R02-198
II
RESOLUTION NO. R02- I ~e
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
EXECUTION OF TASK ORDER NO, 17 FOR CH2M HILL,
INC., IN THE AMOUNT OF $231,970,00 FOR THE FINAL
DESIGN, BIDDING SERVICES, SERVICES DURING
CONSTRUCTION AND REPORTS FOR AQUIFER
STORAGE AND RECOVERY WELL #2; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, task order 02-17 is for the final design, bidding services, services during
construction and reports for Aquifer Storage and Recovery Well #2; and
WHEREAS, CH2M Hill has completed the modeling, preliminary design and permit
application for the proposed second Aquifer Storage and Recovery (ASR) well to be located
at the East Water Treatment Plant;
WHEREAS, the City Commission, upon staffs recommendation, has deemed it
ppropriate, and in the best interests of the public, to approve a Task Order for
H2M Hill., in an amount of $231,970.00 to encompass all of the steps required for final
esign, bid preparation and bidding, and engineering services during construction of the new
ell;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
HE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
eing true and correct and are hereby made a specific part of this Resolution upon adoption
Section 2.
The City Commission of the City of Boynton Beach, Florida does
ereby authorize and direct the Mayor and City Clerk to approve and execute Task Order
:ICAIRESOlAgreemenlslTask - Change OrderslCH2M Hill Task order.doc
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02-17 for CH2M Hill, in the amount of $231 ,970.00,
Section 3,
This Resolution shall become effective immediately upon passage,
PASSED AND ADOPTED this ~ day of November, 2002.
CH, FLORIDA
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Task Order No. 17
Engineering Services for Phase II . Final Design, Bidding
Services, Services During Construction and Reports for Aquifer
Storage and Recovery Well ASR.2 at the City of Boynton Beach
East Water Treatment Plant
A. Background
The City of Boynton Beach (the CITY) owns and operates an Aquifer Storage and Recovery
(ASR) well at its East Water Treabnent Plant (WTP), The ASR well is used for the storage of
treated water from the WTP and has proved to be a valuable water resources management
tool. A second ASR well (ASR-2) for the storage of treated water has been proposed by the
City, Groundwater modeling to optimize the spacing between the existing ASR well (ASR-
. 1) and the proposed ASR-2 has been completed by CH2M HILL (the CONSULTANT).
Results of the modeling indicate that an ASR well located near the southern boundary of the
WTP will optimize recovery efficiency from the two ASR wells.
The project has been divided into two phases, The first phase, which includes the
preparation of a construction permit application with a preliminary design in support of the
permit application, has already been authorized and is near completion, This Task Order is
for the second phase of the project which includes engineering services for the final design
of ASR-2, bidding services, services during construction, Engineering report preparation,
and preparation of an Operation and Maintenance Manual.
B. Scope of Services
These scope of services provide for the final design engineering, bidding services, services
during construction of ASR-2, and report preparation, Design of this facility will include
the following components:
· A 16-inch diameter Aquifer Storage and Recovery well
· Curbed concrete drilling pad
· Drilling pad water table monitor wells
· Recharge piping, valves and appurtenances tied into existing finished water main
· Discharge piping, valves, and appurtenances tied into the WTP
· Vertical turbine pump and motor (Recovery)
· Finished water booster pump station (Recharge), if needed
· Electrical system improvements related to the ASR well
· Instrumentation and controls related to the ASR well
Task 1 - Final Design Services
The CONSULTANT will provide the following services to the CITY during the final design
of the Aquifer Storage and Recovery well:
DFBITO_18..ASRVOl402.DOC
1. Construction Drawings. The CONSULTANT will produce civil, structural, mechanical,
instrumentation and electrical construction drawings, It is estimated the
CONSULTANT will produce approximately 12-15 construction drawings. Drawings
will be produced on 11-inch by 17-inch sheets and will include:
· Site / civil layouts
· Well and expected hydrogeology
· Structural
· P&IDs
· Well (recovery) and finished water booster (recharge) pump
· Mechanical, equipment, and piping layouts
· Utilities
. Electrical
· Instrumentation and control
· Associated details, legend sheets and cover
2, Construction Documents, The CONSULTANT will produce construction documents for
ASR-2 that will include specifications, equipment and instrument lists, and functional
descriptions, Specifications will be prepared in conformance with the sixteen-division
format of the Construction Specifications Institute (CSI), The CONSULTANT shall also
prepare the front-end bidding and contractual documents in accordance with the CITY's
requirements.
