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Agenda 01-11-05
COMMUNITY REDEVELOPMENT AGENCY Tuesday, January 11, 2004 Commission Chambers Boynton Beach 6:30 P.M. Call to Order. Roll Call. III. Agenda Approval. A. Additions, Deletions, Corrections to the Agenda. B. Adoption of Agenda. IV. Consent Agenda. - 7376 A. Approval of Minutes of December 6th and December 14th Meetings. - 7377 B. Financial Report. - 7391 C. Consideration of Work Order #3 for Financial Advisory Services. - 7392 D. Consideration of Motion to Accept the Financial Audit Draft 2003-2004. - 7394 E. Consideration of Adoption of Safety Plan for Boynton Beach CRA Trolley Plan. - 7395 7371 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares Z:\CRA Agenda\CRA Agendas 2005\CRA Agenda January 11, 2004.doc F. Consideration of Facade Grant Reimbursement Request from Boynton Boundless, LLC. - 7427 V. Public Audience. - 7429 VI. Public Hearing. - 7430 Old Business A. Land Use Plan Amendment/Rezoning (Tabled to January 11 2005) 1. PROJECT: Barr Property (LUAR 04-009) - 7431 AGENT: John Barr, Cornerstone Premier Communities OWNER: BMVFL-1, Inc. LOCATION: East side of Northeast 4th Street, approximately 1,000 feet south of Gateway Boulevard DESCRIPTION: Request to reclassify ±9.88 -acres of land by amending the Comprehensive Plan Future Land Use map from High Density Residential to Special High Density Residential; and Request to rezone from R-3 Multi -family Residential to (PUD) Planned Unit Development. Proposed use: Townhouse community of 180 units. B. New Site Plan (Tabled to January 11 200 PROJECT: Barr Property (NWSP 04-013) - 7454 AGENT: John Barr, Cornerstone Premier Communities OWNER: BMVFL-1, Inc. LOCATION: East side of Northeast 4th Street, approximately 1,000 feet south of Gateway Boulevard 7372 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares ZXRA Agenda\CRA Agendas 2005\CRA Agenda January 11, 2004.doc DESCRIPTION: Request new site plan approval for a 180 -unit Town home development on a +9.88 -acre parcel in a proposed PUD zoning district. C. Site Plan Time Extension (Tabled to January 11 2005) PROJECT: Arches (SPTE 05-001) - 7462 AGENT: Ryan Weisfisch, Boynton Ventures 1, LLC OWNER: Multiple owners LOCATION: Southwest corner of Ocean Avenue and Federal Highway DESCRIPTION: Request for a second time extension of the site plan approval granted on June 3, 2003, for one (1) -year from the previously extended date of December 3, 2004 to December 3, 2005. New Business B. Land Use Plan Amendment/Rezoning 1. PROJECT: Seaview Park Club (LUAR 04-010) - 7470 AGENT: Weiner & Aronson, P.A. OWNER: Wayne Irving and Charlene Darst LOCATION 1620 North Federal Highway (east side of North Federal Highway, approximately 1,000 north of the Boynton (C-16) canal) DESCRIPTION: Request to reclassify +3.81 acres of land by amending the Comprehensive Plan Future Land Use Map from Low Density Residential and Local Retail Commercial to Special High Density Residential; and 7373 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall famish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares Z:\CRA Agenda\CRA Agendas 2005\CRA Agenda January 11, 2004.doc Request to rezone from R-3 Multi -family Residential and C-3 Community Commercial to Infill Planned Unit Development (IPUD). Proposed Use: Residential Condominium Development B. New Site Plan 1. PROJECT: Seaview Park Club (NWSP 04-014) - 7471 AGENT: Weiner & Aronson, P.A. OWNER: Wayne Irving and Charlene Darst LOCATION: 1620 North Federal Highway (east side of North Federal Highway, approximately 1,000 north of the Boynton (C-16) canal)cf DESCRIPTION: Request for new site plan approval for the construction of 69 condominium units on 3.756 -acres in the IPUD zoning district. VII. Old Business. - 7472 A. Consideration of Extension of the Arches Incentive Agreement. (Tabled to January 11, 2005) - 7473 VIII. New Business. - 7474 A. Consideration of Direct Incentive Program for Cornerstone Development's Barr Property Project. - 7475 IX. Commission Action. - 7535 A. Barr Property (LUAR 04-009) Tabled. B. Barr Property (NWSP 04-013) Tabled. X. Director's Report. - 7536 7374 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares Z:\CRA Agenda\CRA Agendas 2005\CRA Agenda January 11, 2004.doc XI. Board Member Comments. - 7599 XII. Legal. -7600 XIII. Other Items. - 7601 XIV. Future Agenda Items. - 7602 A. Consideration of Interlocal Agreement with the City of Boynton Beach for the Boynton Beach Boulevard Extension Promenade and Riverwalk. (February). B. Consideration of Interlocal Agreement for the MLK Phase I Project (February). C. Consideration of amendment to CRA Procurement Policy (February). D. Consideration of Options for CRA Office Space (February). E. Consideration of Final Direct Incentive Agreement for the Promenade Project. (February) F. Consideration of CRA Retreat (February). XV. Adjournment. - 7603 7375 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares Z:\CRA Agenda\CRA Agendas 2005\CRA Agenda January 11, 2004.doc Prai To: Hutchinson, Douglas; Vielhauer, Susan; Gray, Annette Cc: Hawkins, Wilfred; Cherof, James; Swanson, Lynn Subject: Seaview Park Club Project - Records Request #01-03-05 Yesterday, I received a letter from Mr. Michael Morell regarding the Seaview Park Club Project. Mr. Morrell is the attorney representing sixteen land owners/residents in the area of this project. Mr. Morrell has requested the following documents: "...Copies of all notices of meetings, public hearings and workshops of the Community Redevelopment Agency along with copies of all agendas, agenda back-up, staff reports, amendments to the original application, motions, pleadings, orders and correspondence served by the applicant and its representatives, in the above referenced application files..." Please provide copies of any and all documents that are in your possession that would be responsive to this request. JitM. PraZn to - City Clerk City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 Telephone: (561) 742-6061 Fax: (561) 742-6090 e-mail: Prainitoj@ci.boynton-beach.fl.us website: www.boynton-beach.org 7 Members - 4 Yr. Terms Ordinance No. 000-69 (Changed from Commission to independent board) COMMUNITY REDEVELOPMENT AGENCY - 2004 LAST NAME FIRST EXPIRES ADDRESS PROFESSIONAL NAME ASSOCIATION Barretta James 1/10/08 209 N. Seacrest Blvd. #1 Architect BOYNTON BEACH 33435 (561)740-0041 DeMarco Alexander 6/20/06 10817 QUAIL COVEY RD Arvida Realty BOYNTON BEACH 33436 901 N Congress Ave — Ste. B-102 (561) 732-6789 Boynton Beach, FL 33426 (561) 736-2400 Ext. 107 Fax (561) 736-1560 cristale@bellsouth.com Fenton Don 1/10/06 2556 SW 23RD Edward Jones & Company n CRANBROOK DR 901 N Congress Avenue, Ste D-101 BOYNTON BEACH 33436 Boynton Beach, FL 33426 (561) 737-0793 (561) 737-1442 Fax (561) 364-1536 Heavilin Jeanne 1/10/09 PO BOX 243693 (734 NE Salefish Realty Chair n 9"' AVE) 532 E Ocean Avenue BOYNTON BEACH 33424 Boynton Beach, FL 33435 IJ (561) 731-4474 (561) 738-6613 Fax (561) 738-7911 jheavilin@msn.com Horenburger M le 6/20/08 3020 PINE TREE LANE Business Consultant BOYNTON BEACH 33435 Fax (561) 733-0034 (561) 733-0041 nhorenburger@cs.com Myott Steve 1/10/09 3012 FERNWOOD DR Vice President, Commercial Division /) BOYNTON BEACH FL Quincy Johnson Architects 33436 949 Clint Moore Road (561) 736-3564 Boca Raton, FL 33487 561-997-9339 X31 Norem Stc7et 1/10/09 5720 OLD OCEAN BLVD 800 W. BOYNTON BEACH BLVD OCEAN RIDGE, FL 33435 BOYNTON BEACH FL 33426 752-0395 734-5600 Revised 1/5/2005 8:58 AM S:\CC\WP\BOARDS\LISTS\CRA Board.do - 01/11/2005 7 Members - 4 Yr. Terms Ordinance No. 000-69 (Changed from Commission to independent board) COMMUNITY REDEVELOPMENT AGENCY - 2004 LAST NAME FIRST EXPIRES ADDRESS PROFESSIONAL NAME ASSOCIATION Barretta James 1/10/08 209 N. Seacrest Blvd. #1 Architect BOYNTON BEACH 33435 (561) 740-0041 DeMarco Alexander 6/20/06 10817 QUAIL COVEY RD Arvida Realty BOYNTON BEACH 33436 901 N Congress Ave — Ste. B-102 (561) 732-6789 Boynton Beach, FL 33426 (561) 736-2400 Ext. 107 Fax (561) 736-1560 cristale@bellsouth.com Fenton Don 1/10/06 2556 SW 23RD Edward Jones & Company CRANBROOK DR 901 N Congress Avenue, Ste D-101 BOYNTON BEACH 33436 Boynton Beach, FL 33426 (561) 737-0793 (561)737-1442 Fax (561) 364-1536 Heavilin Jeanne 1/10/09 PO BOX 243693 (734 NE Salefish Realty Chair 9T" AVE) 532 E Ocean Avenue BOYNTON BEACH 33424 Boynton Beach, FL 33435 (561) 731-4474 (561)738-6613 Fax (561) 738-7911 jheavilin@msn.com Horenburger Marie 6/20/08 3020 PINE TREE LANE Business Consultant BOYNTON BEACH 33435 Fax (561) 733-0034 (561) 733-0041 nhorenburger@cs.com Myott Steve 1/10/09 3012 FERNWOOD DR Vice President, Commercial Division BOYNTON BEACH FL Quincy Johnson Architects 33436 949 Clint Moore Road (561) 736-3564 Boca Raton, FL 33487 561-997-9339 X31 Norem Stormet 1/10/09 5720 OLD OCEAN BLVD 800 W. BOYNTON BEACH BLVD OCEAN RIDGE, FL 33435 BOYNTON BEACH FL 33426 752-0395 734-5600 Revised 1/5/2005 8:58 AM SdCOWRBOARDS\USTSWRAB=d.da - 01/11/2005 01/10/2005 17:53 FAX 01/08/2005 18:31 5614172878 THE MARTIN ARCH GRP THE NWITI N ARCHrMcTURAL GROUP .\la[AIrrEC['S r L\.YU [1..W:\[;Ity Aadrew T. Sullivan.A CP lY A Title: Partner THE MARTIN ARCHITECTURAL GROUP 855 South Federal Highway — Suite 218 Boca Raton, FL 33432 (561) 417-2870 phone (561) 417-2878 fat Professional Education: 1966, BS, Architecture, Pennsylvania State University 1968, MS, Urban Planning, Columbia University Professional Registration: NCARB Registration [a] 0021011 PAGE 02 Certified Planner - AICP Registered Architect: Pennsylvania New Jersey, Florida, New York, Maryland, Delaware, Connecticut, New Hampshire. Massachusetts, Virginia Indiana, North Carolina, Alabama Professional Registered Professional Planner: New Jersey Affiliations: American Planning Association American Institute of Architects Urban Land Institute National Association of Home Builders National Association of Office and Industrial Parks Society of College and University Planners (former member) Analhew T Sullivan, A14, AICP, NCARB is a principal of The Martin Architectural Group and is Co -Partner -in -Charge of the TMAG's Florida office. As a registered architect and planner, he possesses a broad and thorough technical knowledge of design and building construction as well as the functional elements of land planning and environmental analysis as they apply to product design. In addition, Mr. Sullivan has extensive expertise in the preparation of Master Plans, Planned Unit Developments, Environmental Impact Statements (EIS) and residential architecture of all kinds. His clientele, which is both national and local to Florida, is comprised of some of the most notable names in the residential development industry, including Hovnanian & Sons, Trammell Crow, Cadillac -Fairview. Olympia & York SGSIHorton Communities, Minto Home, Ryland Pulte. Forest City Land Group, Continental Properties, Marriott Corporation, and Arvida Corporation among others. Prior to joining The Martin Architectural Group Mr. Sullhan served as the President and the founding member of Sullhvatr Associates, Inc. which was established in 1970. As a specialist in multifamily and residential design, he has over 300,000 units in his portfolio. In addition, he was the Architect -0f -Record for over 10 million SF of office%ommercial space, over 60 golf club communities, and 3100 million worth of criminal justice projects, and served as municipal or public planner for numerous municipalities and school districts. .-MiI�J1�=�N�� F:U .SIiI-L1:3N^(i Kr i ti F17NEIt1l. 111(il11\i\\' STE 21M Bi N•.\ R'\T<?�'. FL :1.71]3 31:41i1i,-rllkNt F. \C ?Li�3li:h: Nlli '-� t N '-"\U STREET PML\UE(.Pl rt.i. P\ IPI (O 01/10/2005 17:53 FAX 01/08/2005 18:31 5614172878 Andrew T Sullivan Partner AIA, AICP NCARB Page Two THE MARTIN ARCH GRP Z003/011 PAGE 03 Prior to establishing his own firm. Mr. Sullivan was Campus Planner for two years at the University of Pennsylvania and later became the Director of External Affairs within the Office of the President. During this time, he was responsible for programming, planning, and technical services for the University, involving the medical, veterinary and dental schools, major athletic, classroom, library and technical facilities. Mr. Sullivan is a frequent speaker at a number of national trade conferences, including the National Association of Home Builders (NAHB), National Association for Senior Living Industries (NASLI), American Association of Homes for the Aging (AAHA), and the Multi -Housing World's annual conventions. Mr. Sullivan has considerable experience in land planning, site design, development feasibility studies, urban renewal, planning urban design, zoning, subdivisions, and environmental studies for private developers. He has been particularly successful in projects where there are sensitive environmental, zoning and site design issues, and he has been responsible for obtaining approval for planned residential projects totaling over 150,000 dwelling units. A representative list of projects that Mr. Sullivan has been responsible for at Sullivan Associates, Inc. includes the following: • Wilderness Ridge, Wilderness Lakes, Wilderness Run (formerly Camp LCURN), Township of Medford, Burlington County, New Jersey - Site, recreational and residential planting and design for this 400 -acre former Boy Scout Camp. Approval was obtained for a unique single-family community while preserving 141 acres of open space land. • Providence Village, Upper Providence Township, Montgomery County, Pennsylvania - A planned Town Center concept was designed and a Community Impact Statement was prepared for this 125- acre site. Development standards were contributed for the preparation of a new ordinance district and a fiscal impact analysis was performed for this mixed-use project of residential, commercial, office, hotel, municipal, and recreation uses. • Farmview, Lower Makefield Twp., Bucks Co., Pennsylvania - Master planning, site design and residential architecture for a community of six "villages" 334 single-family homes, clustered containing amidst 244 acres of open space. Research and ordinance preparation for the creation of a Farmland Preservation District. R.H. Tuxedo Development L.P., Town of Tuxedo, New York - Site analysis and land use planning were provided for this 2,300 acre tract. The concept plan included a commercial component with a range of housing types totaling approximately 2,800 units and a light industrial and office component. • Grossingers Residential Development, Town of Liberty, New York - Project includes master plan for a 2,000 du mixed-use residential golf course community on 1,000 acres. In addition to the design and modification of the existing 27 -hole golf course, the master plan focused on utilizing the amenities of the property's Catskill location to create an open space and recreation system as a major component of the master plan. Recreational amenities include a ski area boating arca, as well as tennis, jogging, golf and riding trails. 01/10/2005 17:54 FAX 01/08/2005 18:31 5614172878 Andrew T Sullivan Partner, AIA, AICP, NCARB Page Three THE MARTIN ARCH GRP Z004/011 PAGE 04 • Beckett New Community, Gloucester County, New Jersey - A 5,000 -acre Planned Community for W.R- Grace Properties, Inc. • Holiday Springs PUD, Coconut Creek, Florida - An 850 -acre Planned Unit Development, which includes development of Regional Impact Statement for over 10.000 dwelling units. • Brookside PRD, Bucks County, Pennsylvania - A 100 -acre Cluster Planned Residential Development (PRD), developed by Greenbelt Associates. • Ednam, Charlottesville, Virginia - A 35 -acre luxury Planned Residential Development adjacent to the renowned Boars Head Inn and Ednam Forest. • Woodridge, Mt. .Lebanon, Pennsylvania - A luxury Cluster Planned Residential Development consisting of patio homes, townhomes and elevator apartments on a sloping, wooded 39 -acre site in an affluent Pittsburgh suburb. • Aquatane, Pitman, New Jersey - A 50 -acre residential subdivision for George Sitott, Developer. • Grace-Ressmoor Coconut Creek, West Pompano Beach, Florida - A 600 -aero PUD designed as an Adult Community. This project, now owned by W.R. Grace Properties, Inc., has achieved record sales ova the last three years. • Woods Landing, Mays Landing, New Jersey - Master Plan, Site Design, Environmental Assessment, and CAFRA approvals for 764 units of townhouses, single-family and multi- family homes. • Breyer Tract, Elkins Park, Pennsylvania - Master Plan, rezoning, site planning, architectural, and landscape architectural services for an 80 -acre section of the forma Breyer Estate. Development includes three four-story office buildings, mid -rise condominitans, and townhomes. • Holmdel Golf and Country Club, Cranbury, New Jersey - Rezoning and land use planning for an 18 -hole golf course, country club, visitor center, banquet facilities, and 470 single-family and cluster villa homes. • The Greens at Forsgate Country Club, Cranbury, New Jersey - Land use planning and rezoning for expansion of existing country club, to include 800 dwelling units, three million st office space, 300 -room conference facility, and a 27 -hole golf course. • Tartan PUD, Coconut Creek, Florida - A 1.200 -acre, 5,200 unit Planned Unit Dcvelopment. • Adams Landing PUD, Coconut Creek, Florida - A 139-acrc, 695 unit Planned Unit Development. • Towne of Historic Smithville, New Jersey - A Master Plan and PUD Application for 2,400 acres, 6,850 units, including commercial, planned office and recreational areas. • Stotesbury, Springfield Township, Pennsylvania - Master Planning for 183 townhouses. 01/7.0/2005 17:54 FAX Irj005/011 01/08/2005 18:31 5614172878 THE MARTIN ARCH GRP PAGE 05 Andrew T. Sullivan. Partner, AIA. AICD, NCARB Page d • Olympia do York PUD, Oki Bridge Township, New Jersey - General Development Plan for a 2.500 -acre tract; the largest planned community in New Jersey to include 10.260 dwelling units, a regional mall, a 200 -acre office/industrial campus, an 18 -hole golf course, and 600 acres of open space amenities. • South Middlesex Industrial Park, Monroe Township, New Jersey - Rezoning proposal and site plans for a 1,500 unit planned residential development with a Towne Center. • Beaver Brook PUD, Clinton, New Jersey - Master Plan and rezoning documents for a 320 - acre parcel to include 888 residential units and 200,000 s.f. commercial. • The Hills, Pluckemin, New Jersey - Site plan, environmental analysis, and land use plan for a 3,000 unit community on 1,532 -acre site. • Pike Run (PRD), Montgomery Township, Somerset County, New Jersey - Overall master development planning and approvals for this residential development in Montgomery Township. The 500 -acre project entails a commercial center and office space of approximately one million s.f. Architectural design was also provided for the multi -Family housing which inchtdes 10-plex, 20-plex and Mt. Laurel units for a total of 1,500 residential units. • Hawks Haven, Ft. Myers, Lee County, Florida - Land Planning, site planning, approvals, and landscape, entrance area and architectural design services provided for this golf course community, which is anticipated to include approximately 1,600 residential units and a 36 -hole semi -private golf course. Also worked with the client to secure rezoning for the site from its current status to a residential planned development. A Master Concept Plan was prepared and includes two 18 -hole championship golf courses, a primary or "spine" road and numerous areas for residential development, also referred to as "pods". Project also includes a clubhouse and visitor's center. The Master Plan addresses the following uses for the site: Golf Courses; Residential Areas; Preserved Wetlands; Primary Roadways; and Other Open Space. • Lakewood Mixed Use, Lakewood, New Jersey — Overall master planning and approval for this residentisl/comwercial/senior citizen community in Central Jew Jersey for approximately 900 units, 150 senior units, and 60,000 SF commercial. Approximately 300 units have been delivered. • Woodhaven Village, Old Bridge, New Jersey — Overall master planning and architecture for this 2,500 acre PUD in North Central New Jersey. Approximately 250 of the 2,000 units have been delivered and planning and architecture has started on the 500,000 SF commercial. • Renaissance, S. Brunswick, New Jersey — Overall master planning, development guidance and architecture on this 1,500 unit mixed use development off Routes 1 and 130 in North Central New Jersey. Approximately 400 of the units have been delivered. 01/10/2005 17:54 FAX 01/08/2005 18:31 5614172878 6gdrvw T. Sullivan. Partner, l ICP NCARB Page Five THE MARTIN ARCH GRP PLANNING PROJECTS FOR MUNICIPALITIES Z 006/011 PAGE 06 Mr. Sullivans planning experience includes several major municipal planning projects, master plans. downtown revitalization and beautification studies, the preparation of land use regulations and ordinances, environmental studies, recreational master plans and consultant services to municipal planning boards. Mr. Sullivan has directed or been substantially involved in the following projects: • Elsmere Urban Renewal Area, Glassboro, New Jersey - An 80 -acre mixed-use Urban Renewal Project. • Winding River Park, Toms River, New Jersey - A 500 -acre park project with over S4.0 million in recreation improvements through the "Green Acres" program. • Lansdowne Rivitaliaation, Lansdowne, Pennsylvania - Physical improvements recommendations, market analysis, transportation, and parking study for Central Business District of Lansdowne. • Toms River Downtown Plan, Dover Township, New Jersey - A long-range plan for downtown renewal in this growing center of Ocean County. • The Paoli Center Plan, Tredyff in Township, Pennsylvania - Preparation of a detailed downtown plan and architectural design guidelines for the 130 -acre "Tillage of Paoli" business district, a growing sub -regional center serving Philadelphia's western "Main Line" of 75,000 people. The scope of work in Toms River and Paoli includes traffic planning, market analysis, land use and zoning recommendations, overall landscape design, architectural studies for a major shopping center, bank and office building, and graphic design for signs and street furniture. • Matawan, New Jersey - A Land Use Study for the Township on rezoning and renewal of vacant land in Matawan, New Jersey. • Southern Gloucester County Co-operative Planning District - This is a unique regional planning study involving master plans for Franklin Township, Elk Township, and Newfield Borough, and coordinated master plans for four area school districts. • Coconut Creek, Florida - Master Plan and Land Use regulations for a growing 13 square mile community in Broward County. • Middletown Township, New Jersey - As consulting planners to the Township, the scope of work included general consulting services to the Planning Board, preparation of zoning and land use ordinances under the new Municipal Land Use Law, subdivision and site plan review, and Master Plan studies. 01/10/2005 17:55 FAX Z007/011 01/08/2005 16:31 5614172878 THE MARTIN ARCH GRP PAGE 07 ALid..w T uUivan Partner AIA. AICP, NCARB Page Sic • Delancey Place, Philadelphia, Pennsylvania - Landscaping and urban design for a residential "mews" in West Philadelphia. • Galloway Township, New Jersey - A Master Plan and an Environmental Analysis for a 700 - acre Planned Industrial/Residential Park. • Newtown Township, Pennsylvania - Comprehensive Land Use Plan for the Township's Planning Commission. • Town of Cortlandt, New York - Member of a consultant team preparing a new Master Plan for the Town of Cortlatdt with responsibilities focusing on site planning, zoning implementation, and land -use issues. The fine, formerly under Mr. Sullivam's direction, has reoeived draft and/or final approval from governmental agencies on three major Environmental Impact Statements or assessments - Beckett New Community (HUD), ocean Boulevard (NJ DOT) and the Holiday Springs PUD (Florida Division of Planning/DRI). Projects under Mr. Sullivam's direction include the following: • Ocean Boulevard, Environmental Impact Assessment, Long Branch, New Jersey - Assessment of a five -mile Urban Highway corridor based on Federal Highway Administration (FHWA) regulations. • Bates PUD, Environmental Impact Statement, Coconut Creek, Florida - Submitted to the South Florida Regional planning Council and the Division of State Planning, approved 1974, for an 950 -acre Planned Unit Development • Brookside PRD, Environmental Statement, Gloucester County, New Jersey - Coordinating planners for the packaging and editing of an Environmental Inventory and subsequent EIS for a 6,000 -acre New Town. Final draft submitted to U.S. Department of Housing and Urban Development. • Hope Road, Environmental Impact Statement, Eatontown Borough, New Jersey - A comprehensive study of the natural and man-made environment ad ecosystems. 0 Tartan Development of Regional Impact Statement, Broward County, Florida. 01./10/2005 17:55 FAX Ca 008/011 01/08/2005 18:31 5614172878 THE MARTIN ARCH GRP PAGE 08 Andrew T. Sullivan. Partner, AIA. AICP, NCAHR Page Seven 1MXAA• i u .. J 113 Approximately twelve (12) years ago, the firm began its work in the area of justice planning and design. Since that time, the funis role injustice architecture has expanded into state. county, and local facilities including correctional facilities, police buildings, courtrooms and other public safety buildings with holding facilities that require high security and excellent communication systems. Some of time projects include the following: • Newark Law Enforcement Building, Newark, Delaware - Sullivan Associates, Inc. was selected by the City of Newark to design its new 30,000 s.f. Police Headquarters building. The new building will be constructed on the site of the existing City Hall complex. • State Correctional Institution at Smithfield, Huntingdon County, Pennsylvania - A 500 - bed medium security facility including power plant and warehouse facility and an industry shop building. • Smithfield Housing Unit H, Huntingdon County, Pennsylvania - These 64 cells are Phase III of the State Correctional Institution at Smithfield_ The cells are broken into two wings, 32 cells each, with the one wing having a higher security. Phase III also includes two day spaces and a central control mom. • Atlantic County Justice Facility, Hamilton Township, New Jersey - Located in the Hamilton Township Industrial Park, the facility consists of a 288 -bed medium security main building with an 80 -bed minimum security halfway house. The main building includes a central recreational courtyard, visiting area, vocational training and counseling spaces, a library, gymnasium, and kitchen facilities. The five central stations allows for supervision of 900/0 of the total facility, reducing staffing costs. A unique aspect of the facility is its supply most of its own heating and cooling through an on-site waste -to -energy plant. • Atlantic County Justice Facility/Expansion, Hamihon Township, New Jersey - A 120 -bed minimum security expansion to the Halfway House. • Camden County Correctional Facility, Camden, New Jersey - A 450 -bed medium security facility. This seven -story prison consists of two wings, linked by a center area • Laurel Hall Pre -Release Facility, Philadelphia, Pennsylvania - Preliminary design, design development, construction documentation/bid. and construction administration were provided for rehabilitation of Laurel Hall, a pre-release facility operated by Philadelphia Prisons. Security improvements were made to raise the level of security to minimum security standards. • Dover Township Municipal Complex, Toms River, New Jersey - A 50,000 s.f. Township administrative office building, 5,000 s.f. renovation of the Police Building, 300 -car structured parking garage, and Town Square or "Green" which links together the new and older buildings with a County Regional Library. 01/1.0/2005 17:55 FAX Z009/011 01/08/2005 18:31 5614172878 THE MARTIN ARCH GRP PAGE 09 Andrew T. Sullivan. rartner. AIA.. AICP, NCARB Page Eight • Holmesbur` Prison, Philadelphia, Pennsylvania - Schematic design and design development were services provided for expansion and a new sallyport for an 80-ycar old detention facility. • Lower Merion Township Public Safety Building, Lower Merton Pennsylvania - A new 18,360 st structure that was tied into the existing jail building and houses police and department administrative personnel. • Youth Development Center, Philadelphia, Pennsylvania - Conversion of two existing buildings at Philadelphia State Hospital for use as juvenile facilities. • Broward County Correctional Facility, Fort Lauderdale, Florida - An 800 -bed facility and parking structure. Bucks County Correctional Facility, Doylestown, Pennsylvania - A 318 -bed correctional facility. MISCELLANEOUS EMMQNM MAL CONSULTIN • "Soils Erosion and Sedimentation Plans" for submission to appropriate State agencies in New Jersey and Pennsylvania. • "Stream Encroachment Plans" for submission to the State of New Jersey. • "Coastal Area Facilities Review Act Plans" for submission to the Stare of New Jersey. • U.S. Department of Housing and Urban Development "ECO P Statements related to Federal Housing Assistance Programs. • State of New Jerzy Pinelands Commission. • US Army Corps of Engineers submissions Wetlands permitting. 01/10/2005 17:56 FAX 01/08/2005 18:31 5614172878 Andrew T. Sullivan. Partner, MA. AICP. NCARB Page dine RECENT AND CURRENT CLIENTS Air Products Corporation Atlantic Realty Development Corp. Barness Organization Bellemead Development Corporation Berwind Realty Services, Inc. Best Homes, Inc. Buckeye Pipeline Company Burroughs Corporation Cadillac -Fairview Associates Calton Homes Campeau Corporation Carteret Realty Cemex Homes Crestwood Village, Inc. Cutler Group Fentell Corporation Forest City Land Group Friedman Ventures Gigliotti Corporation Glencoe Associates W.R. Grace Company Great Book Associates Group IV Properties, Inc. E.P. Guidi, Inc. Gulfstream Development Corporation Hansen Properties The Hills Development Company J.S. Hovnanian & Sons, Inc. K. Hovnanian Companies Holmdel Village Estates, Inc. Kaplan -Hunt Associates Korman Corporation The Linpro Company Marriott Corporation Mariner Financial Corporation Matrix Development Company Mecca Development Corporation Muss Development Corporation The New Life Group THE MARTIN ARCH GRP Olympia & York Orleans Builders & Developers Philadelphia Housing Development Corp. Pulte Corporation Radnor Corporation Realen Development Company The Related Companies Rouse & Associates Seneit Development Company Smithville Development Company K.S. Sweet Corporation Tangent Development Corporation Tartan Development Corporation Taylor Woodrow Timex Corporation Toll Brothers, Inc. Western Development Wick Builders Z010/011 PAGE 10 01/10/2005 17:56 FAX Q011/011 01/08/2005 18:31 5614172878 TI -E MARTIN ARCH GRP PAGE 11 AndrewTrn T Sullivan Partner AEA. slCP _a NCAp Pagr Municm' lities & Institutions Archdiocese of Philadelphia Atlantic County, New Jersey Atlantic County Library Commission, New Jersey Borough of Eatontown, New Jersey Brandywine College Bmward County, Florida Bryr Mawr Presbyterian Church Burlington County, New Jersey Camden County, New Jersey Central Regional School District, New Jersey City of Allentown, Pengaylvania City of Newark, Delaware Dover Township Parking Authority, New Jersey Friends' Central School District Glassboro Housing Authority, New Jersey Lansdowne Redevelopment Authority, Pennsylvania New Jersey Department of Corrections Pennsylvania Department of Corrections Pennsylvania Depatutreut of General Services Philadelphia Department of Public Property Philadelphia Department of Recreation Rutgers State University Salem County, New Jersey Temple University Township of Dover, New Jersey Township of Elk, New Jersey Township of Franklin, New Jersey Township of Galloway, New Jersey Township of Lower Merian, Pennsylvania Township of Middletown, New Jersey Township of Newtown, Pennsylvania Township of Tredyffrin, Pennsylvania Township of West Long Branch, New Jersey University of Pennsylvania Widener University Wilmington Housing Authority COMPREHENSIVE PLAN Policy 1.13.4 Future Land Use Element The City shall further discourage urban sprawl by preventing the presence or frequency of the primary indicators of urban sprawl through continuous promotion of compact developments within the City's urban service areas... Policy 1.19.1 Future Land Use Element The City shall continue efforts to encourage a full range of housing choices, by allowing densities which can accommodate the approximate number and type of dwellings for which the demand has been projected in the Housing and Future Land Use Elements... Policy 1.9.2 Future Land Use Element The City shall implement the Boynton Beach 20/20 Redevelopment Master Plan by revising City regulations and code, the Comprehensive Plan including amendments to the Future Land Use Map and the addition of new policies, the Community Redevelopment Plan, and all plans and guidelines specific to areas impacted by the Boynton Beach 20/20 Redevelopment Master Plan. Objection 6.1 Housing Element The City shall assist the private sector to provide new dwelling units of various types, sizes, and costs by the year 2015, in order to meet the housing needs of the existing and anticipated populations of the City. G 10ENTOOZOMPmhens Plen Policy-ObjocMewN COMMUNITY REDEVELOPMENT AGENCY - ROLL CALL VOTES NO NO YES YES YES NO Vice Chair Tillman Stormet Norem Marie Horenburger Jim Barretta .. - ■ OM MEN Steve M ott Don Fenton NO NO YES YES YES NO Vice Chair Tillman Stormet Norem Marie Horenburger Jim Barretta Alexander DeMarco Steve M ott Don Fenton s:\cc\wp\minutes\cra\roll call sheets.dac The City of Boynton Beach December 14, 2004 POLICE DEPARTMENT A CFA ACCREDPlED LAW ENFORCEMENTA GENCY" 100K 130Y2VTON BEACH BOUT EVARD BOK NTO:V BEAC1l, FLORIDA 3.3425-0310 PHONE: (561) 742-6100 FAX: (561) 742-6185 MARSHALL B. GAGE, CHIEF OF POLICE: Jason S. Mankoff Weiner & Aronson, P.A. The Clark House 102 North Swinton Ave. Delray Beach, FI 33444 Dear Mr. Mankoff, I have enclosed all Code Enforcement activity in the past year for Seaview Park Club as you requested. If you have any questions, you may contact me at 561-742-6833. Sincerely, Diane Springer 7 Administrative Assistant Enc. AMERIC,A'S GATEWAY TO THE GULFSTREAM Property address, ID 1620 N FEDERAL HWY PCN 08.43.45-22 x-002.0020 Lot Number -2 View ra<,r :,crrrrlar+t vkuw case detail 1 it d1P004 11 ® Exit Ccel 12isPley opm1uses only ylew 2 Number Statin Date Descr pt on 04 888881698 IN COMPLIANC 7123104 WW D VEHICLE - 1852 04 000001696 CASE CLOSED 7/23184 WW ED VEHICLE - 1052 84 000001685 IN COMPLIANC 7/22/04 WW 02 880083256 IN COMPLIANC 12/26102 WW D VEHICLE - 1852 02008003231 IN COMPLIANC 12/18/02 WW . NOTICE OF VIOL =REQ'D 97000002831 IN COMPLIANC 7123197 MM EQ'D97 000881245 CASE CLOSED 2/28/97 SB REQ'D97 008880405 1N COMPLIANC 1/24197 JM , NOTICE OF VIOL s ® Exit Ccel 12isPley opm1uses only ylew 2 Case number _.1_1___..__.._1 04 X1696 _ Property address, ID 1620 N FEDERAL HWY 12226 PCN 06.43.45-22.002-0020 Lot Number 2 Case status, description (F! ----------------- _OMPLIANCE /-tA-' Case type, description, established ABV2 ABANDONED VEHICLE -1052 7123104 I Origination code, description Default inspector ID WW WILLIE WEBB Tenant name, number Case credit balance 00 Send notices to _ ------------- PR(N�ERTY QWNER Narne IRVING WAYNE & CAHMEN H Print letters Y Address 2802 SW 5TH STREET Phone j BOYNTON BEACH FL Zip 905 _____. _.._a _.. ------ OKExit Ctel itj j Functions Help J ! ►rrs at211m14120O4 9:d7:77AM Case number 04 00001698 JJJ i Property address, ID 1620 N FEDERAL HWY 12226 Pao 08-43.45-22.00.002-0020 Lot Number 2 Tenant name and number Case narrative �. 08/03!04 LTR TO CURRENT RESIDENT RTN BY OP/ 9/03/04 - 08/OS/04 PER VV. VEHICLE VAS GOA UPON ARRIV CASE CLOSED, /06/04 Violation comments INOPERABLE VEH.-PRIVATE PROP. - INACTIVE 07/23/04 VEHICLE LOCATED AT: 1620 N. FEERAL HHY. BLUE HONDA 723/04 ACCORD NO TAGS. VIN S IHGADS422FA020711 CONTRARY TO CITY C 7/23/04 ODE, VEHICLE IS INOPERABLE. RILL ROLL. • 7/23/04 ' Inspection comments F -6-F-1 t=Xit Cgricet Functions :Heb i 7J 12114=49:47:24 AM t:ase number 04 00001690 Property address, ID 1820 N FEDERAL HWY 12228 PCN 00.4345-22-00.002-0020 Lot Nurtdrer 2 Tenant name and number 001 - INITIAL INSPECTION 002 - REINSPECTION Board meeting comments Other action comments Land Management Information Legal Description 22-45-43, TH PT OF S 158.32 FT OF N 473.06 FT OF GOV LT 2 LYG E OF NS NO 1 R/V {LESS WLY ; I. OK EZIt cancel s>e j12i1412004 �4643AM Case nu�n� 04 ^m000016% .. - Property address, ID 1620 N`FEDERAL HWY 12226 PCN 0843.45-2200-002.0020 Lot Number 2 Case status, description CL CASE CLOSED Case type, description, established ABV2 ABANDONEDVEHICLE • 1052 7123104 Origination code, description AC ANONYMOUS COMPLAINT Default inspector ID WW WILLIEWEBB Tenant name, number 1 Case credit balance .00 Send notices t0 ......... "' __i PROPERTY dMR�R ------- iName WAYNE & CARMEN H. IRVINO Print letters Y Address 2802 SW 5TH STREET Phone BOYNTON BEACH FL Zip 334357905 r DK FAR C.Oncet Het) WA jt271412ii4 9:,iiWAM Cele number ' Od 001696 ____.. Property address, ID 1620 N FEDERAL HW 12226 PCN 00.43.45-22.002-0020 Lot Number 2 Tenant name and number .. ____._., . __., ._ Case narrative 11, 09/16/04 PER WW, VEHICLE GOA IIPON ARRIVAL CASE CLOSED. 9/16/04 - MO 9/16/04 Violation comments _ INOPERABLE VEH.-PRIVATE PROP. - INACTIVE 07/23/04 VEHICLE LOCATED AT: 1620 H. FEDERAL WHY 110 GOLD / 7/23/04 TAN CADILLAC NO TAGS ON VEHICLE. VIN 1G6JG69W7FJ509661. CO 7/23/04 NTRARY TO CITY CODE, VEHICLE IS INOPEABLE. .++++� VI 7/23/04 LL ROLL **mm* 7/23/04,1 Inspection comments,'... Egit cpncei Functions Nei.. :v '. M 3i1 F/ i 2114121 Casenumber Property address, ID PCN Lot Number Tenant name and number v• — 1nta1H., lnorzlllvn *:... 002 - REINSPECTION Board meeting comments Other action comments Land Management Information Legal Description 22-4S-43, TH PT OF S 158.32 FT OF H 473.06 FT OF GOV LT 2 LYG E OF US NO 1 R/V (LESS WLY oK--1 Edit Conncel;', 11211412004 94452AM m... r Casa number __ - 04 00001655_ J Property address, ID 1620 N FEDERAL HWY 12226 ,:PCN 06-43-45.22.00.002.0020 Lot Number 2 Case status, description CIA IN COMPLIANCE Case type, description, established ZONE ZONING 7122174 1Origination code, description RD ROUTINE DAILY INSPECTION Default inspector ID Tenant name, number WW WILLIE WEBS =Case credit balance` „ 00 Sendnotices to ----PRUPERTV OVINER --------------------------- — -" ---- _-------- —_____—Send Nam: WAYNE & CARMEN H IRVING Print letters Y Address 2002 SW 5TH STREET Phone i BOYNTON BEACH FL Zip 3343575:: (life Fart Cgocel,Aj Functions: Help __._ roanaamtrmnxw ir,i int .,in..+�+r., J i >xrs j12i1412004 9:46:17AM Case num bar _ ,a__. 04 00001665 Property address, ID 1820 N FEDERAL HWY 12228 PCN 08-43-45-22-00-002 0020 Lot Ndanber 2 Tenant name and urnber __. .__ ._____.._.... ............. Case narrative ;._._.. _.. 08/02/0-4 COMPLIED PER W4T 8/02/04Violation commentsR-1-AA D ZONE -USES PERMIT D - IN COMPLIANCE HURRICANE HAZARDS - IN CO PLEASE REMOVE ALL OUTSIDE STORAGE OF ITEMS NOT BEING USED 7/22/04 AND THAT ARE HURRICANE HAZARDS. 7/22/04 Inspection comments 001 - INITIAL INSPECTION 002 - REINSPECTION s' i 0K Exit Cgmet Functions Help Case number 04 00001685 Property address, ID 1620 N FEDERAL HWY PCN 08-43-45-22-00-002-0020 Lot Number 2 sTenant name and number ------ ___ Hoard meeting comments Other action comments land Management Information legal Description 22-45-43, TH PT OF S 156.32 FT OF N 473.06 FT OF GOV IT 2 lYG E OF US NO 1 R/V (JESS WlY 290 FT) 12226 12114Y1W4 OVEREXPENDITURE OF BUDGET Condition: We noted that expenditures were made that exceeded budgetary authorization as established by the CRA's adopted budget. Florida Statutes 189.418(3) states that the adopted budget must regulate the expenditures of the special district, and it is unlawful for any officer of a special district to expend or contract for expenditures in any fiscal year except in pursuance of budgeted appropriations. Recommendation: Florida Statutes 189.418(5) states that the governing body of a special district at any time within a fiscal year or within up to sixty days following the end of the fiscal year may amend a budget for that year. The adopted budget should be compared to actual expenditures at the end of each fiscal year and be amended as necessary so that expenditures comply with state law. Response: The over expenditure resulted from the following transactions: 1. The festivals/events/seminars line item expenditures and revenues were netted and reported in the expenditure section of the budget. Expenditures should be reported at the gross level with revenues reported in the revenue section and not netted against expenditures for the related events. Because the budgeted expenditures were reported net of revenue, when compared to actual expenditures which were correctly reported at gross, an over expenditure resulted. It should be noted that the over expenditure was covered by the revenues received from the sponsorships related to the events. 2. An audit adjustment was recorded to accrue for salaries and benefits payable as of the fiscal year end. The budget was not amended to cover this accrual. MANAGEMENT'S DISCUSSION AND ANALYSIS (Unaudited) The Boynton Beach Community Redevelopment Agency's (CRA) management discussion and analysis (MD&A) is designed to provide an objective and easy to read analysis of the financial activities based on currently know facts, decisions, and conditions. The MD&A provides a broad overview and short-term and long-term analysis of the CRA's activities based on information presented in the financial statements. Specifically, this information is designed to assist the reader in focusing on significant financial issues, provide an overview of the CRA's financial activity, and identify changes in the CRA's financial position and its ability to address the next year's challenges. Finally, the MD8&A will identify any material deviations from the approved budget. The CRA is an independent agency for the City of Boynton Beach. The CRA has presented its financial statements in accordance with the reporting model required by Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments (Statement 34). The information contained in this MD&A is only a component of the entire financial statement report. Readers should take time to read and evaluate all sections of the report, including the footnotes and other supplementary information provided. FINANCIAL HIGHLIGHTS • The CRA began the fiscal year with a net assets balance of $3,295,802. The CRA's total revenues were $2,589,280, while total expenses were $3,268,867. • The CRA has decreased net assets by $679,587. • The CRA's total investment in capital asset projects was $1,330,578. These investments included the purchase of the Relax Inn property. OVERVIEW OF THE FINANCIAL STATEMENTS The CRA's basic financial statements are comprised of the 1) Government -Wide Financial Statements, 2) Fund Financial Statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financials statements themselves. Government -Wide Financial Statements The Government -Wide Financial Statements provide readers with a broad overview of the CRA's finances, in a manner similar to a private -sector business. In addition, the government -wide statements are prepared using the accrual basis of accounting. The statement of net assets (Balance Sheet) presents information on the CRA's assets and liabilities, with the difference between the two reported as Net Assets. The statement of activities (Income Statement) presents information showing how the CRA's net revenues changed during the most recent fiscal year. All changes in net 3 revenues are reported as soon as underlying events giving rise to the change occur regardless of the timing of related cash flows. The expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The Government -Wide Financial Statements present functions of the CRA that are principally supported by tax increment financing (governmental activities). The governmental activities of the CRA include general government activities and redevelopment projects. Thus, the CRA has no business -type activities. The Government -Wide financial statements are found on pages 9-10 of this report. Fund Financial Statements The Fund Financial Statements provide readers with an overview of each fund and its related function in a traditional format. A fund is a grouping of related accounts that maintain control over resources that are segregated for specific activities or objectives. The CRA, like other state and local governments, uses fund accounting to ensure and demonstrate legal compliance with finance -related legal requirements. The CRA utilized only one fund, the General Fund, which is a governmental fund, and accounts for all financial resources of the CRA. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financials statements. However, unlike the government -wide financial statements, the governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. The focus of governmental funds is narrower than government -wide financial statements, and it is therefore useful to compare the information presented for governmental funds with similar information presented for governmental activities in the Government -Wide Financial Statements. By comparing and contrasting, readers may better understand the long-term impact of the CRA's near term financing decisions. The Balance Sheet and the Governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between the governmental fund and governmental activities. The CRA adopts an annual appropriated budget for its General Fund. A-budgetaFy this badge` The festivals/events/seminars line item expenditures and revenues were netted and reported in the expenditure section of the budget. Expenditures should be reporter{ at the gross level with revenues reported in the revenue section and not netted against expenditures for the related events. Because the budgeted expenditures were reported net of revenue, when compared to actual expenditures, which were correctly report at gross, an over expenditure resulted. It should be noted that the over expenditure was covered by the revenues received from the sponsorships related to the events. An audit adjustment was recorded to Accrue for salaries and benefits payable as of the fiscal Year end. The budget was not amended to cover this accrual. 4 The basic governmental fund financial statements can be found on pages 11 and 13 of this report is the reconciliation between the governmental funds and governmental activities found on pages 12 and 14. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the Government -Wide and the Fund Financial Statements. These notes to the financial statements are located beginning on page 15 of this report. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the CRA's budget to actual results for the General Fund for the current year. The required supplementary information can be found on page 22 of this report. GOVERNMENT -WIDE FINANCIAL ANALYSIS As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the CRA, assets exceeded liabilities by $2,616,215 at the close of the most recent fiscal year. However, the largest portion of the CRA's total assets, 72%, is reflected in its cash and investment accounts. The CRA will use this cash asset for economic redevelopment; consequently, this asset is available for future spending on redevelopment and repayment of the related debt. CRA Net Assets at September 30, 2004 Assets Current assets Capital assets Total assets Liabilities Long term liabilities Other liabilities Total liabilities Net assets Invested in capital assets Unrestricted Total net assets $ 4,195,488 1,330,578 5,526,066 2,630,845 279,006 2,909,851 1,330,578 1,285,637 $ 2,616,215 $ 5,212,257 880,809 6,093,066 2,759,607 37,658 2,797,265 880,809 2,414,993 $ 3,295,802 CRA assets are unrestricted indicating the CRA will have assets available for future projects. S Governmental Activities Governmental activities decreased the CRA's net assets by $679,587. Key elements of this decrease are as follows. CRA Changes in Net Assets for the Year Ended September 30, 2004 2004 2003 Revenues General Revenues Tax increment revenues $ 2,517,635 $ 1,330,409 Other revenues 71,645 79,667 Total Revenues 2,589,280 1,410,076 Expenses General government 684,318 389,888 Redevelopment projects 2,403,496 462,299 Interest on Long -Term Debt 181,053 194,503 Total Expenses 3,268,867 1,046,690 • Provident Missionary Baptist Church 11,000 Increase (decrease) in net assets (679,587) 363,386 Net assets beginning of year 3,295,802 2,932,416 Net assets end of year $ 2,616,215 $ 3,295,802 Tax increment revenues increased by $1,187,226 during fiscal year 2004. Tax increment revenue increases are a product of increases in property values in the CRA's redevelopment area. In addition, increases in general government expense is directly due to the creation of an independent CRA with offices, staff, equipment, and supplies. General Budgetary Highlights During the year, staff made five requests for budget transfers within categories. However, actual revenues exceeded budgetary estimates by $22,920. The CRA originally budgeted $100,000 for the Facade Grant Program, which was an existing program assumed from the City of Boynton Beach. The CRA approved the following recipients to receive the Facade Grant: • Delray -Boynton Academy $15,000 • Weiss Memorial Chapel 1,139 • St. Mark Church 15,000 • Colonial Center Condo Association 30,000 • Scully Burgers 10,498 • Welch Plastering 1,800 • Provident Missionary Baptist Church 11,000 • Salefish Realty 9,227 In addition, the CRA assumed the Development Regions Core Grant Program in 2003 from the City of Boynton Beach. The CRA Board approved the Development Regions Core Grant for Delray -Boynton Academy. The CRA staff brought forth to the CRA Board a CRA Pilot Police program for the Central Business District and the Heart of Boynton areas. These special police are over and above the regular police assigned within these areas. The program has been successful in placing a constant police presence, which has resulted in lowering the crime rate in these areas within the first month. The CRA has also moved forward with several projects: Riverwalk/ Promenade/ Boynton Beach Boulevard Extension project, a Way -Finding Sign program, and Boynton Beach Boulevard District Redevelopment Plan Phase II Update and the CRA Master Plan development. The CRA Board approved the acquisition of 31 properties in the Heart of Boynton area that will be developed into mixed use projects, which will include elements of retail, office condo and residential. The CRA contracted with The Urban Group for acquisition and is complying with all HUD guideline for these purchases. Two of these properties were purchased during the year ended September 30, 2004. The CRA contracted with Jack of Arts for Phase I of its website development and implementation, which has been a great success. Today, current projects, new development, grant and incentive programs, festivals and events, as well as guidelines for development within the CRA area, can be viewed and printed from the website. In addition to the website development, the CRA produced its first annual report, which can be viewed and printed from the website. Finally, expenditures exceeded budgetary estimates by $3,361, which was attributable to the timing of planned redevelopment projects. Capital Assets and Debt Administration Capital Assets The CRA purchased the Relax Inn property as part of the Riverwalk/ Promenade / Boynton Beach Boulevard Extension project in 2002. During 2004, the CRA purchased two of the 31 properties approved for acquisition in the Heart of Boynton area that will be developed into mixed use projects, which will include elements of retail, office condo and residential. Long Term Debt The CRA has a Note Payable with Bank of America initiated on September 20, 2001 for $3,000,000, together with interest on the principal balance outstanding at the rate per annum of 6.56% per annum based upon a year of 360 days for the actual number of days elapsed. The principal and interest on this Note are payable in thirty (30) equal installments of $158,649.14 each, due March 20 and September 20, commencing March 20, 2002. This loan is scheduled to be paid in full September 20, 2016. 7 Economic Factors and Next Years, Budget and Rates The CRA Board approved the 2004-2005 budgets, which included projections through 2009. Tax Increment Revenues projections were based upon actual tax appraiser's office 2003 values and the projections of projects coming on line between the vears of 2004 and 2009. In addition, the CRA Tax Increment income was derived from two factors: first the "New Construction" within the district, which was generated from new projects. Secondly, the CRA captured the difference between the 2003 base evaluation and the new appraised value for these new construction projects. The second area of tax revenue generation is from appreciation within the CRA district, which was substantial at 15%. The CRA Board approved the issuance of $19.575 million in Tax Increment Bonds secured by CRA Tax Increment Revenues with a City back-up pledge, which would allow the CRA's debt to be issued with bond insurance and rated "AAA", the highest tax-exempt bond rating. The CRA has appropriated approximately $1.9 million for general operations, $1.67 million for programs,$8.7 million for projects, and an ending fund balance of $12.4 million carry forward for additional future projects for the fiscal year 2004-2005. Requests for Information This financial report is designed to provide a general overview of the CRA's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the Executive Director at 639 E. Ocean Ave. Suite 103, Boynton Beach, Fl 33435. 9 IV. Consent Agenda 7376 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY SPECIAL MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON MONDAY, DECEMBER 6, 2004 AT 6:30 P.M. Present Jeanne Heavilin, Chairperson Henderson Tillman, Vice Chair James Barretta Alexander DeMarco Don Fenton Marie Horenburger Steve Myott I. Call to Order Terry Lewis, Board Attorney Doug Hutchinson, CRA Director Chairperson Heavilin called the meeting to order at 6:30 p.m. II. Roll Call The Recording Secretary called the roll and declared that all members were present. Chair Heavilin welcomed the Board's new attorney, Terry Lewis, from the law firm of Lewis, Longman & Walker. Attorney Lewis stated that Ken Spillius would be the Board's regular counsel. Attorney Lewis introduced his associate, Ms. Amy Dukes, and noted that his firm specializes in representing governmental entities. Chair Heavilin introduced Assistant City Manager, Dale Sugerman. Ill. Agenda Approval 1►= A. Additions, Deletions, Corrections to the Agenda B. Adoption of Agenda Motion Ms. Horenburger moved for approval. Motion seconded by Vice Mayor Tillman and unanimously carried. IV. New Business A. Consideration of Adoption of CRA Bond Resolution 7377 Special Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 6, 2004 Mr. Hutchinson requested that the Board's Bond Counsel, Mark Raymond, assume the podium. Mark Raymond, from the firm of Moyle, Flanigan, Katz, Raymond & Sheehan, P.A. presented a Resolution for the Board's consideration that was included in the agenda packet. No substantive changes have been made to this Resolution. If the Board adopts the Resolution, it would serve as the blueprint for the series 2004 bonds that are currently being proposed for issuance and any future bonds that the CRA may decide to issue. CRA tax increment revenues secure the bonds. The adoption of the Resolution would authorize the issuance of up to the principal amount of $19,575,000 in series 2004 bonds. After adoption, the underwriters would market the bonds over the next one-week period. This would lock in the terms of the bonds and the Resolution delegates to the Chairperson the authority to approve the details of the bonds, subject to a not -to -exceed principal amount of $19,575,000. The final maturity date would not exceed 25 years from the date of issuance. The bond issue would be sized to produce a certain deposit to the CRA's construction fund of approximately $17,700,000. In today's market, producing that amount of proceeds requires the issuance of $19,160,000 in bonds. The bond issue is being structured to provide level annual debt service over the next 20 years. Level annual debt service would be combined with the CRA's existing bank loan, which is approximately $300,000 per year. This means that while the bank loan is outstanding, the bonds would have a debt service of approximately $1.4 million. When the loan is paid off, the debt service on the bonds increases to $1.7 million to make up the difference. At that point, the bond would be level for the next 20 years. In today's market, the bonds would be sold with yields of 2.15% at the short end, up to 4.56% at the long end. Attorney Raymond noted that the Board previously chose Bank of America Securities to serve as the underwriter for the bonds and the Resolution would authorize the Chairperson to enter into a contract with Bank of America. Once the details of the bonds are known, the contract would be executed. In approximately one week after execution, the funding of the bond issue would take place. Adoption of the Resolution also approves the ancillary documents that include the official statement for the bonds, i.e. the prospectus for the bond issue. This is a document that informs investors of all material information concerning the purchase of the bonds. U.S. Bank is the paying agent for the bonds. U.S. Bank would act as the intermediary between the CRA's agency and the bondholders. Also, the Resolution authorizes the execution of an agreement between the agency and U.S. Bank. Attorney Raymond explained that the Board's financial advisor used a bidding process to select the paying agent. U.S. Bank was the entity that was willing to provide these services at the lowest cost, which is $200 annually for the life of the bond issue. 