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Minutes 12-01-25 Minutes of the Senior Advisory Board Regular Meeting Held at City Hall, Commission Chamber, 100 E. Ocean Avenue Boynton Beach, Florida, on Monday, December 1, 2025, at 2:00 PM PRESENT: James Czizik, Brent Rolle, Board Liaison Louise Farrell Phillip Martin Cheryl Ryder Charlotte Novak Williams Perkins Mark Stephenson ABSENT: Ann Cwynar I. CALL TO ORDER Chair Czizik called the meeting to order 2:01 P.M II. PLEDGE OF ALLEGIANCE The members recited the Pledge of Allegiance to the Flag III. ATTENDANCE Chair Czizik asked if the Clerk's office monitors member absences and learned they do. He noted that one member, for sure, has missed three meetings. He stated that he has not seen a warning letter. Mr. Perkins asked if they are following a due process, if there a timeline, and if the Board is notified. The Minutes Specialist encouraged Chair Czizik to contact the City Clerk about the process, because there are instances where a member has been retained until a replacement has been appointed. IV. APPROVAL OF AGENDA 1 . Additions, Deletions, Corrections None 2. Adoption Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1 , 2025 Motion Mr. Perkins moved to approve Ms. Farrell seconded the motion. The motion passed unanimously. V. APPROVAL OF MINUTES Ms. Novak asked if copies of the minutes were included. Mr. Rolle said the minutes were sent previously Motion Mr. Perkins moved to approve the minutes. Ms. Farrell seconded the motion. The motion passed unanimously. VI. PRESENTATIONS Chair Czizik did not have any presentations. VII. PUBLIC INPUT (Comments limited to 3 minutes and 1 Turn) Chair Czizik stated that he contacted Christina Graves and Tiffany Marshall of the Library to speak about opportunities for seniors. Jeannie Taylor, Library Director, explained Ms. Graves is the Sr Library Customer Relations and Tiffany Marshall, Manager, Outreach and Marketing Ms. Graves said that they have a flyer showcasing Library programs and information on the Friends of the Library Group and statistics. Chair Czizik mentioned that he met with Ms. Taylor after the last meeting and received a tour of the Library which has a wealth of information for seniors and the public in general. He said that they have a Digital Library that can assist those who cannot visit the library and noted that there are great programs, technology and classes to teach patrons about technology. He mentioned that The Friends of the Library has wonderful opportunities. He said there is a wealth of things they have to offer, and great classes that the public may not know that they have access too. He asked if they conducted outreach and thought the members should review the technology schedule. He said that they can partner with them to bring some to the forefront. Ms. Graves said they have a variety of programs which she listed. Chair Czizik inquired if volunteers were needed. 2 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 Ms. Graves said that volunteer opportunities stem from The Friends of the Library Group, which is membership based and has an annual fee. She noted that the Friends Group are asked to help with school tours, children's activities and assist staff with programs on occasion. Ms. Novak conveyed her experience at the Senior Center where she met a group of women who praised the Library's Brown Bag series. She suggested getting seniors involved with planning for the future of the City and she noted that the City has an online survey. She commented that it would be nice for staff to help seniors navigate computers at the Center to take the survey. She also said that she was disappointed to learn the Ancestry genealogy subscription are not available. Ms. Taylor noted that the price of Ancestry went up. She said that it was no longer affordable, but patrons had to use in the Library. She stated that they now have Family Search, which is free and can be used at home with a Library card. She reviewed the five new databases the Library acquired. She also noted that the Public Technology Trainer, Brianna, goes to the Senior Cener and offers whatever technology training they can do at the Center and other training at the Library. Seniors can make one on one appointments and attend Tech Talk Thursdays. She spoke about several programs, classes and services available at the Library and noted public libraries are free. Mr. Martin also praised the Library. Ms. Taylor encouraged the members to sign up for the newsletter and pointed out that the City and County have reciprocal agreement for users to use and borrow from the County and other cities' libraries. Mr. Rolle introduced new member Mark Stephenson. Mr. Stephenson stated that he is a retired Navy aircraft mechanic and had been a fireman for 15 years. He is currently retired and he and his wife moved to Boynton about 15 years ago. He has been working with the County on speed projects trying to get things changed in the local area and lights on Woolbright, Gateway, and Boynton Beach Boulevard to get lights activate and lowering the speed. Ms. Novak stated that she moved to Boynton Beach about seven years ago from Pennsylvania and wanted to be involved in the community. She commented that she said is profoundly deaf so speaking into the microphone is needed. She is retired from Merck as a Senior Quality Assurance Engineer in their Viral Vaccine Manufacturing. Her husband is a computer scientist. She has started going to the Senior Center, and she participates in many of the classes. Mr. Perkins , stated he is a three plus year resident of Boynton Beach. He joined the Board through influence from the Mayor who opened his eyes to challenges to the senior community thru her experience with her father. He brought his mother to Boynton Beach. He has four sons, and he is a 24 year retired basketball coach and 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 science teacher. In 2003 he worked for the direct