be Utilized. • Federal ID. FIN.A number assigned to a business for tax reporting purposes.This information is critical in proper Identification of the subcontractor. • "S"=SLBE, 'W" = WMBE. Enter"S"for firms Certified by the City as Small Local Business Enterprises and/or "W"for firms Certified by the City as Women/Minority Business Enterprise;"0"= Non-certified others. • Company Name,Address, Phone&Fax.Provide company information for verification of payments. • Type of Ownership. Indicate the Ethnicity and Gender of the owner of the subcontracting business. • Trade, Services, or Materials (NIGP code if Known) Indicate the trade, service, or material provided by the subcontractor. Abbreviated list of NIGP is available at htto:/www.tampaaov.net/mbd"Information Resources". • Amount of Quote,Letters of Intent(required for both SLBEs and WMBEs). • Percent of Work/Contract.Indicate the percent of the total contract price the subcontract(s)represent. For CCNA only(i.e., Consultant NE Services)you must indicate subcontracts as percent of total scope/contract. • Total Subcontract/Supplier Utilization. - Provide total dollar amount of all subcontractors/suppliers projected to be used for the contract. (Dollar amounts may be optional in CCNA depending on solicitation format). • Total SLBE Utilization. Provide total dollar amount for all projected SLBE subcontractors/Suppliers used for this contract. (Dollar amounts may be optional in CCNA proposals depending on the solicitation format). • Total WMBE Utilization. Provide total dollar amount for all projected WMBE subcontractors/Suppliers used for this contract. (Dollar amounts may be optional in CCNA proposals depending on the solicitation format). • Percent SLBE Utilization.Total amount allocated to SLBEs divided by the total bid/proposal amount. • Percent WMBE Utilization.Total amount allocated to WMBEs divided by the total bid/proposal amount. For additional information visit the Equal Business Opportunity Office website at www.tamoagov.net/ebo 46 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Tab 10. Compensation. Please note that all compensation/pricing information has uploaded separately to the "Cost Proposal" portion of the City's GetAll platform in accordance with RFP instructions (Section 14.2). ab 11 . Proposer's Affidavit. Please note our completed Proposer Affidavit has been uploaded separately to the "Solicitation Submittal(s)" portion of the City's GetAll platform in accordance with RFP instructions (Section 14.2). Tab 12. Proposal Signature Form. Please note our completed Proposer Signature Form has been completed and uploaded separately to the "Solicitation Submittal(s)" portion of the City's GetAll platform in accordance with RFP instructions (Section 14.2). Tab 13. Documentation. Please note our Documentation for Tab 13 Proposer's Criminal History Screening Practices has been completed and uploaded separately to the "Solicitation Submlttal(s)" portion of the City's GetAll platform in accordance with RFP instructions (Section 14.2). Tab 14. Exceptions to RFP. Please note that our Exceptions to the RFPhas been uploaded as a part of the"Solicitation Submittal" portion of the City's GetAl I platform. * VERRA Page 114 MOBILITY ©2024 Verra Mobilityki Proprietary and Confidential 1► s City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Appendices Appendix 1 - Example School Zone Speed Study The study is included on the following pages. V A VERRA Page 115 -&, MOBILITY ©2024 Verra Mobilityko Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 y A VERRA Page 116 -t© -t MOBILITY ©2024 Verra MobilityM Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI1122923 y A VERRA Page 117 .ao? "f MOBILITY ©2024 Verra Mobility.) Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VERRA Page 118 a ,A MOBILITY ©2024 Verra Mobility. Proprietary and Confidential > 7 City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 I. r VERRA Page 119 Y r r ,� MOBILITY ©2024 Verra MobilityM Proprietary and Confidential a i City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI 1122923 III II v VERRA Page 120 .a0, • MOBILITY ©2024 Verra Mobility,I Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VERRA Page 121 ' MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 daft VERBA Page 122 ;A MOBILITY ©2024 Verra Mobility, ' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI1122923 5.3.. o VERRA Page 123 .a0.,i. MOBILITY ©2024 Verra MobilityQ I Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 Duerr VERRA Page 124 ;1 v4 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 t• VERRA Page 125 4 4 MOBILITY ©2024 Verra MobilityM Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VERRA Page 126 MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 o� ' VERRA Page 127 4 -; MOBILITY ©2024 Verra Mobility- Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VERRA Page 128 4 I. MOBILITY ©2024 Verra Mobility.1 Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 4. k ? VERRA Page 129 V A MOBILITY ©2024 Verra Mobility"' Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 v . VERRA Page 130 .1Q.,., MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#Gl1122923 nni v B VERRA Page 131 a,4 MOBILITY ©2024 Verra Mobility9 Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 v VERRA Page 132 .41> MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 • VERRA Page 133 vJ MOBILITY ©2024 Verra MobilityQ Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 ov VERRA Page 134 ip MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 r�c VERRA Page 135 4 • MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#61 1122923 VERRA Page 136 ,�, MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#GI1122923 VERRA Page 137 �,� MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 A VERRA Page 138 MOBILITY ©2024 Verra Mobility, Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VERRA Page 139 MOBILITY ©2024 Verra MobilityFj i Proprietary and Confidential Appendix 2 - Sample TrainingCity of Tampa AutomatedMaterials Speed Detection for School Zone Safety Enforcement RFP#611122923 `* VERRA Page 140 MOBILITY a ©2024 Verra Mobility Proprietary and Confidential s City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 V''�'AA VERRA Page 141 .a MOBILITY ©2024 Verra Mobility Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 VERRA Page 142 MOBILITY ©2024 Verra MobilitvA Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#G 11122923 Appendix 3 - Accuracy Study/Documentation mn v O' ', VERRA Page 143 .a MOBILITY ©2024 Verra Mobility Q Proprietary and Confidential City of Tampa Automated Speed Detection for School Zone Safety Enforcement RFP#611122923 r� �p VERRA Page 144 � ',� MOBILITY ©2024 Verra Mobility- I Proprietary and Confidential Gelnll I Procurement&Contracts 61 :TALL A a By syson • I'iAlComA •Cit>of Tamp I.60!11 SCAW •So!icitatioo .SUD View a Evaluation •Eva)Vie" .Contract Management • Spend Analytics .Supplier Performance .KE.L..-1:J.eJ.p. User GuidesAYlikils SuD.Dort Solicitation Evaluation Solicitation:61122923- AUTOMATED SPEED DETECTION FOR SCHOOL ZONE SAFETY ENFORCEMENT, Evaluator Comments Qualifications& Experience of Firm&Staff Criterion:Qualifications and Experience of Finn and Staff VF.RRA MOBILITY PATRICK MESSMER:No issues noted. BENJAMIN BROWN: This slaff is experiencedwilh people that have been in the business a long time. DEMETRIUS GERMAN : Verra Mobility has previous contracting experience with Tampa and currently supports photo enforcement programs in ten coumies in the State of Florida Verra Mobility brings decades of experience working with the Florida Department of Transportation and cities to provide and install the required signagefor our programs JOSIE RUBIANO:20 yrs 11 yrs in Florida JAE-SANG LEE:Overall the company has long his 101J'and experience Limited school zone speed detectwn program SAJAN PATEL:• Criterion: Qualifications and Experience of Finn and Staff REDSPEED PATRICK MESSMER:Many speed detection clients, not many large/Florida