7378 2 Special Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 6, 2004 The bonds are backed by bond insurance issued by MBIA Insurance Corporation. MBIA would make the debt payments to the bondholders should the CRA not be able to do so. Because the bonds are backed by this insurance, the bonds were given a Triple A rating, which is the highest rating and results in the lowest possible interest rate to the CRA. One of the conditions in obtaining this insurance is that the City of Boynton Beach would guaranty the debt service on the bonds. Attorney Raymond also furnished a form of guaranty that the City would sign. The Resolution includes a provision that the bonds could not be issued unless the City guaranties the debt service. This guaranty will be on the agenda in the form of a Resolution for adoption by the City Commission at its Tuesday, December 7, 2004 meeting. Attorney Raymond would be attending the City Commission meeting. Attorney Raymond explained that the bonds are payable solely from the CRA tax increment and the Board members have no personal liability whatsoever associated with the issuance of the bonds. The Board's legal counsel has reviewed the Resolution as well. Ms. Horenburger inquired why Attorney Raymond obtained MBIA Insurance. Attorney Raymond explained that obtaining this insurance gave the bonds the Triple A rating. Mr. Fenton asked why the bonds were not book -entry bonds. Attorney Raymond stated that initially the bonds were book -entry bonds, but there is no guaranty that future bonds would be issued in book -entry form. Also there is no guaranty that these bonds would remain in book - entry form and could be taken out of book -entry form. Mr. Fenton asked what the call feature was. Attorney Raymond stated that currently this is unknown, but he expects it to be 10 years at par. This is determined as part of the marketing process. Mr. Fenton inquired why The Arches project was included in the blueprint of the bonds and not the Promenade. Attorney Raymond explained that the CRA has already entered into an agreement with The Arches that obligates the CRA to pay 50% of the tax increment generated from that project and this obligation is senior to the bonds and had to be accounted for. Mr. Fenton reported that The Arches may not happen and they only had a six- month extension, which will be coming up soon. Attorney Raymond responded that if the project disappears, it would be removed. Mr. Hutchinson explained that the contracts for the Promenade would have language that state that the bonds would be superior to that incentive. Mr. Fenton gave kudos to Ms. Turner and Ms. Vielhauer for getting the Triple A rating for the first issuance of the CRA's bonds. Mr. Hutchinson responded that this saved the City over $2 million by achieving this rating. 7379 Mr. DeMarco noted that this Board throughout all the documents is referred to as the "Board of Commissioners" and inquired if this was appropriate. Attorney Raymond explained that statutorily this Board is referred to as the "Board of Commissioners." 3 Special Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 6, 2004 Chairperson Heavilin noted that when this item was presented to the City Commission for consideration, certain projects had been earmarked and inquired if the Board was locked into those projects. Attorney Raymond explained that the wording in the Resolution states "any component of the Community Redevelopment Plan, as determined from time to time." There will be ancillary documents required as part of the closing that would tell him what the CRA is intending to do with the money. This information, however, is not furnished to the bondholders. Therefore, all those uses are tax-exempt uses. The benefit of doing it this way would allow the CRA to make changes without going to the bondholders for approval. Motion Vice Mayor Tillman moved to adopt CRA Bond Resolution No. 04-04. Motion seconded by Ms. Horenburger and unanimously carried. Chairperson Heavilin and Mr. Hutchinson thanked all the parties for their hard work in bringing this to fruition. B. Consideration of a TCEA Contract (with Kimley Horn) Change Order for Boynton Beach Boulevard FDOT Easement Release. Motion Ms. Horenburger moved for approval. Motion seconded by Mr. Fenton. Mr. Hutchinson explained that the purpose of the motion was to remove an extra 20' easement at no additional cost. Chairperson Heavilin asked if anyone in the audience would like to address this item and no one came forward to speak. Vote The vote on the motion was unanimous. V. Adjournment There being no further business, the meeting properly adjourned at 6:50 p.m. Respectfully submitted, Barbara M. Madden Barbara M. Madden 7380 Recording Secretary (December 8, 2004) 10 MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, DECEMBER 14, 2004 AT 6:30 P.M. Present: Jeanne Heavilin, Chairperson Henderson Tillman, Vice Chair James Barretta Alexander DeMarco Don Fenton Marie Horenburger (arrived at 7:00 p.m.) Steve Myott I. Call to Order Douglas Hutchinson, CRA Director Ken Spillius, Board Attorney Susan Vielhauer, Controller Chairperson Heavilin called the meeting to order at 6:31 p.m. Chairperson Heavilin introduced Commissioner Ferguson and welcomed the Board's new Attorney, Ken Spillius, from the firm of Lewis, Longman & Walker. II. Roll Call The Recording Secretary called the roll and declared a quorum was present. III. Agenda Approval A. Additions, Deletions, Corrections to the Agenda Chairperson Heavilin requested that Item V.A 1. (Public Audience) be moved to Item VI, "Public Hearing" as Item VI.A.1. This item would be tabled, along with Item VIII. D, "Consideration of Extension of the Arches Incentive Agreement." Mr. Hutchinson stated that the items should be tabled until the regular January meeting. VI.A. Site Plan Time Extension 1. Project: Arches (SPTE 05-001) Agent: Ryan Weisfisch, Boynton Ventures 1, LLC Owner: Multiple Owners Location: Southwest corner of Ocean Avenue and Federal Highway Description: Request for a second time extension of the site plan approval granted on June 3, 2003, for one (1) year from the previously extended date of December 3, 2004 to December 3, 2005 7381 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14, 2004 VIII. New Business (addressed out of order) D. Consideration of Extension of the Arches Incentive Agreement Motion Vice Chair Tillman moved to table Items VI.A.1 and VIII.D until the regular January meeting. Motion seconded by Mr. Barretta and unanimously carried. IV. Consent Agenda A. Approval of Minutes of November 9, 2004 Meeting Chairperson Heavilin removed Item A. from the Consent Agenda for correction. B. Financial Report C. Consideration of Reimbursement Request for Fagade Grant for Welsh Plastering D. Consideration of Fagade Grant Request for First Baptist Church E. Consideration of Self -Assembly Grants for the North Federal Highway Area F. Consideration of Extension of Consultant Agreement for Real Estate Services for Acquisition in HOB Phase 1 G. Consideration of HOB Phase 1 Purchase of Property at 1000 N. Seacrest Boulevard H. Consideration of Contract for Lewis, Longman & Walker, PA for Legal Services J. Consideration of Lease for New Copier Chairperson Heavilin removed Item IV.J. for discussion Motion Vice Chair Tillman moved to approve the Consent Agenda, as amended. Motion seconded by Mr. DeMarco and unanimously carried. 7382 2 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14, 2004 IV. A. Approval of Minutes of November 9, 2004 Meeting Chairperson Heavilin pointed out that on Page 9, the spelling of Mr. Zimet's name should be corrected from "Zimod" to "Zimet." Motion Vice Chair Tillman moved to approve the minutes, as corrected. Motion seconded by Mr. Myott and unanimously carried. IV.J. Consideration of Lease of New Copier Ms. Vielhauer distributed updated information regarding the lease of the new copier, a copy of which is on file in the City Clerk's Office. Mr. Hutchinson reported that the current copier is more expensive. Staff is recommending the lease of a new upgraded copier in order to cut down on the amount of staff time involved in copying documents. Staff is now making the Agenda and backup available on the Web and a new copier would expedite this process. Motion Mr. DeMarco moved for approval. Motion seconded by Vice Chair Tillman and unanimously carried. Chairperson Heavilin presented James Welch, of Welch Plastering, with his facade grant award. Chairperson Heavilin pointed out how nice the property now looks. V. Public Audience Chairperson Heavilin opened the Public Audience portion of the meeting and welcomed Commissioner Ensler. Since no one wished to speak, the public audience was closed. VI. Public Hearing A. Site Plan Time Extension 1. Project: Arches (SPTE 05-001) Agent: Ryan Weisfisch, Boynton Ventures 1, LLC Owner: Multiple Owners Location: Southwest corner of Ocean Avenue and Federal Highway Description: Request for a second time extension of the site plan approval granted on June 3, 2003, for one 7383 3 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14,2004_ (1) year from the previously extended date of December 3, 2004 to December 3, 2005 (Tabled to the January 11, 2004 Meeting) VII. Old Business None VIII. New Business A. Consideration of Planner Job Description and Pay Scale Mr. Hutchinson reported that the CRA would like to add another position and referred to the job description and pay scale for the position of a Planner. He pointed out that staff has been dealing with a great amount of planning work, and he felt that it was now time to add a planner to staff to handle all this work. He would like members to review and approve the job description and pay scale included in the agenda packet. The City's job description for the Planner was used as a model, since the Planner would be working in conjunction with the City. The salary is at market rates. He anticipated they could have someone on staff by February. Mr. Hutchinson also pointed out that the Planner would be in charge of the self -assembly areas, of which there are now six. Motion Vice Chair Tillman moved for approval. Motion seconded by Mr. DeMarco and unanimously carried. B. Consideration of Hotel Feasibility Study RFQ Mr. Hutchinson reported that an opportunity exists to direct some redevelopment projects in the downtown that would include a full-service hotel. Before moving forward, Mr. Hutchinson would like to have a feasibility study done to determine what would be suitable for the downtown. The only costs incurred at this time would be the advertising costs. The item would come back to the Board with a recommendation of a company to perform the study. Mr. Hutchinson noted that the possibility exists that a developer of a hotel may come forward on his own, which would negate having a feasibility study done. The funds for the study were available. Mr. Barretta asked why a feasibility study was necessary since most developers perform their own feasibility studies. Mr. Hutchinson responded that staff was not in favor of a developer doing the study because public incentives are involved. He would 7384 11 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14, 2004 like to avoid having a developer tell staff what they deem feasible and what they want to do. Having an independent entity perform the study would be the best way to proceed. Mr. Fenton inquired if it was premature to do the study since a lawsuit was pending. Mr. Hutchinson explained that the study would not include height, but would deal with the number of rooms needed, square footage for meeting space, the room rate that Boynton Beach could sustain and other necessary information. He pointed out that the County needs 4,000 rooms to handle the new Convention Center business. Mr. Fenton did not think that the downtown could attract a major hotel developer if there were a height limitation. Mr. Hutchinson responded that the hotels being designed would be less than 100 feet because the City would not require as many rooms. Mr. Fenton inquired if the property involved is under contract and Mr. Hutchinson stated that the proposed developer owned the property. For clarification, Chairperson Heavilin pointed out that the Board was being asked to approve the advertising for an RFQ without the commitment of doing a feasibility study. Because it would take approximately three months just to begin a study, Mr. Hutchinson would like to move forward with this now. Mr. DeMarco inquired where the request for the RFQ would be advertised. Mr. Hutchinson stated that it would be advertised in the Palm Beach Post and there will be a direct mailing to the top feasibility firms in the country, of which there are about twelve. The cost for advertising in the Palm Beach Post would be under $500. Motion Vice Chair Tillman moved for approval. Motion seconded by Mr. Myott and carried 5-1 (Mr. Fenton dissenting). C. Consideration of Trolley Marketing Plan Implementation RFP Mr. Hutchinson noted that this item was similar to the previous item and requested that members become familiar with the Plan that was included in the agenda packet. He felt that the Plan was comprehensive and there were other communities and agencies looking to this CRA as a pilot program for trolleys. The CRA has received additional grant funds for the trolley program and he anticipated that the marketing plan would generate more revenue. Vice Chair Tillman inquired what the CRA's outlay for the program would be. Mr. Hutchinson stated that they anticipate $180,000 in net revenues, plus the additional grant of $250,000. He has determined that the revenue potential was greatly underestimated. When the implementation contract is in place, he would like to have an incentive program to provide bonuses if revenues exceeded the anticipated income. 7385 5 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14,2004_ Mr. Hutchinson pointed out that originally there was no money for trolley stops. However, with the grant funds, they can now install trolley shelters that improve the system, while staying within the budget. Mr. Fenton asked about the $2,500 that was budgeted for a marketing program for the trolleys. Mr. Hutchinson explained that this money would be used for the Plan that the Board would be implementing. Chairperson Heavilin asked exactly what the Board was being asked to approve. Mr. Hutchinson responded that the Board would be authorizing staff to go out for an RFP to implement the Plan. The Plan does not have to be approved for at least two months until there is a contract. The Plan would be a process for advertising and marketing of the trolleys. Mr. Myott inquired that when the proposals are received, would the Board be able to select the options listed in the RFP. Mr. Hutchinson stated that this would be the process. Board members having questions should bring them forward. Mr. Fenton asked why staff could not implement the Plan. Mr. Hutchinson stated that there was not enough staff to do it, since it involved a great deal of time and money in finding advertisers, selling ads and everything else involved in this process. Chairperson Heavilin thought that the Marketing Plan should be workshopped. Mr. Hutchinson stated that this was doable. If members wanted to have a workshop, he was amenable to doing one and he would invite the advertising professional to attend. Motion Vice Chair Tillman moved for approval for consideration of the Trolley Marketing Plan Implementation RFP. Motion seconded by Mr. Myott and unanimously carried. D. Consideration of Extension of the Arches Incentive Agreement (Tabled until January 11, 2005) IX. Commission Action A. Edward Medical Building B. Barr Property No action was taken on these items. X. Director's Report Included in the agenda packet. 7386 C] Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14, 2004 Chairperson Heavilin asked for an update on the CRA office space. Mr. Hutchinson stated that he is waiting for the lease/purchase contract from Schnars. He pointed out that the Board had previously approved this project that is located on North Federal Highway. He pointed out that Schnars is also considering purchasing the lot next door. XI. Board Member Comments Chairperson Heavilin commended Ms. Annette Gray and the CRA staff for staging two excellent events. Mr. Hutchinson noted that there was a very good turnout for the first "Movie on the Avenue," and they received a great many compliments. Mr. Hutchinson reported that the CRA newsletter should be coming out shortly. (Ms. Horenburger arrived at 7:00 p.m.) Mr. Myott requested to discuss the concurrency of the parade and festival. He thought that the events should have had better coordination and that there should have been advertising of the festival while the parade was taking place. Mr. Hutchinson stated that this has been discussed, and he agreed with Mr. Myott's comments. Mr. Hutchinson anticipated that next year the coordination of events would be much improved. Chairperson Heavilin also thought that many people that attended the parade were not aware of the winter festival. Mr. Hutchinson stated that there needs to be other avenues of advertising located to attract more people. Ms. Gray is working on this. He also thought that the CRA newsletter would help with the advertising of events. Chairperson Heavilin noted that there was a dearth of food vendors. She learned from Ms. Gray that this was due to the City's insurance and code requirements. Chairperson Heavilin would like these issues resolved in order to attract more food vendors. Mr. Hutchinson felt that if more local restaurants participated, this might solve the problem. Ms. Horenburger thought that if the City had a downtown coordinator, similar to Delray Beach, it would help with these types of events. Ms. Horenburger noted that Delray Beach's downtown coordinator's salary is split among three entities. Mr. Hutchinson noted that this position has a budget of $1.4 million. He felt that the events that the CRA has put on have had a good return on its investment, but lacked consistency. Vice Chair Tillman felt that if the events were held on different dates, they would be more successful. Mr. Hutchinson stated that the downtown merchants complained about holding events on Saturday. Vice Chair Tillman stressed that it was important for people to start buying into the direction that the CRA is going. A lengthy discussion took place on when, where and how to schedule the parade versus the winter carnival. Mr. Hutchinson stated that staff was aware of these problems and was addressing them. 7387 7 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14, 2004 Mr. DeMarco recommended including information on the City's water bills and Mr. Hutchinson responded that they have been doing this for some time; however, it is not effective. This would be one of the topics for discussion at the February workshop. Annette Gray would be attending the Association of Affairs and Events for training. Chairperson Heavilin welcomed Commissioner McKoy. Mr. Myott inquired on the status of the Old High School. He felt that the CRA was in a position to spearhead the redevelopment of the building, which is something he was in favor of. Mr. Hutchinson recommended adding this to the agenda for the February workshop. Mr. Hutchinson would also like the Board to consider having a retreat to address outstanding issues. Mr. Myott thought that the City was having a study done on the Old High School and inquired if this would be available by February. Mr. Hutchinson will check on this. Mr. Fenton noted that he was on the committee that was charged with looking into renovating the Old High School. He pointed out that no one has come up with any kind of business plan for the building that is needed to offset the $450,000 in estimated annual maintenance costs. He recommended purchasing the building from the City for $1 and operating it like a business. If no one comes up with a business plan, he was opposed to putting any money into the building. Mr. Fenton was in favor of the CRA hiring a marketing director for the anticipated projects. Mr. Hutchinson pointed out that the CRA has a small staff running a multi- million dollar business. Ms. Horenburger requested that this also be added to the February workshop agenda. Mr. Hutchinson will be furnishing the Board with a list of items for discussion at the workshop, at which time members could provide their comments. Chairperson Heavilin requested an update on the bond issue. Mr. Hutchinson reported that the bonds received an A rating with a blended interest rate of 4.382%. The bonds were sold within a two-hour time span. He commended Julie Turner, Mark Raymond and the CRA's new attorneys for doing a wonderful job. Chairperson Heavilin congratulated Ms. Vielhauer for doing an incredible job. Ms. Horenburger pointed out how hard staff works and how they performed admirably under all kinds of conditions, especially during the hurricanes. Ms. Horenburger would like to propose that staff receive a one-time bonus to show the Board's appreciation for their hard work. Chairperson Heavilin asked Attorney Spillius if this were permissible. Attorney Spillius responded that since it was for services beyond the ordinary course of staff's regular job duties, he felt that the bonus would be appropriate. It should be considered in recognition of staffs efforts beyond their normal duties. The motion should state that the bonus was subject to confirmation by the Board Attorney's determination of how this would be appropriately accomplished from a legal standpoint. 7388 9 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14,2004_ Chairperson Heavilin inquired if there were sufficient funds in the budget to cover this and Mr. Hutchinson responded that there were funds available. Motion Vice Chair Tillman moved that each staff member receive a one-time bonus for extraordinary work of $500, subject to legal review. Motion seconded by Ms. Horenburger. Mr. Fenton recused himself from voting and completed and furnished the appropriate Form 8B to the Recording Secretary for inclusion in the City Clerk's records. Vote The motion carried 6-0 (Mr. Fenton abstaining). XII. Legal Attorney Spillius thanked the CRA for selecting his firm and pointed out that they have already become active in many projects on behalf of the CRA. Attorney Spillius introduced his Associate, Ms. Amy Dukes, who would be working with him on CRA matters. XIII. Other Items Mr. DeMarco expressed his concern regarding the amount of crime in certain areas in the County. He also felt that removing the perpetrators from one city would result in their moving into our City. Mr. DeMarco inquired if it would be feasible to consider hiring two additional police officers in the CRA district. He would like to be prepared to address any future problems that might occur in the CRA districts and wanted assurances that the downtown area was safe to encourage development. Chairperson Heavilin felt that the four officers that the CRA hired were hired for this exact purpose. Ms. Horenburger recommended that this discussion be added to the February workshop agenda. XIV. Future Agenda Items A. Consideration of Interlocal Agreement with the City of Boynton Beach for the Boynton Beach Boulevard Extension Promenade and Riverwalk (January) B. Consideration of Interlocal Agreement for the MLK Phase I Project (January) C. Workshop for Parks and Recreation (5:30 p.m. —just before January meeting). 7389 0 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida December 14, 2004 D. Consideration of amendment to CRA Procurement Policy (February) E. Consideration of Options for CRA Office Space (February) Consideration of Final Direct Incentive Agreement for the Promenade Project (February) G. Consideration of Modification to the Direct Incentive Program to include Arts Commission Elements for Incentive Scoring (February) H. CRA Retreat (February) Chairperson Heavilin announced that there would be a 5:30 p.m. workshop before the regular January meeting. Mr. Hutchinson had some questions regarding the workshop that he would be addressing with the Recreation and Parks staff. He explained that the Recreation and Parks Plan does not identify the CRA area and he was not certain if it would be feasible to have the workshop until certain questions are answered. He will advise Board members whether or not the workshop would take place. Ms. Horenburger noted that she had difficulty making meetings that begin at 5:30 p.m. Mr. Hutchinson explained that because the meetings are advertised to begin at 6:30 p.m., the workshops had to begin earlier. Mr. Myott did not want to have the workshops on weekends and would try to make the early weekday workshops. XV. Adjournment There being no further business, the meeting properly adjourned at 7:35 p.m. Respectfully submitted, Barbara M. Madden Barbara M. Madden Recording Secretary (December 21, 2004) 7390 10 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be NATURE OF AGENDAITEM DATE: January 4, 2005 0 Consent Agenda ❑ Director's Report Requested CRA Date Final Materials Must be Turned into Meetina Dates CRA Office ❑ Meetine Dates Turned ❑ August 9, 2005 into CRA Office ■ January 11, 2005 December 28, 2004 (Noon.) ❑ February 8, 2005 January 25, 2005 (Noon) ❑ March 8, 2005 February 22, 2005 (Noon) ❑ April 12, 2005 March 29, 2005 (Noon) ❑ May 10, 2005 April 26, 2005 (Noon) ❑ June 14, 2005 May 31, 2005 (Noon) NATURE OF AGENDAITEM DATE: January 4, 2005 0 Consent Agenda ❑ Director's Report Requested CRA Date Final Materials Must be Turned into Meetina Dates CRA Office ❑ July 12, 2005 June 28, 2005 (Noon) ❑ August 9, 2005 July 26, 2005 (Noon) ❑ September 13, 2005 August 30, 2005 (Noon) ❑ October 11, 2005 September 27, 2005(Noon) ❑ November 8, 2005 October 25, 2005 (Noon) ❑ December 13, 2005 November 29, 2005 (Noon) ❑ Old Business ❑ Legal ❑ New Business ❑ Future Agenda Items ❑ Other Item SUBJECT SUMMARY PARAGRAPH: Financials will be prepared and delivered to the CRA Board by Friday, due to the timing of the CRA Board meeting, the completion of the audit and the holidays. RECOMMENDATION: EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) FISCAL IMPACT: ALTERNATIVES: CRA Staff 7391 Arnett shares C:\Susan_shared files\memos\Memo CRA Agenda Item Request form - Financials 2.doc BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA ❑ Old Business Meethm Dates ■ Januar} 11, 2005 ❑ February 8, 2005 ❑ March 8, 2005 ❑ April 12, 2005 ❑ My 10, 2005 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Date Fhud Materials Must be Turned ❑ Old Business Requested CRA Date Fina Materiels Must be Turned hdo htto CRA OIDce Director's Report Meethte Dates CRA Office December 28, 2004 (Noon) ❑ July 12, 2005 June 28, 2005 (Noon) January 25, 2005 (Noon) ❑ August % 2005 July 26, 2005 (Noon) February 22, 2005 (Noon) ❑ September 13, 2005 Augnst 30, 2005 (Nam) March 29, 2005 (Noon) ❑ October 11, 2005 September 27, 2005(Nam) April 26, 2005 (Noon) ❑ November 8, 2005 Octnber 25, 2005 (Noon) ❑ June 14, 2005 May 31, 2005 (Noon) ❑ December 13, 2005 November 29, 2005 (Noon) NATURE OF E Consent Agenda ❑ Old Business ❑ Legal AGENDA ITEM ❑ Director's Report ❑ New Business ❑ Future Agenda Items ❑ Other Item DATE: January 3, 2005 SUBJECT SUMMARY PARAGRAPH: The CRA Board authorized Julie Turner of RBC Dain Rauscher to complete Phase #1 Planning and Development to determine the feasibility of the CRA securing tax exempt bonds with at City of Boynton Beach backed pledge. The estimated cost of Phase #1 Planning and Development on February 10, 2004 was $20,000. Due to the complex detail of the CRA budget, projects and programs and the length of time involved the total cost of Phase #1 Planning and Development was $31,644.61. RECOMMENDATION: Staff is recommending the CRA approve Work Order #3, which increases the total compensation for Phase #1 Planning and Development to $32,000.00 in order to reimburse RBC Dain Rauscher the additional $11,644.61 in cost. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) The CRA Board authorized Julie Turner of RBC Dain Rauscher to complete Phase #1 Planning and Development to determine the feasibility of the CRA securing tax exempt bonds with at City of Boynton Beach backed pledge. The estimated cost of Phase #1 Planning and Development on February 10, 2004 was $20,000. Due to the complex detail of the CRA budget, projects and programs and the length of time involved the total cost of Phase #1 Planning and Development was $31,644.61. FISCAL IMPACT: The fiscal impact for the 2004-2005 year would be an additional cost of $11,644.61, which will impact the professional services budget line category. ALTERNATIVES: Do not pay the bill. CRA Staff 7392 S?Dglas!;HutchtnsonCRA Director C?.Susan shared frlesl.Accounting\work orders\CRA Agenda Item Request form - Work order #3.doc WORK ORDER FOR FINANCIAL ADVISORY SERVICES MASTER CONTRACT NAME: Financial Advisory Contract DATE CONTRACT WAS APPROVED: February 10, 2004 AMENDED WORK ORDER NO: #3 DATE: 12/01/04 4. Compensation. The Financial Advisor shall be compensated, for all work performed, for the CRA pursuant to paragraph 3 of this Agreement as follows: a. Compensation for all work for Phase I shall not exceed a total of $20,000.00 through the end of the Fiscal Year 2003-2004 and $12,000 for Phase I in Fiscal Year of 2004-2005. b. Phase I - Planning and development and other specific projects not related to the Issuance of Debt. The Financial Advisor shall be paid the following hourly rates for all time expended by its personnel for specific projects requested by the CRA, as follows: Senior Vice President $185 per hour First Vice President and Vice President $165 per hour Assistant Vice President and $100 per hour Financial Analyst Support Staff $ 35 per hour The CRA and the Financial Advisor acknowledge that there will be special projects for which the services of the Financial Advisor may be requested which are not appropriately compensated for on an hourly rate and which do not result in the issuance of bonds as more specifically referenced below. Fees for these special services shall be negotiated on a case by case basis and shall be agreed to in writing by both parties. IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order as of the date first above written. RBC DAIN RAUSCHER, formally known as WILLIAM R. HOUGH & CO. By: Julie A. Turner, First Vice President 7393 BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY By: Jeanne Heavilin BOYNTON BEACH CRA BeAGENDA ITEM REQUEST FORM BOYNTON BEACH NATURE OF AGENDA ITEM DATE: January 4, 2005 Consent Agenda ❑ Old Business ❑ Director's Report ❑ New Business ❑ Legal ❑ Future Agenda items ❑ Other Item SUBJECT SUMMARY PARAGRAPH: The Financial Audit will be prepared and presented to the CRA Board in Draft. The Draft will be prepared and delivered by Friday. RECOMMENDATION: EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) FISCAL IMPACT: ALTERNATIVES: �d x� til � l e_.i�tUCJ-moi CRA Staff 7394 Armen shares C\Susan shared CR A Agenda item Request form - audit.doc Requested CRA Date Flue Materials Must be Turned Requested CRA Date Final Materials Must be Turned Into Meetine Dates into CRA Office MeetWe Dates CRA Office . January 11, 2005 Dc -ember 28, 2004 (Nona) ❑ July 12, 2005 June 28, 2005 (Noon) ❑ February 8, 2005 January 25, 2005 (Noon) ❑ August 9, 2005 July 26, 2/N15 (Noon) ❑ March 8, 2005 February 22, 2005 (Noon) ❑ September 13, 2005 August 30, 2005 (.Noon) ❑ April 12, 2005 March 29, 2005 (Noon) ❑ October 11, 2005 September 27, 2005(Noon) ❑ My 10, 2005 April 26, 2005 (Noon) ❑ November 8, 2005 October 25, 2005 (Noon) ❑ June 14, 2005 May 31, 2005 (Noon) ❑ December 13, 2005 November 29, 2005 (Noon) NATURE OF AGENDA ITEM DATE: January 4, 2005 Consent Agenda ❑ Old Business ❑ Director's Report ❑ New Business ❑ Legal ❑ Future Agenda items ❑ Other Item SUBJECT SUMMARY PARAGRAPH: The Financial Audit will be prepared and presented to the CRA Board in Draft. The Draft will be prepared and delivered by Friday. RECOMMENDATION: EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) FISCAL IMPACT: ALTERNATIVES: �d x� til � l e_.i�tUCJ-moi CRA Staff 7394 Armen shares C\Susan shared CR A Agenda item Request form - audit.doc MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Consideration of Motion to Accept the Financial Audit Draft 2003-04 DATE: January 6, 2005 Attached is a draft of the 2003-2004 Financial Audit. A motion to accept the Financial Draft Audit 2003-04 will render the draft to final and permanent status The CRA Auditors, Durfresne & Associates, CPA, PA, has completed its independent audit on the CRA Financial Statements for the year ending September 30, 2004 and have issued the following audit report. The independent auditor's report expresses an opinion, which states the that financial statements are presented fairly in all material respects and also that the financial position of the governmental activities of the CRA and changes in financial position for the year ending September 30, 2004 are conforming to accounting principles generally accepted in the United States of America. In addition, the CRA Financial Auditors issued a report regarding their review of the CRA's internal controls over the financial reporting for compliance with provisions of laws, regulations, contracts and grant agreements. As a result of this review of the internal controls, Durfresne & Associates, CPA, PA has issued a Management Letter of Recommendations to strengthen the internal controls of the CRA. Staff has reviewed the recommendations, issued a response and implemented the recommendations. Staff is recommending a motion to approve the 2003-2004 Financial Audit 7394A BOYNTON REACH Coxip REDEVELOPMENT AGENCY INDEPENDENT AUDIX'S REPORTS, BARIC FINANCIAL STATEMENTS AND REQmRED allppLEMENTARY INFORUTATION For the Year Ended September 30, 2004 VIA 1p DUFRESNE & ASSOCIATES, CPA, PA 367 STILES AVEN" P08T OFFICE BOX 1.179 ORANGE PAR$, FLORIDA 32073 (904) 278-8980 PHONE (904) 278-4666 FAX 13�' U Z 'd 8l8£'oN sa;eioosse pue ausaip p Wd994 90H I •Uep BOYNTON BEACH COMM17NiTY REDEVELOPMENT AGENCY TABLE OF CONTENTS FOR THE YEARS ENDED SEPTEMBER 30, 2004 INDEPENDENT AUDITOR'S REPORT REQUIRED SUPPLEMENTARY INFORMATION: Management's Discussion and Analysis (MD8� BASIC FINANCIAL STATEMENTS: "? Government -wide Financial Statement8 Statement of Net Assets Statement of Activities Governmental Fund Financial Statements: Balance Sheet Reconciliation of the Balance Sheet to the Statement of Net Assets Statement of Revenues, Expenditures and Changes in Fund Balances Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances to th461tcment of Activities Notes to Financial Statements � `` REQUIRED SUPPLEMENTARY IN�,pON: Budgetary Comparison Sche ADDITIONAL ELEMENTS REQUIRED BY THE RULES OF THE AUDITOR GENERAL: Report on Compliance and on Internal Control Over Financial Reporting Management Letter 73q��L PAGE 1 3 9 10 11 12 13 14 15 23 25 27 selu m se pue euseip p Wd99;ti 9004 I 'Uec December 24, 2004 4�( INDEPENDENT AUDrroR'S REPORT To the Board of Directors O� Boynton Beach Community Redevelopment Agency We have audited the accompanying financial statements of the governmental activities of the Boynton Beach Community Redevelopment Agency (the "CRA") a component unit of the City of Boynton Beach, Florida, as of and for the year ended September 30, 2004, which collectively comprise the CRA's basic financial listed in the table of statements as li contents. These financial statements are the responsibility of the C s s management pur responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Gouernment Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial tcmcnts are free of material misstatement. An audit includes examining, on a to disclosures in thej sls, evidence supporting the amounts and financial tat �An audit also includes assessing the accounting principles used and significant eqdLiFs overall financial statement r made by management, as well as evaluating the basis for our opinions. p °n' We believe that our audit provides a reasonable In our opinion, the basic financial statements referred to above present fairly in all material respects, the respective financial position of the goveental activities of the CRA as of September 30, 2004, and the respective the year then ended in conformity with accountichanges in financial position thereof for ng principles generally accepted in the United States of America. In accordance with Government Auditing Standards we have also issued a report dated December 24, 2004 on our consideration of the CiiA's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreement and other matters. The describe the scope of our testing of internal control Purposeoffinancial t report is compliance and the results of that testing, and not to provide an opinion on the infernal control over financial reporting or on compliance. That report is an integral parte an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. ti 'd 8188'0N sejeioosm pue eusej}np Wd99 1' 9002 'h ,uep The management's discussion and analysis and the pages 3 through 8 and page 22 are not a required but are supplementary information required by acc in the United States of America. We have appli consisted principally of inquiries of management and presentation of the required supplement"may the information and express no opinion on its p► Dufresne & Associates, CPA, PA �S� OR budgetary comparison information on Part of the basic financial statements :ounting principles generally accepted 0 certain limited procedures, which Vkrding the methods of measurement "Tmation. However, we did not audit 2 °7 q E 9 1d 818C'ON salei,ao8se pue 6use) IRP Wd99:t 9004 '1 'Uef MANAGEMENT'S DISCUSSION AND ANALYSIS (Unaudited) The Boynton Beach Community.14evelopment Agency's (CRA) management discussion and analysis (MD8aA) i, ed to provide an objective and easy to read analysis of the financial nett ed on currently know facts, decisions, and conditions. The MD&A pro~ broad overview and short-term and long-term analysis of the CRA's actiloWbased on information presented in the financial statements. Specifically, this information is designed to assist the reader in focusing on significant financial issues, provide an overview of the CRA's financial activity, and identify changes in the CRA's financial position and its ability to address the next year's challenges. Finally, the MD&A will identify any material deviations from the approved budget. The CRA is an independent agency for the City of Boynton Beach. The CRA has presented its financial statements in accordance with the reporting model required by Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments (Statement 34). The information contained in this MD&A is only a component of the entire financial statement report. Readers should take time to read and evaluate all sections of the report, including the footnotes and other supplementary information provided. FINANCIAL HIOHLIOHTS • The CRA began the fiscal year with a net assets balance of $3,295,802. The CRA's total revenues were $2,589,280, while total expenses were $3,268,867. • The CRA has decreased net assets by $679,587. • The CRA's total investment in capital asset projects was $1,330,578. These investments included the purchase of the Relax Inn property. OVERVIEW OF THE FINANCIAL STATEMENTS The CRA's basic financial statements are comprised of the 1) Government -Wide Financial Statements, 2) Fund Financial Statements, ai notes to the financial statements. This report also contains other suppleir ormation in addition to the basic financials statements themselves. Government -Wide Financial Statements The Government -Wide Financial Statements provide readers with a broad overview of the CRA's finances, in a manner similar to a private -sector business. In addition, the government -wide statements are prepared using the accrual basis of accounting. The statement of net assets (Balance Sheet) presents information on the CRA's assets and liabilities, with the difference between the two reported as Net Assets. 3 � 3 �N P 9 'd BIBE'oN seleioosse pun eusaakop Wd99 h 9002 1 Apr The statement of activities (Income Statement) ptesents information showing how the CRA's net revenues changed during the most recent fiscal year. All changes in net revenues arc reported as soon as underlying events gi 'Arise to the change occur regardless of the timing of related cash flows. The &VAes are reported in this statement for some items that will only result in cas future fiscal periods, The Government -Wide Financial Statements pzA�functions of the CRA that are principally supported by tax increment financing (governmental activities). The governmental activities of the CRA include general government activities and redevelopment projects. Thus, the CRA has no business-type activities. The Government -Wide Financial statements are found on pages 9-10 of this report. Fund Financial Statements The Fund Financial Statements provide readers with an overview of each fund and its related function in a traditional format. A fund is a grouping of related accounts that maintain control over resources that are segregated for specific activities or objectives, The CRA, like other state and local governments, uses fund accounting to ensure and demonstrate legal compliance with finance -related legal requirements. The CRA utilized only one fund, the General Fund, which is a governmental fund, and accounts for all financial resources of the CRA. Governmental funds are used to account for essentially the same functions reported as governmental activities in the gov ent-wide financials statements. However, unlike the government -wide fmanci ents, the governmental fund financial statements focus on near-term inflo d outflows of spendable resources, as well as on balances of spendable resou available at the end of the fiscal year. Such information may be useful jw luating a governMent's near-term financing requirements. v The focus of governmental hinds is narrower than government -wide financial statements, and it is therefore useful to compare the information presented for governmental funds with similar information presented for governmental activities in the Government -Wide Financial Statements. By comparing and contrasting, readers may better understand tine long-term impact of the CRA's near term financing decisions. The Balance Sheet and the Governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between the governmental fund and governmental activities. The CRA adopts an annual appropriated budget for its General Fund. A budgetary comparison schedule provided for the General Fund demonstrates compliance with this budget. The basic governmental fund financial statements can be found on pages 11 and 13 of this report is the reconciliation between the governmental funds and governmental activities found on pages 12 and 14. 13q Y 0- 1 1 'd 818E'0N S61e100SS2 pue aUSaalnp N d 9 9 t 9001 't 'Uef Notes to the Financial Statements The notes provide additional information th ntial to a full understanding of the data provided in the Government -Wide an Fund Financial Statements. These notes to the financial statements are located be ' g on page 15 of this report, In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the CRA's budget to actual results for the General Fund for the current year. The required supplementary information can be found on page 23 of this report. GOVERNA!<ENT-WIDE FINANCIAL ANALYSIS As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the CRA, assets exceeded liabilities by $2,616,215 at the dose of the most recent fiscal year, However, the largest portion of the CRA's total assets, 72%, is reflected in its cash and investment accounts. The CRA will use this cash asset for economic redevelopment; consequently, this asset is available for future spending on redevelopment and repayment of the related debt. CRA Net Assets at September 30, 2004 Assets Current Capital Total asal Long term liabilities Other liabilities Total liabilities Net assets Invested in capital assets Unrestricted Total net assets 2004 2003 $ 4,195,488 — 1,330,578 5,526,066 2,630,845 _ 279,006 2,909,851 1,330,578 1,285,637 $$ 2�2� $ 5,212,257 880,809 6,093,066 2,759,607 37,658 2,797,265 880,809 2,414,993 $3,295,802 � CRA assets are unrestricted indicating the CRA will have assets available for future projects. `13G y J+ 8 'd 8188'0N sa�eia0SSe pue a U S e n p Wd99:V 9001 'V 'Uef Governmental Activities Governmental activities decreased the CRA's net assets by $679,587. Key elements of this decrease are as follows. CRA Changes in Net Assets for the Year Ended September 30, 2004 4 'V 2004 Revenues �` General Reven>� Taxincxem<Nevenues $ 2,517,635 Other revenues 71,645 Total Revenues 2,589,280 Expenses General government 684,318 Redevelopment projects 2,403,496 Interest on Long -Term Debt 181,053 Total Expenses _ 3,268,867 Increase (decrease) in net assets (679,587) Net assets beginning of year 3,295,802 Net assets end of year $ 2,616,215 _2003 $ 1,330,409 79,667 _, 1,410,076 389,888 462,299 194,503 1,046,690 363,386 2,932,416 $ 3,295,802 Tax increment rev' increased by $1,187,226 during fiscal year 2004. Tax increment revenue ases are a product of increases in property values in the CRA's redevelopment areW addition, increases in general government expense is directly due to the creatin independent CRA with offices, staff, equipment, and supplies. General Budgetary Highlights During the year, staff made five requests for budget transfers within categories. However, actual revenues exceeded budgetary estimates by $22,920. The CRA originally budgeted $100,000 for the Facade Grant Program, which was an existing program assumed from the City of Boynton Beach. The CRA approved the following recipients to receive the Facade Grant: • Delray -Boynton Academy • Weiss Memori�il Chapel • St. Mark Church 6 1d 8188'ON $15,000 1,139 r7 39 15,000 // 6 saie100sse pue euseainp Wd99 t 9002 I 'Uep • Colonial Center Condo Association 311,000 • Scully Burgers 10,498 • Welch Plastering 1,800 • Provident Missionary Baptist Church 11,000 • Salefish Realty 9,227 In addition, the CRA assumed the Development Regions Core Grant Program in 2003 from the City of Boynton Beach, The CRA Board approved the Development Regions Core Grant for Delray -Boynton Academy. The CRA staff brought forth to the C pard a CRA Pilot Police program for the Central Business District and the He oynlon areas. These special police arc over and above the regular police ass' within these areas. The program has been successful in placing a constant t p resence, which has resulted in lowering the crime rate in these areas within t month. The CRA has also moved forward with several projects: Riverwalk/ Promenade/ Boynton Beach Boulevard Extension project, a Way -Finding Sign program, and Boynton Beach Boulevard District Redevelopment Plan Phase II Update and the CRA Master Plan development. The CRA Board approved the acquisition of 31 properties in the Heart of Boynton area that will be developed into mixed use projects, which will include elements of retail, office condo and residential. The CRA contracted with The Urban Group for acquisition and is complying with all HUD guideline for these purchases. Two of these properties were purchased during the year ended September 30, 2004. The CRA contracted with Jack Lf Arts for Phase I of its website development and implementation, which has a great success. Today, current projects, new development, grant and ince rograms, festivals and events, as well as guidelines for development within the area, can be viewed and printed from the website. In addition to the website d went, the CRA produced its first annual report, which can be viewed and printe m the website. Finally, expenditures exceeded budgetary estimates by $3,361, which was attributable to the timing of planned redevelopment projects. Capital Assets and Debt Administration Capital Assets The CRA purchased the Relax Inn property as part of the Riverwalk/ Promenade / Boynton Beach Boulevard Extension project in 2002. During 2004, the CRA purchased two of the 31 properties approved for acquisition in the Heart of Boynton area that will be developed into mixed use projects, which will include elements of retail, office condo and residential. 73q�j- 01 1d 8188'0N sa;ei,a0sse p U 8 BUSeJJnp Nd19:t 9001 'h 'Uef Long Term Debt The CRA has a Note Payable with Bank of Am aNnitiated on September 20, 2001 for $3,000,000, together with interest on the p balance outstanding at the rate per annum of 6.56% per annum based upo of 360 days for the actual number of days elapsed. The principal and inter is Note are payable in thirty (30) equal installments of $158,649.14 each, du arch 20 and September 20, commencing March 20, 2002. This loan is scheduled to be paid in full September 20, 2016. Economic Factors and Next Years, Budget and Rates The CRA Board approved the 2004-2005 budgets, which included projections through 2009. Tax Increment Revenues projections were based upon actual tax appraiser's office 2003 values and the projections of projects coming on line between the years of 2004 and 2009. In addition, the CRA Tax Increment income was derived from two factors: first the "New Construction" within the district, which was generated from new Projects. Secondly, the CRA captured the difference between the 2003 base evaluation and the new appraised value for these new construction projects. The second arca of Lax revenue generation is from appreciation within the CRA district, which was substantial at 15%. s The CRA Board approved 4i issuance of $19.575 million in Tax Increment Bonds secured by CRA Tax InciVnt Revenues with a City back-up pledge, which would allow the CRA's debt t slued with bond insurance and rated "AAA", the highest tax-exempt bond ratingel The CRA has appropriated approximately $1.9 million for general operations, $1.67 million for programs, $8.7 million for projects, and an ending fund balance of $12.4 million carry forward for additional future projects for the fiscal year 2004-2005. Requests for Information This financial report is designed to provide a general overview of the CRA's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the Executive Director at 639 E. Ocean Ave. Suite 103, Boynton Beach, Fl 33435. ll 'd 8188'0N F7 -3q saleioosse pue ausaa}np HdL9:U 9001 I 'Uef BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY STATEMENT OF NET ASSETS SEPTEMBER 30, 2004 ASSF,'TS Cash and cash equivalents Accounts receivable Prepaids Capital assets Land Depreciable capital assets, net TOTAL ASSETS LIABILITIES Accounts payable Accrued salaries and benefits Accrued interest payable Larng-term liabilities: Due within one year Due in more than one year GOVERNMENTAL ATrI VITIES $ 3,972,574 221,887 1,027 1,309,378 21,200 ®� 5,526,066 267,296 6,917 4,793 145,708 2,485,137 TOTAL LIABILITIES 2,909,851 NL'T ASSETS Invested in capital assets 1,330,578 Unrestricted 1,285,637 TOTAL NhTASSFTS '� $ 2,616,215 See notes to financial statements. a 3 C' (-( !L -9- 11 'd 818EION se;E100sse put euse) Inp WdL9:b 9001 'V 'usf BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY STATEMENT OF ACTIVITIES FOR THE YEAR ENDED BEPTEMBER 30, 2004 FUNCTIONS/PROGRAMS GOVERNMENTAL A(,rRWIES: General government Redevelopment projects Interest on long -tern debt TOTAL Sec notes to Cmancial statements. PROGRAM REVENUES $ 3,268,867 $ - $ - $ OENFRAL REVENUES Tax increment revenue In Lcrest and other income TOTAL GENERAL REVENUES CI.lE\� I ET ASSETS 10 r SSETS - October 1, 2003 NET ASSETS - September 30, 2004 10- (3,268,867) 2,517,635 71,645 2,589,280 (679,587) 3,295,802 $ 2,616,215 EI 'd 818E10N sa}e100sse pus ausal}0p WdL9 h 9004 'b 'Uef OPERATING CAPITAL GRANTS AND GRANTS AND CHARGES FOR CONTRI• CONTRl- EXPENSES SERVICES BUTIONS BUTTONS NET $ 684,318 $ w $ - $ (684,318) 2,483,496 (2,403;496) 181,053 (181,053( $ 3,268,867 $ - $ - $ OENFRAL REVENUES Tax increment revenue In Lcrest and other income TOTAL GENERAL REVENUES CI.lE\� I ET ASSETS 10 r SSETS - October 1, 2003 NET ASSETS - September 30, 2004 10- (3,268,867) 2,517,635 71,645 2,589,280 (679,587) 3,295,802 $ 2,616,215 EI 'd 818E10N sa}e100sse pus ausal}0p WdL9 h 9004 'b 'Uef BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY BALANCE BEEET - OOVERNMENTAL FUND SEPTEMBER 80, 2004 ASSETS CaBh and cash equivalents Accounts receivable Prcpaids TOTAL ASSETS LIABILITIES AND FUND BALANCES LIABILITIES Accounla payable Accrued salaries and benefits TOTAL LIABILITIES FUND BALANCES Unreserved Reserved for Prepaids TOTAL FUND BALANCES GENERAL, FUND $ 3,972 7 1,027 $ 4,195,488 $ 267,296 6,917 274,213 �*1 3,920,248 1,027 3,921,275 TOTAL LIABILrl'IFS AND FUND BALANCES $ 4,195,488 See notes to financial stAtemenLs, -11- V I 11_ VI 'd 818£'0N SaIei00SSe pee 9 U S a I j n p W d 8 9 : V 9002 ,V ,Uef BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET A138M GOVERNMENTAL FUND sEPTEMBER 30, 2004 f UND BALANCES - TOTAL GOVERNMENTAL FUND Amounts reported for governmental activities in the statement of net assets are different because' Capital assn a used in governmental acLivilice arc; not repurt4m the governmental fund. �� Capital assets - net Long-term liabilities are not reported in the gotmentsl fund, Compen6ated Absences Acunted interest Nutc Payablc NET A98el'S OF GOVERNMENTAL ACTIVITIES N.ee notes to fmaneial statements. $ 3,921,275 1,130,578 (14,468) (4,793) (2,616,377) $ 2,61.6,215 ?�q 0 -12- 91 'd fll8£'0N sa}eioosse pue ausaa}np N d 8 9 : t 9 0 0 Z 't 'Uef BOYNTON REACH COMMUNITY REDEVELOPMENT AGENCY STATEMENT OF REVENVEB, ERPRNDITURE6 AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUND FOR THE YEAR ENDED SEPTEMBER 30, 2004 REVENUES Tax increment revenue Interest and other income 'DOTAL REV F,NUES EXPENDITURE: General government Current $ Fixed Capital Outlay Total General Guvornment Redevelopment projects Debt Service: Principal Retirement Interest TOTAL EXPFNDPI'URES F,XCESS OF EXl'ENDITURF,S OVER REVENUES FUND BALANCRS, Beginning of Year FUND BALANCES, End of Year See notes to financial statements. 