3, Detailed Design Submittal. The CONSULTANT will provide a 90 percent design
submittal (six copies of documents) for ASR-2 utilizing the design concepts developed in
the preliminary design that was prepared in support of the construction permit
application with FDEP, The submittal will include the following:
· Draft technical specifications and construction documents
· 90 percent design drawings (11 x 17 copies)
· A preliminary schedule for construction and start up testing A detailed construction
cost opinion based on the 90% complete construction documents
Copies of these documents will be signed and sealed by the appropriate professional
engineers and submitted to FDEP and Palm Beach County Health Department (PBCHD)
to obtain permits as part of a previously authorized separate Task Order,
4, Detailed Design Review Meeting, Within 2-weeks of the CITY receiving the Detailed
Design Submittal, the CONSULTANT will conduct a 90 percent review meeting with
CITY staff to review the design, schedule and opinion of cost. The review will consist of
one meeting between the CITY and key members of the CONSULTANT project team.
The CONSULTANT will prepare and distribute written summaries of decisionsMrendered. The approved written summaries will serve as the basis for proceeding with
the completion of detailed design.
5, Final Detailed Design Submittal. Based upon the comments agreed upon as a result of
the 90 percent review meeting with the CITY, the CONSULTANT will prepare a 100
percent (final) design submittal for ASR-2. These documents will be used to obtain
competitive bids for the construction of this project. The submittal will include:
DFB\TO_18-"SRV01402.DOC
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· Five sets of final (100 percent) Volume 1 Contract Documents (i.e., front ends and
specifications)
· Five sets of final (100 percent) Volume 2 half size drawings (two sets of full size
drawings will also be provided),
· Estimated construction schedule
· Estimated Opinion of Cost for the ASR well facility construction
After acceptance by the CITY of the CONSULTANT's 100 percent drawings and
specifications, the CONSULTANT shall proceed with performance of the services called
for in the Bidding Phase,
Task 2 - Bid Phase Services
Bid phase services will be provided for the ASR well design package, The bid phase
services to be performed by the CONSULTANT are:
1) Bid Package Preparation, The CONSULTANT will prepare Drawing and
Specification packaging for bidding purposes. The CONSULTANT will
reproduce and distribute construction bid documents or solicitation of quotes to
prospective bidders, on behalf of the CITY.
2) Pre-Bid Meetings, The CONSULTANT will coordinate and attend one Pre-Bid
meeting and issue meeting minutes summarizing topics of discussion and
responding to t Bidder questions,
3) Technical Issues, The CONSULTANT will coordinate all communications with
bidders on matters related to technical aspects of the design, All correspondence
on these matters will be copied to the CITY.
4) Addenda. The CONSULTANT will issue addenda, if required, based upon the
questions of prospective bidders and the need to clarify the Contract Document's
intent.
5) Bid Review. The CONSULTANT will review the bids received for accuracy and
prepare Bid Tabulation for review by the CITY, The CONSULTANT will review
Bid Documents of the apparent low bidder including payment and performance
bond information, insurance information, and references, Based upon the above,
the CONSULTANT will issue a Recommendation of Award letter to the CITY,
6) "As Bid" Conformed Construction Documents, The CONSULTANT will
produce a total of six copies of conformed "As Bid" Contract Document
Specifications and Drawings, incorporating all Addenda. This will include the
selected Contractor's Bid, Payment and Performance Bond and Certificates of
Insurance. The conformed construction documents will be issued to the CITY
and Contractor for signature and execution. Two copies will be issued to the
Contractor, two copies will be issued to the CITY, and two copies will be issued
to the CONSULTANT,
7) Drawing Copies. The CONSULTANT shall provide to the CITY an electronic
copy and one reproducible copy of conformed drawings for the City's use.