clients noted BENJAMIN BROWN:The company appears to be very experienced with a very large staff DEMETRIUS GERMAN : RedSpeed has more than 1 4yrs of experience in the field with Red light Cameras Reds peed serves seventy communities withinGeorgia. JOSIE RUBIANO:First in Florida;in GA JAE-SANG LEE:Overall the company has long hisw,y and experience Did 1101 provide any school zone speed detection experience SAJAN PATEL:- Criterion: Qualifications and Experience of Finn and Staff CONDUENT PATRICK MESSMER:lots of litigation Headline/reputational risk of doing business due to Sun Pass issues tips rerfp mtegratrse com/ge1ait purchascrs'sol_repon s_comments 11Sp?v=SO&s=t 147&1=1&b=&vcn=1 0802(5/3/2024 2 35 47 PMJ Getall I'rocuremt'nt&Contract. BENJAMIN BROWN: They appear to hai-e limited experience in the business at the munugemenr levels DEMETRIUS GERMAN:colllract will,!he City of Miami Beuch.Spanning mnre Than 12 yt•w•s for red lighl enforcement. JOSIE RUBIANO:28 yrs of experience JAE-SANG LEE:OPerall lhllcompany has long hisfolJ'and experience. Did 1101 prol•idl!m#,.school zrme.IpeeJ delectir111 experience SAJAN PATEL:- Criterion: Qualifications and Experience of Finn and Staff NOVOAGLOBAL.. IN .. PATRICK MESSMER:limited Florida dienls and unsure of the experience level o f the s1lpporI stc ' BENJAMIN BROWN: The stgf{is vel i•qualted with many years in the husiness. They appear 10 be a European hasetl company DEMETRTUS GERMAN: 75%of the employees haw heel with the col l 1pm®1)or over5 wars. JOSIE RUBIANO. staj/has 10-!8yrs in photo enforcemelll JAE-SANG LEE:Overall/he co11111111®)'has long hi.1 1 m:1'and experience.limited sdw 111 zone speed deteclion program SAJAN PATEL:- Responsiveness to the Scope of Services Criterion:Responsiveness to the Scope of Services YEBBA MOB!LJIY PATRICK MESSMER:Respnmil•e, but added exceptions BENJAMIN BROWN:Tht9'have responded io all 1111 es 1 tuns l l nt!er I he scope ofserviceO DEMETRIUS GERMAN: /D radar technology opera/es in all weather conditiom 1111d provides quali#i'images and 1 ideo day and night ll'ith 99.9%calibrnl roll al Id capture accuracy Our camern will be able to capture images of drirers and passengers Captured images of the driver or passengers can be blurred, ji•e4I Jested. Hml•el•er,our proposed technology has the capahilityfor drh'er images lo he cap11!red((allowed by slate.®lalll l es JOSIE RUBIANO. ve,y in depth JAE-SANG LEE:Prodded re JIOn#es 10 t'l e ly t lel 1 1 11!the scopl'<?Iscn•ict's SAJAN PATEL:-- Criterion: Responsiveness to the Scope of Services REDSPEED PATRICK MESSMER:Can likl.>fy meet l it I l eline Not I wes noted BENJAMIN BROWN:The company appears to hale answered all qll eslions regarding 1 he scope!!i serrices DEMETRJUS GERMAN : ?elforllls all necessa,J'needed les ling. Provides and installs all signage and equipment Maimains all hur„flcrfp mtegr msc coni lgct 111/purcho.er>lsol rcpons_commcnl>11sph=50&s=1 I-17&I=i&h=&vcn=IOR021513/202-I2 3547 I'MJ Geialll Procurement&Contracts egl l iplll el 11 docl l mel l l aiion. certifications. and pennissiam JOSIE RUBIANO:vel:v in depth JAE-SANG LEE:Provided general response.tn the scope Did not provide responses tv each ilem. SA.JAN PATEL:-- Criterion: Responsiveness to the Scope of Services CONDUENJ PATRICK MESSMER:/60+day it llplel ll el ll uticm,key issue since dute in RFP is 8/12. BENJAMIN BROWN: They appear to have answered all of the question.