91 A 01SEIDN 674,283 12,424 GENERAL FUND $ 2,517,6a 15 ' 71,645 2,589,280 686,707 2,843,665 135,968 176,259 Wwwr 3,842,599 IL �. (1,253,3191 5,174,595 $ 3,921,276 13_ saleioosse pue eusaipp NMI 9004 'V 'Uef BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE BTATEMENT OF ACTIVITIES - GOVERNMENTAL FUND FOR THE YEAR ENDED SEPTEMBER 30, 2004 NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FU96 1 $ (1,253,319) Amounts reported far governmentnl activities in the statement of activiites are different because: Governmental funds report capital outlay expenditures. However, in the statement of activities, the cost of those assets is depreciated over their estimated useful lives. Expenditures for capital assets w 2,592 Less current ,year depreciation expense�A,829) Repayment of principal is an expenditure in the governmental funds, but `, the repayment reduces long-tcnn liabilities in the statement or net assets. Principal payments 135,968 Some expenses reported in the statement of activities do not require the use Of CIL=nt financial resourcca and, therefore, are not reported as expenditures in govcmmcntal funds. Change in Long-term Compensated Absences (7,206) Interest on long-tertn debt in the statement of jqwes differs from the amount reported in the governm se interest is recognized as an expenditure in the finds ' and thus requires use of current financial resources. In statement of activities, however, expense is recognized as the interest accrues, regardless of when it is duo. (4,793) CHANGE IN NGl' AS.S`ETS OF C;OVERNIAKWAL ACTIVITIES $ (679,587) 11 'd 818C'UN Sa�eia0SSe pue aUSaIInp N d 8 9 : 6 9004 ,t 'Uef 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies of the Boynton Beach Community Redevelopment Agency (the "CRA") conform to generally accepted accounting principles as applicable to governments. The following is a summary of the more significant policies. A. Reporting Entity The CRA is a dependent special district established by the City of Boynton Beach, Florida under the authority granted by Florida Statutes 163, Section III. The purpose of the CRA is to promote and guide physical and economic redevelopment in the City of Boynton Beach. The CRA is a legally separate entity established by Ordinance number 83-41 of the City of Boynton Beach on December 20, 1983. The CRA has adopted Governmental Accounting Standards Board Statement No. 14 (GASB 14), the Financial Reporting Entity, for the purpose of evaluating its component unit financial statements. Based Abe criteria in GASB 14, the CRA has determined that there are no units et criteria for inclusion in the Agency's financial statements. 1dQL �^^� B. Reporting Model The CRA's basic financial statements consist of government -wide statements, including a statement of net assets and a statement of activities, and fund financial statements which provide a more detailed level of financial information. Government -Wide Financial Statements The statement of net assets and the statement of activities report information on all of the activities of the CRA. Governmental activities are reported separately from business -type activities, which rely on fees chged to external parties as their primary revenues. The CRA has no busines�t tivities. The statement of net assets reports c � Als financial position as of the end of the fiscal year. In this statement, the C net assets are reported in three categories: invested in capital assets, net of related debt; restricted net assets; and unrestricted net assets. The statement of activities presents a comparison between direct expenses and program revenues for each function of the CRA. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include charges for services that are directly related to a given function and grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Tax increment revenue and other items not meeting the definition of program revenue are reported instead as general revenue. '13q`( � 15 8l 'd 8188'�N saleiaosse pue auseip p Wd89:y 90OZ I 'Uer 1. SUMMARY OF SIGNIFICANT ACCOUNTING' POLICIES (continued) B. Reporting Model (continued( Fund Financial Statements The CRA utilized only one fund, the General Fund, which is classified as a governmental fund and accounts for all financial resources of the CRA. The governmental fund statement includes reconciliations with brief explanations to better identify the relationship between the government -wide statements and the statement for the governmental fund. C. Measurement Focus and Basis of Accounting The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the tinting of related cash flows. The governmental fund financialgar€ reported using the current financial resources measurement d the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the CRA considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when the related fund liability is incurred. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. D. Cash and Cash Equivalents Cash and cash equivalents consist of petty cash and deposits with financial institutions qualified as public deptisit0ofunder Florida law. All deposits are insured by federal depository insu or collateralized with securities held in Florida's multiple financial -i h collateral pool as required by Chapter 280, Florida Statutes. E. Capital Assets and Depreciation Capital assets arc defined by the CRA as assets with an initial, individual cost of $1,000 or more and an estimated useful life of more than one year. These assets are recorded at historical cost. Donated capital assets are recorded at estimated fair value at the date of donation. Capital assets are depreciated using the straight-line method over the assets' estimated useful lives of all reported capital assets, except land and land improvements. The estimated useful life of furniture, fixtures and equipment is five to seven years. �39gS 16 61 'd 818E10N saleiooss2 p u e ausaa}np Wd69:t 9001 't 'Uef 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES )continued) F. Revenue Sources Tax increment revenues are the primary source of revenue for the CRA. Tax increment revenue is collected from two governmental entities that levy property taxes within the legally defined redevelopment area of the CRA, which are the City of Boynton Beach and Palm Beach County, G. Compensated Absences It is the CRA's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. Employees may, depending on their level of service, be paid for various amounts of their total accrued leave upon termination or retirement. The CRA accrues a liability for leave.�Vs that meet the criteria for payment at the eligible employees' current res H. Long-term Liabilities All long-term debt and other long-term obligations are reported in the government - wide financial statements. In the fund financial statements, long-term liabilities are not reported because governmental funds use the current financial resources measurement focus. I. Net Assets Net assets represent the difference between assets and liabilities and are reported in three categories as hereafter described. Net assets invested in capital assets, net of related debt, represent capital assets, net of accumulated depreciation and any outstanding debt related to those assets. Net assets are reported as restricted when there are legal limitations imposed on th it use by legislation, or external restrictions imposed by other government ditora, or grantors. Unrestricted net assets are net assets that do not: definitions of the classifications previously described. When both restricted and unrestricted resources are available for use, it is the CRA's policy to use restricted resources first, and then unrestricted resources as they are needed. J. Budgets and Budgetary Accounting An annual budget is adopted on the modified accrual basis of accounting, consistent with generally accepted accounting principles. Amendments to the budget can only be made with the approval of the Board of Directors. The fund is the legal level of control. 17 OZ 'd 8188'oN saleioosse pue eusaalnp h d 6 9 : t 9001 'V 'Uef 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) K. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make various estimates. Actual results could differ from those estimates. 2. CASH AND CASE EQUIVALENTS j At September 30, 2004 the CRA's cast(�y�d cash equivalents included deposits with financial institutions with a b I- ance of $3,990,712 and $500 of petty cash. 3. ACCOUNTS RECEIVABLE At September 30, 2004 the CRA's accounts receivable included due from other governments and due from employees with balances of $219,117 and $2,769, respectively. 4. CAPITAL ASSETS Capital asset activity for the year ended September 30, 2004 was as follows: Balance at Balance at Beginning of End of Year Additions Deletions Year Capital assets not being depreciated: Land !�k $869,210 $440,168 $ - $1,309,378 Depreciable capital as Furniture, fixtulit0fM equipment 13,720 __ 12,430 26,150 Total depreciaW capital assets 13,720 12,430 26,150 Less accumulated depreciation 2,121 2,829 4,950 Depreciable capital assets, net of accumulated depreciation 11,599 9,601 21,200 Total capital assets $880,809 $449,769 $ $1,330,578 9 3 q t-( V 18 Il 'd 8188'0N 3a;e100ssa pue ausa)inp Wd69:U 9001 '1' 'uaf 5. LONG-TERM LIABILITIES A summary of changes for the current fiscal year fol _Interest Total 145,708 Balance at ` Balance at Begrruvng��PO End of Year �,,_/ Additions Deletions Year _ Compensated Absences $ 7,262 $ 71206 $ - _ $ 14,468 Note Payable __ 2,752,345 _ 135,968._ 2,616,377 317,299 Total $2,7� 5� $ 7,206 $ 135,968 $2,630,845 The CRA is a party to a promissory note to Bank of America, N.A. at 6,56% interest, payable in thirty semi-annual installments. Debt service requirements to maturity are as follows: Fiscal Year End September 30, 2005 2006 2007 2008 2009 20.10-2014 2015-2016 Total 6. RISK MANAGEMENT Principal _Interest Total 145,708 171,590 317,298 155,560 161,738 317,298 166,079 151,219 317,298 �G ` 176,904 140,395 317,299 189,270 Q 128,028 317,298 1,156,235 430,257 1,586,492 626,596 55,214 681,810 $ 2,616,352 $1,238 $3,854,793 The CRA is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The CRA purchases commercial insurance for the risks of loss to which it is exposed. Policy limits and deductibles are reviewed by management and established at amounts to provide reasonable protection from significant financial loss. Settlements did not exceed insurance coverage for the current fiscal year. '739` \/ 19 dl 'd 818E10N Saleia0SSe pue aUSaalnp W d 6 9 : V 9004 IC 'aaf 7, COMMITMENTS AND CONTINGENT LIABILITIES A. Lease Commitments The CRA leases buildings and equipment under noncancelable operating leases. Future minimum rental payments as of September 30, 2004 required by these leases are as follows: 2005 $ 35,156 2006 2007 2008 2009 Ther �Q Thereafter Rental costs for the year ended September 30, 2004 approximated $19,000. B. Facade Grant Program The CRA established a Facade grant program in an effort to promote the redevelopment of the facades of existing businesses located in the City of Boynton Beach. The program offers businesses a $15,000 matching grant to improve the facades of their businesses. During the year ended September 30, 2004, the CRA had committed $93,664 for facade grants. For the year ended September 30, 2004 the CRA closed and disbursed $28,882 for facade grants. C. Grants Amounts received by the CRA from or agencies are subject to audit and adjustment by those agencies. Any 's o d claims, including amounts already received, might constitute a liabi ' e CRA for return of those funds. During September 30, 2004 the CR mmitted $66,000 in matching grant funds from a Palm Beach County gr o create at least nineteen full-time jobs in Palm Beach County. 8. RELATED PARTY TRANSACTIONS The CRA is a component unit of the City of Boynton Beach, Florida. For the year ended September 30, 2003 the CRA's tax increment revenues include $1,573,522 received from the City. The CRA reimbursed the City for certain costs such as recording and information technology services, festival expenses and police services during the year. Total payments to the City for the year ended September 30, 2004 were approximately $51,066. HE El 'd N VO N Sa}e100SSe pue 0US811np MOM 9004 I 'Uer 9. SUBSEQUENT EVENT , On December 22, 2004 the CRA dated and delivered $18,970,000 Tax increment Revenue Bonds, Series 2004 (the "Series 2004 onds). The Series 2004 Bonds arc being issued for the purpose of providing f (1) pay the cost of various capital improvements described in the communiLevelopment plan of the CRA, (2) fund the 2004 Subaccounl of the Reserve an amount equal to the Reserve Fund Requirement for the Series 2004 B and (3) pay costs and expenses related to the issuance of the Series 2004 Bo ds. The Series 2004 Bonds were sold at a premium, and the subsequent repayment of this debt will come from the Tax Increment Revenues that have been designated as Pledged Funds. X1 39�( �C 21 U 'd 818E'0N se;eioosse p u e euse11op Wd00:9 9004 'i 'Uef REQUIRED SUPPLEMENTARY INFORMATION l 5q I Y `% 9d 'd 818£'oN sa;eioosse pue ausaa�op Ndoo 9 9ooz I 'Uer BOYNTON BEACH COMMUNITY REDBVELOPMENT AGENCY BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED SEPTEMBER 30, 2004 NEVENUFS Tsx increment revenue I40 property lranefcr Interest and other income Total revenues EXPENDI'(�UXES Geurrnl government. Selaries and benefits 11rofessionxl services Occupancy Equipment leases Iasurancc Trsvcl Lictrcices, books, R publications Advertising Career development. Printing Miscellenrous Office supplies and equipment Office. Icaschold uupr(wanctrts Web Site Updsle/kxpansiou Marketing and Promotions Police Total grntial governturnt. Redevelopment projects Festivals/events/acnvnars Facade grsnts Ecouumic Development Grants Trsn sportation/ T n d l cy Msrina Parking Garage Rivctwalk/Promenade project. CDC Parking Site Way-Fituling Signage Miscellsncious Projects Saysge creatnlva complex 110H/Comma cisl / ImprovemealH Total red<mclopment projects Debt srrvicc Principal payments Interest expenac Debt Issue t Sinking Fund Issuance Lost TUlal debt servire Total rxpcndittu'es Variance with Finial Autipt Hudgeted Expenditures . ^ Actual Positive Original b9nal Expenditures (Negative( $ 2,361,158 $ 2,517,635 $ 2,517,635 $ - 75,000 48,725 71,645 22,920 $ 2,436,158 $ 2,566,360 $ 2,589,280 8 $ 22,920 251,602 241,890 243,660 344,131 23,780,r23,076 (3,090) 51 4,356 23,066 4,661 19,719 25,199 .5',06(3 4,676 4,000 1,842 4,000 1,782 22,000 5,158 500 183 11,500 14,461. 1,500 942 .10,000 13,622 - 1,5'29 350,000 42,361 957,378 731,8610 50,000 100,000 50,000 150,000 1,050,000 2,150,000 1,750,000 - 50,000 51,986 50,000 10,710 75,000 50,162 600,000 451,632 6,075,000 2,790,347 244,980 (3,090) 344,130 1 23,066 10 4,358 (2) 4,400 261 25,195 4 4,591 (15) 1,842 1,782 - 5,156 2 183 - 14,421 40 942 - 15,621 1 1,529 - 42,361 - 734,657 M (21788) 30,223 35,593 22 107 RA6 83 157,500 157,500 1,992,469 1,992,468 (5,370) I 51,986 - 10,710 50,162 451,631 1 2,795,715 a (5,368) 194,925 133,315 135,968 (2,653) 182,373 183,707 176,259 7,448 200,000 - - 20,000 60,000 - - - 597,298 317,022 312,227 4,795 $ 7,629,676 $ 3,839,238 $ 3,842,599 $ (3,361) -23- 9Z 'd 818E ON S3130SS2 pue 0 u S 0 ) I n p Wd00:9 9002 'b 'Uep ADDITION T3 IUMLT MD BY THE RUL HE AUDITOR GENERAL 24 11 'd 818VO N swim m pue ausei}np MOM 5001 I 'Uef December 24, 2004 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING EASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERMMlVT AUDITINCI STANDARDS To the Board of Directors Boynton Beach Community Redevelopment Agency We have audited the accompanying co*glal statements of the governmental activities of the Boynton Beach nity Redevelopment Agency (the "CRA"), a component unit of the City of Boynton Beach, Florida as of and for the year ended September 30, 2004 which collectively comprise the CRA's basic financial statements, and have issued our report thereon dated December 24, 2004. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and standards applicable to financial audits contained in Government Auditing Standards; issued by the Comptroller General of the United States, COMPLIANCE As part of obtaining reasonable assurance about whether the CRA's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which chave a direct and material effect on the determination of financial st a amounts. However, providing an opinion on compliance with those ri was not an objective of our audit, and accordingly, we do not express such pinion. The results of our tests disclosed no instances of noncompliance that are required to be reported herein under Govemment Auditing Standards. INTERNAL CONTROL OVDR FINANCIAL REPORTING In planrung and performing our audit, we considered the CRA's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide an opinion on the internal control over financial reporting. Our consideration of the internal control would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the 2s 8Z 'd 818E'oN salei00SSe pue 6USeIInp Wd10:9 9002 'I 'Uef internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal `co of performing their assigned functions, We noted no matters involving the ' control over financial reporting and its operation that we considered toa weaknesses. However, we noted other matters involving the internal c1,Vti� over financial reporting that we have reported to management of the CRA in a separate letter dated December 24, 2004. This report is intended for the information of the CRA. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Dufresne 8s Associates, CPA, PA IdQI 26 6Z 'd 818E'0N se Ie 130S8e pue 6USaa}np U10 :9 GOOd 'b 'Uef December 24, 2004 MANAGEMENT LETTER To the Board of Directors Boynton Beach Community Redevelopment Agency We have audited the basic financial statements of the CRA, a component unit of the City of Boynton Beach, as of and for the fiscal year ended September 30, 2004, and have issued our report thereon dated December 24, 2004. We conducted our audit in accordance with U.S. generally accepted auditing standards and Gouemment Auditing Standards, issued by the Comptroller General of the United States. We have issued our Independent Auditor's Report on Compliance and Internal Control Over Financial Reporting based on an audit of financial statements performed in accordance with Government Auditing Standards. Disclosures in that reported, dated December 24, 2004, should be considered in conjunction with this management letter. Additionally, our audit was conducted 'n accordance with the provisions of Chapter 10.830, Rules of the Auditor Gei which require that we address certain compliance and other matters in Management letter, if not already addressed in the auditor's report on compli nd internal control. In planning and performing our audit of the financial s nts of the CRA for the year ended September 30, 2004, we considered the CRA ternal controls in order to determine the scope of our audit procedures for the purpose of expressing an opinion on the financial statements and not to provide assurance on internal control. While our purpose was not to provide assurance on internal control, certain matters came to our attention that we want to report to you. PRIOR YEAR FINDINGS AND RECOMMENDATIONS The Rules of the Auditor General require that we address in the management letter, if not already addressed in the auditor's reports on compliance and internal control, whether or not inaccuracies, shortages, defalcations, fraud and/or violations of laws, rules, regulations and contractual provisions reported in the preceding annual financial report have been corrected. Additionally, the Rules of the Auditor General require that we address in the management letter, if not already addressed in the auditor's reports on compliance and internal control, whether or not recommendations made in the preceding management letter have been followed and otherwise apply. 27 ;Z3c�N kb H A 8IM 'ON se�u m sse pue auseip p Wd T 9 9004 1 'Hp There were no prior ,year findings or recommendations that needed to have been corrected. CURRENT YEAR RECOMMENDATIONS PETTY CASH Condition: We noted that when the petty cash account was reimbursed, the reimbursement check was made out to "petty cash." This is axljfndesirable practice because checks made out to cash may be cashed by unauth persons, and the bank cannot be held liable for cashing them. Recommendation: We recommend that checks writ reimburse the petty cash account be made payable to the person authorized to cash such checks. Additionally, we also recommend that the petty cash fund be periodically reconciled by someone other than the petty cash custodian. This reconciliation should be indicated by the reconciler signing the reconciliation. Response: The CRA has hired a bookkeeper to assist in the accounting of the CRA. The CRA will write the petty cash check to the controller, who will immediately go to SunTrust Bank, cash the check, and return the cash to the bookkeeper to count and place in the locked cabinet. The petty cash will be verified independently by the bookkeeper and controller each FYiday. CHECK SIGNING POLICY Condition: Once the checks are signed, they are returned to the preparer for mailing. Recommendation: In order to reduce the risk that checks could be altered after being signed, we recommend that once checks have been signed, they are immediately mailed by someone with no access to the acc preparer, ounting records and not returned to the Response: The CRA checks will be and returned to the secretary for pre, SANK STATEMENT REVIEW AND Nhe bookkeeper, printed by the controller, for mailing. Condition: At present, the controller completes the bank reconciliation. Recommendation: We recommend that the director open the bank statements and review them for any unusual checks or other transactions before giving them to the controller to perform the reconciliation. Management's review of the bank statement will ensure that unusual items are investigated on a timely basis. In addition, the bank statement reconciliation should be reviewed than the controller, since the controller keeps the general ledger bank statement. The reviewer should indicate their review reconciliation. M IE 'd 818E'0N saIei008S? pue 8USe)}np by someone other and reconciles the by initialing the M'14 A-E Wd10:9 9001 1 'Uel Response: The CRA Director or designee will open the bank statements and review the checks for unusual amounts. The CRA Director or designee will give the bank statement and checks to the bookkeeper, who will reconcile the checks, print the reconciliation and give to the controller for review and initial the bank reconciliation. ANNUAL VACATIONS Condition: We noted that employees with accounting onsibility are not required to take vacations and that while they are on vac other employee does not perform their duties. Reeorrunendation We believe that the CRA sho require employees with accounting responsibility to regularly take vacations. In addition to improving employee morale and preventing burnout, vacations help the CRA ensure that job tasks are being performed according to CRA policy. This helps maintain internal controls and reduces the risk of fraudulent activities being undetected. The occasional temporary disassociation of persons in trust from their regular duties to permit other persons to perforin their duties for a period of several days while the regular employee is on vacation is a desirable element of a system of internal check and control. Internal control is strengthened when employees do not maintain continuous control over their particular area of responsibility. Response: All employees are encouraged to take their vacations. The new bookkeeper will be fully trained in all aspects of the accounting program, policies and procedures. The bookkeeper will be able to perform all functions while the controller is on vacation. OTHER REQUIRED INFORMATION Based on the criteria specified in 218.503(1) Florida Statutes, nothing came to our attention to cause us to believe that the CRA is, or during the fiscal year ended September 30, 2004 was, in a state of financial emergency as defined in the Statutes. We applied our own financial conditio .Lesment procedures. The results of our procedures disclosed no matters that quired to be reported. The CRA is in compliance wition 218.415, Florida Statutes, regarding the investment of public funds. VVVVVV The CRA has been classified as a dependent special district for the purpose of filing the annual financial report with the Department of Banking and Finance pursuant to Section 218.32, Florida Statutes. Accordingly, the CRA does not file a separate annual financial report with the state. Instead, the CRA's annual financial information will be included in the annual financial report of the City of Boynton Beach for the year ended September 30, 2004. This management letter is intended solely for the information and use of the Board of Directors and management of the CRA, the City of Boynton Beach, and regulatory agencies and is not intended to be and should not be used by anyone other than these specified parties. �3q4 A F 0 Z£ 'd 8lBE'oN saIeiaosse pue 9USal}np A d Z 0 9 9001 Thank you and your staff for the cooperation and courtesies extended to us during the course of the audit. Please lot us know if you have an questions or comments concerning this letter, our accompanying reports, or othetters. Dufresne & Associates, CPA, PA 30 � �)q BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM DATE: January 3, 2005 SUBJECT SUMMARY PARAGRAPH: As part of the Metropolitan Planning Organization (MPO) grants for the Boynton Beach Trolley system, the contractor must have a Safety Plan in place and this safety plan must be approved by the MPO, Palm Tran and the CRA Board. The attached Safety Plan has been presented to the MOP and Palm Tran and has been approved. The final step in this process is for the CRA Board to approve the plan. RECOMMENDATION: Staff is recommending the approval the Safety Plan for the Boynton Beach CRA Trolley Plan. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) As part of the Metropolitan Planning Organization grant process the CRA Board must approve the Safety Plan presented by the contractor. FISCAL IMPACT: None ALTERNATIVES: The CRA Board must approve the safetyX!Dou d for the trolley to move forward. i {,I hC�cCu�� CR4 Staff asen, CRA Director 7395 C:\Susan shared files\TROLLEY\CRA Agenda Item Request form - Trollev safety plan.doc Requested CRA Date Final Materials 11Fust be Turned Requested CRA Date Fatal Materials Must be Turned into Meeting Dates Into CRA Office Meeting Dates CRA Office ■ January 11, 2005 December 28, 2004 (Noon) ❑ July 12, 2005 lune 28, 2005 (Noun) ❑ February 8, 2005 January 25, 2005 (Noon) ❑ August 9, 2005 July 26, 2005 (Noon) ❑ March 8, 2005 Februay 22, 2005 (Noon) ❑ September 13, 2005 August 30, 2005 (Noon) ❑ April 12, 2005 March 29, 2005 (Noon) ❑ October 11, 2005 September 27, 2005(Noon) ❑ May 10, 2005 April 26, 2005 (Noon) ❑ November 8, 2005 October 25, 2005 (Noon) ❑ June 14, 2005 May 31, 2005 (Noon) ❑ December 13.2005 November 29, 2005 (Noon) NATURE OF Consent Agenda ❑ Old Business ❑ Legal AGENDA ITEM ❑ Director's Report ❑ New Business ❑ Future Agenda Items ❑ Other Item DATE: January 3, 2005 SUBJECT SUMMARY PARAGRAPH: As part of the Metropolitan Planning Organization (MPO) grants for the Boynton Beach Trolley system, the contractor must have a Safety Plan in place and this safety plan must be approved by the MPO, Palm Tran and the CRA Board. The attached Safety Plan has been presented to the MOP and Palm Tran and has been approved. The final step in this process is for the CRA Board to approve the plan. RECOMMENDATION: Staff is recommending the approval the Safety Plan for the Boynton Beach CRA Trolley Plan. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) As part of the Metropolitan Planning Organization grant process the CRA Board must approve the Safety Plan presented by the contractor. FISCAL IMPACT: None ALTERNATIVES: The CRA Board must approve the safetyX!Dou d for the trolley to move forward. i {,I hC�cCu�� CR4 Staff asen, CRA Director 7395 C:\Susan shared files\TROLLEY\CRA Agenda Item Request form - Trollev safety plan.doc Molly's Trolleys, Inc. SYSTEM SAFETY PROGRAM PLAN Date: December, 2004 7396 Molly's Trolleys, Inc. SYSTEM SAFETY PROGRAM PLAN TO: Molly Trolley Employees FROM: MANAGEMENT SUBJECT: SYSTEM SAFETY PROGRAM PLAN POLICY STATEMENT Molly's Trolleys shall strive to operate as safely as possible. All Molly Trolley personnel and appropriate contractors are charged with the responsibility of ensuring the safety of employees, property, passengers and those who come in contact with the system. Management, is charged with the responsibility to implement, devise and coordinate a comprehensive System Safety Program Plan (SSPP) with specifics and activities to prevent, control and resolve unsafe conditions which may occur as a result of our operations. This authority includes the right to temporarily suspend any operation which may be determined to be hazardous or creating an unsafe condition. It is the duty of all employees to cooperate with management and provide them with any requested information to help in any investigation or inspection they may undertake. Molly Stahlman, President Molly's Trolleys 7397 Date Signed `A SECTION 1: INTRODUCTION A) PURPOSES.................................................................................................................................6 B) GOALS AND OBJECTIVES.....................................................................................................6 C) OVERVIEW OF SAFETY PLAN.............................................................................................6 SECTION 2: SYSTEM DESCRIPTION/OPERATIONS A) MANAGEMENT AND ADMINISTRATIVE OBJECTIVES..................................................7 B) DESCRIPTION OF OPERATIONAL SERVICES PROVIDED..............................................7 C) VEHICLE INVENTORY...........................................................................................................7 D) FACILITIES...............................................................................................................................8 E) MAINTENANCE OF EQUIPMENT AND DEVICES..............................................................8 SECTION 3: PERSONNEL POLICIES & PROCEDURES A) EMPLOYEE MANUAL............................................................................................................9 B) WILLINGNESS TO COMPLY TO EMPLOYEE MANUAL..................................................9 C) SITUATIONS NOT COVERED BY EMPLOYEE MANUAL...............................................9 D) PRE-EMPLOYMENT/OPERATIONS....................................................................................10 E) SAFETY CAPABILITIES AND PRACTICES (Training) ....................................... 11 F) DRUG AND ALCOHOL FREE WORKPLACE POLICY AND PROGRAM ............... 12 SECTION 4: OPERATORS' SAFETY MANAGEMENT PLAN A) SYSTEM SAFETY TASKS AND IMPLEMENTATION......................................................13 B) VEHICLE INSPECTION (PRETRIP)....................................................................................13 C) MAINTENCE OF SAFETY DATA/ REPORTING STRUCTURE........................................13 7398 3 D) OPERATIONAL AND DRIVING REQUIREMENTS...........................................................13 E) PUBLIC/CLIENT SAFETY AND CARE................................................................................15 DISPUTE WITH PASSENGER....................................................................................................15 INTOXICATED OR UNRULY PASSENGER............................................................................15. SICK OR INJURED PASSENGER..............................................................................................15 EJECTINGA PASSENGER.........................................................................................................15 SMOKING.....................................................................................................................................16 RADIOS, TAPE PLAYERS, AND/OR TELEVISIONS..............................................................16 EATING AND DRINKING ............... DRUGS AND ALCOHOL ........................ CONVERSATION ................................ ......................................................:..................16 .........................................................................16 .......................................................................16 ASSISTING DISABLED PASSENGERS....................................................................................16 STANDEES...................................................................................................................................18 LOADING PASSENGERS AT TERMINALS.............................................................................18 CARRYING ON OVERSIZED OR UNUSUAL ITEMS.............................................................18 FishingPoles......................................................................................................................18 Surfboards..........................................................................................................................18 BabyStrollers.....................................................................................................................18 ShoppingCarts...................................................................................................................18 Skateboards.......................................................................................................................18 Luggage..............................................................................................................................18 Plastic Bags Filled With Aluminum Cans.........................................................................18 BOARDING AND DISEMBARKING PASSENGERS...............................................................19 RESERVATION OF SIDE FRONT SEATS FOR DISABLED/SENIOR CITIZENS.................20 ANIMALSON BOARD................................................................................................................20 7399 ACCIDENTS INVOLVING ANIMALS......................................................................................20 4 INFORMING PASSENGERS OF MECHANICAL BREAKDOWNS AND DELAYS .............20 PASSENGERS BRINGING WEAPONS ON BOARD................................................................20 YOUNGCHILDREN....................................................................................................................20 SLEEPING PASSENGERS .................. VANDALISM....................................... STRANDED PASSENGERS ................ ........................................................................21 .......................................................................21 .....................................................................21 FRATERNIZATION WITH PASSENGERS................................................................................21 PROFESSIONALISM WITH THE GENERAL PUBLIC AND OTHER MOTORISTS ............21 SECTION 5: EMERGENCY PLANS A) MECHANICAL BREAKDOWN PROCEDURES..................................................................22 B) ROUTINE ACCIDENTS/INCIDENTS...................................................................................22 C) SERIOUS OR FATALITY INCIDENTS ............................ D) INCIDENT REPORT ........................ E) COURTESY REPORT ................................. ...23 ......................................................................23 .................................................................23 SECTION 6: MAINTENANCE SAFETY MANAGEMENT PLAN PROCEDURES FOR PREVENTATIVE MAINTENANCE.......................................................24 CHECKLIST OF PREVENTATIVE MAINTENANCE..............................................................24 GENERALREPAIR......................................................................................................................25 ATTACHMENTS ATTACHMENT A .........................................DRUG FREE WORKPLACE POLICY FORM ATTACHMENT B....................................................................................INCIDENT REPORT ATTACHMENT C.............................................................................. PRETRIP INSPECTION ATTACHMENT D...........................................................WEEKLY MAINTENANCE FORM ATTACHMENT E......................................................................................COURTESY CARDS 7400 5 SECTION 1: INTRODUCTION A) PURPOSES OF SAFETY PLAN The SSPP describes the functions and responsibilities that shall be implemented and, maintained to achieve a high level of safety at Molly's Trolleys. The SSPP shall be a means of improving communications, documentation, and coordination within the entire system and to reduce injuries, property damage, and delays in service. The SSPP shall apply to all areas of the Molly's Trolleys system, including design, procurement, administration, operations and maintenance. B) GOALS AND OBJECTIVES OF SAFETY PLAN The overall goal of Molly's Trolleys is to provide timely, reliable, accommodating, clean, safe, and affordable transportation services. The objectives for attaining the safest operating conditions and environments are as follows: a. Identify unsafe conditions b. Develop methods to control or eliminate hazards C. Determine the simplest, most effective solutions to control hazards d. Estimate the cost to eliminate or control the hazard e. Estimate losses as a result of the hazard f. Determine or estimate the cost savings or benefits as a result of eliminating or controlling the hazard These objectives shall be applied to all aspects of the system in reducing accidents and be presented to all employees. C) OVERVIEW OF SAFETY PLAN Molly's Trolleys recognizes that a true SAFETY PLAN is comprised of several elements, including Administrators, Operators, And Mechanics, working together to provide a safe transportation system. The following sections detail responsibilities for each of these elements. 7401 SECTION 2: SYSTEM DESCRIPTION/OPERATIONS A) MANAGEMENT AND ADMINISTRATIVE OBJECTIVES 1. Direct the development of the SSPP 2. Assure the existence of all safety considerations in the SSPP 3. Direct compliance by the operation with the SSPP 4. Assure annual safety inspection of all operational buses 5. Assure annual safety certifications are submitted to the department 6. Establish guidelines for suspension of any system service not believed safe or which poses potential danger to public safety 7. Establish methods to validate driver's licenses for current and type 8. Require the establishment of training and testing programs for all new employees 9. Development of written, operational and safety procedures to be provided to all employees 10. Documentation of each driver's work period, days worked, and on -duty hours 11. Establish medical examination requirements for all new employees and current employees 12. Establish policies prohibiting the use of alcoholic beverages or controlled substances by any employee 13. Establish policies preventing the unsafe operation of any equipment 14. Require daily written bus safety inspections by all drivers 15. Direct the establishment of a maintenance and preventive maintenance program and establish standards to ensure all buses operated are regularly and systematically inspected, maintained, lubricated and that documentation of all maintenance functions are maintained. B) DESCRIPTION OF OPERATIONAL SERVICES PROVIDED Molly's Trolleys provides transportation aboard motorized trolley buses in a fixed route environment. C) VEHICLE INVENTORY # VIN Style 305 1F9RCEA77H1037742 28' - 32 Psgr Federal Motors w/ Handicap 306 1F9RCEA77H1037743 28' - 32 Psgr Federal Motors w/ Handicap 307 1F9RCEA77H1037744 28'- 32 Psgr Federal Motors w/ Handicap 308 1F9RCEA77H1037745 28'- 32 Psgr Federal Motors w/ Handicap 7402 D) FACILITIES of Molly's Trolleys Administrative Offices, Maintenance and Dispatch Center 2625 Mercer Avenue West Palm Beach, FL 33401 PH: 561-838-9511 FAX 561-838-9512 E) MAINTENANCE OF EQUIPMENT AND DEVICES All buses operated shall be regularly inspected by means of a preventive maintenance program to ensure that all buses are in proper working order. 2. All preventive maintenance and repair actions shall be documented and include a positive means of bus ID, date, mileage, and type and description of maintenance or inspection. 3. All records shall include the name and address of the entity performing any maintenance action and be kept on file for at least four (4) years. 4. The following minimum equipment on each bus shall receive a safety inspection for compliance with the provisions of Rule Chapter 14-90: Horn Door Windshield Wipers Mirrors Wiring/Battery(ies) Service/Parking Brakes Warning Devices Directional Signals Hazard Warning Signals Lighting System/Signaling Devices Handrails and stanchions Interlock Devices Step wells and flooring Emergency Exits Tires and Wheels Suspension Steering System Exhaust System Seat Belts Safety Equipment StandeeLine/Warning Equipment Management shall assign personnel of the Maintenance Division to perform safety inspections, or contract inspections with an entity or person(s) qualified by the transit system. 6. Law enforcement officers or persons designated by the Department of Transportation shall be permitted to perform system reviews for compliance with Rule Chapter 14-90. 7403 SECTION 3: PERSONNEL POLICIES & PROCEDURES AIEMPLOYEE MANUAL Enclosed is an EMPLOYEE MANUAL which is the basis of employment at Molly's Trolleys. In any transit organization, it is necessary that employees have a full understanding of their responsibilities to the public and the Division that employs them. Therefore, it is essential that employees governed by this Employee Handbook read it thoroughly, and understand it completely. All Operators are responsible for complying with these rules as well as any special instructions in memorandum form that may be issued from time to time, which may enhance, add to, or modify these rules. This Employee Handbook has been designed to provide you with an overview of Molly's Trolleys policies, practices, and benefits that most effect you. These policies and practices are subject to change, therefore, the handbook will be updated from time to time. The policies, and procedures included in this Employee Handbook have been summarized. You should always refer to the EMPLOYEE MANUAL for more detailed information on items in question. B) WILLINGNESS TO COMPLY TO EMPLOYEE MANUAL Acceptance of employment with the Molly's Trolleys carries with it an agreement by the individual to: 1. Comply with the Rules of the Company 2. Comply with the Orders of its supervisory personnel 3. Render efficient service 4. Be loyal to the interest of the Company Operators must become thoroughly familiar with the contents of this Manual. In addition to the Rules contained in this Manual, instructions have and will be issued to Operators from time to time, either verbally by a Supervisor, or in written form through the medium of bulletins or special notices. All such instructions must be complied with, even though they may be in conflict with this Manual. If in doubt concerning the meaning or interpretation of any rules or instructions, contact a member of Supervision immediately for additional information or interpretation. C) SITUATIONS NOT COVERED BY RULES / REGULATIONS (Employee Manual) Should a situation arise which is not covered by rules or regulations and a Supervisor is not readily available, Operators are expected to exercise good judgment in deciding on the course to follow. 7404 E D) PRE-EMPLOYMENVOPERATIONS Prior to employment by Molly's Trolleys each driver has filed a written employment application with the Operations Manager. The Operations Manager reviews the application and if it meets the minimum requirements the application is kept on a list to fill bus operator positions. Upon the request of the Operations Department, a list of eligible applicants is sent for review, evaluation, and a subsequent interview. A pre- employment drug test is required and Molly's Trolleys must have the results prior to employment. Each perspective bus operator, prior to selection, has been required to have a medical and eye examination. After selection, each driver shall be required to repeat the medical and eye examination no less than every two years. The medical and eye examination must indicate that the driver is in such physical condition that is in compliance with all laws governing standards for bus operator's physical capabilities and that they have been met. Upon application, bus operator must present a valid Commercial Driver's License. The Management Department upon receipt of an application must request a driver's license transcript from the State of Florida covering three years of driving history. Molly Trolley Management complies with the basic minimum driving requirements established by the County for employment, but reserves the right to not be limited by it. A prospective employee of Molly's Trolleys must not have had any of the motor vehicle infractions listed below within the last three (3) years: 2. One (1) or more DWI's 3. One (1) or more leaving the scene (hit and run) 4. Two (2) or more chargeable accidents 5. Six (6) or more points within the last year or 12 points or more within the last three years as assigned by the Florida Highway Patrol 6. Three (3) more moving violations 7. Must pass pre-employment drug test Also- a prior work history check is made of the applicant's former employers. Drivers records are kept and include: 8. Total days worked 9. On -duty hours 10. Driving hours 11. Time reporting on and off duty each day Pursuant to FDOT Rule 14-90, an operator's work schedule beyond the eight hours is effective in the following ways: 12. A limit of 12 hours of actual wheel time in any 24-hour period 13. A limit of 16 hours on duty time in any 24-hour period 14. A limit of 70 hours of actual wheel time in any consecutive 7 -day period 7405 10 15. Minimum off duty time of 8 hours between am.. and p.m. assignments on two consecutive days A driver receiving notice of license suspension, cancellation or revocation is required to notify Molly's Trolley supervisory personnel before the end of the business day following the day of receipt. Under no circumstances is a bus operator to operate a vehicle without having a valid Commercial Driver's License in their possession. After having met all qualifications of a Molly Trolley Operator, each new selectee is given a minimum of 30 hours training by Molly Trolley Management and Staff. They shall be made aware of operational rules and procedures in compliance with State Law, Rule Chapter 14-90. Each bus operator receives a copy of a MOLLY'S TROLLEYS EMPLOYEE manual and must sign for receipt. Receipt is kept in drivers file. E) SAFETY CAPABILITIES AND PRACTICES Trainin Each new driver receives a minimum of 20 hours of pre -service training. Their training consists of the following: a. Trolley Maneuvers and Defensive Driving b. Emergency and Accident Procedures C. Passenger Relations and ADA Compliance d. Division Rules and Regulations and the Employees Manual Training from other qualified SERVICE PROGRAMS can count towards the 20 hours of pre -service training. M1. 11 F) DRUG FREE WORKPLACE. Molly's Trolleys, Inc. is committed to providing a safe work environment and to promoting the health and well-being of all of its employees. As an employee of Molly's Trolleys, you are a representative of our company. It is the POLICY of Molly's Trolleys to provide a drug free workplace. All employees under contract with Molly's are notified that they must abide by the terms of this policy as outlined below. Our desire is to provide customers with a safe enjoyable time while in our hands. This commitment is put at risk when any Molly's Trolleys employee illegally uses drugs on the premises, comes to work under the influence of illegal drugs or alcohol, or possess, distributes or sells drugs while on the premises. Therefore, we have established the following policy: • We will test any job applicants and/or employees upon hiring, upon reasonable suspicion, and/or following any break or service. Any positive testing will result in immediate dismissal. • It is a violation of company policy for any employee to possess, sell, trade, or offer for sale illegal drugs or otherwise engage in the illegal use of drugs on the job. • It is a violation of company policy for anyone to report to work under the influence of illegal drugs or alcohol. • It is a violation of company policy for anyone to use prescription drugs illegally. (However, nothing in this policy precludes the appropriate use of legally prescribed medications.) • Violations of this policy will result in immediate dismissal. (Molly's Trolleys has a ZERO TOLERANCE POLICY with regards to a drug free workplace.) Each Driver must review and complete (ie sign off on) a DRUG FREE WORKPLACE POLICY FORM) (SEE ATTACHMENT A: DRUG FREE WORKPLACE POLICY FOM 7407 12 A) SYSTEM SAFETY TASKS AND IMPLEMENTATION Tasks- The primary task for ensuring the safest operations for Molly's Trolleys is to properly identify and assess hazards or conditions that result or could result in accidents. The method of identifying, analyzing, assessing, and resolving causes of accidents is done by all sections or areas of the system and all available information and resources. Strong efforts shall be made toward remedies for the more severe hazards that result in accidents. Assessment of hazards shall result in resolution by either minimizing the hazard or making the hazard acceptable by the use of safety devices and/or by proper and adequate training for new employees. All training is coordinated between the Operations and Maintenance Departments. Random inspections of operational and maintenance functions shall be made by management to identify hazards not normally identified in day-to-day activities. Implementation- It is the responsibility of the Molly Trolley Management to maintain, annually update, and make the necessary revision to the SSPP on a required basis. B) VEHICLE INSPECTION (PRETRIP) Drivers are required to perform a vehicle inspection prior to starting their shift using a Pre -Trip Inspection Slip. (SEE ATTACHMENT B: PRE -TRIP INSPECTION FORM) C) MAINTENCE OF SAFETY DATA/ REPORTING STRUCTURE Drivers are required to perform a vehicle inspection prior to starting their shift using a Pre -Trip Inspection Slip. All defects shall be noted and reported on a Defect Slip. A copy goes to the Dispatcher and a copy goes to the Maintenance Division. Maintenance will repair it or replace the vehicle if it's found to be unsafe. If a driver experiences equipment failure while on the route, he/she will radio into the dispatch center. The Dispatcher will arrange for it to be repaired in service or a replacement vehicle be dispatched. The Dispatcher will notify the Maintenance facility of the vehicle's location and the problem being experienced, or arrange for another driver and vehicle to complete the route and instruct the driver experiencing the problems to proceed to the maintenance facility if safety is not jeopardized. All vehicle maintenance is performed by Molly's Trolleys or their contracted vendor. Operators are also responsible for recording Mileage which is reviewed weekly by Maintenance Staff to determine which coaches need preventative maintenance 13 D) OPERATIONAL AND DRIVING REQUIREMENTS 1. Any driver receiving a notice of License Suspension, Cancellation or Revocation shall report sucl action to his/her supervisor before the end of the business day following the day received. 2. Drivers shall not drive more than 12 hours in any one 24-hour period, or drive more than 70 hours it any period of seven consecutive calendar days. a. Drivers shall have a minimum cumulative off-duty eight hours within any one 24 -how period; b. The maximum allowed driving hours may be increased if the hours are necessitated by adverse conditions resulting from weather, road, traffic, or medical emergencies and disasters. C. One additional driving hour may be allowed to reach a regularly established relief point. 3. A driver shall not drive if his or ability is impaired by Fatigue, Illness, or Medication making it unsafe for the driver to drive or continue driving. 4. Drivers shall make a daily inspection of the assigned bus on the Pretrip Inspection slip which shall include the following information: a. ID of the bus, date, run number, time of inspection b. Inspection and check of the following for satisfactory operating conditions: Service Brakes Windshield Wipers Parking Brakes Rear Vision Mirrors Tires and Wheels Passenger Doors Steering Exhaust System Hom Fire Extinguisher Lighting Devices Radio/Emergency Equipment 5. No driver shall operate his/her bus in darkness without providing interior lighting for boarding or exiting the bus. 6. Drivers may not permit passengers in the step -wells of the bus while in motion or occupy any area forward of the marked standee line. 7. All drivers shall be secured by the driver's restraining belt while operating the bus 8. Drivers shall not leave their bus unattended for an extended period of time or longer then 15 minutes with passengers aboard. 9. Buses shall not be left unattended in an unsafe condition with passengers aboard at any time. 10. All drivers shall comply with the provisions of Chapter 316, F.S., in regard to stopping at railroad crossings. 11. Drivers shall display the proper reflective lights and warning devices upon being disabled on the highway. 12. Drivers shall assure all emergency exit doors operable by a key are unlocked during passenger operations. 13. During darkness, wheelchair lifts shall be properly lit when in use. 14. Drivers shall assure that wheelchair passengers are properly secured in the appropriate position whenever the bus is in motion if requested. 7409 14 E) PUBLIC/CLIENT SAFETY AND CARE The Bus Operator, as the front line representative'of Molly's Trolleys must always strive to help further the cause for Mass Transit in Palm Beach County. The Bus Operator's daily conduct may have either a positive or negative effect on the riding public's perception of transportation in Palm Beach County. In order to help achieve its goals, Operators should always display professionalism while carrying out their daily duties as well as in reacting to unusual situations that require special care. Operators in their relations with the riding public shall at all times be courteous, helpful and patient, avoiding arguments and exercising self control under all conditions. All questions must be answered in a courteous, accurate and complete manner. Each passenger relations "problem" needs to be handled on an individual basis. However, the following should be used as guidelines for some specific situations. A. DISPUTE WITH PASSENGER Avoid disputes no matter what the provocation. Remember, in a tense situation, your first statement will influence the attitude of the passenger. Make it as cheerful and courteous as possible. Arguing will only provoke a dispute. If disputes between passengers arise during the initial stage, try to solve the problem as diplomatically as possible. If the problem persists, call the Dispatcher for his or her assistance. hi matters of company policy which may give rise for dispute, the Operator's responsibility is to state the policy politely and clearly once. Operators are not to attempt to force rules by verbally or physically arguing with any passengers. B. INTOXICATED OR UNRULY PASSENGER Intoxicated or unruly passengers can be the most difficult riders you will face, and patience and good judgment in dealing with them is most important. Do not single them out and put them directly on the spot, since this may cause them to react negatively to you. Be as patient as possible in dealing with these difficult passengers, and allow them to ride as long as they do not create a disturbance that will affect the safety of yourself or your passengers. If the passenger becomes too unruly, contact the Dispatcher, who will lend assistance. C. SICK OR INJURED PASSENGER When a passenger on your coach becomes sick while riding, you should first check with the person to determine how serious the passenger's condition is. If the passenger needs medical assistance, immediately contact the Dispatcher to request help, giving all the necessary information. Attend to the sick passenger until help arrives. Remember to gather information, and fill out an Accident/Incident Report. 