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Minutes 11-03-25 Minutes of the Senior Advisory Board Regular Meeting Held at City Hall, Commission Chamber, 100 E. Ocean Avenue Boynton Beach, Florida, on Monday, November 3, 2025, at 2:00 PM Present: James Czizik, Chair Brent Rolle, Recreation Supervisor Ann Cwynar, Vice Chair Cody Bonanno, Recreation Manager Louise Farrell Cheryl Ryder Phillip Martin Monique Bodden Charlotte Novak William Perkins Absent: Mark Stephenson I. CALL TO ORDER Chair Czizik called the meeting to order at 2:01 P.M. II. PLEDGE OF ALLEGIANCE The members recited the Pledge of Allegiance. III. ATTENDANCE Roll was taken. A quorum was present. 1) Introduction of New Members This item was not addressed. IV. APPROVAL OF AGENDA 1 . Additions, Deletions, Corrections 2. Adoption Motion Vice Chair Cwynar moved to approve the agenda. Ms. Ryder seconded the motion. The motion passed unanimously. V. APPROVAL OF MINUTES Chair Czizik asked for a motion to approve the minutes from the last meeting. Mr. Perkins expressed concerns with the minutes. He stated that he did not have his notes from the last meeting and that he would like a review of what he stated. Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Keysiera Delorme, Administrative Coordinator, stated that she would inform the Minutes Clerk of Mr. Perkins' concerns and that if amended minutes are needed, the City Clerk's Office would take care of it. Mr. Perkins commented that he believes Al should be used as a supplement or backup for transcribing the minutes of the meetings. He said it would be helpful to have a robust platform and that he recommends the use of Al. Ms. Delorme commented that she understood Mr. Perkins' point. She said that the City Clerk's Office may be looking into implementing Al for minutes in the future, but that she had no further information at the moment. Motion Vice Chair Cwynar moved to approve the minutes. Ms. Ryder seconded the motion. The motion passed. (6-1) (William Perkins - dissenting) Mr. Perkins commented that the minutes are not complete. Chair Czizik acknowledged Mr. Perkins' comment and stated that hopefully at the next meeting they will find out if Al is a consideration. He said that he would like Mr. Perkins to address his expectations for adoption of Al by the City at the next meeting. Mr. Perkins agreed to Chair Czizik's request. VI. PRESENTATION 1) Maria Guerrero — Community Liaison Palm Beach PACE Ms. Guerrero stated that she is present on behalf of her organization MorseLife Health System. She explained the history, the duties and the goals of the organization. She mentioned that PACE serves many seniors throughout Palm Beach County and has four locations. She stated that the organization is non-profit and that they are state and federally funded. She commented that she is looking forward to working with the community. Ms. Farrell inquired if one could qualify for the program under regular Medicare. She also asked if the PACE program was within Medicare. Ms. Guerrero said that PACE is Medicare and Medicaid funded program. She commented that if a person has full Medicare with a supplement, then PACE will become the supplement. She provided different examples of how PACE could be beneficial for those with a Medicare supplement and explained how the organization also helps to get seniors qualified for Medicaid. Ms. Farrell asked if PACE was only within Palm Beach County. 2 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Ms. Guerrero stated that there are different PACE programs Nationwide but that each one works independently. She commented that they have the same vision and mission and offer the same services but that they are not connected. Ms. Novak thanked Ms. Guerrero for her presentation and asked was there anything the Board can do to help with the PACE program. Ms. Guerrero said that they collaborate and work with many agencies throughout Palm Beach County and that it has opened doors for the organization. She stated that their main concern is that they cannot get access to communities with HOAs. She commented that it is very difficult and that she is hoping to get some support or an introduction so that she can provide this information to other communities. She mentioned that they would like to get the information to those who do not attend the health fairs. Ms. Farrell questioned if PACE was an assisted living facility and if they would come to your home. Ms. Guerrero stated that PACE works with assisted living facilities as an option for those that cannot live at home. She said that their priority is to keep seniors in their homes while PACE provides the assistance that they need. Ms. Farrell questioned whether PACE had any social workers that could aid an elderly person who is stubborn and does not want to get help. Ms. Guerrero stated that they have resources for everything. She said that each member is assigned to a social worker. She explained the process and routine of dealing with an elderly person who is not willing to or unable to make decisions regarding their care. Chair Czizik asked Ms. Guerrero if she was aware of the max out-of-pocket cost for PACE. Ms. Guerrero stated that each case is different but that there are zero co-pay and no fee for those that have Medicaid only or those that have Medicaid and Medicare. She said that if they have Medicare, they will still have to pay the Medicare portion, but that PACE tries to get them qualified. Ms. Farrell asked if they would work with the supplement. Ms. Guerrero explained the process of how PACE could assist when a supplement is involved. Chair Czizik asked if PACE works with the VA. 