-,in reference to the scope ofsen•ices Could not meet the time line DEMETRJUS GERMAN:Conduent C((!irms its qualifications and Illlderstallding tojill.v manage the City's SDS project Uur proposal also confirms, we will illlplel1lel It Chapter 2023 174, Laws of Florida a 1•outlined in Section I,Scope ofServices. DriveSafe has a number of distinct features such as bidirectional enforcemem and does not require multiple systems LO be installed each of the three indep,mdem cameras C(ln ml ate a/111/360 degrees as well as pan. tilt.and zoolll for live vieli'i11 ofyour speed.fines.and surrounding area. JOSIE RUBIANO: in depth JAE-SANG LEE: Provided responses so every item in the scope of serl'ices SAJAN PATEL:- Criteriou: Responsiveness tot.he Scope of Service. NOVOAG LOBAL.INCA PATRICK MESSMER: Likely cannot meet 8'12 deadline since their timetable relied upon a 511 execution date Wants to use existing infraslructure or work with a suhcontracwr for poles, who has not even been identified Concerned ahout lack of info ott their violation processing software(> 1 minute to load images?Rejections 1101 rel'iewl Id by sllpe1l'isor?) BENJAMIN BROWN: They appear to have cros,V'ered all questions in reference to the scope of services Tune line is off DEMETRIUS GERMAN:Standard sysle1II is capable of capturing at least Three pictures per seco1Id JOSIE RUBIANO:seemed like it ll'as velJ'generic, called us HCSO several times JAE-SANG LEE• Did not prcwitle responses so each item. SAJAN PATEL:-- Service and Support Criterion:Service and Support VERRA MOBILITY PATRICK MESSMER:No issues 110le<1. BENJAMIN BROWN:The«tlttpwO1t o ffers support during normal business hours and an lllltollwted 1.?stem as well. hnps 11erfp mlegrause com/ge1111Itpurcha.enlsol rcpons_commentsl1<sp"v=.1184.1117&1"1/0=8.ven=108021513120 '4 2 35 47 FM I Getall[Procurement&Contructs DEMETRIUS GERMAN:Responded to all pot/I/s Can help to educate the public about the Automared Speed Detection For School Zone Srifet)'E„iforcement pr•ogra111 tmd promote its benefits. Will work with City stakeholders to create a c ustomiud public mrnreness plan focusing on safety goals and e•,fective6 co 11111111 nicate the life-saving henefits of the scifety camera progrum. JOSIE RUBIANO:web based plarform 2 J hr ITR:cllstol1ler srvc cnlr JAE-SANG LEE:Prodded comprehensive sen•ice and support plan SAJAN PATEL:- Criterion: Service and Support REDSPEED • PATRJCK MESSMER:No issues noted BENJAMIN BROWN:They have a 2/-hour-u-day 11111 ulll ated c all center and a 0900-1700 Mon through Fri technical calf center. DEMETRIUS GERMAN. Red<;,peed has rewined Weiss Serota to fight challenges to defend clients if the program is challenged. RedSpeed,sill prol•ide u cl1 s10111 ized Public Sen•ice A111101111 ce11lent to Help Prepare rhe Co1111111 mi(r. JOSIE RUBIANO: vii par with 1:!l'eryone•offer turn key JAE-SA NG LEE:Provided comprehensive sen ice and support plan SAJAN PATEL:-- Criterion: Service and Suppol l CONDUENT PATRICK MESSMER:No issues lwted BENJAMIN BROWN: They appear to lwI•e a support and service vstem in place. DEMETRr1JS GERMAN:Does not seem lo be able lo meet timeji-ame JOSIE RUBIANO: or par NOi mailed next day JAE-SANG LEE:PrMided comprehensive sen•ice and support plan SAJAN PATEL:- Criterion: Service and Support JVOVOAGLOBAL. INC. PATRICK MESSMER:No issues noted BENJAMIN BROWN: They offer a Mond,,1'-Friday customer service phone line as well usu 2-117 awomured service. DEMETRIUS GERMAN:All/raining,including refresher c ourses.fvllow-up training is prol aided al to additional cost. JOSIE RUBIANO:have Ha)1tk Center /1'R Pro Center huck office JAE-SANG LEE:Prm•idedcomprehensfre service and support plan SAJAN PATEL:-- hnr4lierfpmtegrausecomigetnllipun haser Jsol_rcpom_comment.a p?v=50&s=1147&1=i&b=&ven=10802[5/3!20'I-12 35-1711A) Getall IProcurcmrnt& Comm ts Suitability of Proposed Equipment Criterion:Suitability of Proposed Equipment VERRA MOBILITY PATRICK MESSMER.Radar I l ll d not 1/DAR as pre/erred, but solar powered. BENJAMIN BROWN: The proposed equipment appears ro he within the guidelines. DEMETRJUS GERMAN : All of oil radar systems use 1iDARto enhance precision and provide inJependellt.secondmf'speed ver[/ication through image processing.leacli 1 1 ro a 99.9%accurcu.:r rme for calibration and rnpture Se(/-sen•ice video retrieval and live intersection rideo streaming(with optional subscription)'! JOSIE RUBIANO: /D radar/solar JAE-SANG LEE:Propnsed egllipmelIlis suitable SAJAN PATEL:-- Criterion: Suitability of Proposed Equipment JtEDSPEED PATRICK MESSMER:LIDARas rtlque;ted.but/l<It solar