7410 D. EJECTING A PASSENGER Unless there is a life-threatening reason to take appropriate action, a Bus Operator should not physically attempt to eject a passenger. If the need arises to have someone removed, the 15 Operator will contact the Dispatcher, who will assist the Operator, either to solve the dispute or to send assistance. E. SMOKING Smoking in County vehicles is against the County and Molly's Trolleys policy. This includes Bus Operators and the passengers. If the passenger smokes while on your coach, remind him or her politely of the law and that he/she may be inconveniencing other passengers by his/her smoking. If they continue to smoke and you feel it necessary to have a Supervisor speak to them, continue in service and ask for aid from the Dispatcher. If the situation repeats itself on a regular basis, see the Dispatcher who will assign a Supervisor to aid the Operator. Remember, the Bus Operator only advises the smoking passenger. Do not create a problem since you are not the enforcer of the ordinance. F. RADIOS, TAPE PLAYERS, AND/OR TELEVISIONS The playing of radios, tape players/recorders, televisions or use of cellular telephones while on duty by Operators is also against Molly's Trolleys policy, with certain exceptions. Violators are subject to disciplinary action. Passengers playing radios, tape players/recorders, or televisions must have ear phone devices if they wish to listen to their audio devices. If the person violates this policy and you feel assistance is needed, continue in service and request aid from dispatch. G. EATING AND DRINKING Passengers are not allowed to consume food or beverages on the coach. If passengers violate this law, ask them politely to refrain, reminding them of the ordinance. If you feel you need further assistance, call the Dispatcher. Due to this policy, Operators are not allowed to eat and drink on the coach at any time. Eating and drinking on the coach by the operator is not only against policy, but sets a bad example for the passengers and may thus encourage such unacceptable behavior by them. H. DRUGS AND ALCOHOL Passengers are prohibited from consuming drugs or alcohol on the coach. If necessary, ask the Dispatcher for help with intoxicated passengers. I. CONVERSATION While the coach is in motion, Operators should confine conversations to answering questions, giving directions, and extending professional courtesies. Family members or personal friends are not allowed to ride for extended periods or as a means to keep the Operator company. J. ASSISTING DISABLED PASSENGERS Elderly, blind, physically disabled, or very young people may appreciate help in boarding or exiting. If asked to help, and you judge it safe, do so pleasantly. 7411 If you arenot asked to help, but help seems to be needed, you may offer it. Use discretion, do not insist in helping or place your hands on someone who does not want assistance. If requested 16 to lower the coach kneeler, or if you feel there is a need, always do so. Elderly persons, persons with disabilities or children have special needs and may require additional assistance. As a courtesy to those who are visually or hearing impaired, be aware of passengers intending to board who have a white cane, guide dog or service animal. Always allow these passengers the extra time they need to safely board your coach. If you are at an area where more than one coach is loading, take special care in insuring that passengers with disabilities make their connections. If you encounter a passenger in a wheelchair, offer whatever assistance is needed to safely board the passenger via the wheelchair lift and allow them time to lock the wheelchair in place before moving the coach. ALL types of wheelchairs must be accommodated according to the A.D.A. (Americans with Disabilities Act). If requested to do so, assist the passenger in locking the wheelchair or in belting up. If a passenger has the type of wheelchair that will not lock, advise him/her and allow the person to make the choice of continuing the trip using only the locking devices on the wheelchair. Also secure the individual with the belt provided on the coach as best you can. When encountering a wheelchair passenger, if the lift malfunctions advise the passenger, that you will not be able to transport and call Dispatch for instructions. Dispatch will call your follower to ensure that he/she has a working lift (sending a Supervisor only if the follower cannot provide the service). In any case, you will inform the passenger of the course of action. Also, remember to fill out a defect slip on your return to the garage. In order to ensure that each wheelchair lift is operable, each lift must be cycled before leaving the facility each morning. Many times, passengers, who have mobility problems (but are not confined to a wheelchair), may need you to utilize the wheelchair lift in order to bring them aboard, or to help them alight. Do so, but advise them to hold firmly to the side rails on the lift apparatus so as to give them more stability. Such passengers should only be brought aboard one at a time after other passengers have alighted and boarded. The safety of this maneuver depends on good communications between the Operator and the passenger and the smooth use of the controls by the Operator. It is also mandated by the Americans With Disabilities Act (A.D.A.). Because some passengers have visual impairments, it is essential that Operators make it a standard practice to call out major streets, transfer points, marked bus stops, and major destinations along their routes. On each operator's run sheet there is a list of selected locations that an Operator must announce Also, any time a passenger with a disability requests that the Operator inform him or her of a particular destination, the Operator will do so. Remember, many times a disability is not always visible, therefore, this courtesy should be afforded to all riders. 7412 17 K. STANDEES In the event that you experience enough ridership to create a standee situation, request that passengers move to the rear of the coach. When the coach fills to capacity, no passengers should be allowed to board when the space in front of the white line across the front of the coach is violated. Many times when the coach appears full, there may only be standees from the rear door forward. Make sure this is not the case before restricting the entrance of more riders. If need be, politely request standees to move to the rear so that other passengers can be admitted. Whenever passing people, due to having a totally full load, inform the Dispatcher as to your run number, coach number, Operator's name, location and direction. L. LOADING PASSENGERS AT TERMINALS When loading passengers at terminal areas, shopping malls, or other locations where coaches lay over to make connections, the Operator should always be in a position to be able to monitor all operations of the coach. If the coach will be left unattended for several minutes, load all passengers before leaving the coach, secure the coach properly, by placing the coach in neutral, by applying the parking brake, and making sure that both the front doors are not open with the interlock engaged. Operators being relieved on the road are responsible for loading all passengers upon arriving at the relief point, unless the relief Operator agrees to assume that duty. M. CARRYING ON OVERSIZED OR UNUSUAL ITEMS Molly's Trolleys continuing goal is to accommodate people whenever possible. Many times riders try to board with bulky or unusual oversized items, which may present a hazard to the safety of other passengers. In all cases, the good judgment of the Bus Operator will be the determining factor whether a passenger is allowed to board the coach with such an item. The following is an incomplete list of items to be used as a guideline: 1. Fishing Poles - Fishing poles and tackle are allowed on board, provided there are no exposed hooks to injure others. Also, please ask the passenger to collapse all fishing rods, and to sit toward the rear of the coach, keeping in mind to be careful and keep the item in their immediate possession, securing it properly. 2. Surfboards - No large surfboards (standard size) will be allowed on the coach. Only the smaller (4' or 5') type surfboards are allowed on board, provided their size does not make them a hazard for other riders. Also, please ask the passenger to sit toward the rear of the coach keeping in mind to be careful and keep the item in their immediate possession, securing it properly. 3. Baby Strollers - Collapsible baby strollers can be brought aboard as long as the stroller is collapsed and separate from its rider after it has been brought aboard the coach. 4. Shopping Carts - Collapsible shopping carts can be brought aboard with its contents. However, the passengers will be required to secure it clear of the center aisle, out of other riders' way. 7413 5. Skateboards - Skateboards are allowed aboard, but must be secured on its owner's lap while 18 on the coach. 6. Luggage - Several pieces of luggage are alidwed to be brought on the coach with the passenger, but must be secured clear of the center aisle. 7. Plastic Bags Filled With Aluminum Cans - Occasionally, passengers attempt to board with plastic "garbage" bags filled with aluminum cans. Such items which are extremely bulky and may also leak on seats and flooring which presents a particular safety risk to passengers, and must not be allowed on board. Once again, the above are guidelines for certain specific items, however, any other unmentioned items should be evaluated prior to boarding, with the Bus Operator using good judgment in determining what is reasonable. N. BOARDING AND DISEMBARKING PASSENGERS 1) In making a routine stop, an Operator should apply the flashers, slow down, pull to the curb (if there is one) and come to a gradual comfortable stop. If no curb is available, the Operator should identify a level, solid ground area to off-load the passenger. In any case, the Operator should use discretion in determining the best spot to stop, especially, in inclement weather. It is extremely important to always keep the passenger (considering their physical limitation) in mind when selecting the best spot to stop. 2) All passengers should be boarded and dropped off at posted bus stops. However, if a bus stop is down, or there is an unusually long distance between stops, or if a passenger flag stops the coach, the Operator should exercise good judgment in selecting a safe stop if he or she feels that such a stop is warranted. 3) If a passenger has missed his or her stop, the Operator should continue to the next stop to drop the passenger off. However, if the Operator wishes to accommodate the passenger because of a physical problem of the passenger or a great distance to the next stop, etc., the Operator should choose a safe place to stop and slowly and safely make his normal gradual stop, avoiding a sudden uncomfortable stop. 4) Many times a passenger may be seated at a bench at the bus stop when you are approaching. Always assume that the seated passenger wants to ride your coach. Do not continue by just because the passenger, for the moment, has failed to be completely ready to board. All passengers at bus stops should be afforded the opportunity to board the coach, unless the passenger has motioned the coach to pass. Also, many people, especially new riders, may be seated at a "bus bench" even though it may not be a bus stop. All Bus Operators should be aware of such riders, and accommodate them if they appear that they are trying to catch the coach. Once they board, explain the bus stop procedures to them. Such riders will be very appreciative, and will most likely become regular riders. New riders first coach journeys are particularly important in making them repeat customers. 7414 19 If a passenger attempts to board your coach when you are stopped in any lane other than the curb lane at a traffic light allow them to board so they can get out of traffic and caution them not to do this in the future. One of the most frequent complaints received from passengers is that they have been passed by without being picked up by the coach. Some of those complaints might be without merit. However, alert driving can reduce the number of such complaints. O RESERVATION OF FRONT SEATS FOR DISABLED/SENIOR CITIZENS Molly's Trolley's policy, reflected by signage in each coach is for Disabled and/or disabled Senior Citizen riders to be given priority for the side front seating. If no front seats are available, politely request that already seated non-disabled/Senior Citizen passengers relocate, explaining the policy and reasoning behind it. If the passengers will not relocate, assist the disabled/Senior Citizen to find alternate seating. P ANIMALS ON BOARD Small caged animals accompanied by their owner in addition to guide dogs and service animals will be allowed aboard the coach. Q ACCIDENTS INVOLVING ANIMALS If an Operator strikes an animal with his or her coach, make an immediate verbal report to the Dispatcher, who will notify the proper authorities. Upon completion of your run, complete an incident report, detailing the situation's events. Operators are reminded that the safety of your coach and its passengers is primary in regard to the avoidance of animals. R INFORMING PASSENGERS OF MECHANICAL BREAKDOWNS AND DELAYS Always extend to your passengers the courtesy of keeping them informed when you are experiencing any time delay in your trip, especially mechanical breakdowns. Passengers are counting on Molly's Trolleys for an expedient ride, and should be given an explanation whenever they are unavoidably delayed. S PASSENGERS BRINGING WEAPONS ON BOARD All passengers with the exception of law enforcement officers are restricted from bringing any weapons on board the coach. Prior to entering your vehicle, you, the Operator, should politely explain the policy to such a passenger. If the passenger refuses to disembark, the Operator should continue enroute, but call Dispatch for assistance, taking care not to create any possible altercation. T YOUNG CHILDREN Children ten (10) years old and under must be accompanied by an adult. U SLEEPING PASSENGERS 7415 Occasionally, you may find a sleeping passenger on your coach at the end of the line. Be aware that some people may become startled when awakened. If you. attempt to awaken a passenger, and are unsuccessful, or the passenger becomes unruly, call the Dispatcher for assistance. 20 V VANDALISM All acts of vandalism perpetrated against Mollys Trolleys, Inc's property should be reported immediately to the Dispatcher. Seat cutting, surface disfigurement, and glass breakage are serious and costly offenses. The Dispatcher should immediately be contacted and furnished with accurate and complete information. ALSO, a complete report should be filed at end of work. W STRANDED PASSENGERS Occasionally, especially at the end of the day, passengers may become stranded or stuck on your coach at the end of your line. If this happens, call the Dispatcher for instructions and transport such passengers as directed by the Supervisor. If you have a particular valid reason why you cannot transport, discuss it with the Supervisor so that other arrangements can be made. X FRATERNIZATION WITH PASSENGERS Operators are cautioned not to become overly friendly with passengers, such that the relationship may become a future problem on the job. Operators are reminded that they are the representatives of the Company and at all times, while in uniform, should not detract from the positive image that should be projected. Y PROFESSIONALISM WITH THE GENERAL PUBLIC AND OTHER MOTORISTS Operators are reminded that they are to maintain their professionalism, not only with their passengers, but with regard to the general public as well as with other motorists. Bus Operators ARE the professionals and should always employ self-control, act accordingly, and avoid arguments at all times. Operators should not leave their seat to initiate verbal or physical interactions with passengers, other motorists, the general public, or fellow employees. Many times, motorists drive erratically, make poor decisions, etc., that cause Bus Operators consternation or anger, however, a truly professional Bus Operator will remain unaffected by such actions. Route deviations are not permitted, except in case of emergency condition road detours. Any Operator who encounters a condition which requires a detour of normal routing, should notify the dispatcher as soon as possible. 7416 21 SECTION 5: EMERGENCY PLANS A) MECHANICAL BREAKDOWN PROCEDURES In the event of a mechanical breakdown, while you are driving, the following procedures should be followed. 1) Safely Pull your Vehicle to the side of the road (or out of traffic) 2) Call Dispatch to alert them of the issue 3) Inform riders of the Situation 4) Put on your Emergency Hazard Lights 5) Place safety triangles behind your vehicle according to DOT specifications B) ROUTINE ACCIDENTS/INCIDENTS REPORT PROCEDURES a. If your coach is involved in a collision with another vehicle, any fixed object, or a pedestrian, or if a passenger is injured by falling, being caught by a closing door or other incident, b. Do not move your vehicle unless it is necessary for safety reasons or if instructed by the police officer. Then leave your coach at its resting place after impact or at the scene of the accident/incident. Secure it in a safe manner. c. Check the degree of injuries to passengers and occupants of any other vehicle and notify the Dispatcher. d. Aid the injured, if possible. e. Obtain the names of all passengers and any other people who may have witnessed the accident. Gather all information necessary for a detailed accident report. f. Cooperate with Road Supervisors and police at the scene and do not leave until released. g. Keep the Dispatcher aware of any changes as to the status of your accident i.e., the release of the bus by the police, additional injuries, etc. h. Do not make any statements to anyone (except police and Mollys Trolleys supervisory personnel) describing the accident, how the accident occurred, or your opinion of fault. i. Obtain the license numbers of any other vehicles involved. j. When cleared to leave, request permission to clear from the Dispatcher. k.For all accidents, a complete report must be turned in within twenty-four (24) hours of the accident. 1. An Incident Report must be completed as accurately and completely as possible by the Operator involved. Your signature confirms your agreement with the entire contents. Failure to disclose all information accurately and completely including a diagram will be considered insubordination, and will result in disciplinary action. in. The Operator will be paid for twenty (20) minutes when the accident report is turned in and the Safety Training Officer is satisfied that it is complete and meets the acceptable standards. Upon request, the Safety Training Officer will be available to assist the Operator to properly fill out the Accident/Incident Form. 7417 n. Many times, the designated insurance company, who is responsible for all claims against Molly's Trolleys will wish to take a taped statement from an Operator concerning an accident/incident. The Operator shall 22 submit to the request and answer all questions. o. Any Operator contacted by any representative other than from Molly's Trolleys, will contact the Safety Training Officer (MANAGEMENT) for approval before giving any information or making a statement. Safety is a main concern for all employees of Molly's Trolleys -All Operators shall operate and handle the employer's vehicles carefully, safely, and with the utmost regard for the safety of passengers, the general public, and the equipment entrusted to their care. C) SERIOUS OR FATALITY INCIDENTS A supervisor reports to the scene of the accident in all cases and completes an Accident Review form. This form along with the Driver's Accident Report form and the Investigator's Report from are forwarded Molly's Trolleys Management and/or Insurance Processor. Molly's Trolleys Management determines whether it was preventable or non -preventable. All fatality accidents are reported to FDOT in accordance with FDOT Rule 14-90.005. The employer and the union recognize the accident/incident prevention works in the best interest of the employer and the employees and that safety programs, safety meetings, and general accident work is beneficial to back the employer and the employees. If the accident is graded as preventable, a hearing is held in which disciplinary action and/or corrective training is recommended. D) INCIDENT REPORTS In the event of an incident involving a motor vehicle or passenger on board, the INCIDENT FORM must be completed and made available to Molly's Trolleys with in 24 hours from the time of your incident. Employees are required to comply with all rules and procedures as stipulated in the EMPLOYEE POLICY MANUAL. (SEE ATTACHMENT C: INCIDENT REPORT) E) COURTESY CARDS In the event of an incident involving a motor vehicle or passenger on board, Molly's Trolley employees are instructed to distribute the COURTESY CARDS to be completed by witnesses of the incident. (SEE ATTACHMENT D: COURTESY CARDS) 7418 23 SECTION 6: MAINTENANCE SAFETY MANAGEMENT PLAN Molly's Trolleys maintenance schedule is comprised of two areas of service. The first area represents "Preventative Maintenance" and the second area represents "General Repair" maintenance. A. PROCEDURES FOR PREVENTATIVE MAINTENANCE Mileage is computed each week and Maintenance Staff review mileage to determine which coaches need preventative maintenance. Any preventative maintenance which has not been completed, rolls over to the following week. All preventative maintenance inspections will be performed at a mileage based on recommendations from the vehicle manufacturer. The attached WEEKLY Preventative Maintenance (ATTACHED) (Quality Assurance) check list indicates all necessary items to be addressed. This sheet also complies with the Florida Department of Transportation (Revision D), Rule Chapter 14-90. Coaches in need of preventative maintenance are then entered on the maintenance hold sheet so they can be held out of service until the work is performed. A Preventative Maintenance Work Order is then issued along with the Quality assurance Form. When the preventative maintenance is complete, all. defects are listed on a defect work order and the coach is held in for preventative maintenance defect repairs. When all work is complete the coach is removed from the maintenance hold sheet and returned to normal service. B.CHECKLIST OF PREVENTATIVE MAINTENANCE Represents routine replacement and review of trolley systems to ensure the vehicle is operating at its best. Oil & Oil Filter Change (every 50 engine hours). Performed every two weeks by an outside vendor (Mobile Lube, Inc). The owner of Mobile Lube is also the individual servicing the trolleys and he has been servicing the trolleys for 4 years. He also performs check of fluids including radiator coolant, transmission, power steering and brake fluid. Mobile Lube also inspects the trolleys for general wear and tear and discusses any possible mechanical issues for us to be aware of. Weekly Review of Trolleys: On a weekly basis (every Tuesday morning) the trolleys are reviewed for any maintenance issues. The review is performed each week by MAINTENANCE STAFF. All aspects of the trolleys including: tires, fluids, leaks, lighting, bulbs, air conditioning, handicap ramps. A detailed checklist that covers aspects of trolley maintenance is completed. Any issues or concerns are immediately brought to the attention of the Operations Manager and, if necessary, the trolley is serviced by the mechanic. (SEE ATTACHMENT E: WEEKLY MAINTENANCE FORM) for an example of the weekly detailed inspection sheet. Pre -Trip Inspections: For each charter that Molly's Trolleys performs drivers must complete a Pre -Trip Inspection Report. This overview of the trolley by the driver ensures that the general operation of the trolley is safe. Drivers must check trolley fluids (oil, coolant), tire wear and tire inflation, leaks that may 7419 24 be present, marker and signal lights for any problems. Drivers sign off on their inspection report. Any safety concerns are immediately dealt with prior to the golley leaving for the event. Preventative Maintenance Schedule: As recommended by Ford (manufacturer of the trolley chassis) Molly's Trolleys follows a. preventative maintenance schedule for changing other mechanical parts. The schedule is based upon engine hours. The replacement of these parts is completed by Palm Beach Battery (Local West Palm Beach maintenance shop)- an ASE certified mechanic. C) GENERAL REPAIR General Repair represents repair of vehicle when mechanical malfunctions occur. (For example, charging system failure, radiator repair, electrical issues, etc). General Repair is completed by Palm Beach Battery (Local West Palm Beach maintenance shop)- an ASE certified mechanic. During corrective maintenance, tasks are sometimes required which normally are a part of scheduled preventive maintenance. When this occurs, the decision must be made whether the scheduled preventive maintenance will be performed or not, depending upon the extent of tasks common to both the corrective and preventive maintenance and the proximity of the next scheduled preventive maintenance. If preventive maintenance is performed, the repair order will be annotated. 7420 25 Molly's Trolleys, Inc. SYSTEM SAFETY PROGRAM PLAN ATTACHMENTS 7421 ATTACHMENT A MOLLYS TROLLEYS DRUG FREE WORKPLACE POLICY FORM Molly's Trolleys, Inc. is committed to providing a safe work environment and to promoting the health and well-being of all of its employees. As an employee of Molly's Trolleys, you are a representative of our company. It is the POLICY of Molly's Trolleys to provide a drug free workplace. All employees under contract with Molly's are notified that they must abide by the terms of this policy as outlined below. Our desire is to provide customers with a safe, enjoyable time while in our hands. This commitment is put at risk when any Molly's Trolleys employee illegally uses drugs on the premises, comes to work under the influence of illegal drugs or alcohol, or possess, distributes or sells drugs while on the premises. Therefore, we have established the following policy: • We will test any job applicants and/or employees upon hiring, upon reasonable suspicion, and/or following any break or service. Any positive testing will result in immediate dismissal. • It is a violation of company policy for any employee to possess, sell, trade, or offer for sale illegal drugs or otherwise engage in the illegal use of drugs on the job. • It is a violation of company policy for anyone to report to work under the influence of illegal drugs or alcohol. • It is a violation of company policy for anyone to use prescription drugs illegally. (However, nothing in this policy precludes the appropriate use of legally prescribed medications.) • Violations of this policy will result in immediate dismissal. (Molly's Trolleys has a ZERO TOLERANCE POLICY with regards to a drug free workplace.) I hereby, state that I have read the DRUG FREE Policy and agree to adhere to its terms. 7422 Employee Name Printed Date: Employee Signature ATTACHMENT B Molly's Trolleys: Vehicle or Passenger Incident Report Molly's Insurance Provider: Travelers Insurance Agent: Huth Scott Ph: 800-374-7252 X 21� Date of Incident: Time: Weather Conditions: Date Report Written: Time: [could youYke us to call the Paramedics? Circle One.9 YES Or NO -medical attention not needed Other PajU Invlved - Vehicle Info- If Nec s a Driver License Number: Trolle nvv Name of Trolley Driver: Address & Phone #: —Trolley Driver License Number: I Number: Police Report Filed: Y / N Police Department: Police Case # Police Officer's Name: Other Pam Involv d:*****************PLEASE FILL OUT!*************************** Name of Driver/ Rider: Address: Phone #: [could youYke us to call the Paramedics? Circle One.9 YES Or NO -medical attention not needed Other PajU Invlved - Vehicle Info- If Nec s a Driver License Number: Description of Vehicle: Make: Model: Year: Insurance Co Name: Insurance Co Policy Number: Description of Accident: (Diagram if Necessary/ Helpful!) 7423 Other Comments: Drivers Name: Date: ATTACHMENT C: Molly's Trolleys: Pre -Trip Inspection Form PRETRIP TROLLEY INFO (Check- pass X= Repair Needed and R= Repaired) Trolley Number: Date/ Time Inspect Driver Name: Begin Mileage: Step#i-When You First Arrive: Step#6- Trolley Exterior: Cleanliness _ 1) Battery Disconnect- Put in "on" position. 2) Start Trolley Advertising Signs -Screws Intact a) Gages Working??? Y / N Mirrors b) Put on all lights for your Pre -trip. Windshield Wipers c) Note Mileage Fluid Leaks Allow trolley to warm up and Air system to — Tires- Air Pressure PUMP up while you do thefollowing steps. — Tires- Tread Condition Step#2- Interior Operational Elements RF:_ LF: RR: LR: (No Less than 4/32nd) _ Floor - clean, swept and debris free Floor- bolts/objects sticking up Step#7- Handicap Lift _ Interior Advertising Signs- intact Handicap Lift is WORKING Seats- intact and tight_ Front Roll Stop — Platform Clean (Bolts may need periodically tightened) _ Brake Interlock System _ Interior Passenger hanging straps Tie Downs Handrails- Intact -intact and no rips or tears _ _ Step#8- While Driving Driver Seat- no tears, seatbelt operational _ Dash- Check Engine Warning lights _ Brakes _ Dash- Clean — Air Pressure system _ Horn- Working _ Steering Well Step#3- Interior Safety Elements olt Me — Water Teter am — oil Pressure — p Spill Kit An Any Unusual ODORS First Aid Kit Any Loud Unusual Noises _ Fire Extinguisher (charged) — Emergency Triangles (3) _ __Interior CAUTION Signs- intact Ste #9- AT DRIVER SWTTCH Step#Q- Smoking, Watch Your Step, Emergency Exit) Please RECHECK the Following: Step#4 Stairwell — Headlights — Marker Lights Stairs- clean and debris free — Horn — Wipers _ _ Stair treads- intact and with tread — Any New Body Damage: Yes or NO _ Passenger Rails- intact and tight Step#5- Exterior: LIGHTS POST TRIP- TROLLEY INFO _ Head Lights Driver Name: _ Marker Lights and Brake Lights End Mileage: _ Turning Signals Time Back @ Lot: _ Hazard Lights/ Flashers 7424 Driver Signature Mere: X ATTACHMENT D: Moll 's Trolleys: Weekly Maintenance Form TROLLEY INFO (Check= Pass. X= Remit -Needed and R= Repaired) Trolley Number: Date/ Time Inspect Inspector Name: Steu#i#1-: Review the Weeks Pre Trip Step6-: Trolley Engine Inspection Sheets for any Items to Repair. _ 1) Battery Disconnect- Put in "on" position. —2) Start Trolley REVIEWED: Circle One: YES or NO a) Gages Working??? Y / N Step#2-: Check for any Fluid Leaks Either Check (as okay) or Service Beneath Trolley _ Did trolley turn over immediately? _ Listen for any noises REVIEWED: Circle One: YES or NO —Again- check under trolley for fluid leaks Examine Gauges for proper readings Sten#3-: Check Fluid Level Step#7- Exterior: LIGHTS Either Check (as okay) or A for ADD. _ Head Lights Engine Oil — Marker Lights and Brake Lights Transmission Fluid — Turning arld rights/ Flashers Power Steering Fluid Radiator Coolant Step#8- Trolley Tires Wiper Fluid — Tires- Air Pressure _ Tires- Tread Condition RF:_ LF: RR: LR: #-: Check Belts Stepa (No Less than 4/32nd) _ Belts are tight _ Belts- Check for Wear/ Cuts Step##9 Handicap Lift Please note any Belt Changes Here: _ Handicap Lift is WORKING Brake Interlock System\ VEHICLE IS: (CHECK ONE) Step#a-: Check Battery Acceptable for Service Check Water Level Not In Compliance, Repairs Check for Terminal Corrosion Check for Tight Connections Requested: 7425 Inspector Signature: X ATTACHMENT E These Cards are placed on all trolleys to be completed by Witnesses if a passenger or Vehicle incident occurs. Molly's Trolleys' (561) 838-9511 Courtesv Card I am requested by my company to report the details of any incident which occurs. Thank you for your help. Name: Street Address: City/State/Zip/: Phone: Date & Time of Incident: Location of Incident: 7426 Remarks Requested CRA Meeting Dates . January 11, 2005 ❑ February 8, 2005 ❑ March 8, 2005 ❑ April 12, 2005 ❑ May 10, 2005 ❑ June 14, 2005 NATURE OF AGENDAITEM DATE: January 2005 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into Turned Meeting Dates CRA Office into CRA Office December 28, 2004 (Noon.) ❑ July 12, 2005 June 28, 2005 (Noon) January 25, 2005 (Noon) ❑ August 9, 2005 July 26, 2005 (Noon) February 22, 2005 (Noon) ❑ September 13, 2005 August 30, 2005 (Noon) March 29, 2005 (Noon) ❑ October 11, 2005 September 27, 2005(Noon) April 26, 2005 (Noon) ❑ November 8, 2005 October 25, 2005 (Noon) May 31, 2005 (Noon) ❑ December 13, 2005 November 29, 2005 (Noon) Consent Agenda ❑ Old Business ❑ Legal ❑ Director's Report ❑ New Business ❑ Future Agenda Items ❑ Other Item SUBJECT SUMMARY PARAGRAPH: On June 3, 2003The CRA Board approved a Fagade grant Request for Boynton Boundless LLC for $15,000. This Fagade grant request was for the repaving of the parking lot, landscaping, lighting and fagade upgrade to the new "Floridian" style. Boynton Boundless LLC has submitted all the backup materials along with their reimbursement request. The complete file with backup documentation is available in the CRA Offices for review as needed. Boynton Boundless LLC is requesting the reimbursement for their Fagade grant request of $15,000. RECOMMENDATION: Staff is recommending the approval of Boynton Boundless LLC's Fagade Grant reimbursement request of $15,000. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) On June 3, 2003 Boynton Boundless LLC requested a Fagade Grant for 209-211 North Seacrest Boulevard for the parking lot, landscaping, lighting and upgrade of the building. Boynton Boundless LLC had several setbacks; however they are not complete and ready to request their reimbursement. FISCAL IMPACT: The $15,000 reimbursement is included in the Fagade Grant Budget line item. ALTERNATIVES: None, the applicant has met all of the requirements of the Fagade Grant prograp— CPA Staff `V urchinson, CRA Director 7427 C:\Susan shared files\Facade Grant Pictures\facade grants\CRA Agenda Item Request form - bounty bondless.doc BOYNTON BOUNDLESS, L.L.C. 102 North Swinton Avenue Delray Beach, Florida 33444 Telephone: (561) 265-2666 Telecopier: (561)272-6831 E-mail: mweinerOzdrielaw.cc December 27, 2004 Ms. Susan Vielhauer Boynton Beach CRA P.O. Box 310 Boynton Beach, Florida 33425 Via Hand -Delivery Re: Hand -Delivered Letter December 27, 2004 Regarding Reimbursement from Facade Improvements Grant Our File No.: BOY13009 Dear Ms. Vielhauer: Please accept this letter as our request for reimbursement for the eligible facade improvements at 209-211 N. Seacrest Blvd, Boynton Beach, FL. The scope of work eligible are exterior wall repairs and stucco renovation, painting, parking lot re -sealing and re - striping, and landscaping. The total costs involved in these areas are as follows: Exterior wall repairs & stucco application Exterior painting Parking lot re -sealing & re -striping Landscaping Thank you. rs, 7428 Mica"�l SU Aindr Boynto oundless, LLC Manaoina Member $ 21,515.00 $ 5,350.00 $ 4,824.00 $ 5,552.75 $ 37,241.75 V. Public Audience 7429 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. VI. Public Hearing 7430 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall famish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 04-258 STAFF REPORT TO: Chair and Members Community Redevelopment Agency Board and City Commission THRU: Michael Rumpf Planning and Zoning Director FROM: Eric Lee Johnson, AICP Planner DATE: November 3, 2004 PROJECT NAME/N0: Barr Property / NWSP 04-013 REQUEST: New Site Plan y Property Owner: Boynton Village, LLC. Applicant: Boynton Village, LLC. Agent: Mr. John Barr / The Cornerstone Group, Incorporated Location: On the east side of Northeast 4"' Street, approximately 850 feet south of Gateway Boulevard (1801 Northeast 4t' Street / see Location Map - Exhibit WA Existing Land Use: High Density Residential (10.8 dwelling units per acre [du/ac]) (Boynton Mobile Home Park) Existing Zoning: Multi -family Residential (R-3) Proposed Land Use: Special High Density Residential (SHDR - 20 du/ac) Proposed Zoning: Planned Unit Development (PUD) Proposed Use: 180 townhouse units Acreage: 9.888 acres (430,728 square feet) Adjacent Uses: 7431 North: Single-family development designated High Density Residential (HDR) and zoned Multi -family Residential (R-3). To the northeast is designated High Density Residential and zoned Planned Unit Development (PUD); Staff Report —Barr Property (NWSP 04-013) Memorandum No PZ 04-258 Page 2 South: Southwest is developed commercial (Youthland Academy of Boynton Beach) designated High Density Residential (HDR) and zoned Multi -family Residential (R-3); southeast is developed residential (Florida Four Seasons ManorACLF) designated High Density Residential (HDR) and zoned Multi- family Residential (R-3); East: Rights-of-way for the Florida East Coast (FEC) Railroad and North Federal Highway; and West: Right-of-way for Northeast 4"' Street, then farther west is developed Multi -family residential (4 Sea Suns Condominiums) designated High Density Residential (HDR) and zoned Planned Unit Development (PUD). PROPERTY OWNER NOTIFICATION Owners of properties within 400 feet of the subject conditional use were mailed a notice of this request and its respective hearing dates. The applicant certifies that they posted signage and mailed notices in accordance with Ordinance No. 04-007. Site Characteristic: The subject site is comprised of multiple lots, resulting in an irregularly-shaped parcel, which totals nearly 10 acres. The parcel is located on the east side of Northeast a Street and directly west of the Florida East Coast Railroad tracks. The property is currently developed with 110 mobile homes and their respective parking areas, however, only 94 of them are licensed. As indicated on the survey, a 12 -foot wide FP&L easement traverses the center of the property, in a north -south direction. Also, the survey shows the locations of fences (along the property perimeters), the one (1) story clubhouse / swimming pool area and a boat storage area. The letter streets (i.e. "B" Street through "G" Street) are not platted rights- of-way and therefore, would not require abandonment. The highest ground elevation (15 feet) occurs along the west property line, at the northwest corner of the property. BACKGROUND Proposal: Mr. John Barr, representative for Boynton Village, LLC, is proposing a new site plan for 180 townhouse units. The townhouses units would not be fee -simple. Approval of this project is contingent upon the approval of the corresponding request for land use change and rezoning (LUAR 0409-009). Townhouses are permitted uses in the PUD zoning district. Under the Special High Density Residential land use category, the maximum allowable project density would consist of 197 dwelling units (density at 20 dwelling units per acre). The project proposes a total of 180 dwelling units, which equals a density of 18 dwelling units per acre. The entire project would be built in one (1) phase. 7432 Staff Report—Barr Property (NWSP 04-013) Memorandum No PZ 04-258 Page 3 Concurrency: Traffic: A traffic statement was sent to the Palm Beach County Traffic Division for concurrency review in order to ensure an adequate level of service. The Palm Beach County Traffic Division has determined that the proposed residential project is located within the designated Coastal Residential Exception Areas of the county, and therefore meets the Traffic Performance Standards of Palm Beach County. However, the applicant provided a traffic analysis based on only 152 units, not 180 units. Therefore, an updated traffic analysis is required and must be approved by the County prior to the issuance of any building permits (see Exhibit "C" — Conditions of Approval). Furthermore, no building permits are to be issued by the City, after the 2007 build -out date. The County traffic concurrency approval is subject to the Project Aggregation Rules set forth in the Traffic Performance Standards Ordinance. Utilities: The City of Boynton Beach is proceeding with plans for the purchase of surplus potable water from Palm Beach County Utilities, via existing interconnection points, to supplement its current capacity. This purchase agreement will be in effect within a few months and will provide sufficient capacity to serve this project as it relates to potable water. Sufficient sanitary sewer and wastewater capacity is currently available to serve this project, subject to the applicant making a firm reservation of capacity, following approval of the site plan. Police / Fire: Staff reviewed the site plan and determined that current staffing levels would be sufficient to meet the expected demand for services. Drainage: Conceptual drainage Information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review. All South Florida Water Management District permits and other drainage related permits must be submitted at time of building permit (see Exhibit "C" - Conditions of Approval). School: The School District of Palm Beach County has reviewed the request and determined that adequate capacity exists to accommodate 152 dwelling units. However, the School District was not given complete information. Therefore, prior to the issuance of any building permits, the School District must approve the project for 180 dwelling units (see Exhibit "C" — Conditions of Approval). 7433 Driveways: The project proposes one main (1) point of ingress / egress to the subject site. This point would be located on Northeast 4"' Street. The site plan (sheet SP1) shows that each lane for ingress and egress would be 11 feet in width. This egress lane would allow for both right and left (north and south) turning movements on Northeast 4"' Street. It should be noted that another access point is also proposed along Northeast 4"' Street. However, this alternate access point would only be used for emergency vehicles in case the main point of ingress / egress is obstructed. Staff Report —Barr Property (NWSP 04-013) Memorandum No PZ 04-258 Page 4 The surface of this access point would be comprised of stabilized sod. To prevent vehicles from entering or exiting, it would be gated and secured with a Knox Box (see Exhibit "C'— Conditions of Approval). No residents or guests would be able to use this alternate entry / exit on Northeast a Street. The private streets, internal to the development, would conform to current engineering standards. The street pavement would be 24 feet in width, not including the 2 -foot wide valley -gutters and 4 -foot wide grassy swale areas. All internal roadways would accommodate two (2) -way traffic movements. Parking Facility: Two (2) and three (3) bedroom dwelling units require two (2) parking spaces per unit. The project proposes a mix of two (2) and three (3) bedroom units for a total of 180 dwelling units. A recreation / clubhouse area is also proposed. Therefore, based on the above referenced number of units and the amenity, the project requires a total of 365 parking spaces. The site plan shows that each unit would have a one (1) -car garage, which would thus equate to 180 parking spaces. In addition, each unit would have enough room to park one (1) vehicle in the driveway (itemized as "tandem parking" on the site plan tabular data), which in turn, would equate to another180 parking spaces. Finally, the plan proposes 38 off-street parking spaces. Combined, the site plan would provide for a total of 398 parking spaces or an excess of 33 parking spaces. According to the Typical Handicapped & Standard Parking Detail, the 90 -degree parking stalls would be dimensioned nine (9) feet in width by 18 -feet in length. The handicap parking spaces would be dimensioned 12 feet in width (with an extra 5 -feet of striping) and 18 feet in length. Landscaping: The Tree Disposition Plan (sheet TD -2) indicates that there are a total of 188 existing trees on-site. The plan indicates that 155 trees would be removed and mitigated; the remaining trees would be relocated. The tree species to be relocated would be the following: Sabal palm, Frangipani, Coconut palm, Queen palm, Gumbo Limbo, Christmas palm, Royal Poinciana, and Royal palm. According to the site plan tabular data (sheet SP1), the proposed pervious area would equal 3.6 acres or 33.43% of the site. The Plant List (sheet L-2) indicates that 381 of the 494 trees (77%) of the trees would be native while 3,427 of the 4,241 or 80% of the shrubs would be native. Likewise, 2,090 or 51.3% of the 4,071-groundcover plants would be native. This meets the intent of Chapter 7.5, Article II, Section 5.P of the Land Development Regulations. 7434 The site plan (sheet SP1) shows that the western landscape buffer would be 40 feet in width. The Northeast 4"' Street Landscape Elevations (L-4) show that a five (5) foot high perimeter fence (with 6 -foot high decorative columns) is proposed within this buffer, which would be installed close to and running parallel with the west property line. The perimeter plantings along the fence and property line would include staggered rows of Live Oak and Satinleaf shade trees. The Satinleaf would be 12 feet in height at the time of installation; the Live Oak trees would be 14 feet in height at the time of installation. A row of Redtip Cocoplum hedges and Beach Dune Sunflower plants would be installed along the outside of the fence. Simpson Stopper trees are also proposed within this east landscape buffer, to be Staff Report —Barr Property (NWSP 04-013) Memorandum No PZ 04-258 Page 5 installed on the inside of the fence. The development's front entrance (shown on sheet L-3) would be heavily landscaped with an array of trees, hedges, and groundcover. The plant material would include the following: 440 Imperial Blue Plumbago, 40 Redtip Cocoplum, 20 Cardboard Zamia, 160 Blueberry Flax Lily, seven (7) Hibiscus trees, six (6) Ligustrum trees, four (4) Purple Glory trees, six (6) Montgomery palm trees, and eight (8) Royal palm trees. The width of the south side landscape buffer would vary. It would be approximately three and one-half (3-1/2) feet in width at its narrowest point but 20 feet in width at its widest point. The landscape plan (sheet L-2) shows that a row of Gumbo Limbo trees and Redtip Cocoplum hedges are proposed within the entire buffer. Three (3) Live Oak trees are proposed at the southwest corner of the property. Staff recommends that the species be switched so that three (3) Gumbo Limbo trees are proposed at the southwest corner of the property and that the Live Oaks are proposed in a row within the length of the buffer (see Exhibit "C" — Conditions of Approval). The rear (east) landscape buffer, adjacent to the railroad tracks would be 20 feet in width. This buffer would include a six (6) foot high C.B.S. wall, a row of Redtip Cocoplum hedges (installed on the inside of the wall), and a row of Green Buttonwood trees. The Green Buttonwood trees would be installed 20 feet apart, which exceeds the minimum code requirement. The side (north) landscape buffer would be 20 feet in width. This buffer would include a six (6) foot high C.B.S. wall, a row of Firebush, and a row of Gumbo Limbo trees (installed on the inside of the wall). The Typical Landscape Pians for each building (sheet TU -1) show that Ixora Nora Grant shrubs and Montgomery palm trees would be placed in front of each building. Redtip Cocoplum hedges would be placed along the sides and rear of the buildings, in particular, in those areas to help screen the at -grade air conditioning units. Building and Site: As previously mentioned, the applicant is requesting to rezone the property to the PUD zoning district with a density of 18 dwelling units per acre. The maximum density allowed by Special High Density Residential land use classification is 20 dwelling units per acre. The 180 dwelling units are proposed within 15 separate buildings on the 9.88 -acre site. Each building would contain a varying number of dwelling units, ranging from eight (8) units to 14 units. The unit plans (sheet A.13.0 through sheet A.16.0) show the size of each unit, ranging from 1,356 square feet to 1,879 square feet of "under roof area". 7435 The PUD zoning district allows buildings to reach a maximum height of 45 feet, however, a lesser height could be Imposed if compatibility with the adjacent properties would be in jeopardy. The project proposes four (4) types of buildings, all of which, would be 3 -stories tall. These buildings would be slightly over 35 feet Staff Report—Barr Property (NWSP 04-013) Memorandum No PZ 04-258 Page 6 in height, measured at the peak of t"he pitched roof. The elevations do not indicate the dimension for the mean -height level of the roof. The PUD zoning district contains no minimum building setback requirement. As previously mentioned, the site plan (sheet SP1) shows a 40 -foot wide (building) setback from Northeast 4"' Street (front) and a 20 -foot wide setback from the east property line (rear), north (side), and south (side) property lines. These proposed setbacks are consistent with the existing setbacks within the surrounding neighborhoods. Each unit owner would be allowed to have a concrete patio in the rear yard. The note on the site plan tabular data (sheet SP1) indicates "no screen enclosures are permitted in this project". Nothing would be allowed outside the building envelope. Any such future proposal to have them extend farther than the building envelope would require a master plan modification. However, a six (6) foot high by six (6) foot long masonry wall would be placed at the rear of each unit to provide for extra privacy between units. The recreation area would be located at the center of the development, flanked by the townhouse buildings on all sides. It would include a clubhouse, swimming pool, park, and tot -lot area. The clubhouse elevation (sheet A-17) shows that the peak of the roof would be 24 feet — 10 inches in height. A five (5) foot high aluminum fence would surround the entire pool area. This would be the same type of fence that is proposed along the west property line. A masonry wall, six (6) feet in height would be placed along the entire north, south, and east property lines Design: The proposed buildings and clubhouse resemble a modern design with textured stucco finish, decorative shutters, and flat roof tile. The exterior walls of the townhouse and recreation building would be multi -colored consisting of the following Benjamin Moore paints: Base Color 1— Pale Straw 2021-70, Base Color 2 — Peach Sorbet 2015-40, Shutters and Railings — Midnight Navy 2063-10m, Accent Color 1 and Outriggers — Chantilly Lace 2121-70. The plans propose one (1) type of outdoor freestanding lighting fixture. However, the photometric plan detail (sheet PH1) illustrates the light pole but does not include Its dimensions, exterior finish, or color. One characteristic of this project deserving special recognition is the amount and allocation of the green / open space. This serves as an example of providing an aggregate, usable recreational space area. Signage: The Project Wall Sign detail (sheet A-18) shows that a 32 -square foot subdivision sign would be located on the entry walls located along Northeast 4"' Street. The detail indicates the lettering style would be bronze Times New Roman lettering style. 7436 Staff Report —Barr Property (NWSP 04-013) Memorandum No PZ 04-258 Page 7 W0191 u Iu L4 i I• Staff has reviewed this request for new site plan approval and is recommending approval of the site plan, contingent upon the successful request for land use amendment / rezoning (LUAR 04-009) and subject to satisfying all comments indicated in Exhibit "C" — Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. S:\Planning\SHARED\WP\PROJECTS\Barr Property\NWSP 04-013\Staff Report.doc 7437 BARR PROPERTY NWSP 04-013 Location Map 23rd Avenue EEL�= HDR DR 7438 LEGEND: LDR - Low Density Residential HDR - High Density Residential SHDR - Special High Density Residential REC - Recreation LRC - Local Retail Commercial LRC SHDR REC LRC REC , 380 180 0 980 Feet N A 1=4 I LRC REC , 380 180 0 980 Feet N A 4111d 6 ldlllllIn ®oa-Fx HD" -3 FAM �""•�'••"'�", 7439 HDRRi i EAST BOTNTON VILLAGE (($ GGB Engineering Inc. omm mo F=U SITE PLAN /MASTER PLAN t:A nllji 1 -15.. it t t THE CORNERSTONE GROUP 2121 PONCE BE LEON BLVD. CORAL GABLES, FL 33162 (3051443-8288 n C I N Z � H � r O 7111 X70 a Sr C Z 7441 EXHIBIT "B" p n N ( e w asap "e EAST BO YNTON VII L,AGE THE CORNERSTONE CROUP 8�x g g g ��� �� if ■mr m� LL 7442 -72 et " R F ?L EAST BOYNTON YILJ—AGE g In THE CORNERSTONE GROUP g1gm 14L WHy lMvm 4rxMM M1rtMM; Iz.. M1II FpMr 9wmC. W w� o w Ipra. plop. w Mtlpm izl M nprefwW er ggrE In am Iwm Mnlwnr �11Mm IM nyma nMm wvml al dn'ne1 bM1mm 4webin YMMrvry, Iz. -72 , , ® EYJi|B|T ` % ---- --- ! ^' , --------------- �.-------------- - ----------k� --&g \ /■ §q §§| \Bo� �� �G 00-L THE ma_a ao P |�■)l� .B" .� � - ��� » - K «� � 7}�� � \� . \ \�� 7 2(� � : �,\� - %\- � � ;\� � . « 3 5 r r EXHIBIT "13" a5 'r p i n r ar R P i. %v 4. . pg gE7 � g3 gyg � 8!� i titj it jEj y3P e9 t: Y �� tl agj E i EPp94. f° `� i9Sqi d3� itl I A I oip 1 F 1a('� 5QQHa A jp� a a ii a `tl 4 a bA CA aiEb;l� A 4 iqa� Jill ga°) i�° $a �;�� 19 1atgpagBE is {3 aY gi Aa g �� Pia FEI' r z I II 3 t I Ii'Pa I ts'�aa a s n p A EAST ROY VILLAGE 1801 NE 4th Street BOYNTON BEACH, FL. 33435 _J — �S- �It as THE CORNERSTONE GROUP 2121 Ponce de Leon Blvd., Ph IIJq(r#Na 84 a a° s aCM a4Aa'.a 4P,3 igggim yZ �dfI411 ala i6'RR3 salsas RBB}'. aaa R�II ai'�j 3 i i I I'TP :P5Pt � I eel Pi SPI E ,i. i .. a the ° ete°r lIC•I I I.: FYI • i t �-li x li S °Ibil3° 4141 ISi i •Y Y I i Y Y III �ly Y I a p ISS 5 F 4 LIF tle al fislFz sp 5 a ig4di F S Sa 1149 a M 41 a SIS tdIf '' I I III I , F,ER� 3t.b }� I6 IA b� I � iFl a FIF }F AFI [IIF, SI IF.� elP tt,� (F.d R. i'P P1 PI PI 4j'Pga Pp P P P1P1� I. I Z5 3 t 00 a .4 g'a's n p A EAST ROY VILLAGE 1801 NE 4th Street BOYNTON BEACH, FL. 33435 _J — �S- JFS De8igo InC uNoac�p� ertEcrurte THE CORNERSTONE GROUP 2121 Ponce de Leon Blvd., Ph IIJq(r#Na --� Mr. aCM igggim yZ 4 r--1 n..u... n...:d.. O 7446 a 3 t [ a .4 n p A EAST ROY VILLAGE 1801 NE 4th Street BOYNTON BEACH, FL. 33435 _J — �S- JFS De8igo InC uNoac�p� ertEcrurte THE CORNERSTONE GROUP 2121 Ponce de Leon Blvd., Ph IIJq(r#Na --� r--1 n..u... n...:d.. EXHIBIT "C" Conditions of ADnroval Project name: Barr Property File number: NWSP 04-013 Reference: 3`s review Dlans identified as a New Site Plan wtffi an_October 12, 2004 Planning and Zoning Department date stamp markin DEPARTMENTS INCLUDE REJECT PUBLIC WORKS — General Comments: None PUBLIC WORKS — Traffic Comments: None ENGINEERING DIVISION Comments: 1. Complete drainage plans, including drainage calculations in accordance with the LDR, Chapter 6, Article IV, Section 5 will be required at the time of permitting. 2. Paving, Drainage and site details will not be reviewed for construction acceptability at this time. All engineering construction details shall be in accordance with the applicable City of Boynton Beach Standard Drawings and the "Engineering Design Handbook and Construction Standards" and will be reviewed at the time of construction permit application. UTILITIES Comments: 3. Palm Beach County Health Department permits will be required for the water and sewers stems serving this project CODE, Section 26-12). 4. Fire flow calculations will be required demonstrating the City Code requirement of 1,500 g.p.m. (500 g.p.m. some residential developments) with 20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV, Section 16, or the requirement imposed by insurance underwriters, whichever is eater CODE, Section 26-16 5. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid for this project either upon the request for the Department's signature on the Health Department application forms or within seven (7) days of site plan approval, whichever occurs fust. This fee will be determined based upon final meter size, or expected demand. 7447 6. A building permit for this project shall not be issued until this Department has COA 11/03/04 DEPARTMENTS INCLUDE REJECT approved the plans for the water and/or sewer improvements required to service this project, in accordance with the CODE, Section 26-15. 