broadcast industry and then moved to Frontier Communications. He started his own consulting company in 2015 with his sons. He said that Boynton Beach is a nice place to live, it has great people although there are some challenges and he is happy to be here. Cheryl Ryder said she is from New Jersey and she purchased her home in Leisureville in 2001, renting it out and has lived in Boynton full time since 2008. She was a hairdresser for 40 years, owned a business for 35 years and is president of the Long Island Club. She announced their upcoming activities. Phil Martin said that he has been living here full time for a year and part time for a year and his career was in Finance for Upjohn. He and his former wife had five stores selling candles and gifts and lived in Kalamazoo and surrounding area. He was drafted and served in Vietnam in the Infantry. When he retired he took up ballroom dance instruction for a few years and he is enjoying retirement. Louise Farrell commented that she worked for Grumman for 33 years in the Material Department. She retired to Hilton head and worked for a builder for 15 years, then came to Florida in 2009. She has served on the Board at Palm Beach Leisureville and she volunteers for many things. Chair Czizik advised that his family has been in Boynton since the early 70"s. He was a project manager mostly at Johns Hopkin and Jackson Memorial. When he retired and moved to Boynton and said that he loves everything he does. He mentioned that the City has been gracious in allowing him to run veterans programs and ceremonies. This announced that Sunday is Pearl Harbor and there is an 11 a.m. ceremony at Veterans Memorial Park. He serves on the Board of Directors at Palm Beach Leisureville and volunteers where needed. He said that he hopes the Board's efforts can make substantive changes for the senior community VIII. UNFINISHED BUSINESS 1) Board Members Report on any Community Events Attended (Veterans' Memorial, Lawrence Road Improvement Town Hall Meeting, Boynton Beach Comprehensive Plan 2045) Chair Czizik said at the last meeting, each member was challenged to find things of interest they were passionate about. He did not know if they made a formal commitment to any of the events. He asked if the intent was to share information amongst themselves or identify individuals that would be responsible for certain attendance at events. Mr. Perkins said that he committed putting together Strategic Plan Pillars for 2026 for the Board to focus on as contained in the handout. He said the bullet points were important as high level items to consider and other bullet points were suggested activities. He said that he understood that they would prioritize the items or pick two items to focus on, or have a survey regarding these pillars that the Board would vote on 4 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 to determine what their trajectory for the next year would be. He wanted to be sure to execute what they prioritize and if necessary, try to obtain funding to support those efforts. He thought that they Board should communicate and agree what their focus would be, which could be any or all of the Strategic Pillars and decide what projects or project they would commit to in the next year and try to obtain funding to support those efforts. He noted there was discussion of surveying the community. Chair Czizik said for a few years, they were trying to come up with a specific action to show the Board's viability. He asked if those items are forwarded to the City Commission detailing what the Board thinks are critical pillars, if the Board will implement them, or will they send this to the City Commission and they decide what direction they want the Board to move in. Mr. Perkins thought it would come down to the City Commission making the decision regardless of what the Board thinks and said it was important to have something that the Board focus on. Chair Czizik thought the report was wonderful to send to the City Commission for them to understand, or budget for. Mr. Perkins said that they have the ability to make recommendations. The members can say from this list, the Board recommends a few priorities, and they have some type of sponsorship. Ms. Novak agreed and commented that they need to have metrics and start with something simple. She noted some items do not require a budget. She thought that members will have to roll up their sleeves as it is more than just coming to a meeting once a month. She liked the idea of pillars for 2026 and 2027 and then have long-term projects. Chair Czizik commented that he lives in a HOA community, and he can easily put out a word to the residents, but it is difficult to do City-wide without a centralized point of contact for all communities. Mr. Stephenson stated that he lives in a manufactured community and they brought five different communities together. He said that he thought that residents need some type of relief and they should work on something that would help seniors. He said that every week they make a food run for seniors and that right now, Boynton Beach is great if you can afford it, but most cannot and for some individuals, things are getting out of control. He advised that he is feeding seniors to get them through the week. He suggested that they target something that will bring their team out to service the communities and said that he could get in touch with the HOA's. Mr. Perkins said that twice a year, they have a combined neighborhood meeting to share these ideas or the surveys, and that they could create a survey monkey or have a website, or QR Code or go door to door. He said that they do not have to poll every 5 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 senior in the City, but they need a meaningful sample on what people want the City to focus on and they can go from there. He said what does eh 2026 timeline look like. It may take then a full year to see what the timeline for the year would be. Mr. Rolle