powered, BENJAMIN BROWN: The equipment appears to be suitable to tl,e need#of the request DEMETRIUS GERMAN :Rec/Speed provides web-based so)twarefor the upproval and management of citations, review o,fideo and inpll1 of data RedSpeetl's camera system is a high-deft 11 atoll motion picture camera system that uses on®i'irifraredfor lighting (No Flash) JOSIE RUBIANO: LiDar and inteKrt/tion with Flock JAE-SANG LEE:Proposed egIIiplIlel llissuilvble SAJAN PATEL:- Criterion:Suitability of Proposed Equipment CONDIJENI PATRICK MESSMER:Rader instead o./preferred LIDAR No solar power mmttoned Abilityfor camera PTZ could be usedfor surveillance(not allowed under statwe) BENJAMIN BROWN:All ufihe equipment appeur, to he within our regllestetlgllidelines DEMETRIUS GERMAN : During startup, rhe DriveSafe system completes u self-test to ver0,that the.w ffware and hardware components are working i orrectly. The system records an image set during the se fest, with the notation ihvt it was produced by the sl lcc•essflllself-test. The flash illumination is I Iearl,v invisible to the nuked eye and has an e i•tremely short dl Ira ion so as not to distract drivers.In the!!vent of an equipment 111 u ji 11kilo!I,rhe issue will he addressed by nlrr technician.®within the required 24 hour period ll'ith repairs completed within 72 hours n fthe event. JOSIE RUBIANO: 4K video srreams: hidir,•ctionali®1•<Icameras JAE-SANG LEE: Proposed equipme/l l i .,suiwhle hnps/ rfpintcgratisecom/geln11/purch1lScrs1sd_rcports_commcnts115r.>,=50&sJI-17&1=1&b=&,cn'10110215/3/2024 2 35 47 PMI Gelall I Procurem.m&Contra is SAJAN PATEL:- Criterion:Suitability of Proposed Equipment NOYOAGLOBAL.INC, PATRICK MESSMER: Radar and nos preferred LIDAR No mention ofsn/ar(excepl on porlab/e unifJ ALPRs oprionul all d addf extra camera BENJAMIN BROWN: The offered equipment appears 10 be ut or above the req 11ire111ellIs DEMETRIUS GERMAN:enforceme/1lsysle111s are based0111he latest imu#ng lechl1olof<1.and the mos/advanced mulli posilional radar in the wnrld. JOSIE RUBIANO: /D viden,dual duppler rudur JAE-SANG LEE:Proposed equipment is suilable SAJAN PATEL:- Proposal cost/Revenue Sbare Criterion: Proposal cost/Revenue Share VERRA MOBILITY PATRICK MESSMER: Best o,•era/Icos,proposal BENJAMIN BROWN: The cosL relilm per ci fano]lis second hes,among 1 he compel it ors ut S 19.20 per citation They h,n-e zero i•osl for additional ALPRs for/raffle studies,cmdfnr relocalionlrcmovall reins!<1/lalion of cameras DEMETRIUS GERMAN: Cost seems lo be a/iu/e belier O\'era/Icomparecl to other 1•el'dors JOSIE RUBIANO:32% JAE-SANG LEE:$/9 20 or 32% and no additional cost SAJAN PATEL:- Criterion: Proposal cost/Revenue Share REDSPEED PATRICK MESSMER:Highesl cost share and adclilionalALPRs BENJAMIN BROWN: They are the most expensive al S21.00 per cil atroll Additional ALPRs are S3000 extra per year. They do hm•e a zero cost for Ira fjic slltdies and relocatiol Pre 11l ova!/reinslallation DEMETRIUS GERMAN :Seem lo be a/ill/e higher in revenue.Approximalt!OI'70%marker share in Georgia JOSIE RUBIANO:35% JAE-SANG LEE:S21 or 35%and additional cost SAJAN PATEL:-- Sans',crtp mtegrattx on getall'purih,ucrs,sol tenons comments asr'rv=50Rs=I I47&t=1&1'kven=108021513/2024 2 35 47 PMI GeUIIII Procurement& ContracIS Criterion: Proposal cost/ Revenue Share CONDIJENT PATRICK MESSMER:Loll'rewnue share but w1k1 l owl l rnsts fnr new cnnsl l•I1 ction um/high costs/or 1 rac studies. BENJAMIN BROWN: They have the best price per violation at Y>r.50,110wever they have the mnsl casts associated with other items. They charge an additional$2642 for each addi 1 io11 a!All'R.they charge$!200 for a traffic study, and$8000 for relocal ion/rel 1I nvall ur reinstallat►rmofa ccllll era DE ME T R I U S GERMAN:A lot of extra cos/in addition.Conduem will charge 29 16%(eq/l als SI"'.50)of evctJ'S60 dollars paid to the City JOSIE RUBIANO: 29/6 plus other cost factors JAE-SANG LEE.SI 7.50 or 29 16%and additional cost SAJAN PATEL:- Criterion: ATEL:-Criterion: Proposal