7. Utility construction details will not be reviewed for construction acceptability at this time. All utility construction details shall be in accordance with the Utilities Department's "Utilities Engineering Design Handbook and Construction Standards" manual (including any updates); they will be reviewed at the time of construction permit application. FIRE Comments: 8. All portions of this project shall be accessible by the Fire Department from the time of first construction, per City Ordinance 9-14. This includes the installation of a Knox Box at the alternate point of emergency vehicle ingress / egress. 9. All roads shall be capable of withstanding the weight of Fire Department vehicles and shall be kept clear at all times. 10. All hydrants shall be wet before construction begins in the area covered by that hydrant. 11. The site address shall be posted in contrasting six (6) inch high letters. The address shall be visible from the road way at all times. The address shall be posted before construction begins. POLICE Comments: None BUILDING DIVISION Comments: 12. At time of permit review, submit signed and sealed working drawings of the proposed construction. 13. A minimum of 2% of the total parking spaces provided for the dwelling units covered under the Fair Housing Act shall be accessible and comply with the requirements of the act. Accessible parking spaces shall be equally distributed for each type of parking provided, e.g. surface parking, parking structures, etc. per Title 24 CFR, Part 100.205. 7448 14. At the time of permit review, submit details of reinforcement of walls for the future installation of grab bars as required by the Federal Fair Housing Act Title 24 CFR, Part 100.205, Section 3, Requirement #6. All bathrooms within COA 11/03/04 DEPARTMENTS INCLUDE REJECT the covered dwelling unit shall comply. 15. Add to the drawing the calculations that were used to identify the minimum number of required handicap accessible parking space/s. Also, state the code section that is a licable to the com utations. 16. Add a labeled symbol to the site plan drawing that represents and delineates the path of travel for the accessible route that is required between the accessible units and the recreational amenities that are provided for the project and other common area elements located at the site. The symbol shall represent the location of the path of travel, not the location of the detectable warning or other pavement marldngs required to be installed along the path. The location of the accessible path shall not compel the user to travel in a drive/lane area that is located behind parldng vehicles. Identify on the plan the width of the accessible route. (Note: The minimum width required by the Code is 44 inches). Add text that would indicate that the symbol represents the accessible route and the route is designed in compliance with regulations specified in the Fair Housing Act. Please note that at time of permit review, the applicant shall provide detailed documentation on the plans that will verify that the accessible route is in compliance with the regulations specified in the 2001 FBC. This documentation shall include, but not be limited to, providing finish grade elevations along the path of travel. 17. Identify within the site data the finish floor elevation (lowest floor elevation) that is proposed for the building. Verify that the proposed elevation is in compliance with regulations of the code by adding specifications to the site data that address the following issues: a. The design professional -of -record for the project shall add the following text to the site data. "The proposed finish floor elevation _ _ NGVD is above the highest 100 -year base flood elevation applicable to the building site, as determined by the SFWMD's surface water management construction development regulations." b. From the FIRM map, identify in the site data the title of the flood zone that the building is located within. Where applicable, specify the base flood elevation. If there is no base flood elevation, indicate that on the plans. c. Identify the floor elevation that the design professional has established for the building within the footprint of the building that is shown on the drawings titled site plan, floor plan and paving/drainage (civil plans). 7449 18. To properly determine the impact fees that will be assessed for the one-story pool/clubhouse/recreation building/lease office, provide the following: a.Will the pool/clubhouse/recreation building be restricted to the residents of the entire project only? b. Will the residents have to cross any major roads or thoroughfares to get to the pool/clubhouse/recreation building? c. Will there be any additional deliveries to the site? COA 11/03/04 Y DEPARTMENTS INCLUDE REJECT d. Will there be any additional employees to maintain and provide service to the site? Please have the applicant provide the City with a copy of the letter that will be sent to the impact fee coordinator. To allow for an efficient permit review, the applicant should request that the County send the City a copy of their determination of what impact fees are required for the pool/clubhouse/recreation building/lease office. 19. A water -use permit from SFWMD is required for an irrigation system that utilizes water from a well or body of water as its source. A copy of the permit shall be submitted at the time of permit application, F.S. 373.216. 20. If capital facility fees (water and sewer) are paid in advance to the City of Boynton Beach Utilities Department, the following information shall be provided at the time of building permit application: a. The full name of the project as it appears on the Development Order and the Commission -approved site plan. a. If the project is a multi -family project, the building number/s must be provided. The building numbers must be the same as noted on the Commission -approved site plans. b. The number of dwelling units in each building. c. The number of bedrooms in each dwelling unit. d. The total amount paid and itemized into how much is for water and how much is for sewer. CBBCO, Chapter 26, Article II, Sections 26-34 21. At time of permit review, submit separate surveys of each lot, parcel or tract. For purposes of setting up property and ownership in the City computer, provide a copy of the recorded deed for each lot, parcel or tract. The recorded deed shall be submitted at time of permit review. 22. At time of building permit application, submit verification that the City of Boynton Beach Parks and Recreation Impact Fee requirements have been satisfied by a paid fee or conveyance of property. The following information shall be provided: a. A legal description of the land. b. The full name of the project as it appears on the Development Order and the Commission -approved site plan. c. If the project is a multi -family project, the building number/s must be provided. The building numbers must be the same as noted on the Commission -approved site plans. d. The number of dwelling units in each building. e. The total amount being paid. 7450 (CBBCO, Chapter 1, Article V, Section 3(f)) 23. The full address of the project shall be submitted with the construction documents at the time of permit application submittal. COA 11/03/04 C DEPARTMENTS INCLUDE REJECT 24. At the time of permitting, show the proposed site lighting on the site and landscape plans. PARKS AND RECREATION Comments: 25. The development is comprised of 180 single-family attached units. The Recreation and Parks Facilities impact Fee is computed as follows: 180 single -family attached units @ $771 ea. = $ 138,780 26. The developer should add bike racks adjacent to the recreation amenities. FORESTER/ENVIRONMENTALIST Comments: 27. Imeation Plan The irrigation design should be low -flow for water conservation. All shade and palm trees should receive irrigation from a bubbler source (Chapter 7.5, Article II Sec. 5A). 28. Turf areas should be limited in size. Landscape (bedding plants) areas should be designed on separate low -flow zones with proper time duration for water conservation (Chapter 7.5, Article II Section 5. C.2.). PLANNING AND ZONING Comments: 29. Approval of this site plan is contingent upon the accompanying request for land use amendment / rezoning (LUAR 04-009). This includes the proposed project density. On the site plan (sheet SP1) tabular data, indicate the project's proposed density. 30. A unity of title may be required. The Building Division of the Department of Development will determine its applicability. 7451 31. At the time of permitting, the traffic impact analysis must be revised to indicate 180 townhouse units. The County must approve the analysis prior to the issuance of any building permits. No building permits are to be issued by the city, after the 2007 build -out date. The County traffic concurrency approval is subject to the Project Aggregation Rules set forth in the Traffic Performance Standards Ordinance. COA 11/03/04 z MWR/elj 7452 S:\Planning\SHARED\WP\PROJECTSM3arr Proper"WSP 04-073\COA.doc DEPARTMENTS INCLUDE REJECT 32. The School District of Palm Beach County approved the project for 152 dwelling units for school concurrency but 180 are proposed. At the time of permitting, the School District of Palm Beach County must approve a total of 180 dwelling units. A revised approval letter (from the County) would be required prior to the issuance of any building ernits. 33. The detail of the typical freestanding outdoor lighting fixture should include the overall height, exterior finish, materials used (i.e. concrete or aluminum) and color(s). The placement of these 34. On the landscape plan, ensure that the plant quantifies must match between the tabular data and the graphic illustration. 35. All trees, if proposed as trees, must be at least 12 feet in height and three (3) caliper inches at the time of their installation (Chapter 7.5, Article II, Section 5.C.2.). 36. The landscape plan (sheet L-2) shows that a row of Gumbo Limbo trees and Redtip Cocoplum hedges are proposed within the south landscape buffer. Also, three (3) Live Oak trees are proposed at the southwest comer of the property. Staff recommends that the species be switched so that three (3) Gumbo Limbo trees are proposed at the southwest comer of the property and that the Live Oaks are proposed in a row within the length of the buffer. ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD COMMENTS: Comments: 37. To be determined. ADDITIONAL CITY COMMISSION COMMENTS: Comments: 38. To be determined. MWR/elj 7452 S:\Planning\SHARED\WP\PROJECTSM3arr Proper"WSP 04-073\COA.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Barr Property APPLICANT: Mr. John Barr / The Cornerstone Group, Incorporated APPLICANT'S ADDRESS: 2121 Ponce de Leon Boulevard Penthouse Coral Gable, Florida 33134 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: November 16, 2004 TYPE OF RELIEF SOUGHT: Request new site plan approval to construct 180 townhouse units on 9.888 acres in the PUD zoning district. LOCATION OF PROPERTY: 1801 Northeast 4" Street DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Community Redevelopment Agency Board, which Board found as follows: Im THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief is hereby _ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7453 7. Other DATED: City Clerk SAM,.inp\SHAR \WP\PROJ6Cf5 .PropwWNWSP0 013W.d DEVELOPMENT DEPARTMENT PLANNING & ZONING DIVISION MEMORANDUM NO. PZ 04-263 TO: Chair and Members Community Redevelopment Agency Board and City Commissio FROM: Dick Hud s, CP Senior Planner THROUGH: Michael W. Rump Director of Planning and Zoning DATE: October 29, 2004 PROJECT NAME/NUMBER: Barr Property LUAR 04-009 REQUEST: Amend the Future Land Use designation from High Density Residential to Special High Density Residential; and, Rezone the property from R-3 Multi -family Residential to PUD Planned Unit Development. Property Owner: BMVFL-1, Inc. Applicant/Agent: Boynton Village, LLC/Cornerstone Premier Communities Location: 1801 NE 4"' Street (Exhibit "AD Parcel Size: ±9.88 acres Existing Land Use: High Density Residential (10.8 dwelling units per acre [du/ac]) (Boynton Mobile Home Park) Existing Zoning: R-3 Multi -family Residential Proposed Land Use: Special High Density Residential (20 du/ac) Proposed Zoning: PUD Planned Unit Development Proposed Use: Townhouse -style condominium community of 180 units 7454 Page 2 File Number: LUAR 04-009 Barr Property Adjacent Uses: North: Single-family residential development designated High Density Residential. Property to the northeast is zoned PUD Planned Unit Development; to the northwest the property is zoned R-3 Multi- family Residential. South: Developed properly designated High Density Residential (HDR) and zoned R-3 Multi -family Residential (day care center and rental apartments). East: Rights-of-way of the Florida East Coast (FEC) Railroad and North Federal Highway, then developed property on the east side of Federal Highway, designated Local Retail Commercial and zoned C-3 Community Commercial. West: Right-of-way of NE 4"' Street, then developed Multi -family residential (Boynton Bay) designated High Density Residential and zoned PUD Planned Unit Development. EXECUTIVE SUMMARY Staff recommends approval of the requested land use amendment and rezoning for the following reasons: 1. The request is consistent with relevant policies in the Comprehensive Plan and the adopted "Federal Highway Corridor Community Redevelopment Plan". 2. The redevelopment of the property is desirable; the proposed rezoning maintains the residential character of the area, and will provide an aesthetically pleasing living environment in proximity to the downtown. 3. The proposed development meets the standards expected when a Planned Unit Development is requested in the Special High Density Residential land use category. E PLAWMASTER PLAN ANALYSI It is a basic expectation that anyone requesting the use of the Special High Density Residential land use category and PUD regulations will develop to standards that exceed the City's basic development standards in terms of site design, building architecture and construction materials, amenities and landscape design. To that end, all applications for rezoning to a PUD must be accompanied by a detailed master plan or site plan. In this instance, an application for site plan approval has been submitted and is being reviewed concurrent with this request. The Special High Density Residential land use category allows up to a maximum of 20 du/ac. In this instance, the applicant is proposing a development containing 180 units in a mixture of townhouses and flats with an overall density of 18.2 du/ac. 7455 Page 3 File Number: LUAR 04-009 Barr Property The site plan proposes one (1) main point of entrance/egress from NE 4t' Street. An emergency point of entrance/egress is shown also from NE 4"' Street would be used only when the main entrance is obstructed. The 180 dwelling units are proposed within 15 separate buildings arranged along a loop road within the 9.88 -acre site. The number of units within the buildings ranges from eight (8) to 14 units. Two stacked condominium flat units on each end flank two-story townhouse units in each building. Unit sizes range from 1,356 square feet to 1,879 square feet. The maximum height of the structures is 35 feet (3 stories), measured to peak of roof. The PUD zoning district regulations contain no constant minimum setback requirements, requiring however, that setbacks mirror setbacks of adjacent development. The site plan shows a setback of 40 feet from NE a Street and 20 feet from all other property lines. These setbacks are consistent with those of adjacent development. A recreation area is proposed for the center of the development, surrounded by the residential buildings on all sides. This area contains a clubhouse with 1,838 square feet under air, a swimming pool, tot -lot and a passive green area. A five (5) foot high aluminum fence will surround the recreation area. Staff has recommended approval of the site plan. PROJECT ANALYSIS Chapter 163.3187, Florida Statutes states the requirements for small-scale Comprehensive Plan map amendments. The proposed amendment must involve a use of fewer than ten (10) acres and a residential use must have a density of ten (10) units or less in density, unless the subject property is located in an area designated for urban infill, urban redevelopment, or downtown revitalization. The parcels, which are the subject of this land use amendment, total 9.88 acres. Even though the requested density is greater than 10 du/ac, it is located within a recognized redevelopment area. Because of this and the size of the property under consideration, the amendment qualifies as a "small scale" amendment. A "small-scale" amendment is adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed for compliance with the state, regional and local comprehensive plans prior to adoption. The criteria used to review Comprehensive Plan amendments and rezonings are listed in the Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C. Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff analysis when the proposed change includes an amendment to the Comprehensive Plan Future Land Use Map. a. Whether the proposed rezoning would be consistent with applicable comprehensive plan policies including but not limited to, a prohibition against any increase in dwelling unit density exceeding 50 in the hurricane evacuation zone without written approval of the Palm Beach County Emergency Planning Division and the City's risk manager. The planning department shall also recommend limitations or requirements, which would have to be imposed on subsequent development of the property, in order to comply with policies contained in the comprehensive plan. 7456 Page 4 File Number: LUAR 04-009 Barr Property The property is not located within the hurricane evacuation zone. In addition, the proposed townhouse project will replace an antiquated mobile home park with residences that are less vulnerable to the effects of tropical storms than older mobile homes since they must meet minimum standards for High Velocity Hurricane Zones as required by the Florida Building Code. The criteria for assigning the Special High Density Residential land use category are found in Policy 1.16.1 of the Future Land Use Element: "This land use category shall consist of redevelopment and infill residential areas assigned to this land use category in the portion of the designated Community Redevelopment Area identified as Planning Area I and Planning Area V in the "Federal Highway Corridor Community Redevelopment Plan ; adopted on May 15, 2001. " The proposed redevelopment residential project is located in Planning Area I, as defined in the above-cited redevelopment plan, and therefore meets the criteria for consideration of the land use amendment. Other policies contained in the Comprehensive Plan that are applicable include: Polity 1.19.1 The City shall continue efforts to encourage a full range of housing choices, by allowing densities which can accommodate the approximate number and type of dwellings for which the demand has been projected in the Housing and Future Land Use Elements, including the provision of adequate sites for housing very -low, low-, and moderate income households and for mobile homes; Policy 1.19.7 The City shall continue to change the land use and zoning to permit only residential or other non-commercial uses in areas where the demand for commercial uses w111 not increase, particularly in the Coasta/Area; and, The requested land use amendment and rezoning are consistent with both policies. In addition, they are consistent with the following strategies for Planning Area I, as stated in the "Federal Highway Corridor Community Redevelopment Plan": Encourage a variety of housing. Develop intensity standards that allow for a variety of housing styles and types at intensities that will assist in supporting the downtown area and general economic expansion; and, Require a transition to the adjacent gateway neighborhoods. Create development standards in the city entrance communities that establish a logical transition to the gateway communities. Building scale, massing and placement should be less intense than that of the adjacent planning areas, but substantial enough to announce an arrival in the City. 7457 b. Whether the proposed rezoning would be contrary to the establlshed land use pattem, or would create an isolated district unrelated to adjacent and nearby Page 5 File Number: LUAR 04-009 Barr Property districts, or would constitute a grant of special privilege to an individual property owner as contrasted with the protection of the public welfare. The requested land use amendment and rezoning will promote efficient use of the subject property. The property's location within both the Community Redevelopment Area and Planning Area I of the Federal Highway Corridor suggests that the requested increase in density is appropriate for the area. Adjacent properties lying north, west and south of the subject property are designated for high density residential uses, and while the requested density is greater than that of the surrounding development, it is consistent with the transition in uses recommended in the Federal Highway Corridor Community Redevelopment Plan. c. Whether changed or changing conditions make the proposed rezoning desirable. The properly is currently developed with an aging mobile home park. The redevelopment of the property is desirable. The proposed rezoning maintains the residential character of the area, and will provide an aesthetically pleasing living environment in proximity to the downtown. c. Whether the proposed use would be compatible with utility systems, roadways, and other public facilities. Projected utility systems demands, traffic generation and public school impact were provided by the applicant and are shown below. 2.27 persons per du=average household population per 2000 census 2 Demands: Water=347 gpd per unit Sewer=300 gpd per unit 3 Peak Hour Trip Rates: Townhouse=0.54 Mobile Home=0.59 7458 The subject property, located east of Interstate -95, is in the Coastal Residential Exception Area, and is therefore not subject to the Palm Beach County Traffic Performance Standards. The C C � ry C U . ddd7111j Xov w E v z g o p ~ v Existing Land Use 110 mobile 249 41,140 gpd 65 peak hr. Elem=9 (Actual) Mobile Home Park homes persons 33,000 gpd trips Middle=4 HDR maximum potential 106 du 242 39,644 gpd 57 peak hr. Elem=8 persons 31,800 gpd trips Middle=4 HI h=6 Proposed Land Use (SHDR) 197 du 447 73,678 gpd 106 peak Elem=16 persons 59,100 gpd hr. trips Middle=8 Hi h=12 Proposed Development 180 du 409 _ __ 67,320 gpd __ 97 peak hr. Elem=14 persons 54,000 gpd trips Middle=7 Hi h=11 2.27 persons per du=average household population per 2000 census 2 Demands: Water=347 gpd per unit Sewer=300 gpd per unit 3 Peak Hour Trip Rates: Townhouse=0.54 Mobile Home=0.59 7458 The subject property, located east of Interstate -95, is in the Coastal Residential Exception Area, and is therefore not subject to the Palm Beach County Traffic Performance Standards. The Page 6 File Number: LUAR 04-009 Barr Property traffic statement provided by the applicant meets the requirements of Palm Beach County by showing both daily trip generation rates and AM and PM peak hour trip generation characteristics. The Utilities Department indicates that sufficient capacity for potable water and sanitary sewer exists to serve the development. The Palm Beach County Solid Waste Authority has stated that adequate capacity exists to accommodate the county's municipalities throughout the 10 -year planning period. The School District of Palm Beach County has reviewed the application and has determined that adequate capacity exists to accommodate the resident population. The City's Police Department has indicated that service demands of the requested development will be no greater than those currently experienced by the present use. Lastly, drainage will also be reviewed in detail as part of the review of the conditional use application, and must satisfy all requirements of the city and local drainage permitting authorities. e. Whether the proposed rezoning would be compatible with the current and future use of adjacent and nearby properties, or would affect the property values of adjacent or nearby properties. The proposed rezoning to PUD is compatible with abutting development. The project is separated from properties to the east by rights-of-way and development standards of the PUD district require that setbacks of adjacent developments be mirrored in the site plan for the development. f. Whether the properly is physically and economically developable under the existing zoning. The property is currently used as a mobile home park. It could be redeveloped under the existing land use designation and zoning, which allows a maximum residential density of 10.8 du/ac. The additional density will enable an economically viable redevelopment project, with units priced lower than the units currently being built in the Federal Highway corridor, thereby conforming to the Comprehensive Plan policy calling for a full range of housing opportunities for residents of the City. g. Whether the proposed rezoning is of a scale which is reasonably related to the needs of the neighborhood and the city as a whole. The property is less than 10 acres in size, but has a linear configuration stretching more than 1,000 feet along the Federal Highway/FEC corridor and is highly visible from Federal Highway. The aesthetic quality of the proposed redevelopment project will greatly improve impacts of the property on the property on the corridor, which is viewed as a gatway into the downtown and is targeted for aesthetic improvements. The requested land use amendment and rezoning will facilitate the redevelopment of the antiquated mobile home park in a manner consistent with the "Federal Highway Corridor Community Redevelopment Plan". h. Whether there are adequate sites elsewhere in the city for the proposed use, in districts where such use is already allowed. 7459 In accordance with the definition of the Special High Density Residential land use designation in Policy 1.16.1 of the Future Land Use Element, residential densities of 20 du/ac are permitted in Page 7 File Number: LUAR 04-009 Barr Properly the Federal Highway corridor to encourage infill development and redevelopment. There are a limited number of sites elsewhere in the city where residential development could occur at a density of 10.8 du/ac; however, those sites do not offer the opportunity for redevelopment and infill development that this location affords. Nor would development of those available sites serve to promote the goals of the Community Redevelopment Agency and the Federal Highway Corridor Community Redevelopment Plan. CONCLUSIONS/RECOMMENDATIONS As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will not create additional impacts on infrastructure that cannot be provided; will be compatible with adjacent land uses and will contribute to the overall economic development of the City. Therefore, staff recommends that the subject request be approved. If the Community Redevelopment Agency Board or the City Commission recommends conditions, they will be included within Exhibit "B". ATTACHMENTS 5:\Plannln9\SHARED\WP\PR00ECTS\Barr Property\t.UAR 04009\STAFF REPORT NEW.Ooc 7460 EXHIBIT A Barr Amendment LUAR 04-009 Location Map C AA 7461 LEGEND: LDR - Low Density Residential HDR - High Density Residential SHDR - Special High Density Residential REC - Recreation LRC - Local Retail Commercial SHDR REC REC LRC 380 180 0 360 Feet N A DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 04-279 TO: Chair and Members Community Redevello��pment Agency Board THRU: Michael Rumpfk�" Director of Planning and Zoning FROM: Eric Lee Johnson, AICP Planner Y� DATE: December 8, 2004 PROJECT: The Arches / SPTE 05-001 REQUEST: Site Plan Time Extension PROJECT DESCRIPTION Property Owner: Multiple owners, including MGR of Palm Beach, Inc., Dolphin Bar Inc., and Prime Plaza, Inc. Applicant / Agent: Mr. Ryan Weisfisch with Boynton Ventures 1, LLC Location: Beginning at the southwest corner of Ocean Avenue and Federal Highway (see Exhibit "A" — Location Map) Existing Land Use / Zoning: Mixed Use Core (MXC) / Mixed Use -High (MU -H) Proposed Land Use/Zoning: No change proposed Proposed Uses: Mixed Use project including Residential Multi -family, Parking Garage, Office and Retail. Acreage: 3.515 acres (153,113.4 square feet) Adjacent Uses: North: Right-of-way for Ocean Avenue and farther north are developed properties zoned Central Business District (CBD); South: Right-of-way for Southeast 2"' Avenue and farther south is a developed commercial plaza zoned Community Commercial (C-3); East: Right-of-way for Federal Highway and father east is developed commercial propertieszonedCBD; and 7462 West: Developed commercial properties in Block 7 zoned CBD and then farther west is right-of-way for Southeast 4"' Street and still farther west is developed commercial properties zoned CBD. Page 2 Memorandum No. PZ 04-279 BACKGROUND In February of 2003, Boynton Ventures 1, LLC, the contract purchaser, assembled many different lots throughout almost two (2) city blocks in order to construct a large-scale mixed-use development. The City Commission approved the site plan (NWSP 03-002) on June 3, 2003. The project was approved for three (3) separate buildings ranging from three (3) stories to 10 stories in height. Retail and restaurant uses would primarily occupy the ground floor while office and residential uses would occupy the second and remaining upper floors. This scenario would be consistent with the standards of the MU -H zoning district. The project was to be built within one (1) phase. A subdivision master plan is valid for only one (1) year after a development order has been issued. The developer is required to secure a building permit within that year. On June 17, 2003, the City Commission approved Ordinances 03-019 and 03-020, which adopted the corresponding land use amendment/ rezoning changes (LUAR 03-003), also requested by Boynton Ventures, LLC. The land use amendment / rezoning request successfully changed the underlying land use from Mixed Use (MX) to Mixed Use Core (MX -C) and the zoning from Central Business District (CBD) to Mixed Use High Intensity (MU -H). The gross density of the project was approved at approximately 79 dwelling units per acre, which was in compliance with the maximum density allowed in the MX -C land use category. Furthermore, both the City Commission and the Florida Department of Community Affairs (DCA) approved the land use amendment and rezoning application. In May of 2004, Mr. Ryan Weisfisch of Boynton Ventures 1, LLC requested a one (1) -year time extension for the site plan (NWSP 03-002). Staff reviewed the application and recommended approval of the time extension request. The Community Redevelopment Agency (CRA) reviewed the request but recommended only a six (6) month time extension instead of the one (1) year extension requested by the applicant. On June 15, 2004, the City Commission approved a six (6) month time extension by a 4 to 1 vote. The site plan expires on December 15, 2004. Unable to secure a building permit, Mr. Ryan Weisfisch of Boynton Ventures 1, LLC is requesting a second, one (1) year time extension for the site plan (NWSP 03-002). If this request for extension were approved, the expiration date of this site plan, including concurrency certification would be extended to December 15, 2005. ANALYSIS According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1) year to secure a building permit from the Development Department". Examples of building permits include but are not limited to the following: Plumbing, electrical, mechanical, foundation, and structural. The Regulations authorize the City Commission to approve one (1) year time extensions, provided that the applicant files the request prior to the expiration date of the development order. In this case, the applicant has met that requirement. The Planning & Zoning Division received the application for time extension on November 12, 2004, which is one (1) month before the expiration date of the new site plan. 7463 According to the time extension application, Mr. Weisfisch indicates that Boynton Ventures, LLC has "entered into a contract for the purchase of the Arches land and are currently re -negotiating our contractual relationships relating to the future development of this site. Faison has simultaneously put under contract the 'Katz Property' at the intersection of Ocean Avenue and 4th Street, and Faison is currently negotiating to acquire the Leiffer parcel as well". While it may be true that the applicant experienced delays caused by private matters or inherent problems with the subject site, the onus is still on the applicant to submit drawings to the Building Division in order to secure a building or infrastructure type of permit. Submitting these types of permit plans demonstrates "good faith" to the City that the developer is attempting to complete the project. In defense of the developer, however, a project of this magnitude, plus the possible Page 3 Memorandum No. PZ 04-279 acquisition of additional property would require more time for due diligence with regard to properly assemblage, project financing, and construction planning. Also, a more formal criterion for evaluating requests for time extensions is compliance with (traffic) concurrency requirements. On January 6, 2002, the Palm Beach County Traffic Division approved the traffic study for 59,000 square feet of retail and 257 dwelling units with a build -out year of 2005. The site plan time extension is still subject to the 53 conditions approved in the original new site plan. Staff recommends approval of this request for a second, one (1) -year time extension of the site plan (NWSP 03-002). As previously mentioned, if this request for site plan time extension is approved, all conditions of approval from the original site plan must still be satisfactorily addressed during the building permit process. Any additional conditions of approval recommended by the Board or City Commission would be placed in Exhibit "C" — Conditions of Approval. S:\Planning\SHARED\WP\PROJECTS\ARCHES @ BB\SPIE 05-001\Staff Report.doc 7464 11 C=2 E Ocean A FRIA. r m Q CD NE 1st Ave m -P ro m u MUmM SE 2nd Ave Cn m I C=3 WX CBD L E Ocean Ave SE 2nd Ave R=3 'l- EXHIBIT "C" Conditions of Approval Project name: Arches File number: SPTE 05-001 Reference: Site Plan Time Extension DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- General Comments: None PUBLIC WORKS- Traffic Comments: None UTILITIES Comments: None FIRE Comments: None POLICE Comments: None ENGINEERING DIVISION Comments: None BUILDING DIVISION Comments: None PARKS AND RECREATION Comments: None FORE STER/ENVIRONMENTALIST Comments: None PLANNING AND ZONING Comments: None 7467 ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD CONDITIONS Conditions of Approval 2 DEPARTMENTS INCLUDE REJECT Comments: 1. Tobe determined. ADDITIONAL CITY COMMISSION CONDITIONS Comments: 2. To be determined. S:\Planning\SHARED\WP\PROJECTS\ARCHES @ BB\SPTE 05-001\COA.doc 'm DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Arches (SPTE 05-001) APPLICANT'S AGENT: Mr. Ryan Weisfisch with Boynton Ventures 1, LLC APPLICANT'S ADDRESS: 1250 East Hallandale Beach Boulevard, Suite 305 Hallandale Beach, FL 33009 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: January4, 2004 TYPE OF RELIEF SOUGHT: Request a second, one (1) year site plan time extension for a large scale mixed-use project approved on June 3, 2003 (an extension to December 3, 2005) LOCATION OF PROPERTY: Southwest corner of Ocean Avenue and Federal Highway DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Community Redevelopment Agency, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief is hereby _ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7469 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTSWRCHES @ BB\SPTE 05-00100.doc DEVELOPMENT DEPARTMENT Property Owner(s): PLANNING & ZONING DIVISION MEMORANDUM NOt PZ 04-298 TO: Chair and Members Location: Community Redevelopment Agency Board and Mayor and Cityremission FROM: Dick HudsorP Existing Land Use: Senior Planner THROUGH: Michael W. Rump Proposed Land Use: Director of Planning and Zoning DATE: January 3, 2005 PROJECT NAME/NUMBER: Seaview Park Club (LUAR 04-010) REQUEST: Amend the future land use designation from Local Retail Commercial (LRC) and Low Density Residential (LDR) to Special High Density Residential (SHDR); and, Rezone the property from C-3 Community Commercial and R -1 - AA Single-family Residential to IPUD-Infill Planned Unit Development. PROJECT DESCRIPTION Property Owner(s): Wayne Irving and Charlene Darst; Carmen Hubert Irving and Gail Ann Irving; Carmen Hubert Irving Revocable Trust Applicant/Agent: Lennar Homes, Inc./Weiner & Aronson, P.A. Location: East side of Federal Highway approximately 1,000 feet north of the Boynton (C-16) Canal (Exhibit "A') Parcel Size: ±3.756 acres Existing Land Use: Local Retail Commercial (LRC) and Low Density Residential (LDR) Existing Zoning: C-3 Community Commercial and R -1 -AA Single-family Residential Proposed Land Use: Special High Density Residential (SHDR) with a maximum density of 20 dwelling units per acre (du/ac) Proposed Zoning: IPUD Infill Planned Unit Development Proposed Use: 69 -unit Condominium Development Page 2 File Number: LUAR 04-010 Name: Seaview Park Club Adjacent Uses: North: Developed multi -family rental complex (Manatee Bay) designated Local Retail Commercial along Federal Highway and High Density Residential (10.8 du/ac) eastward to the Intracoastal Waterway, and zoned R-3 Multi -family Residential. South: To the south along Federal Highway, developed commercial strip center (Yachtsman's Plaza) designated Local Retail Commercial (LRC) and zoned C-3 Community Commercial; eastward of that, a developed single family neighborhood (Yachtsman's Cove) designated Low Density Residential (4.84 du/ac) and zoned R -1 - AA Single Family Residential. East: Intracoastal Waterway. West: Rights-of-way of Federal Highway and the Florida East Coast Railroad, then developed property fronting on N.E. a Street, designated High Density Residential and zoned R-3 Multi -family Residential. EXECUTIVE SUM ARY Staff recommends approval of the requested land use amendment and rezoning for the following reasons: The proposed redevelopment is located in Planning Area I, as defined in the above-cited redevelopment plan, and therefore meets the criteria for consideration of the land use amendment as described in Policy 1.16.1 of the Future Land Use Element of the Comprehensive Plan; 2. The project will not create additional impacts on infrastructure that have not been anticipated in the Comprehensive Plan; 3. The proposed site plan is consistent with the intent and requirements of the IPUD regulations and meets the requirements for compatibility with the adjacent single family neighborhood based on the proposed landscaping buffer, the extra setbacks and through creative architectural design; and, The proposed project will have a positive impact on values of adjacent property and will contribute to the overall economic development of the City. PR03E 7 ANALYSTS Chapter 163.3187, Florida Statutes states the requirements for small-scale Comprehensive Plan map amendments. The proposed amendment must involve a use of fewer than ten (10) acres and a residential use must have a density of ten (10) units or less in density, unless the subject --� 4-106 Page 3 File Number: LUAR 04-010 Name: Seaview Park Club property is located in an area designated for urban infill, urban redevelopment, or downtown revitalization. The parcel, which is the subject of this land use amendment, total 3.756 acres. Even though the requested density is greater than 10 du/ac, it is located within a recognized redevelopment area. Because of this and the size of the property under consideration, the amendment qualifies as a "small scale" amendment. A "small-scale" amendment is adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed for compliance with the state, regional and local comprehensive plans prior to adoption. Master Plan/Site Plan overview The IPUD regulations are intended to be used in situations where new development or redevelopment is proposed within an already developed area or neighborhood located in the "Federal Highway Corridor Community Redevelopment Plan -Study Areas I and V. A mixture of uses, including residential, retail commercial and office, may be allowed to the extent that no land use conflicts will result and the basic intent of the Zoning Code and the Comprehensive Plan will be followed. When the IPUD is to be developed in a single phase, the Site Plan for the development may also represent the Master Plan. A request for Site Plan Approval is being processed concurrent with this request for future land use map amendment and rezoning. It is a basic public expectation that landowners requesting the use of the IPUD district will develop design standards that exceed the basic development standards in terms of site design, building architecture and construction materials, amenities and landscape design. The extent of variance or exception to basic design standards, including but not limited to requirements for parking spaces, parking lot and circulation design, and setbacks, will be dependent on how well the above stated planning expectations are met in the proposed development plan. The IPUD shall minimize adverse impacts on surrounding property. The City is not obligated to automatically approve the level of development intensity requested for the IPUD. Instead, it is expected to approve only such level of intensity that is appropriate for a particular location in terms of land use compatibilities. The City may require, as a condition of approval, any limitation condition, or design factor that will provide a reasonable transition to adjacent development. In order to be approved, an IPUD project must be compatible with and preserve the character of adjacent residential neighborhoods. Further, it must be an enhancement to the local area and the city in general. Presentation of projects that fail to do so will be denied. Each IPUD project is independent and will be evaluated solely on its own merits. The inclusion of certain features in a previously approved IPUD project will not be entertained as a valid argument for the inclusion of that same feature in any other IPUD project if the City decides to reject those features. While the details of the proposed site plan are a companion agenda item, a brief overview of the site plan is included below. Site Pian Analygif The Special High Density Residential land use category allows up to a maximum of 20 du/ac. In this instance, the applicant is proposing a development containing 69 units for an overall density of 18.37 du/ac. Three of the units have one bedroom and the remaining 66 have three bedrooms. The one -bedroom unit would be 960 square feet (sq. ft.); the three-bedroom units -14 __) 0 L Page 4 File Number: LUAR 04-010 Name: Seaview Park Club range from 1,639 sq. ft. to 2,415 sq. ft. These are arranged in four separate buildings extending from Federal Highway eastward to the Intracoastal Waterway. The building closest to Federal Highway (Building 1) is a four-story building with an overall height (to top of parapet or to midpoint of gable or hipped roof) of 45 feet. The remaining three buildings (Buildings 2, 3, and 4) have an overall height of 45 feet on the north elevation and 34.5 feet on the south elevation. Terraces for the top -floor units occupy a portion of the roof area on the south sides of these three buildings, but do not extend to the south edge of the roof. IPUD zoning district regulations contain no constant minimum setback requirements, requiring however, that setbacks mirror setbacks of adjacent development. In instances where vegetation, screening or other barriers and/or creative design on the perimeter of an IPUD do not achieve compatibility with adjacent uses, single-family residential development in particular, an additional setback of one foot for one every foot of height over 30 feet, may be required. In the plans under review, the developer is proposing a 10 -foot wide landscape buffer including a 6 -foot high pre -cast wall along the south property line and landscaping, consisting of 35 -foot Royal Palms 60 feet on center, interspersed with clusters of Coconut Palms, Laurel Oaks, Cabbage Palms and Pink Trumpet Trees, with understory plantings spaced from 8 feet to 10 feet. It should be noted that the Land Development Regulations do not require landscaping between residential projects and typical minimum spacing per the code is 30 feet. The cross- section labeled "Section Thru South Buffer" illustrates the proposed heights of the plant materials. The proposed setback from the south property line (where abutting property has a rear setback of 25 feet) is 48 feet, 3-1/2 inches. The site plan proposes one (1) main point of entrance and one of egress from Federal Highway. A loop drive encircles the property. A recreation area is proposed adjacent to the Intracoastal Waterway. This area contains a cabana with two restrooms and a roofed pavilion, a swimming pool and deck. Landscaped areas buffer the amenity on both the north and south. In addition, there are two barbeque patios, one between buildings one and two; the other is between buildings three and four. Exercise rooms in buildings one, two and three are adjacent to these patios. Staff has recommended approval of the site plan based on 54 conditions of approval, including the stipulation that the project be reduced in height to minimize any incompatibility with the adjacent neighborhood. Review Based on Required Criteria The criteria used to review Comprehensive Plan amendments and rezonings are listed in the Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C. Comprehensive Plan Amendments. Rezonings These criteria are required to be part of a staff analysis when the proposed change includes an amendment to the Comprehensive Plan Future Land Use Map. a. Whether the proposed rezoning would be consistent with applicable comprehensive Plan policies including but not limited to, a prohibition against any increase in dwelling unit density exceeding 50 in the hurricane evacuation zone without written approval of the Palm Beach County Emergency Planning Division and the City's risk _1z�0� Page 5 File Number: LUAR 04-010 Name: Seaview Park Club manager. The planning department shall also recommend limitations or requirements, which would have to be imposed on subsequent development of the property, in order to comply with policies contained in the comprehensive plan. The subject property is located in the hurricane evacuation zone; however, the proposed 69 - unit condominium community is replacing an existing legal non -conforming use that is licensed for 64 mobile home units. This is a net increase of only 5 units. In addition, the proposed project will replace an antiquated mobile home park with improvements that are significantly less vulnerable to the effects of major winds on older mobile homes since they must meet minimum standards for High Velocity Hurricane Zones as required by the Florida Building Code. The criteria for assigning the Special High Density Residential land use category are found in Policy 1.16.1 of the Future Land Use Element: "This land use category shall consist of redevelopment and inflll residential areas assigned to this land use category in the portion of the designated Community Redevelopment Area identified as Planning Area 1 and Planning Area V in the 'Federal Highway Corridor Community Redevelopment Plan ; adopted on May 15, 2001. " The proposed redevelopment is located in Planning Area I, as defined in the above-cited redevelopment plan, and therefore is consistent with this portion of Policy 1.16.1. The Infill Planned Unit Development (IPUD) Zoning District as set forth by the City of Boynton Beach ("City') was created for the purpose of allowing flexibility to accommodate infill and redevelopment on parcels less than five (5) acres in size specifically within the "Federal Highway Corridor Community Redevelopment Plan -Study Areas I and V. The intent of the IPUD zoning district is to allow for a mixture of uses, including residential, retail commercial and office uses. Additionally, the IPUD zoning district was created to ensure compatibility of infill redevelopment with adjacent existing single-family development, to clarify setback requirements and to provide standards for building design elements. The IPUD zoning regulations state that "it is a basic public expectation that landowners requesting the use of the IPUD district will develop design standards that exceed the basic development standards in terms of site design, building architecture and construction materials, amenities and landscape design". Additional expectations of the IPUD are to minimize adverse impacts on surrounding property; to be compatible with and preserve the character of adjacent residential neighborhoods; to be an enhancement to the local area and the City in general; and, that it is independent and will be evaluated solely on its own merits. Other policies contained in the Comprehensive Plan that are applicable include: Policy 1.19.1 The City shall continue efforts to encourage a full range of housing choices, by allowing densities which can accommodate the approximate number and type of dwellings for which the demand has been projected in the Housing and Future Land Use Elements, including the provision of adequate sites for housing very -low, low-, and moderate income households and for mobile homes; Page 6 File Number: LUAR 04-010 Name: Seaview Park Club Policy 1. 