suggested that the Board decide what they are going to do and what they are going to report, and then decide who is going to do something about what they report. He noted that was the idea behind talking to people and groups to ascertain and report on what they have seen and who said it. He stated that then, they have to decide on one or two things they can actually do or discuss it and report it. Thesse can be discussed at the meetings. He said seniors will struggle with transportation. He asked what happens when someone comes to a certain age and can't drive. He asked what can they do in addition to what they want to report, and by when. They will have background on why they are reporting it and who they spoke to and by when. Ms. Novak said that they are facing a time constraint. She stated in reference to the pillars, they should pick the low hanging fruit and then whey will have more time to work on longer term items. She urged the Board to be forward looking and thought the City Commission would be happy with their input. Mr. Rolle spoke about having seniors complete the survey by the December 15th deadline which is online. He said that if each member got a set number of people, and staff will set up computer lab at the Senior Center, or the Library, and they can take the survey for free. It is a direct benefit for seniors Mr. Perkins said that it would be part of the 2025 effort, but he thought it was separate from the discussion but related to the fourth pillar. He inquired from the 2026 planning perspective, if there was agreement today to put entire list forward, or to add or remove items from the list and do they agree what the next step for 2026 planning will be. Ms. Novak asked, in reference to the strategic plans, if any of the Board's initiatives need City Commission approval. Mr. Perkins deferred to the Chair about City Commission approval and noted that they are also restricted in how they meet and communicate outside of the Board meetings. Ms. Novak stated that she understood that they could meet in committee to organize, but they had to communicate each step the Committee took to the rest of the Board via Mr. Rolle. She commented that she had hoped that other people on the Board might pick the ball up and do something individually. Chair Czizik said he did not know if anyone said they could work in committees as long as they shared what they did. He understood that that individuals could work on items, but they had to figure out what the City Commission was empowering them to do, Not to go out and do something and report back, but come up with improvements to what is 6 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 not in place now. He said the Pillars and other ideas are wonderful ideas that need to be reinvigorated. He said that they should pick a few and start doing them. He did not want the City Commission to hold the Board back from doing anything. He said that two months ago, he was frustrated when City Commissioners asked him what the Board was doing and discussed, and learned that it was not communicated to them. He said that he would not be happy, if he were a City Commissioner, to learn what the Board was doing and reporting on without prior project validation. He further stated that all the Commissioners should get the same information through the Clerk. He said that Commissioners can speak to constituents. Mr. Rolle inquired what the Board would do while waiting for an answer back and if the Board would meet. Ms. Novak said that she did not see that they had to ask about these things in the new member materials. Mr. Perkins said that the concern is if they go through the clerk or however allowed to use, send the info they decide on, it may take them 6 months to make a decision Chair Czizik asked when all this was recently reissued, he believed Commissioner Kelley was identified for review and reproposition of the Advisory Boards and asked if she was the contact person. Mr. Rolle stated that he does not speak with the Commissioners. Chair Czizik ask the City Commission to review the notes and respond back to the board.by the January meeting. Mr. Rolle stated that the minutes would not be ready and that they have never gone to the City Commission to ask what the Board was asking. He commented that nothing for the prom went to the City Commission. He said that things can be planned and done and it was not heard by the City Commission. He said that if they want to do something, they should submit it, if the Board did that today, He could forward it, but he would have no idea when it would be sent back. Mr. Perkins stated that they should put forth the request and noted that the Board can not control when it would be returned. Chair Czizik stated it was futility trying to go through the process, but any one of the members can provide the minutes to the City Commission and advised this was what the board is considering now and ask them to review it and share their comments with Mr. Rolle by the January meeting. Ms. Novak suggested making contacts and finding out how other Board's operate. She said that this was frustrating and that at some point, they need to start getting stuff done. 7 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 Mr. Perkins thought that they have to be systematic about this and it may be a slow roll regarding what they get into as a group in 2026 and that they have to build consensus to take the next step. Ms. Novak commented that they were all sent a copy of the mandate and what the Board can and cannot do and she didn't see they had to run everything by the City Commission, and they could work on ideas. Mr. Perkins said he did not review the Board's mandate against the Charter. He recommended that they put it to a vote about their next step. There was some agreement about what to work on and they created a good list. He recommended how they move on the list with an action item for communication to the Commission, and if they