cost/Revenue Share JVOVOAGLOBAL. INC. PATRICK MESSMER:Higlwr cost share and per-l'iolation cvstjor additional ALPRs mther thanffa:ed<.11 sts,which col 1/d he extremely proh/ematic. BENJAMIN BROWN:They have the third best cost as far as percentage of revenue at$20.00 per citation. Tru/jic studies and relocatiol I'removal/reinstallation costs are included.Additional ALPRs are 52.00 per,•iolation DEMETRIUS GERMAN:Guarantee a cost newral program, meaning yol 1 will never pay nut 1 f pockel,for the program JOSIE RUBIANO: S20 00 plus 2.50 UTC mailing cost JAE-SANG LEE:$20 or 33.33%and additional co#t SAJAN PATEL:— WMBE/SLBE Participation Criterion:WMBE/SLBE Participation VERRA MOBIUTY PATRICK MESSMER:- BENJAMIN BROWN:-- DEMETRJUSGERMAN:— JOSIE RUBIANO:•• JAE-SANG LEE:-- SAJAN PATEL:EBO score of3 The Contractor uses 2 Underutilized city-c I I rt(fiedjirl I I sfor meaning/it!tasks as a subcontractor lin Form-MBD-20 with the utilization of the contract being--1% The tasks pe formed will he staffing and designlengineerrng. Criterion: WMBE/SLBE Participation hltp,1 lierfp mlcgrnllst- <1mlgelall1purchaOm/sol_reports_commen1s u.p'w=50&s-=1 I-17&1=1&h=&ven=1U802151312024 2 35-17 PMI Gctall I Procurement&ContrnclS REDSPEED PATRICK MESSMER:-- BENJAMJN BROWN:- DEMETRIUS GERMAN: - JOSIE RUBIANO:-- JAE-SANG LEE:-- SAJAN PATEL:£80 score of 0. The Contractor uses 110 city-cert f edfrrm meaning/iii tusks us a subcontractor on Form-AfBD-20. Criterion: WMBE/SLBE Participation CONDUENT PATRICK MESSMER:-- BENJAMJN BROWN--- DEMETRrUS GERMAN:-- JOSIE RUBIANO:-- JAE-SANG LEE:-- SAJAN PATEL:EBO score qJ'7.011 Form-A IBD-20, the conlrac1Or uses I Underutilized City-cert(/iedflrnlfbr 11leanillgfu/tasks as a subcontractor and ulili:es them at a total of 10.89%. The task pelforllled will he 10 provide elec Inc distrihution constmction. installation,and 111 ainte l lance. Criterion: WMBE/SLBE Participation NOVOAGLOBAL. INC. PATRICK MESSMER: -- BENJAMrN BROWN: -- DEMETRIUSGERMAN:- JOSIE RUBIANO: - JAE-SANG LEE:-- SAJAN PATEL:EBOscote of 15 The Colllractor themselws are o dty certified/-/BE firm. The Contractor will he participating 100%of the contract hosed on Farm-MBD-20. The task pelforllled will he to proride electric distribution constrIIctiolI. installation, and maintenance hat\1 erre mtc(tmt.sccaril ectallIpurcha cr 'sol reports commcnt,.asp I. 50&s 1 I-17&I -I&b-=-B.cn=1n802151JE102•2 35.71*AJ 1018124,9 41AM Detail by Entity Name D11/IS1ON OF COFIPOPATIONS Din 11JIIUf .0441brii C<J 11 01#r1101 f® _.3/,1n ORc rtment otState Poosioo otcoroorat.ons I Search Recoras I O folitY Nrune' Detail by Entity Name Foreign Profit Corporation AMERICAN TRAFFIC SOLUTIONS INC Cross Reference Name AMERICAN TRAFFIC SOLUTIONS. INC. Elling loformatioo Document Number F09000000267 FEI/EIN Number 48-1114931 Date Filed 01/13/2009 State KS Status ACTIVE Last Event DROPPING DBA Event Date Filed 02/11/2010 Event Effective Date NONE f.riru;,ioal Address 1150 N Alma School Road Mesa,AZ 85201 Changed: 04/23/2024 Mru.l.ing Address 1150 N Alma School Road Mesa.AZ.85201 Changed: 04/23/2024 Reaistered Agent Name&Address C T CORPORATION SYSTEM C/O C T CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION,FL 33324 Name Changed 06/15/2017 Address Changed:06/15/2017 OfficerlDirector Dejl Name& Address https//search sunbiz org/Inquiry/CorporationSearch/SearchResultDetail?inquhytype=EntityName&directionType=lniUal&SearchNameOrder=AMERICA 1/3 1018124,9.41AM Detail by Entity Name Title President and Chief Executive Officer https//search sunbiz org/Inquiry/CorporabonSearch/SearchResultDetail?Inquhytype=EntityName&direclionType=lniUal&searchNameOrder=AMERICA 1/3 10/8/24.941 AM Detail by Entity Name Roberts. David 1150 N Alma School Road Mesa,AZ 85201 Title Director Roberts, David 1150 N.Alma School Road Mesa,AZ 85201 Title Assistant Secretary Young Kristen 1150 N.Alma School Road Mesa,AZ 85201 Title VP, National Construction Renzi,Christopher 1 150 N Alma School Road Mesa,AZ 85201 Title Assistant Treasurer Koehn. Brian 1150 N Alma School Road Mesa.AZ 85201 Title Executive Vice President Baldwin, Jonathan 1 150 N.Alma School Road Mesa,AZ 85201 Title Chief Financial Officer and Treasurer Conti,Craig 1 150 N Alma School Road Mesa.AZ 85201 Title Director Conti. Craig 1150 N.Alma School Road Mesa,AZ 85201 Title Secretary Avraham. Raphael https//search sunbiz org/Inquiry/CorporationSearch/SearchResultDetail?ingwrytype=EntityName&directionType=/Willa/&searchNameOrder=AMERICA. 