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Ms. Guerrero commented that PACE does work with the VA and that the VA is one of the best organizations they have worked with. She said that VA members do not have to give up on any benefits and that PACE only compliments what the VA already offers. Chair Czizik inquired if PACE provides transportation. Ms. Guerrero stated that transportation is provided and convenient. Chair Czizik questioned if members had to pay for the daycare service. Ms. Guerrero said that under PACE members do not pay. She said that if someone is only interested in the adult daycare services, they can speak with the manager Amy Gonzalez and that she would connect the two. Chair Czizik mentioned that the Board is looking to host a healthcare symposium in 2026 and questioned if PACE had ever held one. Ms. Guerrero said that they would like to be a part of the symposium. She stated that she has only been with the company for 1 year but that she can ask those who have been there longer if they have any experience with a healthcare symposium. She mentioned that they would like to become a vendor to some of the events they see happening within the City. Chair Czizik stated that they will keep Ms. Guerrero in mind for future events. Ms. Novak stated that the Senior Center is hosting a health fair on November 14, 2025, and that Ms. Guerrero should get with Mr. Rolle to become a part of the fair. She commented that this is a start for outreach and connecting with the HOAs. VII. PUBLIC INPUT (Comments limited to 3 minutes and 1 Turn) Sandra Watson, former Senior Advisory Board member, stated that Delray Beach Art Garage contacted her to inquire about bringing seniors out for an event. She said that the event is geared towards the senior community and that if anyone wishes to attend, they must let her know so that she can add their names to the required list. She encouraged the Board members to take this information back to their communities and get the names back to her as soon as possible. 4 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 VIII. UNFINISHED BUSINESS 1) Senior Prom Budget Tracker Chair Czizik commented that the Board had asked for details regarding the Senior Prom, but he is not sure of the intent. He questioned if the City found the event successful enough to host again. Brenton Rolle, Recreation Supervisor, commented that the Board could expect the cost to increase on every level for the listed items from the Senior Prom. Chair Czizik questioned if a discussion was held after the event to discuss the numbers. Mr. Rolle asked for clarification and stated that those are the exact numbers listed. Chari Czizik commented that usually following an event, there is some sort of discussion to talk about the event and what to look out for going forward. Mr. Rolle said that going forward, the Board may not be able to scale back on an event like this. He said that they would have to maintain the quality of service. He commented that he does not know when plans are going to take effect but that it would not be from this current budget. Ms. Farrell inquired about the next budget year. Cody Bonanno, Recreation Manager, explained that the budget year runs from October 1 through September 31 each year. He said that the next Senior Prom is scheduled for November 2026. He commented this will allow for more attendees and create a consistency year after year. Mr. Perkins asked if Senior Prom was the largest expenditure from the Board within this fiscal year and questioned if it was the same in prior years. Chair Czizik stated that this event was the first and only. Mr. Perkins pointed out the stated purpose and function of the Senior Advisory Board from the City's website. He asked if there was a proposal by the Board to the City's government. Chair Czizik said that the event had been in the works and suggested for a couple of years. He stated that support was given by some of the Commissioners and the Mayor at the time. He explained that $10k had been budgeted for this event but that they had hoped to get some community projects from that funding as well. He said that for 2026 they would like to find a medium for senior needs and that maybe they can find vendors to offset some of the cost for the Board. 5 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Mr. Perkins said that there are significant topics that need to be addressed within the senior community. He said that the prom was a big expense and he would like to know how the Board will advise the City going forward. He stated that he thinks it is important to acknowledge the mission of the Board and to prioritize. He said he would like the Board to become more focused and organized. He said that he would like to get more clarity on communication with government leadership. Chair Czizik commented that for several years he has reached out to City Commissioners. He said that the prom was to be a social event and bring the community together. Mr. Perkins commented that the event seems to have been a big success but that there is an extended plan within the City of Boynton Beach that he has yet to hear about publicly. He said that he thinks it would be beneficial to hear from someone at the City about the details of the plan. He said that it would be very helpful if they knew what the City's plan was and ways that the Board could contribute. Chair Czizik advised Mr. Perkins that the Board has had conversations with the City on how to improve the Senior community. He informed him of various incidents within the City that hindered the Board from moving forward. He said that the Board is now in growth mode. Mr. Perkins said that it sounds like a precedent has slipped. He stated that from his knowledge, advisory boards do not get a budget. Ms. Farrell stated that previously the Boards only met four times a year. She said that that made it difficult to plan anything and that the Boards were changed to meet at least once a month. Chair Czizik said that his frustration and concern is that the Mayor and Commissioners were not aware of what was happening within the Board. He said that is why he inquired if the Mayor and Commissioners were also receiving the minutes. He said he wants to know if the Board is responsible for informing the Commission of their issues or whether they are receiving a report. Mr. Perkins questioned if the advisory boards fall under the City Manager. Mr. Rolle said that in the beginning, money had been awarded with no plan of where to spend it. He said