decide they want to prioritize an item from the list to start working on. He agreed that they cannot keep going back and forth and when the City Commission responds they proceed appropriately. He said that there are additional ways of how they can communicate what they want to do. Chair Czizik inquired about some of the partnership ideas, such as the Vial of Life or backdoor trash service, and asked if those programs are already known, but staff was unsure. Mr. Stephenson said he works with Public Works and Fire on traffic and senior citizen fire safety. He said that the Commissioners are politicians with their own districts so they each will have their own agenda based on the needs of their constituents. He said that they need to find a middle ground, and he agreed that they should do something and ask for permission later. He thought that they should find a smaller project, succeed and get recognition for the accomplishment. Ms. Ryder expressed that she liked the food distribution to needy seniors. She thought they should advertise it first, and it could be an idea to do first. Ms. Novak said that they could partner with the Urban League or the Volen Center. Ms. Ryder said that this could be a weekly thing for all four districts. Mr. Stephensen commented that we are talking about the 55 and over communities. The community identifies a representative to go to the food bank and bring it back. Ms. Ryder said that they could have a sign up sheet and suggested focusing on the food distribution, advertising it two weeks in advance of the distribution. Chair Czizik said that the distribution was also done through Farm Fresh and the Mae Volen Center at the Hester Center and it was for 300 people. He said that if targeting an audience like seniors, the most beneficial contact point is through the churches. He 8 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 said that they can go through HOA's, but if putting the word out, everyone needs to be notified. Mr. Perkins said that with Pillar 3, he believed that Farm Share was brought up at the last meeting and it could be flushed out more. Chair Czizik commented that Farm Share needs a venue the day before to bring everything in, sort the food the night before, showing up the next day and the caveat is although it is for seniors, it has to be open to all ages. He noted that when this happens, people come out of the woodwork. Ms. Ryder said they could have student volunteers. Motion Ms. Ryder moved to get started on some kind of feeding for the seniors. She noted two of the members have done this before. There was discussion on locations and that they should identify all the 55+ communities, identify representatives of those communities, and ask them if they want to do this. Chair Czizik stated that his concern is that the neediest individuals do not live in HOA communities. Discussion ensured that not all seniors have transportation. Motion Mr. Perkins moved that they make a motion on what they want to prioritize from the pillars. Chair Czizik said that if they make a motion to move forward, the clerk can share it with the City Commission that this is their primary focus right now. Ms. Ryder suggested voting on the food distribution and then determine how to get to the HOA and the churches. Motion Mr. Perkins moved that by show of hands they vote for this particular component of advocacy as on of the pillars, that's the food distribution, and that they assign the planning outline behind how they will provide food and support food distribution by the time of their next meeting. Mr. Perkins withdrew the motion. 9 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 Motion Chair Czizik moved for Board support of a single motion to initiate a plan for a detailed food distribution program by all members of the Senior Advisory Board with delegation and responsibilities to be formalized and executed for the January meeting. Ms. Farrell seconded the motion. The motion passed unanimously. Chair Czizik stated that they have to identify the food sources. Mr. Stephenson said that he will confirm his food source, and that Christ Fellowship Church is the supporting entity. Chair Czizik will contact Farm Fresh for future food distributions. He noted that they need to identify locations and volunteers, if they hold a distribution and they can use churches, He said that once we get this off the ground, they have to actively market it. It has to be available to everyone, but if they can find out where the seniors are, they can ensure they have intensive communication in those area so they can be sure the senior community is targeted. 2) Presentations from any Board Members with a submission concerning survey development for seniors in the community. 3) LWBPBC update on presentation 4) Request for board members willing to commit to other outreach opportunities IX. NEW BUSINESS 1) Boynton Beach Comprehensive Plan 2045 (Synopsis provided by Charlotte Novak) Proposal to Commit Board Members to complete Comprehensive Plan Questionnaire. 2) Discuss and execute a plan involving board members to actively reach out to the Senior Community to secure participation in the resident questionnaire. Vote on a measurable number of people for the board to reach before the deadline (ex: 100, 200....500?) 3) Discuss a plan to develop a 2026 list of proposals to benefit the senior community of Boynton Beach to be compiled in a report to be submitted to Commission in September of 2026. Quarterly updates can be submitted by ChairmanNice Chair 4) Develop action items for the December Meeting X. NEXT MEETING January 5, 2026, Agenda items are due by Monday December 22, 2025. Chair Czizik announced the next meeting. XI. ADJOURNMENT 10 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 1, 2025 Motion Ms. Ryder moved to adjourn. Mr. Perkins seconded the motion. The motion passed unanimously. The meeting was adjourned at 4:14 P.M. jtwila_ ji j._cf Catherine Cherry Minutes Specialist 11