213 10/8/24,9 41 AM Detail by Entity Name 1150 N Alma School Road Mesa,AZ.85201 AnnualReRQm Report Year Filed Date 2022 03/25/2022 2023 02/27/2023 2024 04/23/2024 Document tmaa4 J i412312024- ANNUAI REPORTI View mane n PDF format Q2/27/2023- ANNUAI REPORT View image.n PDF format 03125/2022-ANNUALREPOR1 View image onPDF format I View 07119/2021 -AMENDED ANNUAL REPORT jmaae onPDF format J yjgty 0112212021-ANNLIALRFPORT jmaae n PDF format J ,1011312020-AMFNDEDANNUAI REPORT jmaae n PDF formal J 05129/2020-ANNUAL REPORT View image on PDF format 04/OSaO19-ANNl1ALREPORT View image.n PDF format ps11s12018-ANNIIAI RFPORT View image on PDF format osos 12012 Rea.4b,-4Ee View Image on PDF format 04124/2012- ANNUAI REPORT View Image on PDF format Q2/23/2016-ANNI JAL REPORT View Image on PDF format Q312312015- ANNUALREPORT View image,n PDF format 03/04/2014 ANNUALREPORT View Image n PDF format -I Q3/25/2013 -ANNUAI REPORT View image n PDF format -I 03116/2012 ANNUAL REPORT View imaae n PDF format -I Q3/14/2012- Rea AQe View imaae onPDF format J 03/23/2011-ANNUAL REPORT View imaae onPDF format J Q4/2612010-ANNUALRFPORI View image in PDF format .1 p211112010-OronR'lloAtternateName Viewimane in PDF format -I pI 13/2009 Forelao .Prold ViewiniaQe In POE format I https//search sunbiz org/Inguiry/CorporationSearch/SearchResultDetail?mquirytype=EntityName&directionType=Initial&searchNameOrder=AMERICA 3/3 kXHIBIT C FORM OF NOTICE TO PROCEED Rdcrcncl' is made 10 the Pmfcs®conal Services Agreement by and between \mcncan Traffic Solucions, Inc., dnsng business as \'crra Nobility("Verra Nobility")and ("Customer"), dated as of [datel (the".\grcemenr"). CapiraJizeJ terms used in this Notice to Proceed shall hm-c the meaning gin:n to such term in rhe I\greement. Customer hereby designates this implemenracion of®ysrcros at I he.\pprnaches listed bdo,,.\errn I\lobili 1® shall make its best efforts to install a.ystem within sixty (60) cla .s of permits being granted and power deliwn:d for each agreed-upon.\ppruach,prm-iding rhal Customer has received permission for all implementations in wriung from any third-party sources. Below is a list of. \pproaches prm ided by Customer, whjch haYe been anaJyzt:d b:ist•d on traffic \olumes, roaJ geometry.and existing infrasrrncmrc and arc believed to be locations ar which a Sysrem\\-mild mcrcasc public safe*. 1®xecutiun of this Notice to Proceed b. Cusromcr shall scn-c as aurhorizarinn for the installation of Systems for all.\ppmachcs designated as follows: .\pproach (Direction and Roadwar} Type of Camera s,.stem Solution (# of Enforcement Cameras p4or.\tmroach) CnsmmCJ undersrands that implemcnratiun and installation of any \pproach is snbiect to Site Sclecuon Mllysis and engineering results. Custumcr recognizes the subsranoal upfront cnst5\'crrn Mobility will incur to consrnicl,and install the System$ for the above listed _'\ppr•oachcs. Customer agrees that the Systems authorized by this Notice to Proceed for the aboYc-lisrcd .\pproaches shall remain installed and nperational for the dmation of the current term of the \grei:ment. \'erre Mobility reserves the right to bill Customer for an upfront costs assncialc•d with the \pproaches listed abm•c in the event Customer elects to cancel or suspcn<Ithe 111sraUacion. IN \'\1TNESS\'\1--1 EREOF.Customer has executed this Notice to Proceed as or the date written below. !CL'STOi\llilll BY: I amc: Date Title: ACKNOWLEDGED AND AGREED TO BY: .0\[UUC.