within the new fiscal year, they are trying to put a plan together that can be executed. Ms. Novak commented that she agrees with Mr. Perkins. She said that the City of Boynton Beach needs to decide if they are going to spend $9k on a party or if they are going to try and help those who have no food to eat. She said that we have to be better 6 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 stewardess of where we spend taxpayers' dollars. She mentioned that she did attend the prom but that she was embarrassed to see where the money had been put. Mr. Perkins acknowledged that there are some items under New Business that he believes would move the Board in the right direction to become an effective Board. He said that it is counterproductive and does not make sense to him that the Board is not receiving input or insight from elected leaders. Ms. Novak commented that an ex-parte conversation with the Commissioners is not the way to achieve the Board's goal and that it has to be done formally as a Board. Sandra Watson commented that one of the issues that she had with the Board is that there are a lot of organizations within the City that the Board is not aware of and vice versa. She said that the Board has to get out and get known within the community. She said that the Education & Youth Advisory Board will be advocating to the Commissioners at the next commission meeting about all of the issues they are having. She stated that there are a lot of organizations that the Board can partner or collab with, but the Board has to get out and let them know that the City has a Senior Advisory Board. She said that the budget for Senior Prom was a bit much because that money was to be used for several events. She said that the senior community needs socialization because they are looking elsewhere for it. Mr. Rolle commented that not having a plan in place makes it hard to allocate funds equally. He said the Board needs to work together to put a plan in place and then they can talk about the funding. He said that there are many ways for the Board to be visible without having to spend money. IX. NEW BUSINESS 1) Discuss how the Board will visit Community Events to obtain Senior Citizen opinions as to what are the most current needs of the communities. (Survey guidelines from the World Health Organization (WHO) attached for your review) Chair Czizik stated that the Board has had tables at First Friday's and at the Health Fair, he questioned if Board members were okay with attending. Mr. Perkins stated yes. Mr. Rolle stated it would not just be about attending. He said it would be about gathering information that can be brought back to the Board. Chair Czizik asked staff what the plan or the goal would be if the Board was to attend one of the events. Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Mr. Perkins stated that a great start would be to collect community concerns and needs. He said that they have to be sure that they are marketing the Board and letting their role and responsibilities be known. Ms. Farrell commented that a starting point would be to get a database that would make it easier for them to communicate with the community. Mr. Perkins commented that he wonders if the City has a database of organizations that could impact on the senior community. Ms. Farrell stated that she is referring to the senior community and a database that has their email addresses. She said that this would be a way for them to get feedback from seniors. Chair Czizik said that he thinks that there may be some legal complications with that. Mr. Bonanno said that distributing any emails or phone numbers can be considered personal information and commented that there are certain lines they can't cross. Further conversation with examples ensued regarding the distribution of emails and the sharing of personal information. Mr. Bonanno stated that the Recreation Department does have a but that it is limited and is used for citizens that register for certain programs throughout the City. Chair Czizik questioned if the database was organized demographically. Mr. Bonanno said that it is not. Chair Czizik commented that that is a challenge. Mr. Rolle said that the database does not include those who have not participated in City programs and that the information may not reach those who need it most. Mr. Bonanno commented that the best approach would be for the Board to get out into the community. Ms. Novak said that a database would take a while to become effective. She said that she thinks the Board should attend First Friday with their questionnaire and talk with the seniors in attendance. Chair Czizik asked Ms. Novak to share some of the needs and concerns she has captured when she visits the Senior Center. 8 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Ms. Novak stated that she is flabbergasted on what programs are offered at the Senior Center and that the Board should be aware of them. She said that a member at the Senior Center mentioned that they used to go to the movies and that she would like to see that happening again. She said that the Board needs to get out from behind the dais and meet the people. Mr. Perkins said that he met with a group from First Baptist and that they informed him that the social activities were not withstanding. He said that they need access to senior specific information and educational and informative services such as fraud prevention, technology and finances. He commented that the Senior Center is great but that he thinks a much larger community center with different age groups would be more ideal. He stated that communication is the real challenge. Mr. Rolle stated that within his role he knows that transportation is a huge issue for seniors. He said that there are many organizations that would be willing to assist but that the Board needs to make contact. He said that he thinks the Board should come up with at least 2-3 things they want to focus on and that it could help move them in the right direction. Mr. Perkins said that he thinks 2-3 items is too much and that 1 topic should be