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Minutes 03-25-26MINUTES OF THE LIBRARY ADVISORY BOARD MEETING HELD ON MARCH 25, 2026, AT 6:00 P.M. AT BOYNTON BEACH CITY HALL COMMISSION CHAMBERS, 100 E OCEAN AVENUE BOYNTON BEACH, FL 33435 PRESENT: Stephanie Colaianni, Chair Veronica Anepete Christine Lane Verna Henry ABSENT: Dr. Ellen Jones I. Call to Order — Stephanie Colaianni, Chair Tiffany Pagan, Assistant Director Chair Colaianni called the meeting to order at 6:01 p.m. Roll call taken. A quorum was present II. Approval of Minutes — December 2025 and January 2026 Motion Ms. Anepete moved to approve the minutes. Ms. Henry seconded the motion. The motion passed unanimously. III. Correspondence and Communications None. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None. V. Chair's Report — Board Chair None. VI. Unfinished Business: Staffing update Tiffany Pagan, Assistant Director, announced Jeannie Taylor, the Library Director, retired on March 6, 2026, and that she was appointed as Interim Library Director. She said be Meeting Minutes Library Board Boynton Beach, Florida March 25, 2026 the Acting Director for 60 days and the City will then make a decision. She advised that if she becomes the Director, she can post her prior position. She commented that she has been getting the job done and she has a great management team and staff. Chair Colaianni asked if the City will promote the position from within. Ms. Pagan said it is possible and that that they like to promote from within and that she believes in home grown employees, but it will depend on if they post the position internally or not. She commented that all the other positions are filled. She pointed out that Ms. Taylor will volunteer with the Friends of the Library, will help with the revitalization of that group, and that they will attend one of these meetings. VII. New Business Discuss Library Advisory Board Meeting Frequency — Monthly or Quarterly Library Video Tour Ms. Pagan commented that at one point, they contemplated whether to meet monthly or quarterly and that it is a Board decision. She asked if the members wanted to change the frequency and a suggestion to meet every other month was made. It was noted that the Board takes a month off in the summer, and due to the holidays, they combine the November and December meetings and meet in early December. Ms. Anepete liked meeting every other month. Chair Colaianni liked meeting every month, and suggested they wait on changing the meeting schedule, at least until they get more Board Members and then they can revisit the issue. Ms. Sagrans also supported the suggestion. A two -minute video of the Library was viewed detailing the services and features the Library has. Ms. Pagan noted the video is on You Tube and on the Library's website. She said that they want to open opportunities for residents to use services and explore resources. They would like to do a virtual orientation for the Creative Edge Studio, and it is difficult to get appointments for the Studio and they have to go through orientation and they need a balance. She explained that they have limited resources. Ms. Anepete stated that she works in the tech industry and she works in Al. She asked how they can use Al to offload administrative tasks. Ms. Pagan commented that right now, their project is automating how they receive and process books. She said that they still have staff manually entering ISBN numbers. She said now and then, as Director, she likes to review operations and with the help of Sonia Chaudry, Senior Librarian who oversees the Integrated Library System and catalogues and date bases, she identified ways to streamline some of those activities, but it is not an 2 Meeting Minutes Library Board Boynton Beach, Florida March 25, 2026 easy process. She said that there is a learning process, but they have Ingram Library Services on board, so staff doesn't have to manually enter ISBN numbers. Ms. Anepete asked how can the Members bring more views to the meetings. Ms. Pagan stated she will get back to her, but that she is always open to suggestions, so any ideas they want to bring forward, she will consider. She noted that they have the Summer Reading Program Kick -Off event coming up on June 5th and they will partner with the Events Team and hold it on the First Friday. She explained that the Summer Reading program is held each year, sponsored by the Friends. She said this year they have two themes: Unearth your Story — Dinosaurs, and America 250. She commented they have good programs. Discussion followed that the Board would like more correspondence from Ms. Marshall and the Board can communicate better with the Board and the public. Ms. Pagan commented that they are due to update their long-range plan and she wants to create a survey which will be in paper and electronic form. Ms. Lang liked that they program all the programs that are offered and noted that they have classes and crafts. Ms. Pagan said that she wanted to bring on a full-time instructor. Ms. Lang asked if there is a limit on how many classes one can take. Ms. Pagan stated that she researched library super users and after a while it seems like they are catering to a specific group. They implemented a no show policy and if someone registered and does not show up three times, they are prevented from registering for that class again. She noted that adding two more machines in not the answer — it's having more classes, and to hold one spot for newcomers. She advised that she is researching how to make that work because they want to get resources to as many people as possible. Chair Colaianni inquired about perhaps, one month a year, to have all the classes for beginners/first timers only. Ms. Pagan responded that if becoming permanent director, she will meet with other directors at other public libraries about this and perhaps they can help guide their path. Chair Colaianni asked about field trips. Ms. Pagan stated that she would not be opposed to someone sitting in on a class and she would like to have formal field trips to see what other libraries are doing. She commented that Palm Beach County has a Happenings program guide that she reviews. Library Director's Report/Statistics December 2025 and January Monthly Report 3 Meeting Minutes Library Board Boynton Beach, Florida March 25, 2026 II. Announcements Next Library Board Meeting —April 22, 2026 Ms. Pagan announced the next meeting date and said that she will find out when the Chair and Vice Chair nominations occur. She commented that the sewing class will take a break for a month. Chair Colaianni asked how many library employees there are. Ms. Pagan said they have 32 people and six librarians, which is good, not including her and the Assistant Director. Chair Colaianni stated she would love to get a birthday list and give every employee a card and brighten their day. Ms. Pagan said April is National Library Week and in the past, they made it like Spirit Week and have different themes. She said one of the days is April 19th. She said that Ms. Graves brought out shout out cards and they are posted in the lounge. She said that National Library Workers Day is on April 21St, and she does something for the staff and will apprise the Board of it. Ms. Anepete said that she will be out of town the week of the next meeting. Ms. Pagan said that Ms. Henry was moved up to a Regular from an Alternate member VIII. Adjournment. Motion Chair Colaianni moved to adjourn. Ms. Anepete seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:39 p.m. fi a,t*uu." Catherine Cherry Minutes Specialist 4