19.7 The City shall continue to change the land use and zoning to permit only residential or other non-commercial uses in areas where the demand for commercial uses will not increase, particularly in the Coastal Area; and, The requested land use amendment and rezoning are consistent with both policies since it will remove the possibility that commercial development could be built on the front portion of the property. In addition, the requested changes are consistent with the following strategies for Planning Area I, as stated in the "Federal Hiohwav Corridnr cnmrn,mifi, n __". Encourage a variety of housing. Develop intensity standards that allow for a variety of housing styles and types at intensifies that will assist in supporting the downtown area and general economic expansion; and, Require a transition to the adjacent gateway neighborhoods. Create development standards in the city entrance communities that establish a logical transition to the gateway communities Building scale, massing and placement should be less intense than that of the adjacent planning areas, but substantial enough to announce an arrival in the City. b. Whether the proposed rezoning would be contrary to the established land use pattern, or would create an isolated district unrelated to adjacent and nearby districts, or would constitute a grant of special privilege to an individual property owner as contrasted with the protection of the public welfare. The requested land use amendment and rezoning will promote efficient use of the subject property. The property's location within both the Community Redevelopment Area and Planning Area I of the Federal Highway. Corridor suggests that the requested increase in density is appropriate for the area. Adjacent properties lying north of the subject property and west, across the Federal Highway and FEC rights-of-way, are designated for high density residential uses. There is an existing strip commercial development to the south along Federal Highway and eastward of that, a developed single family neighborhood extending to the Intracoastal Waterway. Currently, the commercial property could be redeveloped for residential use at maximum density of 10.8 du/ac and a maximum height of 45 feet. The zoning for the single family neighborhood allows a maximum density of 5.4 du/ac and a maximum height of 30 feet. While the requested density is greater than that of the abutting developments, it is consistent with the transition in uses recommended in the Federal Highway Corridor Community Redevelopment Plan with the height stipulation as recommended herein. It is also typical of the development pattern in the coastal area, where single family neighborhoods and multi -family developments are found in close proximity and development heights vary greatly, based on the type of development, often without consideration of abutting development. At the suggestion of staff, the applicant reduced the height proposed on the south elevation facing the single family neighborhood, from 45 feet to 34 feet six (6) inches to top of parapet. This provided a transition to the maximum height of 30 feet as allowed in the adjacent single- family neighborhood. On the north elevation, the 45 -foot height was left as consistent with the maximum height allowed in the adjacent, multi -family district. However, after considering the Page 7 File Number: LUAR 04-010 Name: Seaview Park Club ultimate height of the proposed structure, evaluating the affects of similar situations where a single family neighborhood abuts a similar project (in Oeight and density), considering that the majority of homes in the single-family neighborhood are one-story or two-story at less than 30 feet, and after reconsidering the emphasis of the IPUD district to maximize compatibility, staff has determined that the compatibility will best be achieved by a structure no higher than 38 feet. As indicated in the ordinance, a transition should be accomplished in this situation, which is best achieved by a height which does not exceed the existing heights of the adjacent multi- family development, and which transitions from the maximum height allowed in that adjacent multi -family district, 45 feet. Even though the proposed density seems far greater than that permitted on the single family properties to the south, the subject property is currently the site of a 64 -unit mobile home park at a density of 17.04 du/ac. The proposed density of the subject project is 18.37 du/ac. Aside from density, this represents an approximately 4 -acre expansion of the R-3 Multi -family zoning to the north. c Whether changed or changing conditions make the proposed rezoning desirable. The property is currently developed with an aging mobile home park. The redevelopment of the property is desirable for beautification, economic development, as well as for the purpose of removing storm -vulnerable housing from the coastal high hazard area. The proposed rezoning maintains the residential character of the area, and will provide an aesthetically pleasing living environment in proximity to the downtown. d. Whether the proposed use would be compatible with utility systems, roadways, and other public facilities. Projected utility systems demands and traffic generation impacts were provided by the applicant and are shown below. The project is located in Palm Beach County's Coastal Residential Exception Area, and therefore meets the provisions of Palm Beach County Traffic Performance Standards. Water and sewer capacity exists to provide for the 7,148 gallons per day increase in water demand and the 5,303 gallons per day required for sewer service. With respect to solid waste, the Palm Beach County Solid Waste Authority has stated that adequate capacity exists to accommodate the county's municipalities throughout the 10 -year planning period. The School District of Palm Beach County has reviewed the application and has determined that adequate capacity exists to accommodate the resident population. Lastly, --]A—]V61 Maximum Potential Water/Sewer Traffic Development Population Demand Generation Potential Trips/day Existing Land Use 64 mobile 145 19,968 gpd/ 503 (Actual) Mobile Home Park_ homes rsons__ 6,000 apd 69 -unit Proposed Development 157 25,116 gpd/ 475____ condominium ersons 11302 d The project is located in Palm Beach County's Coastal Residential Exception Area, and therefore meets the provisions of Palm Beach County Traffic Performance Standards. Water and sewer capacity exists to provide for the 7,148 gallons per day increase in water demand and the 5,303 gallons per day required for sewer service. With respect to solid waste, the Palm Beach County Solid Waste Authority has stated that adequate capacity exists to accommodate the county's municipalities throughout the 10 -year planning period. The School District of Palm Beach County has reviewed the application and has determined that adequate capacity exists to accommodate the resident population. Lastly, --]A—]V61 Page 8 File Number: LUAR 04-010 Name: Seaview Park Club drainage will also be reviewed in detail as part of the review of the conditional use application, and must satisfy all requirements of the city and local drainage permitting authorities. e. Whether the proposed rezoning would be compatible with the current and future use of adjacent and nearby properties, or would affect the property values of adjacent or nearby properties. Along Federal Highway, the commercially zoned property has an allowable maximum building height of 45 feet, even though neither of these properties is built to this maximum. Likewise, the properly to the northeast, which is zoned R-3 Multi -family Residential allows a maximum height of 45 feet. This property, both the commercial and residential, is developed at a height of 38 feet to roof peak. The single family neighborhood abutting the project on the southeast has a maximum allowable height of 30 feet and a rear setback of 25 feet. The IPUD regulations require an additional setback of 1 foot for each 1 foot that a structure adjacent to a developed single family neighborhood exceeds 30 feet; therefore the setback would be 40 feet for a structure of 45 feet. The proposed buildings are setback 48 feet, and have a maximum height on the south elevation of 34 feet six (6) inches. Staff opines that a maximum transitional height of 38 feet would be compatible with the surrounding properties and therefore, with the further enhancements of the suth buffer as described in the corresponding sight plan report conditions, meet the intent of the IPUD zoning regulations as it relates to building height and buffering. With anticipated starting prices ranging from $300,000 to $600,000 for a three- bedroom unit, the project would, most likely, have a positive effect on values of adjacent properties. f. Whether the property is physically and economically developable under the existing zoning. The commercially -zoned portion of the property is slightly less than one acre, and could be redeveloped with commercial uses. The remaining portion of the properly stretching to the Intracoastal Waterway could possibly be developed for single family homes; however, the narrow configuration of the property and the value of waterfront properties are factors which limit the diversity in terms of residential development alternatives. Further, if single-family dwellings were built on the site, which are permitted uses as currently zoned, based on the land values and development trends, the homes could be built over 30 feet high (to peak of roof), placed 25 feet from the adjacent properties rear -to -rear or 10 feet side-to-side, and be improved without any buffering or landscaping g. Whether the proposed rezoning is of a scale which is reasonably related to the needs of the neighborhood and the city as a whole. The requested land use amendment and rezoning present the opportunity for redevelopment in a highly visible entrance corridor to the City and will also support the current trend toward greater residential uses in this area, economic revitalization, and downtown redevelopment. Anticipated impacts to traffic, and demands for water and sewer are minimal, basically because there is relatively little increase in the number of residential units. The proposed project will have a positive impact on property values and visual impacts to adjacent properties would be ---� zr- l O 0 Page 9 File Number: LUAR 04-010 Name: Seaview Park Club minimized through reductions in height, increased setbacks and the proposed dense landscaping and buffering (i.e. tree spacing from 8feeti to 10 feet). h. Whether there are adequate sites elsewhere /n the city for the proposed use, in districts where such use is already allowed. In accordance with the definition of theSpecia/High Density Residential land use designation in Policy 1.16.1 of the Future Land Use Element, residential densities of 20 du/ac are permitted in the Federal Highway corridor to encourage infill development and redevelopment. There are a limited number of sites elsewhere in the city where residential development could occur at a density of 10.8 du/ac; however, those sites do not offer the opportunity for redevelopment and infill development that this location affords. Nor would development of those available sites serve to promote the goals of the Community Redevelopment Agency and the Federal Highway Corridor Community Redevelopment Plan. CONCLUSIONS/ E _AMMFN11ATrANC As indicated herein, this request is consistent with the intent of the Comprehensive Plan and respective redevelopment plan; will not create additional impacts on infrastructure that cannot be accommodated, meets the intent of the IPUD regulations, and will contribute to the overall economic development of the City. Staff has also determined that the proposed site plan would meet the requirements for compatibility with the adjacent single family neighborhood based on the extra setbacks as provided, the stipulation herein to reduce maximum project height to 38 feet, and the proposed site plan conditions for enhancement of the landscape buffer. Therefore, staff recommends that the subject request be approved. If the Planning and Development Board or the City Commission recommends conditions, they will be included within Exhibit "B". ATTACHMENTS S:\Planning\SHARED\WP\PRO]ECTS\Seavlew Park Club\IuarO4-010\STAFF REPORT Smvle .dx ,l 4-:--� D' Seaview Park Club Exhibit A Location Map N 0 75 150 300450 600eet „ DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 04-294 STAFF REPORT TO: Chair and Members Community Redevelopment Agency Board and City Commission THRU: Michael Rumpf Planning and Zoning Director FROM: Eric Lee Johnson, AICP Planner DATE: January 6, 2005 PROJECT NAME/NO: Seaview Park Club / NWSP 04-014 REQUEST: New Site Plan Adjacent Uses: North: To the northwest, developed multi -family rental complex (Manatee Bay) designated Local Retail Commercial (LRC) and Community Commercial (C- 3); to the northeast designated High Density Residential (10.8 du/ac) and zoned Multi -family Residential (R-3); South: To the south along Federal Highway, developed commercial strip center `� 4--) I A PROJECT DESCRIPTION Property Owner: Multiple owners (see file) Applicant: Lennar Homes, Incorporated Agent: Mr. Michael Weiner / Weiner & Aronson, P.A. Location: East side of Federal Highway approximately 1,000 feet north of the Boynton (C-16) Canal (Exhibit "A') Existing Land Use: Local Retail Commercial (LRC) and Low Density Residential (LDR) Existing Zoning: Community Commercial (C-3) and Single-family Residential (R -1 -AA) Proposed Land Use: Special High Density Residential (SHDR - 20 du/ac) Proposed Zoning: Infill Planned Unit Development (IPUD) Proposed Use: 69 multi -family (condominium) dwelling units Acreage: 3.756 acres (163,611.36 square feet) Adjacent Uses: North: To the northwest, developed multi -family rental complex (Manatee Bay) designated Local Retail Commercial (LRC) and Community Commercial (C- 3); to the northeast designated High Density Residential (10.8 du/ac) and zoned Multi -family Residential (R-3); South: To the south along Federal Highway, developed commercial strip center `� 4--) I A Staff Report —Seaview Park Club (NWSP 04-014) Memorandum No PZ 04-294 Page 2 (Yachtsman's Plaza) designated Local Retail Commercial (LRC) and zoned Community Commercial (C-3); farther east, developed single-family residential (Yachtsman's Cove) designated Low Density Residential (4.84 du/ac) and zoned Single Family Residential (R -1 -AA); East: Right-of-way for Intracoastal Waterway; West: Rights-of-way for U.S. 1 and the Florida East Coast Railroad, then developed property fronting on Northeast 4th Street, designated High Density Residential (HDR) and zoned Multi -family Residential (R-3). Owners of properties within 400 feet of the subject new site plan were mailed a notice of this request and its respective hearing dates. The applicant certifies that they posted signage and mailed notices in accordance with Ordinance No. 04-007. Site Characteristic: The subject property is comprised of one (1) rectangular -shaped lot with the eastern portion submerged under the Intracoastal Waterway. The lot is currently located within the Federal Highway Corridor Community Redevelopment Plan Study Area I and is currently developed with 64 licensed mobile homes and their respective parking areas. The existing density of the mobile home park is non- conforming because the property is zoned R -1 -AA with an underlying land use of Low Density Residential. As indicated on the survey, several easements traverse the property in varying locations. The most notable easement is located along the north property line where the presence of FP&L power lines run in an east -west direction. Also, the survey shows the locations of wood and chain-link fences (along the property perimeters), the swimming pool area and two (2) wood docks. The site contains Coconut, Queen, Cabbage, Areca, and Royal palm trees. It also contains Orange, Mahogany, and a Banyan tree for a total of 53 trees. The highest ground elevation (11.32 feet) occurs along the west property line, at the northwest corner of the property. Proposal: Mr. Michael Weiner, representative for Lennar Homes, Incorporated, is proposing a new site plan for the construction of 69 multi -family (condominium) dwelling units. Approval of this project is contingent upon the approval of the corresponding request for land use change and rezoning (LUAR 04-010). Condominiums are permitted uses in the IPUD zoning district. Under the Special High Density Residential (SHDR) land use category, the maximum allowable density would allow a total of up to 75 dwelling units at a density of 20 dwelling units per acre. Both mobile homes and condominiums are considered as "dwelling units". In summary, the site plan proposes an additional five (5) dwelling units over the number of currently licensed mobile homes. This would equate to a project density of 18.37 dwelling units per acre. No phasing plan was submitted. Staff understands that the entire project would be built in one (1) phase. `1 q -ll I � Staff Report —Seaview Park Club (NWSP 04-014) Memorandum No PZ 04-294 Page 3 ANALYSIS Concurrency: Traffic: A traffic statement was sent to the Palm Beach County Traffic Division for concurrency review in order to ensure an adequate level of service. The County has determined that the proposed residential project is located within the designated Coastal Residential Exception Areas of the county, and therefore meets the Traffic Performance Standards of Palm Beach County. No building permits are to be issued by the City, after the 2006 build -out date. The County traffic concurrency approval is subject to the Project Aggregation Rules set forth in the Traffic Performance Standards Ordinance. Utilities: The planned purchase of up to 5 million gallons of potable water per day from Palm Beach County Utilities would supply potable water for this project. Local piping and infrastructure improvements may be required for the project, dependent upon the final project configuration and fire -flow demands. These local improvements would be the responsibility of the site developer. Sufficient sanitary sewer and wastewater capacity is currently available to serve this project, subject to the applicant making a firm reservation of capacity, following approval of the site plan. Police / Fire: Staff reviewed the site plan and determined that current staffing levels would be sufficient to meet the expected demand for services. Drainage: Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review. All South Florida Water Management District permits and other drainage related permits must be submitted at time of building permit (see Exhibit "C" - Conditions of Approval). School: The School District of Palm Beach County has reviewed the request and determined that adequate capacity exists to accommodate the dwelling units. Driveways: The project proposes one main (1) point of ingress and one (1) main point of egress to the subject site. Both existing driveway openings are located on U.S. 1. The northernmost opening is earmarked for ingress and the southernmost, for egress. The developer previously met with staff from the Florida Department of Transportation (FDOT) regarding the location of the ingress / egress lanes and that the proposed site plan's traffic pattern is a product of their recommendation. The site plan (sheet SPI of 2) shows that each lane for ingress and egress would be 20 feet in width. Vehicles would enter through the northernmost opening, move eastward and then make a 180 -degree turn to the west. These openings along U.S. 1 would not be gated and the applicant states that it is not their intent to make this into a gated community in the future. The driveway, drive aisles, and turning radius, Internal to the development, would be improved to conform to current city engineering standards. Staff Report —Seaview Park Club (NWSP 04-014) Memorandum No PZ 04-294 Page 4 Parking Facility: One (1) bedroom dwelling units require one and one-half (11/2) parking spaces per unit. Two (2) and three (3) bedroom dwelling units require two (2) parking spaces per unit. The project proposes a mix of one (1) and three (3) bedroom units for a total of 69 dwelling units. A recreation / clubhouse area is also proposed. Therefore, based on the above referenced number of units and the amenity, the project requires a total of 142 parking spaces. The site plan shows that each unit would have a single or double garage with an outside tandem space. In summary, the plan proposes 72 garage parking spaces, 72 tandem parking spaces, and 31 off-street parking spaces for a total of 175 parking spaces, or an excess of 33 spaces. According to the site plan, the 90 -degree parking stalls would be dimensioned nine (9) feet in width by 16 feet in length with two (2) feet of overhang (18 -feet in total length). The handicap parking spaces would be dimensioned 12 feet in width (with an extra 5 -feet of striping) and 18 feet in length. A note on sheet SP -2 of 2 indicates that roll-out garbage and recycle containers would be placed at the edge of the individual driveways of the tandem parking spaces. The roll-out containers would only be in this awkward location on trash pick-up days. This temporary location would not be an issue for efficient solid waste removal. Landscaping: As previously mentioned, the survey indicates that there are a total of 53 existing trees on-site. The tree disposition plan (L-6 of 6) indicates that 19 would be relocated and one (1) would be left in place. The remaining trees would be removed and mitigated. The tree species to be relocated would be the following: Coconut palm, Citrus tree, Alexander palm, Royal palm, and Cabbage palm. According to the site plan tabular data (sheet SP -2 of 2), the proposed landscaped area would equal 0.88 -acre or 23.5% of the site. The Plant List indicates that 82 of the 99 shade trees (83.8°/x) of the shade trees would be native while 52 of the 81 palm trees (64%) would be native. Likewise, 2,007 of 3,913 or 51.3% of the shrubs / groundcover plants would be native. This meets the intent of Chapter 7.5, Article II, Section 5.P of the Land Development Regulations. The site plan (sheet SP -1 of 2) shows that the western landscape buffer (adjacent to U.S. 1) would vary in width but would be at least 20 feet at its narrowest point. The Main Entrance Area Landscape Plan (sheet L-2 of 6) shows that an black aluminum fence, six (6) feet in height is proposed within the western landscape buffer, approximately it feet away from the west properly line. The perimeter plantings proposed between the fence and the property line would include Royal and Bizmark palm trees, Pigeon Plum shade trees in conjunction with Ixora `Nora' Grant, Aztec grass, Japanese Yew, and Redtip Cocoplum hedges. The plant material proposed east of the wall but west of Building One would include Purple Glory trees, Cabbage palm, Green Buttonwood, Pink Hibiscus tree, Aztec grass, Redtip Cocoplum, Southern Wax Jasmine, and Travelers tree. The development's front entrance (shown on sheet L-1 of 6) would be heavily landscaped with an array of trees, hedges, and groundcover. Two cross sections have been provided to illustrate the varying heights of trees and shrubs. Staff Report —Seaview Park Club (NWSP 04-014) Memorandum No PZ 04-294 Page 5 The north side landscape buffer would be three (3) feet in width. This narrow strip in itself would not be wide enough to effectively screen the subject property from the abutting property to the north. However, the project intent is to consider the combined effect of the three (3) foot wide buffer with the existing south landscape buffer of the abutting property to the north. Where the hedge and tree requirements are met on one property, only the green space width shall be required for the abutting property in accordance with Chapter 7.5, Article II, Section S.D.E. of the Land Development Regulations. The south landscape buffer of the Manatee Bay complex is approximately 15 feet in width. During a site visit, staff noted a difference in ground elevation (possibly for drainage purposes) between the subject property and the abutting property to the north. The site inspection also revealed that Manatee Bay's south landscape buffer contained 10 - foot tall Ficus hedges with clusters of 16 -foot to 18 -foot tall Mahogany trees spaced 10 feet apart, 16 -foot to 18 -foot tall Pongam trees spaced 10 feet to 15 feet apart, 14 -foot to 16 -foot tall Cabbage palm trees spaced five (5) feet apart, and clusters Seagrape bushes. Staff suspects that some of the plant material was lost due to the recent hurricanes of last fall. Regardless, the proposed landscape plan does not show this existing plant material of Manatee Bay's southern landscape buffer. Also, overhead FP&L power lines traverse along the subject property's north property line (within the north landscape buffer). The presence of these power lines would limit the type of tree species that may be planted within this buffer. The tree canopy cannot conflict with the utility lines. Therefore, any trees proposed within this three (3) foot wide buffer must conform to FP&L's Right Tree — Right Place publication. At the time of permitting, the landscape plan would have to be revised to show the existing landscape material of the abutting property to north. The existing landscape material of the abutting property to the north would have to be such that it meets the Intent of the aforementioned code. Any additional trees proposed within the subject property's three (3) foot wide landscape buffer would have to adhere to Florida Power and Light (FP&L) Right Tree —Right Place publication (see Exhibit "C"— Conditions of Approval). It should be noted that the property owner to the north always reserves the right to request a modification from the approved landscape. However, a modification to the landscape plan would require staff review in order to ensure minimal code compliance. The width of the rear (east) landscape buffer, adjacent to the Intracoastal Waterway, would vary but would be approximately 10 feet wide at its narrowest point. This buffer would include plant material such as Split Leaf Philodendrum, Green Buttonwood hedges and trees, Ixora Nora' Grant, Redtip Cocoplum, Southern Wax Jasmine, Solitaire palm, Coconut palm, and Pigeon plum trees. Adjacent to the single-family neighborhood to the south, the south landscape buffer would be nearly 10 feet in width. This landscape buffer would include a six (6) foot high pre -cast wall, clusters of Coconut Palm, Laurel Oak, Pink Trumpet, and Cabbage palm trees, and a row of Florida Royal palm trees. Myrsine and Fakahatchee grass would be installed on the north (interior) side of the wall. The cross-section labeled "Section Thru South Buffer" on sheet L-1 of 6 illustrates the dimensions of the parking lot and pervious area of the southern landscape buffer. Staff Report —Seaview Park Club (NWSP 04-014) Memorandum No PZ 04-294 Page 6 The "Site Cross-section between Bldg 3 and 4 Facing West" illustrates the line of site from Yachtman's Cove to the subject property. The detail shows that the Florida Royal Palm trees would be 35 feet in height, the Cabbage palm trees would be 24 feet in height, and the remaining trees would be 18 feet in height. The developer states that the landscape buffer and height of wall along the southern landscape buffer should mitigate any potential glare from vehicle headlights. Staff concurs. The south landscape buffer is important to the compliance of this project with regards to the design and compatibility requirements and standards of the IPUD zoning district. Therefore, staff recommends that the plant material proposed within the south landscape buffer be installed in such a way as to provide immediate buffering. This can be accomplished by utilizing five (5) installation tactics: minimize the removal of palm fronds from all proposed palm trees prior to their installation if possible in accordance with industry standards, install all proposed trees at their maximum height (within their specified range of heights) without jeopardizing the visual buffering of lower -to -mid-level screening above the wall, increase the size of the Laurel Oak trees (18 to 20 feet in height) proposed directly "in front" of the buildings (outside the landscape buffer), replace the stretch (series) of palm trees with canopy trees consistent with the remainder of the buffer, and insert additional palm trees within the south landscape buffer in areas where tip -to -tip spacing is not entirely accomplished (see Exhibit "C" — Conditions of Approval). Building and Site: As previously mentioned, the applicant is requesting to rezone the property to the IPUD zoning district with a density of 18.37 dwelling units per acre. The maximum density allowed by the Special High Density Residential land use classification is 20 dwelling units per acre. The 69 condominium units are proposed within four (4) separate buildings on the 3.756 -acre site. Each building would contain a varying number of dwelling units. According to the Unit Mix Table on sheet SP -2 of 2, Building One would contain 18 units while Buildings Two, Three, and Four would contain 17 units. The condominium units would either be one (1) bedroom / one (1) bath or three (3) bedrooms / two (2) baths. No two (2) bedroom units are proposed. The one (1) bedroom / one (1) bath model would be 960 square feet "under air" while the three (3) bedrooms / two (2) bath models would range from 1,639 square feet to 2,415 square feet "under air". The IPUD zoning district allows a maximum building height of 45 feet and up to four (4) stories tall. However, a lesser building height could be imposed if compatibility with the adjacent properties would be in jeopardy. The project proposes four (4) separate buildings, all of which would be 4 -stories tall. The elevations show that the top of the parapet wall (for the flat portion of the roof) would be 45 feet in height. Likewise, the mean height of the pitched portion of the roof would also be 45 feet. As previously mentioned, the abutting property directly to the north (Manatee Bay apartments) contains dual zoning districts, namely Community Commercial (C-3) and Multi -family Residential (11-3). The buildings that comprise the Manatee Bay complex were designed as three (3) story structures with a building height of 38 feet. Similarly, the abutting property directly to the south also contains dual zoning districts (Community Commercial / C-3 and Single- family Residential / R -1 -AA). The C-3 zoning district allows a maximum building --1 /�-� I r Staff Report —Seaview Park Club (NWSP 04-014) Memorandum No PZ 04-294 Page 7 height of 45 feet. However, the R'1 -AA zoning district only allows a maximum building height of up to 30 feet (mid -point of roof), a difference of 15 feet. Initially, staff informed the developer that the proposed building height on the subject property would be a critical design element to consider when requesting to rezone to the IPUD zoning district. For this parcel, building height compatibility is very important due to its close proximity to single-family detached homes (to the south) and Manatee Bay's three (3) -story apartment buildings (to the north). These properties have both varying residential intensities and building heights. As previously mentioned, the abutting property to the southwest is zoned C-3. The C- 3 zoning district allows a maximum building height of 45 feet. Therefore, the proposed building height on the western quarter of the subject property is of less concern as it is on the eastern three-quarters. The elevations of Building One, proposed on the westernmost quarter of the subject property, shows that the building would be four (4) stories tall with the top of the parapet wall at 45 feet in height. However, the abutting properties to the southeast that comprise the Yachtsman's Cove neighborhood are zoned R -1 -AA and consists of single -story and two-story homes. Therefore, building height compatibility on the eastern three- quarters of the subject property is important because it directly abuts the single- family homes to the south. Initially, staff suggested that the applicant reduce the proposed building height of the south elevation (facing the single-family neighborhood) from 45 feet to 34 feet - six (6) inches (to top of parapet) in an attempt to improve compatibility with the properties to the southeast and to reduce the height discrepancy. Staff felt that decreasing the height of the south facade would provide an equitable transition between the maximum height of 30 feet allowed in the adjacent single-family neighborhood and the 45 -foot height allowed in the adjacent, multi -family district. However, after considering the ultimate height of the proposed structure (45 feet), evaluating the effects of comparable situations elsewhere, considering that the majority of adjacent single-family homes are one-story or two-story and less than 30 feet in height, and after reconsidering the intent of the IPUD district to maximize compatibility, staff has determined that compatibility would be achieved by limiting structure height to a maximum of 38 feet (see Exhibit "C" - Conditions of Approval). As indicated in the ordinance, a "transition" should be accomplished in this situation, which is best achieved by a height which does not exceed the existing heights of the adjacent multi -family development, and which transitions from the maximum height allowed in that adjacent multi -family district, 45 feet. The staff recommendation to limit the buildings to 38 feet may jeopardize the valuable penthouse units but it is vital for height compatibility. It is important to note that the homes in Yachtman's Cove to the south may be developed as two (2) story structures with a maximum building height of 30 feet. In contrast, the Manatee Bay complex to the north could be redeveloped or expanded with four (4) story, multi -family buildings with a maximum building height of 45 feet in height under both the C-3 and R-3 zoning regulations. Using rational zoning principles, the allowable average height between the abutting properties to the north and south is 37 feet - six (6) inches. It should be noted that under the current zoning district regulations, a 30 -foot tall house may be constructed only 25 feet from the south property line without any required buffering or landscaping. Conversely, this project's buildings are proposed over48 feet from the south property line. Therefore, a 30 -foot tall building proposed 25 --14-7716 Staff Report—Seaview Park Club (NWSP 04-014) Memorandum No PZ 04-294 Page 8 feet from the south property line'could represent more visual impacts to the surrounding community than a three (3) story or 38 -foot tall building height building proposed farther away from the property line. Staff opined that the proposed condominium project is reasonably compatible with the surrounding properties as stipulated herein and is similar to the development characteristics in the coastal area. A height limitation of 38 feet would meet the intent of the IPUD zoning regulations as it relates to building height and buffering. The IPUD zoning district contains no specific minimum building setback requirements other than mirroring the setbacks of adjacent zoning districts. However, a structure on the perimeter of an IPUD project that is adjacent to an existing single-family neighborhood must adhere to additional setback reauirements. The IPUD regulations require an additional one (1) foot building setback for each one (1) foot in building height that exceeds 30 feet. In this case, the proposed height of the condominium building would be 45 feet tall. Therefore, this would equate to an additional required setback of 15 feet (in conjunction with mirroring the setback of the abutting properties). The adjacent properties to the north and south contain multiple zoning districts. However, an existing neighborhood of single-family detached homes (zoned R -1 -AA) abuts the subject property to the southeast. Therefore, this additional 15 feet of setback would only be applied from the south property line. The required setback for the single-family homes to the south is 25 feet. The additional 15 feet of setback (required on the subject property due to the proposed building height) in conjunction with mirroring the 25 foot setback (of the single-family homes) equates to a required 40 foot side (south) setback. This project proposes a south (side) setback of 48.32 feet. According to the setback table on sheet SP -2 of 2, the side setbacks for the abutting properties to the north currently range from 10 feet to 30 feet. This project proposes a 45.67 -foot side (north) setback. The balconies proposed on the north building fagade would extend into the north -side setback by four (4) feet but the edge of the balcony would still be 41.67 feet from the (north) side property line. The existing rear setback of the adjacent properties currently range from 20 feet to 40 feet. This project's proposed rear (east) setback would be 40 feet. The setback table on sheet SP -2 of 2, indicates that the front (west) setback for the adjacent properties (to the north and south) currently range from 20 feet to 40 feet. This project proposes a 31.69 -foot front building setback. For this new site plan, all proposed building setbacks are consistent with the existing setbacks within the surrounding neighborhoods and meet the intent of the IPUD zoning district setback regulations. Outdoor patios are proposed on the north and south building facades. A note on the elevations indicates "no patio enclosures — no screens allowed". The recreation area would be located at the eastern portion of the development overlooking the Intracoastal Waterway. It would include a 487 square foot cabana building and a swimming pool. The elevation (sheet A2.17) of the one (1) -story clubhouse does not indicate the dimension at the peak of the roof but shows that the deckline would be 11 feet — one (1) inch in height. It should be noted that the clubhouse would be located 20 feet from the north property line. This dimension was not included within the setback table shown on sheet SP -2 of 2. `1 A_7- i y Staff Report—SeaviewPark Club (NWSP 04-014) Memorandum No PZ 04-294 Page 9 A lift station would be required to serve the cabana restrooms. The small grinder station would be located along the north side of the cabana building. Its location is identified on sheet SP -1 of 2. According to the applicant, the pump station would require minimal maintenance and are visually benign, easy and safe to access, and very cost effective. It is necessary because the existing sewer infrastructure is not deep enough to provide gravity sewer service to the east end of the site. Design: The design of the proposed buildings / clubhouse resemble a mixture between a Spanish -Mediterranean style with its smooth stucco finish and S -tile roof and a modern design with its decorative Permex shutters, decorative railings, black canvas awnings, and pre -cast decorative columns. The exterior walls of the buildings would be multi -colored consisting of the following Sherwin Williams paints: Kilim Beige — SW#6106, Lemon Chiffon — SW#6686, and White Flour — SW#7102. The elevations of the clubhouse do not indicate the proposed building colors. Therefore, staff recommends the using the same colors on the clubhouse that would be used on the condominium buildings (see Exhibit "C— Conditions of Approval). The plans propose one (1) type of outdoor freestanding lighting fixture. The photometric plan detail (sheet P-1 of 1) shows that the light pole would be 18 feet — six (6) inches in height and made of black fiberglass. The photometric plan indicates that minimal or no light would "spill over"from the subject property to the abutting properties. Signage: The Front Wall / Fence at Entry Detail (sheet A2.13) shows that a sign would be located on the wall near the front entrance on U.S. 1. The detail shows the wall / sign structure would be eight (8) feet — eight (8) inches in height. However, this residential subdivision sign may be no more than six (6) feet in height and 32 - square foot in area (see Exhibit "C"— Conditions of Approval). The detail indicates the sign lettering would be black and of a Romans font. It would be placed on top of the sign face that would be textured with 16 -inch by 16 -inch travertine tile. The entire structure would be painted to match the condominium buildings. The sign medallion would be a 12 -inch by 12 -inch pineapple ornament. Staff recommends placing the address somewhere on the sign. RECOMMENDATION: Staff reviewed this project for compatibility between it and the adjacent properties. Factors considered in determining compatibility included the following: land use, density, height, dwelling type, style, activity, and performance. Staff reviewed these characteristics against the intent of the IPUD zoning regulations taking into account the built environment of adjacent properties and development characteristics within the coastal areas. Staff has reviewed this request for new site plan approval, and based on the analysis contained herein, is recommending approval of the site plan, contingent upon the successful request for land use amendment / rezoning (LUAR 04-010) and subject to satisfying all comments indicated in Exhibit "C" - Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. S:\Planning\SHARED\WP\PROJECTS\Seaview Park Gub\nwsp 04-014\Staff Report.doc 7 Q-1 ( j x NE 15th Place ar R�7 11, A Aux Ocean Inlet Drive PUID Till A 0 C) s Q EXHIBIT "B" x c� e ® e.5 H/CHMAY N0.! (STATITRD. 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EXHIBIT "B" o G o ELEVATIONS BLDG NOI 1 3 BEAVICW PARK GLUE -nopa ❑ '�nuamv wnclvrecmm��aaow SE R 11 �OR1�:RAfS WAPIAMIDM 1i ---14-1 I [A ELEVATIONS BLDG NOI 1 3 BEAVICW PARK GLUE -nopa ❑ '�nuamv wnclvrecmm��aaow 1KANICWLNIOIIl1�r.bMM YYJI.R 11 �OR1�:RAfS WAPIAMIDM qm� LEJNAR NOME®, INO. _ � ...._. • ^,.�• ^� ..�.... -� 47 I �,i ID EXHIBIT "'139" : k III dp5 ,r,m unarw.vaciu�ecnmN. oauuv - 4 AMiRI[Q!6 hM IAtO NARa1B E ❑ SITE GR008 BEGTIO.UB N BEAVIEW PARK CL IL'MIX FALL X'bMYf. MN%N NMN.1t I[�'__'7N I i_5�► I won M=ss �Nnn, � � � I -� 47 I �,i ID EXHIBIT "'139" : k III dp5 ,r,m unarw.vaciu�ecnmN. oauuv - 4 AMiRI[Q!6 hM IAtO NARa1B E ❑ SITE GR008 BEGTIO.UB N BEAVIEW PARK CL IL'MIX FALL X'bMYf. MN%N NMN.1t ppsis [6 EXHIBIT "B" v m nrHD�I SNC.o ..... LANDSCAPE PLL me EXHIBIT 4D dDCD1"], d 1 �D '�°iii{� iiii►lt 01, eeppp. r IN �t1 e�®rte I�� I _-_- _- _. _ 1 I�:a • �. y �r y a • •I o•eL.•o.i.r•nl_•r •. �'�� ••moi �a••'Zo• y_[ne .r:i AI .1� _ .�.�� eel _ .-/� •ii-gl L \Ai'i��`'•'l��I F ilk � a I ` U .� aD�ih�JD4D ��D4D�7D'E7D I, C� I EXHIBIT "C" Conditions of Approval Project name: Seaview Park Club File number: NWSP 04-014 Reference: 2nd review plans identified as a New Site Plan with a December 7 2004 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS — General Comments: None PUBLIC WORKS — Traffic Comments: None ENGINEERING DIVISION Comments: 1. Full drainage plans, including drainage calculations, in accordance with the LDR, Chapter 6, Article IV, Section 5 will be required at the time of permitting. 2. Paving, Drainage and site details will not be reviewed for construction acceptability at this time. All engineering construction details shall be in accordance with the applicable City of Boynton Beach Standard Drawings and the "Engineering Design Handbook and Construction Standards" and will be reviewed at the time of construction permit 222lication. UTILITIES Comments: 3. All utility easements shall be shown on the site plan and landscape plans (as well as the Water and Sewer Plans) so that we may determine which appurtenances, trees or shrubbery may interfere with utilities. In general, palm trees will be the only tree species allowed within utility easements. Canopy trees may be planted outside of the easement so that roots and branches will not impact those utilities within the easement in the foreseeable future. The LDR, Chapter 7.5, Article I, Section 18.1 gives public utilities the authority to remove any trees that interfere with utility services, either in utility easements or public rights-of-way. 4. Palm Beach County Health Department permits will be required for the water and sewers stems serving this project CODE, Section 26-12). 5. Fire flow calculations will be required demonstrating the City Code requirement of 1,500 g.p.m. (500 g.p.m. some residential developments) with 20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV, Section 16, or the requirement imposed by insurance underwriters, whichever is 14-11 COA.doc 01/06/05 DEPARTMENTS INCLUDE REJECT eater CODE, Section 26-16 6. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid for this project either upon the request for the Department's signature on the Health Department application forms or within seven (7) days of site plan approval, whichever occurs first. This fee will be determined based upon final meter size, or ex ected demand. 7. In regards to sanitary service, this project probably will require a lift station on site, with the option to connecting to the existing sanitary system located in Manatee Bay Apartments (to the north.) A preliminary review will be re uired with the Utilities Department. 8. A building permit for this project shall not be issued until this Department has approved the plans for the water and/or sewer improvements required to service this project, in accordance with the CODE, Section 26-15. 9. Utility construction details will not be reviewed for construction acceptability at this time. All utility construction details shall be in accordance with the Utilities Department's "Utilities Engineering Design Handbook and Construction Standards" manual (including any updates); they will be reviewed at the time of construction permit application. FIRE Comments: 10. The site addressing shall be visible from the street (with letters a minimum 6 inches in height with 1 %z -inch width (stroke). 11. At the time of permitting, Fire department vehicle access shall be maintained from the from the beginning to the finish of the pLoject. 12. At the time of permitting, all fire protection equipment shall be operable and accessible during each phase of construction. POLICE Comments: None BUILDING DIVISION Comments: 13. Every exterior wall within 15 feet of a property line shall be equipped ni rotectives er 2001 FBC, Section 705.1.1.2. ]the =BuildiRgs, uctures and artsthereof shall be designed to withstand COA.doc 01/06/05 DEPARTMENTS INCLUDE REJECT minimum wind loads of 140 mph. Wind forces on every building or structure shall be determined by the provisions of ASCE 7, Chapter 6, and the provisions of 2001 FBC, Section 1606 (Wind Loads). Calculations that are signed and sealed by a design professional registered in the state of Florida shall be submitted for review at the time of ermit application. 15. Every building and structure shall be of sufficient strength to support the loads and forces encountered per the 2001 FBC, Section 1601.2.1 and Table 1604.1. Indicate the live load s on the plans for the buildin desi . 16. Buildings three -stories or higher shall be equipped with an automatic sprinkler system per F.S. 553.895. Fire protection plans and hydraulic calculations shall be included with the building plans at the time of permit application. 17. At time of permit review, submit signed and sealed working drawings of the proposed construction. 18. Identify within the site data the finish floor elevation (lowest floor elevation) that is proposed for the building. Verify that the proposed elevation is in compliance with regulations of the code by adding specifications to the site data that address the following issues: From the FIRM map, identify in the site data the title of the flood zone that the building is located within. Where applicable, specify the base flood elevation. If there is no base flood elevation, indicate that on the plans. 19. Please have the applicant provide the City with a copy of the letter that will be sent to the impact fee coordinator. To allow for an efficient permit review, the applicant should request that the County send the City a copy of their determination of what impact fees are required for the pool/clubhouse/recreation building. 20. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may not, therefore, be used for landscape irrigation where other sources are readily available 21. A water -use permit from SFWMD is required for an irrigation system that utilizes water from a well or body of water as its source. A copy of the permit shall be submitted at the time of permit a lication, F.S. 373.216. 22. If capital facility fees (water and sewer) are paid in advance to the City of Boynton Beach Utilities Department, the following information shall be provided at the time of building permit application: a. The full name of the project as it appears on the Development Order and the Commission -approved site plan. b. If the project is a multi -family project, the building number/s must be provided. The building numbers must be the same as noted on the Commission -a roved site lans. I&l- I I T COA.doc 01/06/05 DEPARTMENTS INCLUDE REJECT c. The number of dwelling units in each building. d. The number of bedrooms in each dwelling unit. e. The total amount paid and itemized into how much is for water and how much is for sewer. CBBCO, Chapter 26, Article II, Sections 26-34 23. At the time of permit review, submit separate surveys of each lot, parcel or tract. For purposes of setting up property and ownership in the City computer, provide a copy of the recorded deed for each lot, parcel or tract. The recorded deed shall be submitted at time of permit review. 24. At time of building permit application, submit verification that the City of Boynton Beach Parks and Recreation Impact Fee requirements have been satisfied by a paid fee or conveyance of property. The following information shall be provided: a. A legal description of the land. b. The full name of the project as it appears on the Development Order and the Commission -approved site plan. c. If the project is a multi -family project, the building number/s must be provided. The building numbers must be the same as noted on the Commission -approved site plans. d. The number of dwelling units in each building. e. The total amount being paid. CBBCO, Chapter 1, Article V, Section 3 25. Pursuant to approval by the City Commission and all other outside agencies, the plans for this project must be submitted to the Building Division for review at the time of permit application submittal. The plans must incorporate all the conditions of approval as listed in the development order and approved by the City Commission. 26. The full address of the project shall be submitted with the construction documents at the time of permit application submittal. If the project is multi- family, then all addresses for the particular building type shall be submitted. The name of the project as it appears on the Development Order must be noted on the building permit application at the time of application submittal. 27. This structure meets the definition of a threshold building per F.S. 553.71(7) and shall comply with the requirements of F.S. 553.79 and the CBBA to the 2001 FBC, Sections 105.3.1 through 105.3.6. The following information must be submitted at the time of permit application: a. The structural inspection plan must be submitted to the enforcing agency prior to the issuance of a building permit for the construction of a threshold building. b. All shoring and re -shoring procedures, plans and details shall be submitted. c. All plans for the building that are required to be signed and sealed by the architect or engineers of record shall contain a statement that, to the best I/a- I u COA.doc 01/06/05 DEPARTMENTS INCLUDE REJECT of the architect's or engineer's knowledge, the plans and specifications comply with the applicable fire safety standards as determined by the local authority in accordance with this section and F.S. Section 633. 28. All the dwelling units in the building are considered "covered dwelling units" and shall comply with the Florida Fair Housing Act, F.S. 760.20 and the Federal Fair Housing Act, 24 CFR 100.205. Indicate on the plans which design option A or B is being utilized for the design of the dwelling units. 29. Clearly show the required clear floor spaces at all the fixtures and appliances in accordance with the Fair Housing Act 30. The elevators shall be designed for wheelchair users car,maneuver Lente�re within reach of controls and exit from the car. CANSI Standard A117.1-1986, Section 4.10. PARKS AND RECREATION Comments: 31. Recreation Facilities Impact Fee — based on the formula the fee is computed as follows: 69 multi -family units X $656 ea. = $45,264 Private Recreation Facilities Provided — Swimming pool with Cabana, Barbe ue Areas, Exercise Rooms. FORE STER/ENVIRONMENTALIST Comments: 32. The proposed trees should be installed at a minimum height that will provide for tree canopies at the 25'-35' height level along Federal Highway. These trees should be installed in an effort to break up the expanse of the buildings. This design should visually obscure portions of the second / third story levels of the buildings. The applicant should evaluate the trees design along the North, South, and West elevations shown on landscape sheet A2.08, A2.09. 33. At the time of permitting, provide a more accurate and detailed cross-section of the existing southern landscape buffer of Manatee Bay apartments. The cross-section should include the width, ground elevation, existing plant material and their height. 34. At the time of permitting, provide a cross-section of the entire length of the proposed northern landscape buffer. The cross-section should include all landscape material proposed within the 3 -foot wide landscape buffer on the subject property in conjunction with the existing plant material located within A----) � v COA.doc 01/06/05 Lr --1 i V—) DEPARTMENTS INCLUDE REJECT the southern landscape buffer of Manatee Bay Apartments. This illustration should be in -scale with the 4 -story condominium building proposed within this project as shown on sheet A2.16. PLANNING AND ZONING Comments: 35. Approval of this site plan is contingent upon the accompanying request for land use / rezoning application (LUAR 04-010). This includes the proposed project density. Include a note regarding LUAR 04-010 in the site pian tabular data sheet SP1 of 1). 36. One (1) bedroom dwelling units require one and one-half (1%z) parking spaces. Two (2) and three (3) bedroom dwelling units require two (2) parking spaces. The recreation area would require five (5) parking spaces. This project requires 142 parking spaces and should be noted as such in the site plan tabular data. The plan proposes 72 garage spaces, 72 tandem spaces, and 31 off-street spaces, for an excess of 33 spaces. Please revise the site plan tabular data to indicate this information. 37. At the time of permitting, the clubhouse elevations shall indicate the paint manufacturer's name and color code. Staff recommends using the same color palette for the clubhouse that was used for the condominium building. 38: All new docks would require approval from the U.S. Army Corps of Engineers. Who owns the wood docks? Will they be removed? Do they have permits? If an IPUD is located with frontage on the Intracoastal Waterway, conditions of approval shall include a deed restriction requiring that any marina or dockage built will not exceed in width, the boundaries of the project's actual frontage on the water, regardless of what any other governing or permitting entity may allow or permit (Chapter 2, Section S.L.4.. 3 39. Project compatibility will be judged on how well the proposed development fits within the context of the neighborhood and abutting properties. Provide elevations and cross-sections showing adjacent structures within this site plan application (Chapter 2, Section 5.L.4.. 1 . 40. The IPUD zoning district contains regulations regarding vehicular circulation (Chapter 2, Section 5.41.). Provide documentation from the Florida Department of Transportation that suggests their preference for the location of the pr22osed points of ingress and egress. 41. A drainage statement is required prior to the Technical Review Committee meeting (Chapter 4, Section 7.17.2.). 42. Provide a detail of front entry wall, including its dimensions, material, and Lr --1 i V—) COA.doc 01/06/05 DEPARTMENTS INCLUDE REJECT color (Chapter 4, Section 7.D.). Also, on the main entrance landscape plan (sheet L-2 of 5), indicate how far away the wall will be from the west (front) property line. 43. Provide a detail of the fence proposed around the pool / clubhouse area, including its dimensions, material, and color (Chapter 4, Section 7.13.). 44. The residential subdivision sign may be no taller than six (6) feet in height and more than 32 square feet in area (Chapter 21, Article IV, Section 1.B.). Staff recommends placing the address on top of the sign face. 45. Provide more detail of the cross-section of the buffer. Staff recommends adding decorative caps and score lines to the buffer wall. 46. Where the hedge and tree requirements are met on one property, only the green space width shall be required for the abutting property in accordance with Chapter 7.5, Article 11, Section S.D.E. of the Land Development Regulations. At the time of permitting, the landscape plan would have to be revised to show the existing landscape material of the abutting property to north. The existing landscape material of the abutting property to the north would have to be such that it meets the intent of the aforementioned code. Any trees proposed within the subject property's three (3) foot wide landscape buffer would have to adhere to Florida Power and Light (FP&L) Right Tree — Right Place publication. 47. At the time of permitting, on the landscape plan, ensure that the plant quantities match between the tabular data and the graphic illustration. 48. Staff recommends limiting the maximum building height of Buildings Two, Three, and Four to 38 feet in order to maximize compatibility between the subject property and the abutting properties / structures. 49. In order to maintain consistency of the appearance of the roof -top patio area, canopies, and other items other than plants, which are visible from adjacent properties, shall be as shown on the site plan or done uniformly as a minor site plan modification to the approved plan. 50. Where possible, staff recommends installing one (1) tree per 30 linear feet and short (small) palm trees within the 3 -foot wide north landscape buffer. The proposed trees should be consistent with the allowable trees species as per FPL's Right Tree / Right Place publication(s). 51. Where possible, staff recommends increasing the installation height of the Laurel Oaks trees proposed within the parking islands on the north and south sides of the buildings. The trees should be installed at a height of 18 feet to 20 feet rather than 16 feet to 18 feet. 52. Staff recommends installing tall, slender palm trees such as Carpentaria or 14-11 X COA.doc 01/06/05 DEPARTMENTS7the INCLUDE REJECT Solitaire) within each vacant interior parking island on boe north and south sides of the building. The intent is to further breakthe building fagades with additional plant material. These trees should btalled at the same height as the Laurel Oaks and meet the clear trunk reqents of the landscape code. The type of palm tree will be overseen by ity Forester at the time of permitting. 53. Staff recommends installing the Cabbage palm trees (proalong the south property line) without the typical "hurricane cut". Thuld help to provide immediate screeningupon tree installation. 54. Staff recommends that the plant material proposed within theh landscape buffer be installed in such a way as to provide immediate buffg. This can be accomplished by utilizing the following tactics: install alposed trees at their maximum height (within their specified range of ts) without jeopardizing the visual buffering of lower -to -mid-level screabove thewall, replace the stretch (series) of palm trees with canopy consistent with the remainder of the buffer, and insert additional palm trees within the south landscape buffer in areas where tip -to -tip spacing is not entirely accomplished. ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY COMMENTS: Comments: 55. To be determined. ADDITIONAL CITY COMMISSION COMMENTS: Comments: 56. To be determined. MWR/elj S:\Planning\SHARED\WP\PROJECTS\Seaview Park Club\nwsp 04-014\COA.doc 1477 1 � DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Seaview Park Club AGENT: Mr. Michael Weiner / Weiner & Aronson, P.A. AGENTS ADDRESS: 102 North Swinton Avenue' Delray Beach, FL 33444 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: January 18, 2004 TYPE OF RELIEF SOUGHT: Request new site plan approval to construct 69 condominium units on 3.756 acres in the IPUD zoning district. LOCATION OF PROPERTY: DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Community Redevelopment Agency Board, which Board found as follows: THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief is hereby _ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: S:\Planning\SRARSD\KP\PAOf2CTS\ nvim Pork Club\nwry 0"14\Do.dw City Clerk --14-7-1 z VII. Old Business 7472 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. -TA &E b BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM BO N CH DATE: 12/06/2004 SUBJECT SUMMARY PARAGRAPH: The CRA and the City have been requested to grant a twelve (12) month extension for the Arches site plan. The CRA's Incentives Agreement gave a two year period for the project to comply and qualify for incentives. This leaves time for the project to try to meet its agreement without the CRA again extending current incentives. RECOMMENDATION: Staff feels that the intent of the Incentives Agreement is to coincide with the site plan, therefore if the Board extends the site plan, that the Board also extends Incentives. This keeps dates and tracking together. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) FISCAL IMPACT: None — This has already been budgeted. ALTERNATIVES: Note that the Incentives are site plan linked so no site plan extension would mean that the CRA Incentives are cancelled. i CRA staff 7473 Susan Shares R:NAemo'stCRA Agenda Item Request Arches Extension 12_04.dw tchinson, CRA Dircctor Requested CRA Date Final Materials Mast be Turned Requested CRA Date Final Materlals Must be Tweed Into Meeting Dales into CRA O®ce Meeting Dates CRA Office ❑ January 13, 2004 Deeemba 30, 2003 (Noon) ❑ July 13, 2004 June 29, 2004 (Noon) ❑ February 10, 2004 January 27, 2004 (Noon) ❑ August 10, 2004 July 27, 2004 (Noon) ❑ ;%latch 9, 2004 February 24, 2004 (Noon) ❑ September 14, 2004 August 31, 2004 (Noon) ❑ April 13, 2004 March 30, 2004 (Noon) ❑ October 12, 2004 September 28, 2004 (Noon) ❑ May 11, 2004 April 27, 2004 (Noon) ❑ November 9, 2004 October 26, 2004 (Noon) ❑ June 8, 2004 May 25, 2004 (Noon) ■ December 14, 2004 November 30, 2004 (Noon) NATURE OF ❑ Consent Agenda ❑ Old Business ❑ Legal AGENDA ITEM ❑ Director's Report New Business ❑ Future Agenda items ❑ Other Item DATE: 12/06/2004 SUBJECT SUMMARY PARAGRAPH: The CRA and the City have been requested to grant a twelve (12) month extension for the Arches site plan. The CRA's Incentives Agreement gave a two year period for the project to comply and qualify for incentives. This leaves time for the project to try to meet its agreement without the CRA again extending current incentives. RECOMMENDATION: Staff feels that the intent of the Incentives Agreement is to coincide with the site plan, therefore if the Board extends the site plan, that the Board also extends Incentives. This keeps dates and tracking together. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) FISCAL IMPACT: None — This has already been budgeted. ALTERNATIVES: Note that the Incentives are site plan linked so no site plan extension would mean that the CRA Incentives are cancelled. i CRA staff 7473 Susan Shares R:NAemo'stCRA Agenda Item Request Arches Extension 12_04.dw tchinson, CRA Dircctor VIII. New Business 7474 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM BOYNTON BEACH DATE: December 23, 2004 SUBJECT SUMMARY PARAGRAPH: Cornerstone Development has successfully submitted a complete Direct incentive Request for their "East Boynton Village Project". The Board has reviewed their project but asked for the developer to address resident concerns. The project is good from several points of view; i.e. unit design, mix of units, public amenities, garages, parking, etc. RECOMMENDATION: The project is recommended to be scored under the preferential HOB system for Incentives. The incentives should be focused on resident needs and a lesser amount for Developer incentives. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) The applicant has supplied needs information, however there is no analysis of how these incentives realistically address the residents needs. Therefore, Staff recommends the applicant furnish this information and address previous Board issues prior to approval. FISCAL IMPACT: The developer projection is for a $1,969,075 CRA incentive over 10 years. The attached Direct Incentive application for incentives is performance based; therefore all incentives are paid by the TIF revenues only from the project. No existing or non project TIF revenues are pledged for this incentive, therefore there is no fiscal impact other than retaining less than the full new revenues for CRA use. ALTERNATIVES: Deny Incentives. OIL, CRA Staff 7475 Nicole Shares Y:\Agenda\CRA Agenda Item Request - Cornerstone Development.doe Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turncd into Mee6ne Dates Turned Meetine Dates CRA Office into CRA Oifiec ■ January 11, 2005 December 28, 2004 (Noon.) ❑ July 12, 2005 June 28, 2005 (Noon) ❑ February 8, 2005 January 25, 2005 (Noon) ❑ August 9, 2005 July 26, 2005 (Noon) ❑ March 8, 2005 February 22, 2005 (Noon) ❑ September 13, 2005 August 30, 2005 (Noon) ❑ April 12, 2005 March 29, 2005 (Noon) ❑ October 11, 2005 September 27, 2005(Noon) ❑ May 10, 2005 April 26, 2005 (Noon) ❑ November 8, 2005 October 25, 2005 (Noon) ❑ June 14, 2005 May 31, 2005 (Noon) ❑ December 13, 2005 November 29, 2005 (Noon) NATURE OF ❑ Consent Agenda ❑ Old Business ❑ Legal AGENDA ITEM ❑ Director's Report New Business ❑ Future Agenda Items ❑ Other Item DATE: December 23, 2004 SUBJECT SUMMARY PARAGRAPH: Cornerstone Development has successfully submitted a complete Direct incentive Request for their "East Boynton Village Project". The Board has reviewed their project but asked for the developer to address resident concerns. The project is good from several points of view; i.e. unit design, mix of units, public amenities, garages, parking, etc. RECOMMENDATION: The project is recommended to be scored under the preferential HOB system for Incentives. The incentives should be focused on resident needs and a lesser amount for Developer incentives. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) The applicant has supplied needs information, however there is no analysis of how these incentives realistically address the residents needs. Therefore, Staff recommends the applicant furnish this information and address previous Board issues prior to approval. FISCAL IMPACT: The developer projection is for a $1,969,075 CRA incentive over 10 years. The attached Direct Incentive application for incentives is performance based; therefore all incentives are paid by the TIF revenues only from the project. No existing or non project TIF revenues are pledged for this incentive, therefore there is no fiscal impact other than retaining less than the full new revenues for CRA use. ALTERNATIVES: Deny Incentives. OIL, CRA Staff 7475 Nicole Shares Y:\Agenda\CRA Agenda Item Request - Cornerstone Development.doe Memo To: CRA Board From: Douglas C. Hutchinson Date: January 3, 2004 Subject: Direct Incentive Application Backup Information: Cornerstone Development has successfully submitted a complete Direct Incentive Request to the CRA for their "East Boynton Village Project". The Board has reviewed their project but asked for the developer to address resident concerns. The CRA offered again to consider incentives to assist the developer with Affordable Access and Relocation issues. This project site is adjacent to the CRA's HOB area, however it is considered part of the HOB neighborhood. The project is recommended to be scored under the preferential HOB system for Incentives. This recommendation is based on the premise that Boynton, the neighborhood and most importantly, the residents will benefit from the project. The project is good from several points of view; i.e. unit design, mix of units, public amenities, garages, parking, etc. The general project pricing before incentives is reasonable when compared with projects in the region. The application scores 120 points before the Board's 40 point analysis. As you are aware, the Board has the option to add or deduct points based on various issues beyond the quantitative issues. The Board may set incentive amounts or cap incentives. The Board requested that the developer work with the residents to outline what the project impacts, time tables, etc. would mean to them. They were also to show that the state statutes were followed. The developer contracted with the CDC to survey each resident and aid in developing programs such as SHIP for qualified buyers. The CRA asked to have the needs matched to programs for assistance. The developer has submitted a draft assistance program. The "Survey of Needs" has been seen by CRA Staff, however we can not comment on its effectiveness in addressing resident needs. Note that this project has a very unusual circumstance in that some residents own a trailer and rent their pad space ($380.00/per month) many, if not all of the trailer homes can not be moved (for many reasons). These persons will loose their homes and either move down to apartment rental or go into debt to replace their trailer home at another location or move up to home ownership. There seems to be a disconnect between the real resident needs and th74ncentives offered. 76 Page 1 of 3 Nicole Shares U:\Memo's\Cornerstone Development 12_04.doc We have no idea of the feasibility of these residents moving to other trailer parks as this analysis was not done. It also appears that most of the residents can not afford even the subsidized apartment rents. Here again no analysis was done on this. Our comments are based only on e-mail correspondence. It would appear from their own survey that about 40 people will loose their homes. The incomes are too low to purchase a townhome, or a new trailer or afford the rents projected for apartments. Further the housing incentives for rental are only for five years. The effected residents will not have increasing income to deal with housing after five years and will be faced with critical housing issues. I believe the intent of these special incentives is to move people to another trailer ownership or move them up to home ownership. We have no way to know how effective this proposed program is, however if you apply the proposed incentives to the 100 +/- residents, the incentives cost the developer from $500,000 to $1,200,000. The developer projection is for a $1,969,0 5 CRA incentive over 10 years. Further, some of the incentives are for a tem of 5 years vs. 10 years for the CRA program. Analysis indicates that appy ximately half of the CRA incentives would benefit the residents of the trailer park and the duration is half the CRA term. The final comment is that the CRA h perspective. The Board requested ti project incentive programs. The project has real merit, serves a nE living status, is an improvement to t points in the Direct Incentive Analysis needs of the residents and how the analysis seems to indicate that apprc through. While the program does nol to be passed on to residents, this Therefore, I believe that these incen and a lesser amount for Retained De% is not heard from the residents as to their at the residents be an integral part of the ledy market segment, can improve resident ie tax base, nice design and scores 120 However, Staff is not able to analyze the proposed incentives impact them. Initial (ximately half of the incentives are passed require a certain amount or any incentives project was proposed without incentives. ives should be focused on resident needs eloper incentives. 7477 Page 2 of 3 Nicole Shares U:\Memo's\Cornerstone Development 12_04.doc Scoring: Summary • Project size a Heart of Boynton Area(only)20 points b) $3,000,000 Plus............................................20 points • Type of project a) Multi -Family fee simple ownership units..............20 points • Project Location a) The Heart of Boynton Area..............................20 points • Economic Impact a) Economic Impact Studies are waived in the Heart of Boynton area and assigned .......................20 points • Affordable Access Incentive a) Residential Use ................20 points SUBTOTAL 120 Points 7478 Page 3 of 3 Nicole Shares JAMemo's\Cornerstone Development 12_04.doc BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATIC POST OFFICE BOX 337 • BOYNTON BEACH, FL 33425-0337 • PALM BEACH COUNTY PHONE (561) 752-0303 • FAX (561) 752-0302 BOYNTON VILLAGE MOBILE PARK Relocation Study Report PREPARED BY BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION FOR THE CORNERSTONE GROUP DECEMBER 2004 7479 SUMMARY A door-to-door survey of the residents of the East Boynton Mobile Home Park was conducted. Enumerators went door-to-door on several different occasions. Fifty three interviews of a possible 81 were conducted. Including four refusals 70% of the possible interviews were conducted. Thirty six own their homes, four are in a rent to own situation, and 13 rent their homes. The mobile homes in the park are fairly old. Only two were built after 1990. Nineteen were built before 1980. Thus physical ability to move the homes and the possibility of locating mobile home parks that would accept homes of such age if they can be moved, become issues. Twenty eight of the respondents indicated a preference to move to another mobile home park; 18 of them are owners. Respondents do not earn sufficient income to sustain a large increase in housing cost. They presently pay $380 or $385 (assume based upon date of lease) per month for their lots with hook-ups. Thus, they are accustomed to making some payment, but probably could not shoulder much more. Thirty four of the 50 households (68%) have an income of less than $25,000; three have an income of $25,000 while 12 reported income between $25,000 and $45,000. Only one renter indicated a household income of at least $25,000; the other 12 earn less than $25,000. 1 INTRODUCTION, BACKGROUND, AND PARK DESCRIPTION The following is a report concerning a survey that was conducted of Boynton Village Mobile Home Park residents. The survey was conducted door-to-door by the Boynton Beach Faith Based Community Development Corporation on behalf of the Cornerstone Group of Coral Gables, Florida. Enumerators conducted interviews at several different times during the period December 9 — December 14: • Thursday, December 9, 3:30 — 4:30 PM • Saturday, December 11, 10:00 AM — noon and 2:00 — 5:00 PM • Sunday, December 12, 4:00 — 5:00 PM, • Monday, December 13,430 — 6:00 PM, and • Tuesday, December 14, 8:30 — 10:00 AM. A total of 54 interviews were conducted. (Another three residents refused to be interviewed.) Additional information was obtained from the Property Manager. The vast majority of respondents were at least satisfied to be interviewed. A sizeable proportion seemed glad to be able to express an opinion on the situation. There are 92 slots in the trailer park and additional space for boat storage, the property office, pool, laundry room, and storage. Of the 92 slots, 11 are vacant. Thus, 70% of the possible interviews were either conducted or refused. Residents pay $380 or $385 per month for the lot or slab. The rental fee includes hook-ups, but not utilities. By and large the residents like living in the park because it is well managed, quiet, and clean. They feel that it is a safe environment with a true sense of community. The report is divided into four major sections • The Mobile Homes in which the condition and age of the homes and whether the household owns, rents to own, or rents its mobile home are discussed; • Residents in which the household size and composition and income information are presented; • Relocation and Return discussing relocation needs, desire to return to the site upon completion of the Cornerstone project are cross referenced with other information: ownership/rental (tenure), family composition, and household income. • Closing Remarks where some inferences concerning relocation needs are drawn and prospect of returning to the location as an owner of a townhouse (or flat) is discussed. 7481 2 MOBILE HOMES The age of the mobile homes are discussed first. Then the tenure situation — own, rent to own, or rent — is discussed. Age of Mobile Home All but one of the mobile homes in the park are single wide and virtually all appear to be quite old, built in the 1970's. The homes have porches as well as patios and a small yard. About half of the 54 respondents don't know when their homes were built. Of the remaining 26 homes, 7 were built 1980 or later (two in the 1990's), 9 in the 1970's, and 10 in the 1960's. Age of Mobile Homes Decade Built 1960's 1970's 1980'si90's Number 1 10 9 7 Tenure and Rent No matter the tenure, there is a monthly fee of $380 or $385 paid for each lot with hook- ups. Fifty three respondents indicated whether they own, rent to own, or rent their mobile homes. A total of 40 stated that they own their homes; four of the 40 rent to own. The monthly payment for rent to own residents varies widely: $140 to $350. The rents of the 13 renters also vary over $200, from $400 to $650 per month. Tenure Situation, 53 Respondents Own Out Right Rent to Own Rent 36 1 4 13 RESIDENTS This section has several parts. The first presents the length of time the mobile home park residents have lived in Boynton Beach and also the mobile park specifically. In addition, a tally of those who rent and have live in the park for at least one year is given. Household/family composition is presented in the second, income/employment in the third. Length of Residency Fifty two respondents indicated how long they lived in Boynton Beach. On average they have lived in Boynton Beach just over 8 years. The length of residency varied from one month to 48 years. Based upon respondents' answers, average length of tenure in the Mobile Home Park is slightly over 3 years. Similar to residency in Boynton Beach, the amount of time residing in the park has a large range: from one month to 8 years. Twenty one (21) of the respondents have been in the park for at least three years; four have been there for 8 years or more. 7482 3 Time Reeidina At the Mnhile Nnme Park Less than 1 Year 1 — 2.9 Years 3 — 4.9 Years At Least 5 Years 13 16 12 11 Of the thirteen who rent, 12 indicated how long they have lived in the Mobile Home Park. Of the 12, 6 have lived in the park for at least one year. Household Composition Fifty one of the respondents informed the enumerators of family size. Twelve of the residents indicated that there are children of school age in the household. (Several indicated that there were children above school age who lived in the household.) The vast majority (39 of 51 or 76%), stated that there are no children of school age who reside in their households. Twenty three indicated that he or she lives in a single person household. Six of the renters have school age children while six of those who own or rent to own have school age children in the household. Two (2 of 4) of those who rent to own have school age children. Income/Employment The respondents were asked if annual household income is more or less than $25,000; if more then if more or less than $45,000; if more then more or less than $65,000. Fifty respondents answered the series of questions. Thirty four of the 50 households (68%) have an income of less than $25,000; three have an income of $25,000 while 12 reported income between $25,000 and $45,000. One household reported an income between $45,000 and $65,000. The household of one of the respondents who rent earns more than $25,000 (one of 13 renters); the rest earn less than $25,000. Ten respondents reported that they work in Boynton Beach, 4 in Delray, 9 in other places in the tri -county (Dade, Broward, and Palm Beach), most especially West Palm Beach. For one reason or another some respondents indicated that at least one member of the household is not employed — unemployed/laid off (7), retired (3), or on disability (4). Several other respondents stated that the female adult of the household is a stay-at-home mother. RELOCATION AND RETURN This section reports on the responses to questions concerning relocation when the Mobile Home Park would be evacuated for construction of the proposed townhouse community. Respondents were also asked whether they would like to return to the location of the Mobile Home Park to live in the proposed townhouse community once it was built. The responses to these questions are cross tabulated with tenure, the presence of school age children in the household, and household income. Preferences for Relocation and Return are cross tabulated in the "Return" sub section. 7483 Relocation Relocation for the immediate future is an important issue for the Mobile Home Park Residents. Thus they were asked what type of housing they would prefer for relocation: El • Mobile Home Park or • Apartment or townhouse. Forty three responded to this question. Eighteen said that they would prefer to move to another mobile park, 24 indicated that they preferred a townhouse or apartment, and 11 said that he or she had no preference. Many of the respondents qualified their preference by stating that it depended upon what they could afford. V.Il ,.*inn Prafaranrv_ 13 Reannndenk Mobile Home Park A artment of Townhouse No Preference 18 24 11 Relocation and Tenure The owners and renters displayed different preference rates for the relocation alternatives. Fourteen of those who would prefer to relocate to another park own their mobile homes, while four rent. Over half the owners would prefer to move to a mobile home park. In comparison, 17% of renters would prefer to relocate to a mobile home park. The tables below summarize the preference of those who chose one of the alternatives ("Don't care/no preference" excluded). Several of the owners indicated that their homes could be moved; more said that they that his or her home could be moved. Relocation Preferences of 30 Owners Mobile Home Park Townhouse or Apartment 16 14 Relocation Preferences of 12 Renters Mobile Home Park Townhouse or Apartment 2 10 Relocation and Children Twelve of the respondents indicated that they had children of school age in the household. Seven of the 12 stated that they would prefer to relocate to an apartment or townhouse. Relocation and Income Four of the respondents who would like to relocate to an apartment or a townhouse have a household income of greater than $25,000. None that earned at least $45,000 so indicated. Return 7484 Thirty eight of the respondents expressed a preference to return to the Mobile Home Park location once the townhouse community is constructed: E • 28 indicated that they would like to return and • 9 said that they would not like to return. Fourteen of the respondents stated that he or she had no preference. Return and Tenure Eighteen (18) of the 28 who indicated a preference to return are owners, while 10 rent their mobile homes. Thus, half the respondents who own their mobile homes would like to return to the site as an owner of a townhouse or apartment. In comparison, the vast majority of renters (10 of 13, almost 77%) would like to return. Return and Household Composition Seven (7) of the 12 households with children would like to return to the present location. Three of the 7 are owners. They represent 25% of the respondents who would like to return. Return and Income Seventeen (17), or 60%, of the 28 that would prefer to return represent households with income less than $25,000. The 17 are one-half the total of household with income of less than $25,000. Relocation and Return Seven of the respondents who expressed a preference to return would initially prefer to relocate to a mobile home park. They represent 25% of the respondents who would like to return. Thirteen of those who indicated that they would prefer to relocate to a townhouse or apartment also stated that he or she would prefer to return to the present site. CLOSING COMMENTS Concerning the residents of the present Mobile Home Park there are two major challenges created by the proposed project as regards relocation and return: • Condition of the mobile home and • Income. Residents, although upset, seem generally resigned to being required to move. They would like some assistance beyond that which the state requires, but don't seem to expect very much consideration. 7485 Mobile Home Condition Many of those who live in the Park would prefer to relocate to another park. The age of the mobile homes (almost all were built before 1990) hints that moving the homes might not be possible. The owners are aware of their precarious situation. Those who are still making payments under a rent -to -own situation are particularly distressed about the inability to move their homes. Complicating matters, many mobile home parks will not accept homes the age of most of those found in the park. Thus, a payment schedule should be determined for those who own trailers that cannot be moved. The schedule could be based upon the age of the trailer and condition plus some relief towards the 31 purchase of a replacement trailer. In addition, residents could use help in getting admitted into another park with homes that are older than usually accepted by the park. Complete replacement is an unrealistic option. Income Most of the households that reside in the park do not have sufficient income to support rents much higher than they already pay. Even those who own their homes still must pay $380 or $385 per month for lot rental. They must also pay for utilities. Still, given area rents, they are in a weak position. Their relatively low incomes have an effect on the immediate relocation situation and the possibility of returning to the location to own a townhouse. Meeting The residents resented being closed out of the information loop. Most welcomed the opportunity to speak to the enumerators for this study. They wanted to express their opinions and concerns. A meeting prior to the scheduled January 11 CRA Commission meeting should be organized for Mobile Home Park residents. At that meeting the assistance that will be given should be reviewed. In addition, information concerning the apartments owned by Cornerstone — location, cost, etc. -- and Section 8 housing should be available at the meeting. /':: 7 ASSISTANCE TO RESIDENTS OF EAST BOYNTON VILLAGE MHP We would offer the following alternatives to residents in good standing under their leases: u i/- jcro pew 1. $5,W u n departure from MHP (for owners of mobile homes)(Q$-►aur 2. $8,000 reduction at closing in purchase price of townhouse or villa at Boynton Village. (-rWS is A y X o.su>utrr - W—) Assuming a villa costs $189,000, and that the resident receives a $40,000 SHIP loan from the BBFBCDC and an $8000 credit from the developer at closing, the monthly mortgage payment of a $141,000 at 4.375% (3 year variable rate as of December 1, 2004) with a 30 year amortization would equal $703.99; utilizing a 40 year amortization at the same intere t rate would require a monthly payment of $622.60(o�R gvo,cvo 6t�wx rpt,s r,� 3. $200 monthly assistance for 5 years for mortgage payment in connection with a townhouse or villa purchased at Boynton Village (payable in annual lump sums as we receive TIFF payments from City) d�- 4. $200 reduction for 5 years in monthly rental payment at a Cornerstone apartment after departure from MHP. j 1, z.", ,•ao Ww-c repo s tt�t e - 00*" 7487 Loan Calculator _ Enter Values Loan Summa Loan Amount $ 1,388,500.00 Scheduled Payment $ 199,981.90 Annual Interest Rate 7.25 % Scheduled Number of Payments �10 Loan Period in Years 10 Actual Number of Payments 10 Number of Payments Per Year _ 1 Total Early Payments $ Start Date of Loan 12/24/2004 _ _ Total Interest $ 611,31 Lender Name:l^ _ Pmt Payment Beginning Scheduled Extra Total Ending No. Date Balance Payment Payment Payment Principal Interest Balance 1 12/24/2005 $ 1,3b6,bUU.OU $ iea,aa i.nu a - 2 12/24/2006 1,289,164.35 199,981.90 - 3 12/24/2007 1,182,668.32 199,981.90 - 4 12/24/2008 1,068,429.88 199,981.90 - 5 12/24/2009 945,909.15 199,981.90 - 6 12/24/2010 814,505.67 199,981.90 - 7 12/24/2011 673,575.43 199,981.90 - 8 12/24/2012 522,427.75 199,981.90 - 9 12/24/2013 360,321.87 199,981.90 - 10. 12/24/2014 _ _ 186 463.31 _ 199,981.90 - $ 199,981.90 $ 99,315.65 $ 100,666.25 $ 1,289,184.35 199,981.90 106,516.03 93,465.87 1,182;668.32 199,981.90 114,238.44 85,743.45 1,068,429.88 199,981.90 122,520.73 77,461.17 945,909.15 199,981.90 131,403.48 68,578.41 814,505.67 199,981.90 140,930.24 59,051.66 673,575.43 199,981.90 151,147.68 48,834.22 522,427.75 199,981.90 162,105.88 37,876.01 360,321.87 199,981.90 173,858.56 26,123.34 186;463.31 186,463 31 172 944.72 13.518,59 . 0.00 M Doug's Shares:Trailer Park Incentive Cash Value rage t OT o Hutchinson, Douglas From: Hutchinson, Douglas Sent: Monday, January 03, 2005 9:10 AM To: 'Lenny Wolfe' Cc: Steve Myott Architect (stevem@quincyjohnson.com); Marie Horenburger; Alexander DeMarco (cristale@bellsouth.net); Don Fenton (bubbagdf@cs.com); Henderson Tillman; James Barretta; Jeanne Heavilin ; Ken Spillias Subject: RE: Meeting with David Fine ---Original Message ----- From: Lenny Wolfe(mailto:Lenny.Wolfe@CornerstoneGrp.com] Sent: Friday, December 24, 2004 5:30 PM To: 'Hutchinson, Douglas' Cc: Keith Isley Subject: RE: Meeting with David Fine I would like to make the agenda. I will ask Keith to complete the open items in the app. Couple of items. First, when do the payments begin? I thought they begin after we get on the ad valorem tax roles. If so, the pv is not correct, since tax payments won't begin being made until November 2007, 3 years from now. As to some of the incentives, I will be paying them immediately. Yes, but that is why I ran present value of incentive is cashed out now... many incentives proposed are not paid up front. DCH Second, the flats are very desirable and usually sell first. They are large two and three bedroom models and perfect for people whop do not want to walk up and down stairs or who have little children. I think 8% is a very substantial discount. 8% discount is not a large discount in any book. DCH Third, we did not contemplate demolition and removal of the trailers since they don't belong to us. If people take the other alternatives, I will have to remove them at a cost of about $3500 a piece since they won't be moving them. If that happened 90 times, it would cost over $300,000. This was your mistake in figures, this would happen in this type of project. DCH Finally, why do you say the security deposit doesn't cost me anything? Probably 90% of the time, tenants do not pay last month's rent or do some damage to the apartment. We end up paying for that if we have no security deposit. These people are receiving other incentives to live there, which they loose if they move out so the chance of them moving out and not paying is less than the regular market. DCH I stand firm on my concerns and my memo will reflect the issues that I have brought up previously. DCH I'll send you an e-mail after the meeting. Have a great holiday, and vacation, if you are taking one. VM ----- Original Message --- From: Hutchinson, Douglas[maiito:HutchinsonD@d.boynton-beach.fl.us] Sent: Friday, December 24, 2004 10:39 AM To: 'Lenny Wolfe' Cc: Steve Myott Architect (stevem@quincyjohnson.com); Marie Horenburger; Alexander DeMarco (cristale@bellsouth.net); Don Fenton (bubbagdf@cs.com); Henderson Tillman; James Barretta; Jeanne Heavilin; Ken Spillias Subject: RE: Meeting with David Fine 1/3/2005 rage / of o Lenny, There is a lot of work left to do on this item for staff to make a recommendation. Most of the incentive structure is lacking, however without the survey results, we can not analyze the incentive effectiveness. We have forecasted incentive amounts passed on to the residents and they amount to less than the projected incentivd requested. I would forecast what you are projecting the incentives are costing you... do not include project costs that are part of the project regardless of the incentive program. This project was presented as feasible without incentives, therefore the CRA incentives would focus on resident and affordable access programs. The incentive, at your projections is worth $1,400,000 in today's cash value. Additional amounts could be given out if the incentives are structured as monthly or annual incentives (for rent or mortgage subsidy) as this matches the CRA incentive payment schedule. We would expect resident programs to at a minimum, match this amount. The $8,000 discount for unit purchase is nice, but amounts to only a 4% discount on the less expensive units and a lesser percentage on the more expensive units. We do not have evidence that the residents are on board. I have my doubts that this will be ready for the Board Packet by January 3rd. As I have told you last month, I am out until the 3rd Please give me some idea of your delivery of the minor items needed for the Incentive Application, Survey results, and resident comments. I will work on processing and reviewing these items Monday morning to try and complete our staff work for the January board agenda package. Doug 1/3/2005 -----Original Message ----- From: Lenny Wolfe[mailto:Lenny.Wolfe@CornerstoneGrp.com] Sent: Thursday, December 23, 2004 3:17 PM To: Hutchinson, Douglas Cc: Henderson Tillman; Marie Horenburger; Alexander DeMarco (cdstale@bellsouth.net); Ken Spillias; Don Fenton (bubbagdf@cs.com); James Barretta; Jeanne Heavilin Subject: RE: Meeting with David Fine Thanks for the info. I'm sorry I didn't get back to you sooner, but I was out all day yesterday visiting some of our jobs. I also stopped by Boynton Mobile Village and chatted with the park manager for a while. I will get you a copy of the survey. David is putting a few final touches on it and will get it out to us in the next day or so. I suppose a general overview is that most people pay about $380 per month lot rent (plus utilities) and about another dozen or so are paying for the trailers (up to an additional $350 per month. Incidentally, we have confirmed that there have been NO sales of mobile homes by the owner since May or June, and only about 10 are being purchased on an installment basis.). There are 6-10 vacancies and a few unemployed persons. Most of the people who work earn in the $25,000 to $35,000 range, although David's survey (and the park manager confirms) that some people make much more. If I recall correctly, there are about a dozen trailers with children, but overall there are not a lot of kids in the park. Generally speaking, some people want to move to another mobile home, some want to move into apartments and some would like to move back into the townhouses, when complete. Some people want to move out of South Florida entirely. It really runs the gamut. Speaking further with the park manager about the residents, she indicated that most just want to know what is going on and how long it will be until the park closes to plan accordingly. I think to ease the transition, we will ask her to stay on board since she knows all of the people there. I have arranged with the park manager to hold a meeting with the residents next Thursday at the park. The park manager is posting that notice today. At that time, we intend to explain all of the options we have. We will have addresses of 7490 Yage 3 of b apartment communities for them to look at and mobile home parks if that's where they choose to go. I hope to also have the rental rates and a list of amenities available at each of the communities, which, needless to say, far exceed those which are currently available to them. David Zimet will also be there with me to explain to them the SHIP program and what he (and we) can do to get them into home ownership, whether ours or some other home. By the way, the park manager also confirmed that the owner in fact held a meeting at the park in August of this year to explain to the residents what was happening with the park. The owner has tried to keep them informed about what was occurring, despite information (rumors, I guess) to the contrary we had received. As I mentioned, we will do as much as we can. I am trying to balance what I will be receiving and when with the assistance we will be paying out. I also have to watch my overall development costs. I will be paying, in "current' dollars, relocation assistance or down payment assistance but potentially not be getting it back for several years (I hope). As an example, if all 90 residents were to take the $8000 unit discount, I would be paying out over $700,000, not including the cost of demolishing/moving each trailer and the related infrastructure which costs about $3500 per unit, or another $300,000. 1 think our mortgage subsidy for 5 years ($12,000) is pretty generous and could reduce their mortgage payment to the $500 or $600 range per month, with SHIP assistance. I think it's an incredible opportunity for these residents to move into a high end community and really start building a "nestegg." On the rental side, we have absolutely beautiful and new 2 bedroom apartments scattered around Palm Beach and Broward Counties in the $600-750 per month range. Take away the $200 per month and someone will pay about $450 a month to live in a 950 square foot, 2 bed/2 bath apartment (or twice as large as most mobile homes). They come with incredible amenities and tenant programs, counseling programs, home ownership incentives (we rebate 5% of their rent when they move into home ownership from one of our apartments), etc. Many are next door to schools. Most are near shopping and transportation corridors. Also, as I thought about it, many may not be able to afford the security deposit to move into an apartment, so we will absorb up to a month of that, let's say another $750 per unit. Keep in mind that we are also beautifying the street and re -landscaping coming south from Gateway at considerable cost which will be a big benefit to the entire community, not just our buyers. All in all, we will do our best, and I think we'll be able to help most of the residents. I think the meeting with the residents next week will go a long way. I will call you to let you know how it goes and also send you the information you need. As usual, thanks for your input. You have a lot of good ideas. Have a wonderful holiday and I'll touch base with you next week. From: Hutchinson, Douglas [mailto:HutchinsonD@ci.boynton-beach.fl.us] Sent: Wednesday, December 22, 2004 8:12 AM To: 'Lenny Wolfe'; Marie Horenburger, Alexander DeMarco (cristale@bellsouth.net); Don Fenton (bubbagdf@cs.com); Henderson Tillman; James Barretta; Jeanne Heavilin; Ken Spillias Subject: RE: Meeting with David Fine 7491 1 will keep the incentives on the agenda. It will be addressed if the project items are approved. Those rezoning and site plan approvals are required before incentives can be considered. I would like to see the survey and an analysis how your plan addresses the 1/3/2005 Page 4 Ot b needs. I have not done the numbers yet, but it seems really low compared to over $2,000,000 in incentives over 10 years. You are offering only 5 year programs to the residents. It would be good to show what is required by the State and how you are exceeding those requirements. You might have to rethink incentive structure if you are only looking at what you can "pay out of your pocket"; the Direct Incentives need better management and application. Let me know what the profiles look like and how these incentives address needs. Doug -----Original Message ----- From: Lenny Wolfe [mailto:Lenny.Wolfe@CornerstoneGrp.com] Sent: Tuesday, December 21, 2004 6:18 PM To: Hutchinson, Douglas Cc: John Barr; Max Cruz; Jorge Lopez Subject: RE: Meeting with David Fine I will do the best I can. I think David is trying to set up a few meetings for next week. I cannot afford to pay out of my pocket the support we are proposing to provide to the residents. Attached is an outline of the direction we're thinking of going, and I'd like to have your thoughts if you have a minute to review it. David has reviewed it and his comment was "strong." One thing that is important, however, is to have the CRA's approval of our CRA incentives before I agree to pay the residents so I would definitely like to keep it on the agenda before the rezoning is addressed. From: Hutchinson, Douglas [mailto:HutchinsonD@ci.boynton-beach.fl.us] Sent: Tuesday, December 21, 2004 5:01 PM To: 'Lenny Wolfe' subject: RE: Meeting with David Fine Got it... Main thing is to have the majority of the residents addressed and that you can move forward without a out pouring of negative comments. Layout what has been done or will be done. I made a couple of comments about the incentive application. If those items can be addressed, the incentive application can be considered also, but I need this now to be able to complete staff analysis. Direct Incentives can be at the next meeting... might be best to separate them by a meeting just in case the site plan process gets interesting. Let me know as the staff work on this application analysis is lengthy. Doug -----Original Message ----- From: Lenny Wolfe [mailto:Lenny.Wolfe@ComerstoneGrp.com] Sent: Tuesday, December 21, 2004 4:53 PM To: Hutchinson, Douglas Subject: RE: Meeting with David Fine We're under a deadline, so we'll be ready. We will do the best we can. Please keep us on the agenda. Thanks.. From: Hutchinson, Douglas [mailto:HutchinsonD@ci.boynton- 7492 beach.fl.us] Sent: Tuesday, December 21, 2004 4:30 PM To: 'Lenny Wolfe' Subject: RE: Meeting with David Fine 1/3/2005 rage or o Just a reminder, the CRA Agenda Items for the January 11th Board meeting are due by January 31d for inclusion in the Board Packages. If you are not ready to come before the Board with programs to address the residents concerns, we can table consideration until the February 8th meeting. I am out of the state from December 25th to Jan 2nd Thanks Doug -----Original Message ----- From: Lenny Wolfe[mailto:Lenny.Wolfe@CornerstoneGrp.com] Sent: Tuesday, December 21, 2004 2:30 PM To: Douglas Hutchinson(hutchinsond@ci.boynton-beach.Fl.us) Cc: David Zimet (DavidZ@heartofboynton.net) Subject: Meeting with David Fine Just to update you, I've called David Fine twice but I haven't heard back from him yet. I guess tomorrow is tentative for now. Y-6004 1#0 fo Cornerstone Group Development, L.L.C. 2121 Ponce de Leon Boulevard, PH Coral Gables, Florida 33134 PH: 305/443-8288 FAX: 3051443-9339 This Email has been scanned for all viruses by PAETEC Email Scanning Services, utilizing MessageLabs proprietary SkyScan infrastructure. For more information on a proactive anti-virus service working around the clock, around the globe, visit http://www.paetec.com. This Email has been scanned for all viruses by PAE'1'EC Email Scanning Services, utilizing MessageLabs proprietary SkyScan infrastructure. For more information on a proactive anti-virus service working around the clock, around the globe, visit http://www.paetec.com. This Email has been scanned for all viruses by PAETEC Email Scanning Services, utilizing MessageLabs proprietary SkyScan infrastructure. For more information on a proactive anti-virus service working around the clock, around the globe, visit http://www.paetec.com. 7493 This Email has been scanned for all viruses by PAETEC Email Scanning Services, utilizing MessageLabs proprietary SkyScan infrastructure. For more information on a proactive anti-virus service working around the clock, around the globe, visit 1/3/2005 Page 1 of 2 Hutchinson, Douglas From: Max Cruz[Max.Cruz@CornerstoneGrp.com] Sent: Monday, January 03, 2005 5:44 PM To: 'Hutchinson, Douglas' Cc: Lenny Wolfe Subject: RE: Barr Property - Meeting with residents Based on our meeting last Thursday and the numerous follow-up conversations we had today, I think we're hitting the issues straight -on. You may be right that there will be a few people with extenuating circumstances, but my honest, humble guess is that there won't be many. Remember, for those on fixed incomes, they can keep their trailers (basically be in the same position as they were), we pay for relocating/moving them and will give them $6000. We've had very positive conversations today with about a dozen residents to confirm what we spoke about at our meeting. We've also followed-up today with an owner of 2 mobile home parks in PB County who has 20 vacancies and said he'd accept our people with their trailers. We're going to meet with some of those people this Wednesday. We've set up a rental hotline for residents of the park to streamline the process for our properties. Also today, we began planning a home fair for February 5 where we will bring together lenders, BB Faith Based CDC, and representatives from our 2 developments to discuss the ABC's of homebuying, homeownership, etc. We appreciate your input in this matter and we will continue to tweak the package to make sure to help as many people as possible. Thanks. -----Original Message ----- From: Hutchinson, Douglas [mailto:HutchinsonD@ci.boynton-beach.fl.usJ Sent: Monday, January 03, 2005 5:04 PM To: 'Max Cruz' Cc: Steve Myott Architect (stevem@quincyjohnson.com); Marie Horenburger; Alexander DeMarco (cristale@ bellsouth. net); Don Fenton (bubbagdf@cs.com); Henderson Tillman; James Barretta; Jeanne Heavilin; Ken Spillias Subject: RE: Barr Property - Meeting with residents I have it copied in the board packages. I still have the same comments; do the incentives really work for the current residents???... I don't think the can afford or qualify for the options that you have proposed. Might want to focus special programs on the most needy; there are about 40 people who are most likely to be homeless and can not afford the rents, new trailers, or a brief 5 year incentive. These people are not gaining income... they are on fixed income so any increase in the future puts them at risk. Doug -----Original Message ----- From: Max Cruz[mailto:Max.Cruz@CornerstoneGrp.com] Sent: Monday, January 03, 2005 4:37 PM To: 'HutchinsonD@ci.boynton-beach.fl.us' Cc: Lenny Wolfe Subject: Barr Property - Meeting with residents Doug, the narrative regarding the meeting with the residents is attached. I have also attached the informational package that was handed to each resident, as well as the petitions that were distributed and signed by the residents who were either interested in home ownership, moving to an affordable apartment community, or move to another trailer. We have also attached the revised offering that had taken into account responses from the trailer park residences from December 30th's meeting. 7494 Please let me know if you have any further questions. We'd like to maintain our January 11 th CRA 1/4/2005 Page 2 of 2 hearing and look forward to discussing. If you'd like us to send this information to the other board members, we'll be happy to do so. Thank you. Max Cruz Assistant Vice President The Cornerstone Group 2121 Ponce de Leon Boulevard, Penthouse 305-443-8288 ext 246 305-443-9339 Fax www.comerstonearp.com This Email has been scanned for all viruses by PAETEC Email Scanning Services, utilizing MessageLabs proprietary SkyScan infrastructure. For more information on a proactive anti-virus service working around the clock, around the globe, visit http://www.paetec.com. 7495 1 iai?nn5 On December 30, 2004 at 7pm, The Cornerstone Group held a meeting at the Boynton Mobile Village clubhouse to discuss Comerstone's development plan and alternatives and incentives being made available to residents of the trailer park. The alternatives ranged from relocation of the trailers to home ownership, whether at the town homes being developed at the park to other communities being built by Cornerstone and others. Food and refreshments were provided to the residents. There were six representatives from Cornerstone to make presentations and answer questions. They were: Lenny Wolfe, Cornerstone President; Max Cruz, the Barr Property project manager; Bill Kassebaum, Cornerstone Acquisitions Director; a District Manager who is responsible for the Palm Beach area and one Property Manager. David Zimet, Executive Director of the Boynton Beach Faith Based Community Development Corporation also attended to make a presentation on programs available for home ownership. Jeanne Heavilin of the CRA also attended the meeting. Attendance was strong, as the trailer park manager had placed notices throughout the park. We estimate that at least 75 residents attended the meeting in their clubhouse on the property. Each resident was handed informational packages that discussed the various alternatives available to the residents. A copy of the package is attached for your review. Lenny Wolfe made the initial presentation of the alternatives with the use of presentation boards that illustrated the apartment communities and trailer park communities in the area; these presentation boards were also in their packages and included a list of the trailer park communities and apartments with the rents at each of those locations. Another presentation board was used to show the various alternatives Cornerstone is offering to the residents, which was page two of the packages to the residents. Max Cruz assisted with Spanish translation through the presentation. Following Lenny Wolfe, David Zimet discussed various programs and assistance for residents should they choose home ownership. He passed along a petition for those who would like to seek assistance for home ownership. After the presentation, the Cornerstone representatives answered general questions presented by the residents as a group, and then spent over an hour in one-on-one sessions with residents who had questions or particular issues. We estimate we spoke with 25 residents on an individual basis. The representatives stayed until every resident's questions were answered. We feel the meeting went very well. The meeting reinforced the conclusions of the survey which suggested that numerous residents would like to rent apartments and another group would like to move towards home ownership. It appeared to us that many (if not most) of the residents were satisfied with the alternatives and assistance Cornerstone was offering, especially the payment of $6,000 at departure or the monthly assistance for mortgage or rental assistance. Many were also interested in the $ 8,000 reduction to the sales price of the proposed town homes. Separate petitions were distributed to the residents for those who were interested in home ownership, moving to an apartment community, and for those wanting to move to another trailer park. In total we received approximately 50 signatures; the remaining residents who did not sign either 7496 were satisfied with the $6,000 payment upon departure or did not sit through the entire meeting. , Based on the meeting and the residents' feedback, the initial offering to the residents was amended, to further satisfy their requests. For example, many residents want to leave very soon and not be required to pay rent for the 6 -month wind down period. We agreed to that. We a Iso a greed t o t enants t o c ombine t he r ental a nd m ortgage a ssistance p Ian t o enable those to rent while their townhouse is being built. A copy of the modified alternatives is attached. 7497 If you are interested in purchasing a town home from the Cornerstone Group, please sign and print below. Print Name / Signat�re Trailer # If you are interested in renting one of the Cornerstone Apartments, please print and sign below , Print Name E M r —7 c� c.+ate Cgo�-z s I e z Signature Trailer # G -S s � i /"L, 1 7499 If you are interested in having your mobile home moved to another trailer park, please sign and print below. Print Name Signature Trailer # G�1!/JA �TC-7/EN�N h�rv,x c !')G^ A i' 7500 Gc1�ac�v H3 East Boynton Village City of Boynton Beach Community Redevelopment Agency Direct Incentive Program Application Submitted by: Boynton Village, LLC 2121 Ponce de Leon Boulevard, PH Coral Gables, FL 33134 (305) 443-8288 December 2004 _-1 c3 12A Boynton Village, LLC 2121 Ponce de Leon Boulevard — PH Coral Gables, FL 33134 (305)443-8288 December 21, 2004 Mr. Douglas Hutchinson Director City of Boynton Beach Community Redevelopment Agency 639 East Ocean Avenue, Suite 107 Boynton Beach, Florida 33435 Re: Direct Incentive Program – Letter of Request Dear Mr. Hutchinson We are delighted to submit the enclosed Direct Incentive Program application for East Boynton Village, a proposed 180 -unit residential community situated on the east side of NE 4" Street, just south of Gateway Boulevard. We are requesting 50% of the direct project TIF revenues that will be generated by the development. This amount is the maximum Direct Incentive percentage, and is projected to total approximately $2 million over the ten-year Incentive period. East Boynton Village will be an economic stimulus to the Boynton Beach CRA. We are proposing a community consisting of for -sale townhomes and flats that are both affordable and attractive. The community will replace a mobile home park, and the Direct Incentive is necessary to assist in relocating the park's ninety existing tenants. We anticipate that this project will add $34 million in new taxable property value, increasing annual CRA TIF revenue by more than $400,000. An average East Boynton Village unit is projected to sell for around $237,000, making the community much more affordable than comparable communities whose starting prices range from $250,000 to $300,000 or more. The East Boynton Village community will also include public amenity features valued in excess of $350,000. These features include a luxury clubhouse that will be available for the neighborhood association, and beautification of NE 4" Street. Award of the maximum Direct Incentive is essential to ensure that the displaced mobile home park residents are treated with respect and compassion. The Incentive will enable creation of a variety of programs—including a provision for homeownership within the new community—to attend to their relocation needs. Sincerely, Leon J. Wolfe President -1 C5 1 z Applicant Information 1. Applicant Name: Boynton Village, LLC 2. Listing of Owners by Ownership Percentage: JL Holding Corp. - Member (45%), Manager: Jorge Lopez, Vice Chairman Stuart I Meyers Family Partnership, Ltd. - Member (20%), Manager: Stuart Meyers, Chairman M3. Inc. (17.5%), Manager: Leon Wolfe, President & Assistant Secretary MSM. Inc. - Member (17.5%), Manager: Mara Mades, Vice President & Secretary 3. Applicant Address, Phone Number, Fax, and Email Address: 2121 Ponce de Leon Boulevard — PH Coral Gables, Florida 33134 Phone: (305) 443-8288 Fax: (305) 443-9339 Email: Lenny.Wolfe@CornerstoneGrp.com 4. Contact Person's Name, Title, and Contact Information: Leon J. Wolfe, President Direct line: (786) 709-2300 5. Brief Resume on the Applicant and Principals Enclosed herein as Exhibit "A" 1V5 1 �-C Project Description East Boynton Village will be a 180 -unit residential community designed to accommodate attached housing of townhouse and flat designs. The Project will consist of a total of 15 two- and three-story residential buildings with built-in garages. Project Location — On the east side of NE 4th Street, just south of Gateway Boulevard (NE 22nd Avenue) Palm Beach Co. Parcel Control No. — 08-43-45-15-03-000-0205 Its assessment for the past three years: Tax Year 2004 2003 2002 Land Assessment $ 870,000 $ 870,000 $ 870,000 Improvement Assessment + 155,800 + 142,387 + 140,907 Total Assessment $1,025,800 $1,012,387 $1,010,907 • Size — 9.888 acres • Appraised value — $6,500,000 "as is" • Zoning — Current: R-3 (Residential Duplex District) Proposed: IPUD (Infill Planned Unit Development District) • Uses — The property is currently improved and operated as a mobile home park known as Boynton Mobile Village. The mobile home park is to be closed, existing improvements removed, and a 180 -unit attached housing development is to be constructed on the site. • Square Footage of Uses — Residential Rental, 267,000± s.f. • Amenities — Luxury clubhouse, swimming pool, gazebo, barbeque area, tot lot, park, full kitchen appliance package in each unit, washers and dryers in each unit, energy efficient air conditioning Features — Textured stucco exterior finishes, decorative shutters, built-in garages Please see Exhibit "B" for site plan, floor plans, elevations, and color renderings. Project Status The Project site is located within the corporate limits of the City of Boynton Beach and falls under the City's jurisdiction. It is also located within the City's Community Redevelopment Area (CRA) District. The site is currently zoned R-3 (Residential Duplex District), which is a high-density residential district. Land use designation is SHDR (Special High -Density Residential) that allows a maximum density of 20 dwelling units per acre, or 197 units on the subject site. The Applicant has applied for a zoning change from R-3 to IPUD (Infill Planned Unit Development), with a proposed density of 18.2 units per gross acre for a total of 180 attached housing units. The City's staff expects the Applicant's proposed Site Plan to be approved, as it has already received preliminary approvals and positive comments from staff. The Applicant anticipates obtaining Land Use, Site Plan, and Zoning approvals from the CRA at its January 11, 2005 meeting. Final approvals from the City Commission are anticipated later in January 2005. 16 Z C Project Timetable with Protected Dates December 2004 Develop a series of programs to address relocation issues for the current residents of Boynton Mobile Village. This will include an assessment of individual residents' needs, a comprehensive inventory of available mobile home parks and pads, and affordable rental apartments, and the development of a plan to provide financial support for displaced residents. January 2005 Obtain final approvals of Site Plan, Land Use, and Zoning. March 2005 Notify current tenants that trailer park will close in September 2005. October 2005 Commence marketing of new East Boynton Village community. Remove existing structures and begin site work. November 2005 Start construction. July 2006 Begin delivery of completed units to homebuyers. February 2007 Complete construction; deliver final units. �1 C-3 12_ C Feasibility Study Summary A Feasibility Study was not required for this Project. -1r,Iz-14 MAI Appraisal Summary Val K. Chiasson, MAI, of Real Estate Analytics in Boca Raton, appraised the project site in October 2004. A copy of the appraisal's summary conclusions is enclosed herein. Valuation of current land and improvements is $6,500,000. The project's projected value upon completion is $42,765,000. December 20, 2004 Max Cruz, Assistant Vice President Cornerstone Group 2121 Ponce de Leon Boulevard Coral Gables, FL 33134 Re: East Boynton Village Parcel 1801 N.E. 4`h Street Boynton Beach, FL 33435 Mr. Cruz: VAL K. CHIASSON, MAI .uiv � brmini 1 � n.