\N TII,\FFIC SOLUTIONS, INC By: amc: Date Title: FXHIBIT D 'HMV SERV:ICES STIBSCR1131 R AUTHORIZATION DATE: Frank L Min.ice,Executive Director/CEO National Law Enforcement Telecommunications System,Inc.(NLETS) 1918 1X'.Whispering\X'ind Drive Phocni..'i,AZ 85085 Dear Mr.t-.1 inicc. Re: Authorization for ORI Code: The Police Department authorizes the C1l:y , Florida to use the Police Department ORTfor rhe limited purpose of obtaining vehicle registration information through NLETS. This letter acknowledges that a contract to perform automated enforcement between the City of „ Florida and American Trnffic Solutions, Inc., is in force. As a requirement of and in perfonnancc of Lhat contract between the City of , Florida and American Traffic Solutions, Inc.,it will be necessary for American Traffic Solutions,Inc.to access Niers for motor vehicle data on our agency's behalf. • 171is program will operate within the enviromnent under partner ORI Please accept this letter as authorization from the Police Department for American Traffic Solutions, Inc. to run motOr vehicle inquires for this purpose. This authorization will automatically expire upon the termination of rhe contract between the City of ®• Florida and American Traffic Solutions, Inc.and such authorization is limited to violations detected by the automated enforcement camera systems By completing the information below anJ signing this letter,I am stating that I am a member of and have the authority to extend this authorization on behalf of the Police Deparoneat. SUBSCRIBER INFORMATION Subscriber Agency/Name Nlets Agency OR1 Name/Title of Authorized Representative Mailing Address Telephone Fax Email Signature of Authorized Representative Date Signed Page 3of5 EXHIBIT E RETENTION SCHEDULE*** • Verta-- • — •� Violation Images*(including video clips and related months from payment or final adjudication metadata) Non-Violation Images(including video clips and days from E,•ent capture date relared metadaca)** UCaming Notice Images(including video clips and -- from issuance date related meradaca) Individually Identifiable Violation Records• months from payment or final adjudication Individually Identifiable Non-Violation Records** days from Event capnue date Audio recording from contact center 90 days from call \X'ritten correspondence wirh citizens regarding 1 year from date of correspondence Violations Camera System Calibration!Certification Records _ months from payment or final adjudication of an applicable Violation Maintenance Records _ months from payment or final adjudication of an applicable Violation Other Prol!ram Records years from rermination of the Agreement Violation Image:an image of a Violation issued as a Citation. Individually Identifiable V 1 olation Records:a record containing individually identifiable information pertaining to a Violation issued as a Citation. Non-Violation lmage:an image of an Event not issued as a Citation. Individually Identifiable Non-Violation Records.a record conta.i.ni.ng.0 1 dividuaUy identifiable infomIatioo pertaining to ao Event oot issued as a Citation Reteorioo period is not applicable upon teani.nation of the r\greement and the data is provided to Customer pursuant to Section 15 of the Agreement This records retention schedule does not apply to any Event data captured by the Camera System, but not uploaded into BOS. For the avoidance of doubt,this records retention schedule does not apply to any records related to any Pilot Data Page 4 of 5 EXHIBIT F FORM PARTICIPANT AGREEMENT. SUBMERCHANT AGREEMENT.AND PAYMENT PROCESSING APPLICATION Page 5 of 5 AFFIDAVIT OF COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAW In accordance with section 787.06 (13). Florida Statutes, the undersigned. on behalf of the entity listed below ("Entity"), hereby attests under penalty of perjury that: 1 Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. entitled "Human Trafficking". American Traffic Solutions. Inc . doing business as Verra Mobility NAME OF BUSINESS ENTITY URE Jon Baldwin, Executive Vice President- Government Solutions TITLE 10/24/2024 DATE