DFB\TO_18J,SR2_101402.DOC
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8) Bid Service Completion. Bid services will be considered complete upon the
CONSULTANT's review and providing the Contractor's executed documents
and conformed contract documents to the CITY.
Task 3 - Services During Construction
Services during construction (SDC) will be provided for the ASR-2 construction phase. The
services during construction to be performed by the CONSULTANT are:
1. Pre-Construction Meetin~, The CONSULTANT will coordinate and conduct a pre-
construction meeting with CITY staff, Contractor, and subcontractors. Meeting
minutes will be prepared and copies will be distributed by the CONSULTANT.
2, Communication with Regulatory Agency. As a requirement of the CITY's construction
permit issued by FDEP for ASR-2, the CONSULTANT will maintain communication
with the Underground Injection Control (VIC) -Technical Advisory Committee (TAC),
Two representatives from CH2M HILL will attend up to two (2) meetings with the TAC
during the construction phase of ASR-2. Provide weekly work summary reports to the
TAC and CITY during well construction, Prepare and submit required information to
the TAC. This includes the final casing seat selection and ASR storage interval for the
ASR well.
3, Shop Drawing Submittals Review. The CONSULTANT will review shop drawing
submittals and other data that the Contractor is required to submit. These shall be
reviewed for general conformance with the design concept of the project and general
compliance with the information given in the Contract Documents, Such review is not
intended as an approval of the submittals if they deviate from the Contract Documents
or contain errors, omissions, and inconsistencies, nor is it intended to relieve the
Contractor of his full responsibility for Contract performance, nor is the review intended
to ensure or guarantee lack of inconsistencies, errors, and/ or omissions between the
submittals and the Contract requirements.
4, Technical Interpretations, The CONSULTANT will provide technical interpretations of
the drawings, specifications, and Contract Documents, and evaluate requested
deviations from the approved design or specifications, Act as the initial interpreter of the
Contract Documents pertaining to the execution and progress of the work.
5. Monthly Payment Applications Review. The CONSULTANT will review and make
determinations necessary for the approval or rejection of the Contractor's monthly
payment applications. The approved payment applications, with the CONSULTANT
recommendation, will be forwarded to the CITY.
6, Resident Observation. The CONSULTANT will provide onsite resident observation of
the construction activities during construction of ASR-2. The CONSULTANT will
provide qualified staff who will serve as resident observer for the Engineer of Record.
Per the requirements of the CITY's construction permit issued by FDEP for ASR-2,
resident observation services will be provided on an overall project average of 12 hours
per day. Construction duration is estimated to be 75 working days (total of 900 hours).
Daily onsite time will vary depending on the construction activities in progress. Total
construction time is expected to be approximately 90 working days (18 weeks at 5 days
DFB\TO_18flR2_1D1402.00c
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per week), 15 days of which will not require a resident observer, Examples of when a
resident observer will not be needed include periods when maintenance is being
performed on construction equipment or when reaming of pilot holes is taking place,
The resident observer will be familiar with ASR well system construction and will assist
in monitoring the construction progress, in checking compliance with technical plans
and specifications, and in the preparation of progress payment submittals, The resident
observer will also be responsible for the collection and field analysis of water quality
samples, formation sample identification and cataloging, and daily record keeping,
7. Final Review, The CONSULTANT will make a final review of the construction to
determine if the work has been completed in conformance with the intent of the
Contract Documents, assist in negotiating final payment for construction and submit a
final letter report upon which final settlement and termination of the Contract can be
based, The CITY and appropriate regulatory agencies may furnish a representative to
jointly make the final observation of the construction. The proceedings of all final
settlement negotiations will be documented and the basis for final payment recorded,
8. Start-Up Services and Training, The CONSULTANT will provide start-up services that
will consist of a presentation to plant operators on the operation of the well and
associated mechanical systems, the anticipated operating conditions and the required
collection and reporting of operational monitoring data, The CONSULTANT will be
present during start up and initial equipment testing,
9. Certification of Completion and Record Drawings, The CONSULTANT will provide a
certification of completion of construction by the Engineer of Record and Record
Drawings as required the FDEP after completing construction of ASR-2,
10, Operational Testing Request. Upon completion of ASR-2, the CONSULTANT will
prepare a Request for Operational Testing for submittal to FDEP for review and
approval. The CONSULTANT will respond to up to one (1) request for information
from the FDEP related to the Request for Operational Testing,
Task 4 - Engineering Report and Operation and Maintenance Manual
Per the requirements of the CITY's construction permit issued by FDEP for ASR-2, an
Engineering Report describing the well construction and testing and an Operation and
Maintenance Manual shall be prepared by the CONSULTANT for submittal to the City and the
FDEP. The following services will be provided by the Consultant:
1. Engineering Report. The CONSULTANT will prepare an Engineering Report
documenting the construction and testing of ASR-2 for submittal to the City and FDEP,
2. Operation and Maintenance Manual. The CONSULTANT will prepare and submit to
the City and FDEP an Operation and Maintenance (O&M) Manual for ASR-2.