prioritized. Ms. Novak said that it should cost less than $9k. Mr. Perkins said that it depends on what it is but that he believes the Board has an opportunity to do more significant things. Ms. Novak asked if they could have a subcommittee so that they do not have to wait 30 days to discuss a topic. She said that she believes if each Board member takes a task from New Business that she thinks it would help move things along. Mr. Rolle stated that as long as the Board follows the Sunshine Law rules that it was fine. He said that they cannot conduct a meeting outside of the regular forum. He informed the Board that the meeting has to be held in chambers and must be open to the public. He explained that Board members can provide him with information that he can include to be discussed on the agenda if provided within a reasonable time. Ms. Novak stated that if three of them come together to discuss a topic that is not enough for a quorum. Mr. Rolle stated that it is correct and that members can come together to gather information but that the discussion must be held in a public forum. 9 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Ms. Novak questioned if it was okay to create their own questionnaire and whether or not the Board had to vote on it. Mr. Rolle stated that ideally the Board would need to vote on it. He explained the process of gathering the information and then presenting it to the Board. Mr. Perkins questioned if the City had the capacity to receive online surveys. Mr. Bonanno stated that the Cities Marketing Team has the ability to provide the survey using Survey Monkey. He said that the Board can also utilize QR codes. Mr. Perkins asked if the Board could get a combined list of items Chair Czizik said that he was under the impression that money would be allocated in the new budget for this fiscal year, but he is now learning that it is for next year. Mr. Perkins stated that he misunderstood as well and asked staff for clarification. Mr. Rolle explained that in a prior meeting he was told that money had not been allocated. He said that he has not received a final answer regarding that but that the next Senior Prom will be held in November 2026. Mr. Perkins said that Senior Prom is not a prioritization at this point that they have agreed upon. Chair Czizik stated that he is frustrated because there are too many statements. He said he was led to believe that going forward there would monies allocated for the seniors. He said that the most passionate thing he is concerned about this year is a healthcare symposium. He said that he doesn't think it will cost much and that he could find sponsors. Mr. Perkins commented that the Board has to figure out how they will prioritize their efforts and their influence for the greater good of the community. He mentioned that in Ms. Guerrero presentation for PACE, she stated that they don't get the best results from health fairs. Ms. Guerrero stated that in her experience, the type of audience that do attend the health fairs are those that are more independent. She said that those who are frailer are hard to get. She said that the Board could reach out to the community centers within the county and request information on the type of issues they are seeing. She said that this would stop the Board from having to do a survey. Mr. Rolle asked if the Board could provide at least 1 to 2 action items that they would like to discuss at the next meeting. 10 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 Ms. Novak asked if someone could create a survey and vote on it at the next meeting. Mr. Perkins said that there are six items under New Business that are great topics but that there may be more additions. He asked Mr. Rolle and Mr. Bonanno if they could generate a new list and provide it to the Board to vote on at the new meeting. Ms. Novak asked Board members to send in the names of organizations and gather as much information as possible and forward it over to Mr. Rolle so that they can vote at the next meeting. Mr. Perkins said that he will create this list with the new additions and send over to Mr. Rolle. Mr. Rolle said that if the members send in the information they want to discuss he will be sure to add it to the next agenda. Motion Ms. Novak motioned to have pertinent information shared among the Board that would support the Board's efforts to better understand the needs of the senior community. Ms. Farrell seconded the motion. The motion passed unanimously. Chair Czizik asked Mr. Rolle if he could speak with the City Clerk office about Sunshine Laws. He said that he thought as long as they are not discussing business then they can share information. Ms. Delorme stated that she would clarify with the City Clerk and get back with the Board. 2) Discuss assigning a board member or team to identify community contacts, Town Hall Meetings, Church organizations or gatherings of Seniors in each district to find out what Senior citizens in that district need the most. 3) How can the board positively impact the Senior Community in ways that require very little or no funding this fiscal year? 4) Discuss the Board members identifying non-profit groups that could provide low- cost or free services to the Senior Community of Boynton Beach 5) Can one of the Board members find a non-partisan legal representative that can come to a future meeting to discuss how new and changing laws will affect seniors (Is the Government shutdown affecting seniors?) 6) Designate specific action items for each board member to accomplish before the next board meeting on December 1, 2025. (Example: Who is willing to reach out to other municipal boards to find out how they operate and exchange ideas?) 11 Meeting Minutes Senior Advisory Board Boynton Beach, Florida November 3, 2025 X. NEXT MEETING December 1, 2025, Agenda items are due by Tuesday November 18, 2025. XI. ADJOURNMENT Motion to Close Ms. Farrell moved to adjourn the meeting. Vice Chair Cwynar seconded the motion. The motion passed unanimously. The meeting adjourned at 4:05 PM. Keysiera Delorme Administrative Coordinator II 12