3, Respond to Requests for Information. Respond to up to a total of two requests for
information (RFIs) from FDEP regarding the Engineering Report and the O&M Manual.
DFB\TO_18_ASR2_101402.DOC
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C. Assumptions
The following assumptions were made for the preparation of this Task Order:
· Design of ASR-2 assumes one set of written corrunents from the CITY following their review
of the 90-percent drawings and specifications, Additional reviews, not due to the errors or
omissions of the CONSULTANT, shall be compensated for additional services under a
separate addendum to this authorization.
· Construction observation hours based on 90 days of actual construction and testing, If
construction is delayed due to the CONTRACTOR or the CITY, the CONSULTANT shall be
compensated for additional services beyond the 90-days under a separate addendum to this
authorization,
· Compensation for responses to corrunents from FDEP on the Engineering Report and O&M
is based on two RFIs, If additional RFIs are issued, not due to errors on the part of the
CONSULTANT, then the CONSULTANT shall be compensated for additional services
under a separate addendum to this authorization.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated October 4, 2000 between the
City of Boynton Beach and CH2M HILL, Inc.
E. Compensation
Compensation by the CITY to the CONSULTANT for Phase II will be a lump sum basis in
accordance with the above mentioned Agreement. The estimated compensation for the
services described in this Task Order is $231,970 as shown in Table 1.
TABLE 1
ASR-2 Final Design, Bidding Services, SDC, and Reports
City of Boynton Beach
Labor Labor Cost Expense Cost Total
Hours
Task 1 - Final Design Services 324 $34,992 $37,123* $72,115
Task 2- Bid Phase Services 149 $15,950 $1,402 $17,352
Task 3- Services During 1,097 $102,556 $9,338 $111,894
Construction
Task 4 - Engineering Report 259 $28,822 $1,787 $30,609
and O&M Manual
TOTAL 1,829 $182,320 $49,650 $231,970
*Includes $29,000 for electrical engineering service subconsultant - Hillers Electrical
Engineering, Inc.
OFB\TO_18_ASR2_101402.DOC
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F. Schedule
The CONSULTANT will commence services upon receipt of written authorization and will
complete the work according to the table below.
Task 1- Final Design Services 12 weeks after Notice to Proceed
Task 2- Bid Phase Services 18 weeks after Notice to Proceed
Task 3- Services During Construction 18 weeks after completion of Bid Phase
Services
Task 4 - Engineering Report and O&M 8 weeks after completion of construction
Manual
APPROVED BY:
CITYOF~RJDA
By:
KU~T1BreS$ne~ C,~ MAHA~e~
Dated this ,~ day of ~o"e.mb~{, 2002,
APPROVED AS .
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CITY AITORNEY
SUBMITTED BY:
CH2M HILL, INe.
By:
~do b(.r
, 2002.
DFB\TO_18flR2_101402.00c
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