-ul IL.iI I_,i ne ,Arpn�i.e. F.,. R% 1"0 1 —r -d Fd Inu¢ Irmk.r At your request I have been asked to specifically call out the impact of your proposed development on the taxable value of the tax roll of Boynton Beach and Palm Beach County. As you know I prepared a complete, self-contained appraisal report dated October 22, 2004 for City National Bank of Florida (my client), which you now have a copy. As detailed and supported in that appraisal report, the East Boynton Village is expected to produce gross finished home proceeds of $42,765,000 or an average of $237,583 per unit for the proposed 180 units. That figure is reported on page 2, with all analyses and backup supporting evidence in the subdivision development method on page 44. It is important to note that the gross sales proceeds conclusion noted in this letter in not a market value estimate of the property and should not be construed as such. It is the total of the individual values of the individual proposed units, with no allowances for absorption, holding costs, marketing costs or construction costs. This letter is being provided to you for the purpose of estimating the projected impact of the development on the tax roll and not for any other purpose. This is not an appraisal, but merely the reported conclusion of gross sell-out from a complete appraisal. As a result, this letter is only valid when attached to or made a part of my complete, self-contained appraisal report. Respectfully, Val K. Chiasson, State -Certified General Real Estate Appraiser No. RZ476 105IZJ ,�ti1. (,.-. b�i.,�� f•. H, ... 1..._.. �� i._ `.(.i �I�.�lu-- l�n Cnl, _,q,ii L.. Irl,.. ,r� _. -AI'PIt VI�)W I I-.Al-I1INI 1)11 IM( )KI .R Vt;P REAL ESTATE ANALYTICS 2 SUMMARY OF SALIENT FACTS AND CONCLUSIONS Property Appraised East Boynton Village Parcel 1801 N.E. 4`s Street Boynton Beach, Palm Beach County, FL 33435 Property Use The property is currently improved and operated as a mobile home park known as Boynton Mobile Village. The mobile home park is to be closed, existing improvements razed and a 180 -unit attached housing development is to be constructed on the site. Land Area 430,728 square feet or 9.888 acres Ownership Current Owner: BMVFL-1, Inc. Under Contract To: Cornerstone Group Holdings, Inc. Zoning Tax I.D. Number Census Tract Flood Zone Highest & Best Use VALUE RANGE Aunroaches Land Development Method Sales Comparison Approach FINAL MARKET VALUE Per Proposed Lot (180) Valuation Date Comment Current: R-3 (Residential Duplex District) Proposed: IPUD (Infill Planned Unit Development District) 08-43-45-15-03-000-0205 57.02 (2000 Census) According to FEMA's Flood Insurance Rate Map No. 120196 0004C, dated September 30, 1982, the subject is located in a Zone "C" As proposed as a 180 -unit residential community Upon Obtaining "As Is" Zoning Change $6,500,000 $6,800,000 $6,500,000 n/a $6,500,000 $6,800,000 $36,111 $37,778 10/22/04 Expected 01/01/05 Upon Completion Site Development $11,200,000 n/a $11,200,000 $62,222 Expected 10/01/05 The attached housing development proposed for the site is expected to produce $42,765,000 in gross sales or an average base unit price of $237,583. Revenue generated by the development is also expected to include $900,000 for finish upgrades, $1,318,000 for lot premiums, $221,250 of interim mobile home park rental revenue and $1,349,490 of inflation proceeds. In total, during the entire Z7 -month holding period, revenue is expected to be $46,553,740. -16512— 1G-- REAL ESTATE ANALYTICS 3 CERTIFICATION I certify that, to the best of my knowledge and belief: • The statements of fact contained in this report are true and correct. • The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions, and are the personal impartial, and unbiased professional analyses, opinions, and conclusions. • I have no present or prospective interest in the property that is the subject of this report and no personal interest with respect to the parties involved. • I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. • My engagement in this assignment was not contingent upon developing or reporting predetermined results. • My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. ' • The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics & ' Standards of Professional Appraisal Practice of the Appraisal Institute, which include the Uniform Standards of Professional Appraisal Practice. ' • The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives and the State of Florida relating to review by the Real Estate Appraisal Subcommittee of the Florida Real Estate Commission. • I have made a personal inspection of the property that is the subject of this report. • No one provided significant real property appraisal assistance to the person signing this certification. V61 K. Chiasson, MAI State -Certified General Real Estate Appraiser No. RZ476 ---I C3 I z [, /d L� Date Economic Impact Study This study requirement is waived because the Project is considered as if it were in the Heart of Boynton area. Nonetheless, the following summary analysis forecasts the CRA TIF revenue expected from East Boynton Village. Palm Beach County milia a 4.5000 Boynton Beach millage 7.5200 Assessment ratio 90% Units 180 Average base unit price (appraisal ro'ection $ 237,583 Total projected value (including finish upgrades, lot premiums, and inflation proceeds) $42,765,000 Projected assessed value $38,488,500 Less Homestead Exemption $ 2,975,000 Estimated taxable value $35,513,500 Less current assessed value $ 1,025,800) Incremental value $34,487,700 TIF ad valorem rate 12.0200 Incremental TIF amount $ 414,542 Less 5% administrative costs $ 20,727 Annual estimated TIF generation $ 393,815 Incentive program amount 50% $ 196,908 Total incentive over 10 years $ 1,969,075 -1r5II M Affordable Access Commitment and Calculation The supply of for -sale, new attached housing in the area is very low, as suitable development land is scarce. Comparable projects in East Boynton Beach, such as Bayfront and Coastal Bay, are priced at over $300,000 with a square foot price averaging $248. Other projects in the area, such as Canterbury and Parkside Village/Parkside Square, offer townhouse products starting in the mid $250,000 range. A project located across Federal Highway from the East Boynton Village site has pricing starting at $700,000. A summary of comparable projects is enclosed herein. With a projected average base unit price of just $237,583 and average square foot pricing of $160, and considering the prices of surrounding comparable products, virtually the entire East Boynton Village Project is affordable relative to the market. The Project will consist of one category of use—Residential. The following table describes the mix of units and projected market sales prices: Model Units Design Type Size Sales Price per Price SF Unit"A" 30 Flat 2-BR/2-BA 1,070 $164,000 $153.27 SF Unit "B" 30 Flat 3-BR/2-BA 1,561 251,500 161.11 SF Unit "C-1" 60 Townhouse 2-BR/2.5- 1,544 250,500 162.24 BA SF Unit "C-2" 60 Townhouse 2-BR/2.5- 1,590 254,500 160.06 BA SF To qualify as affordable housing in Palm Beach County, the maximum monthly housing payment is $1,506 for a 2 -person household, and $1,695 for a 3 -person household. Using 30 -year fixed mortgage rates prevailing in Palm Beach County on the Application date, estimated monthly mortgage payments will be $1,124 for a 2 - person HH that purchases a Unit "A," and $1,683 for a 3 -person HH that buys a Unit'B." Please refer to the table on the next page. -1C3I'L0 PITI Table Term: 30 yrs Interest: 5.25 LTV: 95% Model Sales Price Loan Annual Annual Total PITI Amount Taxes Insurance Payment Unit"A" $164,000 $155,800 $1,671 $1,500 $1,124 Unit "B" 251,500 238,925 2,872 1,500 1,683 Sixty units of the Project's 180 total units qualify as affordable, yielding a 33% affordable percentage. As a result, the East Boynton Village Project scores the maximum 20 points on the Affordable Access Incentive criterion. .-1(5 i 22 REAL ESTATE ANALYTICS 37 �" V ^ D\ vmi m 'n O N ao m 0 ami m� O b cNn• a a � o '-� c7 C�7 C�7 C�7 C7 C7 C7 c7 C7 C7 .a a' c7 c7 C�7 c�7 C�7 C p� a O O C m CIL a omO -- - . .-i a a rn rn rn a a rn m aa rn a rn a 7^� u 0 0 c a a a a b a rn O m b o0 m `o `mo" F r �- O rp rp `0 'a an mmwmmm mmmwmw maawww �comw awm nca ry y y ty T r m 0 0 0 m I•yi NE �I Fi UaCP a W j O . y •o V'" a w O e O O ¢ _ O e a > > xx o y o .c 04 •o W PG ''i p7 O �L p W w y W N 9 a V o r0 Ya.°�aw A? p O e o 0 USW a wpm z Umm zI .. N �t51 m V z Public Amenity Features The East Boynton Village community will include a 2,700 -square foot clubhouse that will be available as a meeting facility for the neighborhood association. Please see the floor plan and renderings of the clubhouse within Exhibit "B" of this proposal. The estimated cost of constructing and furnishing the clubhouse is $300,000. The Applicant will beautify the streetscape of NE 4th Street between Gateway Boulevard and the Project site. This amenity includes planting trees, and is expected to increase property values in the area and further add to the revitalization of East Boynton Beach. A diagram of the streetscape plan is enclosed herein. The estimated cost is approximately $50,000. Z Qn U (9 LLZ F- MEL aQ U� 1612 -a..,w •a vwee"s mea eP°Old'Selquo le�O II 4d `PASO uaal QP aOUOd IZIZ dnOilO BNO15UMU00 3H1 SEpfE 'lj 'HOtl38 NO1NA08 Iea4S 419 3N ►08L y9p! Ii" J H N a e.e. •_'�"� C000°0o1 Seiva3iiNoar adrosorw� _$— 'OUi IIisISBQ s=ir —(`_ 30VIIIA NOINAOS IStl3 I 5 Z Qn U (9 LLZ F- MEL aQ U� 1612 East Boynton Village — Summary • The Project is within the City of Boynton Beach CRA Area, and has been granted Heart of Boynton status to encourage Affordable Access homeownership, neighborhood association use of the clubhouse, attractive design, and other amenities. • The Project is projected to add over $34 million in new taxable value upon completion. • The Project is projected to increase CRA TIF revenue by more than $414,000 annually. • The Project contains a strong Affordable Access element. • Public Amenity features include use of the clubhouse by the neighborhood association, and the beautification of NE 4th Street. The developer, Cornerstone Group, is recognized as one of the top housing developers in Florida, with very extensive experience in affordable housing. Its principals all have significant development and fiscal experience. With 450 employees in its affiliated development, construction, and management companies, Cornerstone Group has a solid platform from which to provide quality resident relocation services, quality financial oversight, and quality construction. The financial foundation is strong. -'tC-3IZ S EXHIBIT "A" – APPLICANT AND PRINCIPALS RESUMES Applicant The Applicant is an affiliate of the Cornerstone Group ("Cornerstone"), whose principals are Jorge Lopez, Stuart I. Meyers, Leon J. Wolfe, and Mara S. Mades. Cornerstone was established in September 1993, and has since developed more than 16,000 residential units throughout Florida. The firm is the ninth largest multifamily developer in the United States, according to the National Association of Home Builders. A fully integrated residential real estate firm, Cornerstone provides development, construction, and property management services. This direct involvement in all aspects of the development process—from site selection to design and construction to marketing—ensures the highest value and quality. Cornerstone Group has been honored with many distinguished industry awards. Recently, Florida Trend ranked Cornerstone 122nd on its list of the top 200 private companies, and the Greater Miami Chamber of Commerce ranked the company 12th among the area's top 100 Hispanic businesses. Stuart I Meyers – Chairman Prior to forming Cornerstone in 1993, Stuart Meyers was a member of the Related Companies of Florida, Inc. As CFO and Senior VP of Development, he was responsible for acquisition analysis and negotiations, corporate project planning, accounting, taxes, cash flow management, insurance, personnel and administration, as well as heading multifamily rental apartment development activities for all governmental assisted projects and certain market -rate projects. Mr. Meyers also maintained direct ownership control and responsibilities for more than half of the company's total residential portfolio. Mr. Meyers's real estate experience includes conceptual project planning, site location and negotiation, financing, equity placement, --�6 1 ,2 governmental approvals, due diligence, architectural and engineering oversight, construction negotiations and supervision, lease -up marketing, and oversight of stabilized management operations. Mr. Meyers also gained extensive experience in corporate mergers, acquisitions, and divestitures while at United Brands Corporation, Kraft, RCA, and ITT. He has been a New York State Certified Public Accountant since 1967, and is a member of the American Institute of CPAs, the New York State Society of CPAs, and the Florida Institute of CPAs. He began his career with Price Waterhouse & Company, where he was a senior auditor. Mr. Meyers graduated cum laude from both the Wharton School of Finance, where he earned his B.S. in Economics and Finance, and from Columbia University's Graduate School of Business, where he received his MBA degree in Accounting. Jorge Lopez — Vice Chairman Before founding Cornerstone with Mr. Meyers in 1993, Jorge Lopez spend over seven years with the Related Companies of Florida, one of the largest and most active real estate firms in the state. He began his tenure as Project Manager and was promoted to VP of Development. During that time he gained extensive experience developing over 2,000 units of subsidized, affordable, and market - rate multifamily rental housing properties. A critical element in the successful development of housing properties is the establishment of quality control and cost containment by providing construction management through an affiliated licensed general contractor. Mr. Lopez acts as the supervisory construction manager for each of Cornerstone's projects. This includes negotiating contracts, selecting contractors, supervising coproject managers and on-site staff, construction schedulingthe , project ndsructiion or rehabilitation eting, and quality oof more o than pez a billiondollarsof housing g "l5 12 Lt Mr. Lopez began his real estate career with Barnett Bank, where he was an Assistant VP and Loan Officer dealing with a wide array of developments. He graduated with highest honors from Florida International University, where he majored in Finance and earned his B.A. in Business Administration. Leon J. Wolfe — President Before joining Cornerstone as a principal in October 2001, Mr. Wolfe practiced law for over twenty years, focusing on real estate development, taxation, and corporate law. He was a founding partner of the Miami law firm of Berman Wolfe Rennert Vogel Mandler. Concentrating his practice on multi -use developments and multifamily housing, Mr. Wolfe represented developers, syndicators, borrowers, and lenders in Florida and throughout the country in the evaluation, structuring, acquisition, financing, development, and syndication of residential, commercial, and industrial projects as well as mixed-use residential and commercial developments. Mr. Wolfe frequently lectures on housing matters, tax advantaged investments, and housing tax credits. He is a member of the American Bar Association Sections on Taxation, International Law, and Practice. Through his membership in the ABA, Mr. Wolfe participates in the Forum on Affordable Housing and Community Development Law. Mr. Wolfe is admitted to practice in Florida and Georgia, the U.S. District Court, the Northern District of Georgia, the U.S. Court of Appeals, the Fifth and Eleventh Circuits, and the U.S. Tax Court. He is a Board Certified Attorney. Mr. Wolfe graduated magna cum laude from Boston University, and earned his Juris Doctorate in 1980 from the University of Miami School of Law. '1C,_i2 Q Mara Mades — Executive Vice President Mara Mades joined Cornerstone in 1995 and is responsible for acquisitions, due diligence, and financing for the acquisition and development of Cornerstone communities. Previously, Ms. Mades was Assistant VP for Acquisitions at J.I. Kislak Mortgage Corporation, where she was responsible for the purchase/sale, negotiation, and hedging. of over $2 billion of mortgage servicing rights and whole loans. Her real estate experience includes work as an Investment Analyst with the Balcor Company, underwriting apartments, office, and retail properties nationwide, and with Arvida/Disney as a Treasury Analyst. At Arvida/Disney she was responsible for the analysis of existing and to - be -built residential and commercial properties. Ms. Mades graduated from the University of Pennsylvania's Wharton School of Finance with a B.S. in Economics. She was a member of both the Phi Beta Kappa and Beta Gamma Sigma honor societies, and a Benjamin Franklin Scholar. During 1987-88 she was Executive Director of the Class of '63's 25th reunion campaign, raising $3.8 million for the University. Ms. Mades took her MBA from the University of Chicago, where she also earned Beta Gamma Sigma honors. Bruce Adams — Chief Financial Officer Mr. Adams joined Cornerstone in 1998, bringing over fifteen years of senior management and financial experience to the organization. As CFO for Cornerstone his responsibilities include the direction and supervision of the Accounting department, MIS administration, and external audit and risk management. Other responsibilities include cash management, budgeting, and financial planning. X612 V-) Before joining Cornerstone, Mr. Adams was CFO and Treasurer for Creative Choice Homes, a developer of ,multifamily communities. Other experience includes four years as a Financial Manager for Camden Property Trust, and five years as an Asset Manager for Hall Financial Group. Mr. Adams is a graduate of the University of Tennessee, where he received his B.A. degree, and of the University of St. Thomas in Houston, where he earned his MBA. He is a Certified Public Accountant in Texas and Florida. Frank White — President Alliance Construction LLC Frank White is President of Cornerstone's affiliated general contractor, Alliance Construction. He joined Alliance in 1999, bringing over twenty years of construction management experience. He has an extensive background managing a variety of complex construction projects including apartments, condominiums, hotels, schools, airport expansions, parking garages, historical renovations, office buildings, and medical facilities. As President of Alliance Construction, Mr. White is responsible for constructing an average of more than 2,000 housing units per year. With a staff of about sixty, including four senior project managers and eight superintendents, Mr. White oversees each project from conceptual site planning and budgeting to turnover, ensuring the quality, cost-effectiveness, and timeliness for each development. Prior to joining Cornerstone, Mr. White spent twelve years with Beauchamp Construction in Miami, rising from Project Manager to Senior VP of Operations. In his capacity as Senior VP, Mr. White oversaw the construction of more than thirty projects with a combined construction value of $210 million. -1c� I2 Mr. White earned a Bachelors degree in Building Construction from the University of Florida, and is a Licensed General Contractor in Florida. An Eagle Scout, Mr. White is active in the Miami community where he and his family have lived for nearly forty years. John Barr — President. Townhome Division Mr. Barr was named President of Cornerstone's new Townhome division in June 2004. He was recruited to oversee the entire development process of townhome communities, including land feasibility, site plan and product design, construction, and sales and marketing. Under Mr. Barr's direction, Marsh Harbour and Sonoma Bay in Riviera Beach, San Remo in North Lauderdale, and Beacon Square in Miami Gardens are already underway. Mr. Barr brings over twenty-five years of experience with renowned developers in building single-family and townhouse homes. Most recently, he supervised the sales and marketing, development, and general operations of several premier single-family home communities for Toll Brothers. He served as COO and principal with Gemstar Homes, where he oversaw all project phases for $30 million worth of residential development projects. 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'yaruv....... wrwer I un0 IOOS� 4 d(lObJ 3N01SF/3NF/OJ 3HL C -i CD e „ wq z o �a Li I J e; �SSXtlC3 3J N77/il NO.LN.t09.LSH3 ": `Eaj I a k� II I z�g I i �Q W Ek LS -_ Oz -l`::)f2- AS q W. e >1F ZI oos C -i CD e „ -l`::)f2- AS q W. e >1F ZI oos �c wq o �a Li I J s yy I �Q W or LS Oz -l`::)f2- AS q W. e >1F ZI oos �c wq o �a Li I -l`::)f2- AS q W. e >1F ZI J s yy I �Q W LS Oz O O J -l`::)f2- AS q W. e >1F ZI � � | � (� Rf m, -VDV &\ JV&� %3 </...~/\_.,,_____ ( / f { # -j612- /! , @ ( � | § §G| § $ �@ § \moi | `! \` -j612- /! , @ ( � _2 „\,..ammo � - �, ^� e, | / {�� ---�— --- /^�\ I= »~�}� o � a!$. | A§ ) BOYNTON MOBILE VILLAGE RESIDENT INFORMATION PACKET December 30, 2004 Contents: ❑ Assistance available ❑ Marsh Harbour homes ❑ Affordable rental apartment availability ❑ Examples of affordable apartment communities ❑ Mobile home park availability ❑ Maps 7501 ASSISTANCE TO RESIDENTS OF EAST BOYNTON VILLAGE MHP* We would offer the following alternatives to residents in good standing under their leases: 1. $6,000 upon departure from MHP after 6 month period (for owners of mobile homes who cannot move trailers), OR 2. $8,000 reduction at closing in purchase price of townhouse or villa at Boynton Village. Assuming a villa costs $189,000, and that the resident receives a $40,000 SHIP loan from the BBFBCDC and an $8000 credit from the developer at closing, the monthly mortgage payment of a $141,000 at 4.375% (3 year variable rate as of December 1, 2004) with a 30 year amortization would equal $703.99; utilizing a 40 year amortization at the same interest rate would require a monthly payment of $622.60, OR ("NOTE: We are also currently developing Marsh Harbour, a new 402 unit development on Congress Avenue, south of Blue Herron Blvd. 80 of the units are being sold for $139,000 to families earning under $40,000 annually. There is SHIP money available from Palm Beach County (up to $30,000 for first time homebuyers). A $139,000 unit with $30,000 of SHIP subsidy would require a $544 monthly mortgage payment (at the 3 year variable rate) or a $653 monthly mortgage payment (at a fixed rate of 6% with 30 year amortization).) 3. $200 monthly assistance for 5 years for mortgage payment in connection with a townhouse or villa purchased at Boynton Village (payable in annual lump sums as we receive TIFF payments from City), OR 4. $200 reduction for 5 years in monthly rental payment at a Cornerstone apartment after departure from MHP. We will also waive 1 month's security deposit. *Subject to approval of incentive package from Boynton Beach CRA. �w' - ')IlJ1p IT r _ I � r II - r Table 1 - Affordable Rental Apartment Availability (Available Units) Map Name/Telephone Address/City Number of Bedrooms Per Unit A Auburn Trace* 624 Auburn Circle W. Studio One Two Three 0 2 5 561 243-6800 bels Beach 0 B Lake Delray** 700 Lindell Blvd. 2 2 0 0 561 278-6255 Delray Beach C Groves of Delray** 1301 SW 10 Avenue 0 1 3 0 561 276-1822 Delra Beach D Ashley Lake Park* 5020 Ashley Lake Drive 0 3 1 0 561 738-0055 Bo nton Beach E Boynton Bay** 499 Boynton Bay Circle 0 0 3 561 364-7600 Bo nton Beach 1 F Clipper Cove* 1500 Southern Cross Ln 0 1 1 0 561 734-3402 Bo nton Beach G Reserve at Ashley Lake* 5217 Cedar Lake Dr. 0 6 5 561 364-8343 Bo nton Beach 4 H Ashley Lake Tower'* 5217 Cedar Lake Dr. 0 4 0 561 364-8343 Bo nton Beach 0 I Congress Park* 3010 Congress Park 0 0 2 561 357-8600 Lake Worth 2 J Marina Bay*/** 2400 W. Lantana Road 0 2 6 0 561 432-1515 Lake Worth K Worthington* 6274 Pinestead Drive 0 0 7 561 969-3200 Lake Worth 6 L Villas at Cove Crossing* 2730 Lantana Rd. 0 0 1 561 641-4145 Lake Worth 0 M Portofino* 2767 10 Ave. North 0 0 4 3 561 966-6161 Palm S rin s N Banyan Pointe* 3597 Wiles Road 0 0 0 954 425-8008 Coconut Creek 0 O Eagle Pointe* 2001 W. Atlantic Blvd. 0 2 1 2 954 590-2220Pom ano Beach P Indian Trace* 1000 Indian Trace Circle 0 0 0 561 842-9500 West Palm Beach 4 Q Laguna Pointe* 903 SW 15 Street 0 2 4 954 784-8115 Porn ano Beach 2 R Live Oaks/Quail Wood* 1551 Quail Drive 0 4 561 689-0770 West Palm Beach 9 21 S Pompano Oaks*501 SW 1s Court 0 1 0 954 781-2033 Pom ano Beach 5 T Renaissance* 4200 Bear Lakes Court 0 5 81 561 712-1713 West Palm Beach 83 U Sanctuary Cove* 5301 W. McNab Road 0 24 71 32 954 957-7773 North Lauderdale Totals 7504 2 59 204 165 ` - Family Community *' - Seniors Community (generally one person 55 and older) Table 2 - Affordable Rental Apartment Availability (Monthly Rent $) Map Name/Telephone Address/City Number of Bedrooms Per Unit I Congress Park*3010 Congress Park 765 Studio One Two Three A Auburn Trace* 624 Auburn Circle W. J 665 803 670 797 561 243-6800 Delra Beach 561 432-1515 Lake Worth B Lake Delray" 700 Lindell Blvd. 645 645- 789 913 561 278-6255 Delra Beach 660 L C Groves of Delray** 1301 SW 10 Avenue 744 665- 780- 561 641-4145 Lake Worth 561 276-1822 Delray Beach 675 798 2767 10 Ave. North D Ashley Lake Park* 5020 Ashley Lake Drive 826 926 957 561 738-0055 Boynton Beach Banyan Pointe* 3597 Wiles Road 641 765 E Boynton Bay** 499 Boynton Bay Circle Coconut Creek 710 855 O 561 364-7600 Bo nton Beach 640 765 880 F Clipper Cove* 1500 Southern Cross Ln Pom ano Beach 775 885 561 734-3402 Boynton Beach Indian Trace* 1000 Indian Trace Circle G Reserve at Ashley Lake* 5217 Cedar Lake Dr. 792- 925- 1094- 561 364-8343 Boynton Beach 847 940 1118 N.... .-L.. T_...__** Ankl1 _ . ._, __ — . ,,..,,I 561 364-8343 v� 1 r vcua1 Banc uF. eo nton Beach 0 /Z- 597 I Congress Park*3010 Congress Park 765 880 561 357-8600 Lake Worth J Marina Bay*/** 2400 W. Lantana Road 670 797 561 432-1515 Lake Worth K Worthington* 6274 Pinestead Drive 789 913 561 969-3200 Lake Worth L Villas at Cove Crossing* 2730 Lantana Rd. 744 561 641-4145 Lake Worth M Portofino* 2767 10 Ave. North 848- 972 561 966-6161 Palm Springs 957 N Banyan Pointe* 3597 Wiles Road 641 765 880 954 425-8008 Coconut Creek O Eagle Pointe* 2001 W. Atlantic Blvd. 640 765 880 954 590-2220 Pom ano Beach P Indian Trace* 1000 Indian Trace Circle 915 561 842-9500 West Palm Beach Q Laguna Pointe* 903 SW 15 Street 765 879 954 784-8115 Pom ano Beach R Live Oaks/Quail Wood* 1551 Quail Drive 657 650- 752- 561 689-0770 West Palm Beach 791 915 S Pompano Oaks* 501 SW 1` Court 640 879 954 781-2033 Pom ano Beach T Renaissance* 4200 Bear Lakes Court 657 791 915 561 712-1713 West Palm Beach U Sanctuary Cove* 5301 W. McNab Road 641 765 880 954 957-7773 North Lauderdale 7505 * - Family Community ** - Seniors Community (generally one person 55 and older) Examples of affordable rental communities Renaissance, 4200 Bear Lakes Court, West Palm Beach i ne ciuonouse at Renaissance 7506 t.. Examples of affordable rental communities hana,asance cjuonouse interior 7508 AuDum Trace Table 3 — Mobile Home Park Availability (lots) 7509 LEGEND 1 - Hometown Whispering Pines MHP 2 -Lantana Cascade MHP 3 - Sand & Sea Village MHP 4 - Maralago Cay MHP 5 - Pickwick Park MHP 6 -Colonial Estates MHP 7 - Mas Verdes Mobile Home Estates 8 - Palm Beach MHP 9 - Halliday Family's Long Lake Village MHP loliday Ranch MHP 1 - Paradise MHP 12 - Tavares Cove MHP 13 - Lakeside of Palm Beach MHP 14 - Twin Lakes MHP 15 - Sunshine Mobile Village A - Auburn Trace Apartments. B - Lake Delray Apartments C - Groves of Delray Apartments D - Ashley Lake Park Apartments E - Boynton Bay Apartments F - Clipper Cove Apartments G - Reserve at Ashley Lake Apartments H - Ashley Lake Tower Apartments I - Congress Park Apartments J - Marina Bay Apartments K - Worthington Apartments L - Villas at Cove Crossing Apartments M - Porofino Apartments P - Indian Trace Apartments -ive Oaks Apartments - Renaissance Apartments X - Marsh Harbour . 7510 0 El Kings • a INS1� i E i Beach g; Perk m Beach Shores Park ,aim Beach South Palm Beach Ridge Breezes J J/f ASSISTANCE TO RESIDENTS OF EAST BOYNTON VILLAGE MHP* We would offer the following alternatives to residents in good standing under their leases: 1. $6,000 upon departure from MHP after 6 month period (tenants who leave within 2 months will also receive a refund upon departure of rent paid for the 2 month period), OR 2. $8,000 reduction at closing in purchase price of townhouse or villa at Boynton Village, OR 3. $200 monthly assistance for 5 years for mortgage payment in connection with a townhouse or villa purchased at Boynton Village (payable in annual lump sums as we receive TIFF payments from City), OR 4. $200 reduction for 5 years in monthly rental payment at a Cornerstone apartment after departure from MHP. We will also waive 1 month's security deposit. NOTES: 1. Tenants who move their trailer will also receive statutory relocation payment. 2. The only combinable alternatives are 3 and 4. For example, if a tenant rented an apartment for 2 years while waiting for his or her unit to be complete, he or she would receive 2 years of rental assistance and 3 years of mortgage assistance. *Subject to approval of incentive package from Boynton Beach CRA. 7512 I! City of Boynton Beach F� Community Redevelopment Agency Direct Incentive Program Revised 3/22/2004 The Boynton Beach CRA seeks to encourage large-scale projects, which define new markets, quality, innovation and character in the CRA area. It is recognized that many times these benchmark projects require new and untested market assumptions, which have no local comparable. This condition often requires market support to make the projects feasible in the early years. Accordingly, this Program is focused on support for qualified, benchmark projects during their initial stages. As defined by the focus of this Program, projects which directly compete with existing projects, or that do not open new markets or that do not set new higher project quality standards in the view of the CRA, may not receive maximum consideration. The dream of home ownership or affordable housing rental is on the brink of becoming an endangered species for many American families. The dream is becoming elusive 7513 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 because many moderate income families cannot qualify for a mortgage or afford the monthly payments. Wages are insufficient which puts these families 30% over the required 32% average house payment to income ratio. A rapidly growing population, flat growth of incomes and growing housing prices are some of the variables that have contributed to this new reality. In response to this emerging plight, many programs have surfaced under many names: Work Force Housing, Affordable Housing, Low Income housing, etc. Whatever the labels attached to such programs, the common underlying trend is the attempt to make housing affordable to the moderate to median income level population. Boynton Beach and its residents are not shielded from this plight. In light of the recent redevelopment, and real estate appreciation approaching 14% annually, the challenge of Affordable Access Space is an immediate reality. A common misconception is that this issue of affordability is only residential and one dimensional. Traditionally, when faced with an aggressive redevelopment plan, cities use low income housing as the only measure of the total aid which they provide to the displaced. Little or no thought is given to the local business community. Many times the local flavor of most cities disappears when the unique local business base is displaced. New space rent rates can cost many times more than pre -redevelopment rates. Survival of a downtown business in a redeveloped area is contingent upon gradual increase in overhead not an immediate and drastic increase in their fixed costs. It is a proven fact that it costs less to keep a quality customer than it costs to secure a new one. The same premise could be applied to the concept of keeping the quality businesses that currently exist in a pre -redevelopment area: While new businesses are attractive, it will take them time to build a customer base and a loyal following. The opposite is true of the existing businesses that already have brand loyalty. An Affordable Access Program rewards a developer for making available a percentage of 7514 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 the project at below market rate to create an opportunity for a local business with its built-in customer base to remain is a win-win solution. In an effort to provide a more comprehensive community benefit program, the CRA Direct Incentive Program requires an Affordable Access component be addressed by applicants. This Incentive Program seeks to better the public elements in private development projects therefore; projects having a site in excess of 87,120 square feet (two acres) are required to have "Public Amenity" elements (sidewalks, alley and streets do not qualify.) These elements will be considered as part of "Project Quality" scoring. Projects will be scored by Program Criteria, which is defined in the Program Guidelines. The Project's score will determine how much, if any, of the eligible incentive the Project may receive. APPLICATION TO THIS PROGRAM IS NO GUARANTEE OF FUNDING. FUNDING IS AT THE SOLE DISCRETION OF THE CRA BOARD. 7515 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 r TABLE OF CONTENTS I. PROGRAM GUIDELINES IL PROGRAM SCORING CRITERIA III. PROGRAM ADMINISTRATION IV. INCENTIVE PROGRAM APPLICATION V. CRA NOTES & BOUNDS VI. MAP AND BOUNDRIES VII. AFFORDABLE ASSESS SCORING GRAPH VIII. INCOME GUIDELINES IX. CONTACT INFORMATION 7516 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 Page 5 Page 6 Page 9 Page 14 Page 15 Page 17 Page 20 Page 21 Page 22 PROGRAM GUIDELINES SUMMARY • The Project must be in the City of Boynton Beach CRA Area as defined at the time of application and approval by the CRA Board. • The Applicant must be the majority owner (the owner having the greatest percentage of ownership) or authorized agent of the majority owner in the Project. • All property taxes, fees, city/county liens owed by the Applicant must be paid and current. • The Project is required to be over $2,000,000 in projected new assessed taxable value upon completion. However, projects in the Heart of Boynton area need only exceed a threshold of $500,000 for consideration. • The Project's projected total annual economic impact to the City (after completion) as projected by using RMS Economic modeling standards, shall be a minimum of 20 times the corresponding year's incentive during the incentive period. This impact analysis is waived in the Heart of Boynton area. • The Project shall contain Affordable Access elements sufficient to score a minimum of 5 points to qualify for any incentives. • Projects having a site in excess of 87,120 square feet (two acres) are required to have "Public Amenity" elements (required sidewalks, alley and streets do not qualify.) These elements will be considered as part of "Project Quality" scoring. • The duration of the incentive shall be no longer than 10 years. • The incentive will generally not exceed 50% of the CRA TIF revenue directly generated by the Project during the incentive period. • No incentive (in any one year) shall exceed 75% of the new annual TIF revenue directly generated from the Project for that year. • Projects may be phased; however each phase must meet program thresholds. • Projects must score at least 50 points on this application to qualify for incentives. 7517 City of Boynton Beach. Community Redevelopment Agency Direct Incentive Program 3/22/04 PROGRAM SCORING CRITERIA • Project Size (total new assessed value) (up to 20 pts). For the purpose of application scoring, the new assessed value projection shall equal the Project's projected appraised value (established by third party appraisal or feasibility study) minus any projected homestead exemptions, times 90%, minus current assessed value of the Project site. 1. $2,000,000 to $9,999,999 (5 pts) 2. $10,000,000 to $24,999,999 (10 pts) 3. $25,000,000 to $49,999,999 (15 pts) 4. $50,000,000 plus (20 pts) Heart of Boynton Area (only) 1. $500,000 to $999,000 (5 pts) 2. $1,000,000 to $1,999,999 (10 pts) 3. $2,000,000 to $2,999,999 (15 pts) 4. $3,000,000 plus (20 pts) • Type of Project (up to 20 pts) — Preferred use criteria. Evaluation of the Project is based on its consistency with redevelopment plans and its appropriateness within the overall economic context. Depending on location, additional consideration will be given to the following uses. 1. Mixed uses with residential component 2. Mixed uses with office component 3. Hotels/Conference Centers 4. Multi -story professional -retail buildings (business and financial services) 5. Multi -story office -retail only buildings with the following type of retail tenants: a. Restaurant/Specialty Foods b. Entertainment c. Art galleries d. Apparel e. Gift Shops/Decorative Arts/Specialty Stores/Boutiques 6. Retail only buildings with a minimum of four tenants (from the above list) 7518 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 7. Multi -Family fee simple ownership units — (Heart of Boynton area only) 8. Stand alone Live/Work configurations (rental or fee simple), (Heart of Boynton area only) • Project Location (up to 20 pts) — Must be within the CRA area. 1. In the CBD District or on Federal Highway South of C16 Canal & North of Woolbright, Boynton Beach Blvd. from the Intracoastal to 1-95 or on Ocean Ave., (Projects in these areas are high impact and have the highest visibility). (10 pts) 2. The Heart of Boynton area - (20 pts) • Economic Impact— (up to 20 pts) 1. Projected Economic Impact over the incentive period of 20 to 49 times the incentive — ( 5 pts) 2. Projected Economic Impact of 50 times the incentive or more - (10 pts) 3. Economic Impact Studies are waived in the Heart of Boynton area and assigned 20 pts. • Affordable Access Incentive (up to 20 pts) (Mandatory Minimum Score of 2 pts) 1. Scoring (See Scoring Graph) Single Use Type of use Score Two Uses Type of use Score Type of use Score Three Uses Type of use Score Type of use Score Type of use Score Total Score 7519 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 • Project Quality — (up to 40 pts) 1. Point allocation based on project architecture, landscape features, public amenities, innovation, quality, overall contribution to the Community, etc. Project sites over 87,120 square feet (two acres) are required to have public amenity features. 7520 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 PROGRAM ADMINISTRATION Upon approval by the CRA Board and completion of required documents and execution thereof, the program will be generally administered as herein outlined. Specific guidelines will be contained in final program contract documents. Establishing the Project's New TIF Revenue Eligible for Incentive: The Annual TIF Revenue eligible for the Direct Incentive Program shall be established by subtracting the tax revenues received in the year the agreement is approved and signed for the project site(s) from the actual new annual revenues received by the CRA. This new revenue increment is then multiplied times the Program's Incentive Percentage. The Incentive is calculated each year based on actual tax revenues received. Establishing the Projected Incentive Percentage: Each completed Application will be scored by the CRA Board in a public meeting. Point scores by the CRA Board members from each of the six criteria elements will be individually averaged. The averaged element scores will be added together to determine the total application score. This score will be expressed as a percentage; the "Project Score Percentage". This Project Score Percentage is then multiplied by the Incentive Program Percentage of 50%. The Incentive Program establishes 50% as the maximum percentage of direct project TIF Revenues available to the Applicant. This resulting percentage is the Incentive Percentage. For example; a Project Score of 100 pts or more equals 100%. The Project's 100% is multiplied by the Program's maximum Incentive percentage of 50%. The resulting 50% is the Project's Incentive Percentage. Example #2: 70 pts scored by the Project equals 70% of the 50% for a 35% Incentive Percentage. Establishing Annual Incentive Amount: The Project's Incentive Percentage is multiplied times the new net TIF Funds received annually by the CRA which are generated by the Project to yield that year's Cash 7521 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 0 Incentive Amount. Note that incentives are defined as percentages of the new TIF revenue increment as it is collected by the CRA, therefore, any dollar figures calculated prior to project completion and its listing on the tax roll, are only estimates. Establishing Annual Incentive Disbursement Amounts for the Incentive Period: The incentive shall be normally disbursed in ten (10) annual installments after required actions have been completed by the Applicant, unless incentive funds are to be paid prior to Project Completion. The Project Applicant may request that the Incentive be "Front Loaded" to respond to early Project needs. Generally, if approved, Front Loading will begin in the first year that tax revenues are received by the CRA. A Front Loading request for this Incentive Program does not mean funds loaned to the Project prior to completion and tax enrollment. The method of calculating "Front Loading" will be to project the ten year TIF Revenue to the CRA based on the first year's assessed property tax revenue times the Project's Incentive Percentage (Generated by the Project's score received from the CRA Board). The Annual Incentive Amount is adjusted to follow the "Front Loading" percentage schedule. The Front Loading Formula is: 75% first year and second years, 60% third and fourth years, 50% fifth and sixth year, 40% seventh and eighth year, and 25% ninth and tenth years. The percentage shall not exceed 75% of the new increment tax revenue for any single year; however, the cumulative incentive shall not exceed 50% of the new assessed increment's tax revenues over the entire incentive period. The taxable value is monitored annually prior to the incentive award to assure that any movement in value will be reflected in the calculation. Incentive Disbursement Schedule: The Earned Incentives will be dispersed no later than April 1St of the year following the corresponding tax year. 7522 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 Affordable Access Incentive: The following are definitions for the Affordable Access Incentive Elements: • Affordable Access Incentive rewards Projects for below market access by the public to a defined portion of the Project. The Affordable Access Incentive shall be scored by analyzing the amount of Project's set aside area eligible for discount pricing. The ratio of the Project's set-aside area and amount of discount will be plotted on the CRA Project Scoring Graph for Affordable Access to determine points scoring. • Uses shall be defined by three basic categories. Those uses shall be Residential, Commercial and Retail/Restaurant. Each use shall be scored separately for Affordable Access (amount of area and amount of discount) and analyzed using the appropriate matrix graph corresponding to the number of uses contained in the Project. Projects containing mixed uses shall have the Affordable Access scores for each use added together for the Total Category Scoring. • The Project must score at least 5 pts in this Affordable Access category to be eligible for Direct Incentives. The maximum number of points for this category of the Direct Incentive Program shall be 20 pts. • Project Set Aside Percentage shall be defined as the area (square footage) available for market discounts divided by the total area (square footage) in the Project for the same type of usage. • Market Pricing shall be the average actual or projected market or retail price per square feet for each of the uses within the Project. • The Discount Percentage is figured as the discounted pricing per square foot offered by the Project divided by the average rental or sale rate per square foot of the like -kind area within the Project. • Administration of Affordable Access Program by Project Owner. The Applicant shall be required to qualify beneficiaries for the Affordable Access Spaces and report annually. The Project Applicant must qualify beneficiaries for the term of the requested Direct Incentive Program (up to 10 years). 7523 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 1. Residential Rental and Sales (must be one of the following to qualify) a. Residential Rental — Individuals or families with household income ranging from a "Low Income of 80% Median Income to 120% of Median Income" for Palm Beach County as defined by HUD for the year that the Incentive Program application is approved. b. Residential Sales — Individuals or families with household income ranging from a "Low Income of 80% Median Income to Income 120% Median Income" for Palm Beach County as defined by HUD for the year that the Incentive Program application is approved. Unit Pricing for Incentive Units shall be priced so that buyers are able to qualify for unit purchase. Qualifying Income Percentage for home ownership is defined as 32% of the gross monthly income. The purchaser must keep the unit for a minimum of 10 years or pay any profit above the original Purchase cost plus a 3% annual inflation factor back to the CRA Program. The unit must be the primary full-time residence of the qualified buyer. 2. Commercial Rental, Retail or Restaurant (must be one of the following to qualify) a. Majority of business ownership owned by people and/or a corporation within Palm Beach County (business and/or franchise ownership). b. Existing business located within in the Boynton Beach CRA District. c. New local business with business owner(s) living in Palm Beach County. d. Minority Owned Business as defined by SBA 8a Standards. 8a Business Ownership can be located locally, regionally or nationally. e. Affordable Access Restrictions run for the duration of the Direct Incentive Program. 7524 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 a Public Amenities: Public amenities are defined as areas that have unrestricted public access for the life of the Project. Physical improvements that may qualify are very broad to encourage project design innovation. Specific items which will not be considered as contributing public areas for scoring are sidewalks (10' wide or less), roads, utility R.O.W.s, alleyways, items solely required for safety/emergency access, etc. Public area designation shall be clearly identified by the Applicant on the Project's Plan. Their ultimate acceptance as qualified "Public Amenities" is solely at the discretion of the CRA Board. The public area information will include an element narrative description, a proposed structure for setting aside the area for the public use, area layout plan with square feet, cost estimates for construction, maintenance programs (at no public cost), etc. Public amenities must be set-aside by deed covenant and/or in Property Owners Association Declarations and/or other legal documents acceptable to the CRA. 7525 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 INCENTIVE PROGRAM APPLICATION The following information shall be compiled in a loose-leaf binder, tabbed and labeled to correspond with the following section headings. This information package is the Program Application. The Application shall be forwarded to the CRA Office with a formal "Letter of Request" containing a narrative of the Project and a summarizing the highlights of each of the following sections. The letter should be signed by the applicant or authorized agent and be accompanied by 12 sets of the completed Project information (Electronic documents on CD are encouraged). • Project Applications shall be screened and reviewed by staff for completeness and non -subjective categories scored. • Staff or a selected Review Committee shall provide pertinent comments on the Project. • Incentive Application shall, at a minimum, be submitted by the 15"' of the month prior to the targeted Board Meeting. However, the review period shall not exceed forty-five (45) days from the date of the submittal of a completed Application. On or before the end of the 45 -day period, staff shall either forward the Application, their findings and recommendations to the CRA Board for consideration at the next regularly scheduled meeting or request, in writing, that the Applicant provide additional information (A copy of the staff or Review Committee recommendation will be forwarded to the CRA Board and the City Commission/City Manager). • Upon consideration by the CRA Board, the Board shall take one of the following actions: Approve, table, modify or reject the Application. The Applicant shall be notified in writing as to the Board's decision within 5 days. If the Application is denied, the Applicant may resubmit a revised Application for reconsideration. Note that any direct or indirect lobbying of the CRA Board will result in disqualification of the Applicant from the program. 7526 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/(4 n Project Information: • Applicant Information 1. Applicant (Majority Owner) Name. 2. Listing of Owners by Ownership Percentage. 3. Applicant Address, Phone Number(s), Fax, Email Address. 4. Contract Person's Name, Title, and Contact Information. 5. Attach a Brief Resume on the Applicant and Principals (Exhibit "A"). 6. List of properties and their PCN numbers. 7. Current Tax Roll Value(s). 8. Projected Tax Roll Value. • Project Information 1. Project Description (One Page Narrative) • Project Location • Size — area and appraised value • Zoning • Uses (commercial, residential, mixed use, etc.) • Square Footages of Uses • Amenities • Features — construction finishes & materials, colors, etc. 2. Plans (if not previously CRA approved) — property surveys, site, floor, elevations, landscape, colored renderings, etc. (Exhibit "B") 3. Project Status (for example, has the project been submitted for Initial Site Review, Site Plan Approved, Permitted, etc.) 4. Project Timetable with Projected Dates. 5. Feasibility Study Summary — (A copy of the study's summary conclusions dated within the last six (6) months prior to the date the application is filed with the CRA office.) The study must be completed by an experienced third party firm. The Study shall be based on appraisal, market conditions, comparable projects, financing and all factors affecting the development of a stand-alone project, without the inclusion of incentives. Property value and inflation increases shall be no greater than 3% annually. 7527 City or Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 6. MAI Appraisal Summary — (A copy of the appraisal's summary conclusions dated within the last six (6) months prior to the date the Application is filed with the CRA office.) MAI Appraisal of the current land and any improvements as is and the Project's projected value upon completion. 7. Economic Impact Study — (A copy of the study's summary conclusions dated within the last six (6) months prior to the date the application is filed with the CRA office.) The study must be completed by an experienced third party firm. The analysis shall forecast CRA and City economic impacts, specifically including CRA TIF revenue forecasting using RMS standardized economic models. This study requirement is waived for projects in the Heart of Boynton area. 8. Affordable Access Commitment and Calculation. Define each usage Set Aside Area and define Market Discount Pricing. 9. Public Amenity Feature — Projects of 87,120 square feet (two acres) are required to provide a "Public Amenity Feature" (sidewalks, alleys and streets do no qualify). Highlight the feature design, placement, cost, etc. The request for incentives and application, if approved by the CRA Board, becomes an integral component of the Incentive Agreement, including but not limited to other requested information from the CRA, therefore great care should be taken to seek the most accurate projections possible for the Project. The approved Incentive Agreement may be assigned with the formal, prior written approval from the CRA Board of Directors. 7528 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/12/04 MAP AND BOUNDRIES 7529 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 a e ■ s •, �- _ 711 }F.¢ 9 F ti G"f A��9� 6 6�:3�j■�� ■— /. •'. i��jee■�, s■■�+ijr4Fa �irli c°' ^� '°°'3 Q'@ b` mui'a�gAb ■yrrr ®�itltl.. ar®rla ra arorMd�4' - �°�'T � i_I Sia �il ■.�f�i r e ® Q— IIb b.. F-1 LlI 0*1 loinMj J >� ■ r � mriti vIl�ta�1 �7 L Z. _ _ f: 'W' e n ni T Thi i� � o. �� �� �►�� ■ i 7y � ■ r. ■ ffi� ® 2-11 ®a� ®® ® r r it^��I� I'm�i s+ol Ems°Md. I' A, ® SIR ® � owIi 064 4 1 in I. 'L �" _ •T matoa lear.Rs Irm a �'..a'„a�pVii'k &� �% v 1-5 Heart of Boynton Area 7531 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 50 45 35 30 25 20 151 10 5 n Affordable Access Incentive Scoring Graph Use Ps - 2 Uses = 10 pts 3 Uses = 7 is se = p s 2 Uses = 5 pts 3 Uses = 4 is UE:se = 2 Uses = 3 pts 3 Uses = 2 is tt ss se =p s 2 Uses = 1 pts 3 Uses= .75 pts 01 Ln �O ILII N N MO M V - L0 Percentage of Discount 7532 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 PALM BEACH COUNTY INCOME GUIDELINES - 2003 MEDIAN = $60,800.00 AS RECEIVED FROM FLORIDA HOUSING FINANCE CORPORATION MARCH 24, 2003. 7533 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 1 2 3 4 5 6 7 8 Very Low- erson ersons ersons rsons ersons ersons ersons ersons Income 50% $22,000 $25,100 $28,250 $31,400 $33,900 $36,400 $38,950 $41,450 Median Low - Income 80% $35,150 $40,200 $45,200 $50,250 $54,250 $58,300 $62,300 $66,300 Median Moderate Income 0 $52,800 $60,240 $67,800 $75,360 $81,360 $87,360 $93,480 $99,480 Median AS RECEIVED FROM FLORIDA HOUSING FINANCE CORPORATION MARCH 24, 2003. 7533 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22/04 CRA CONTACT INFORMATION CRA Director: Douglas Hutchinson Address: 639 E Ocean Ave, Suite 107 Boynton Beach, FL 33435 Office: 561-737-3256 Fax: 561-737-3258 E -Mail: hutchinsond(a)ci.boynton-beach fl us Hours: 8:00 AM - 5:00 PM Monday - Friday 7534 City of Boynton Beach Community Redevelopment Agency Direct Incentive Program 3/22104 IX. Commission Action A. Barr Property (LUAR 04-009) Tabled. B. Barr Property (NWSP 04-013) Tabled. 7535 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessan, to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request X. Director's Report 7536 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. MEMO To: CRA Board From: Douglas Hutchinson Date: January 1, 2005 Subject: Directors Report • Way -Finding Signage Program — Staff has been working with Paul Kellner of Guidance Pathways, Inc., on the permitting issues. See Attached E -Mail from Paul Kellner. SV • Design Guidelines Overlays — The document has been given back to RMPK Group for their next revision. We are now working with City Staff to move through the Mixed -Use issue. The project is about 80% complete. DH • Unified Update CRA Plan: Staff is working with RMPK to • Land Development Regulation (LDR) - LDR re -write will be by the City of Boynton Beach Staff and the CRA. The project is about 25% complete. DH • Museum Feasibility Study Team — Final study is not here. An Executive Summary has been distributed the CRA Board Members and the City. Site study details need to be further explored DH • Genesis Business Program — The mentors have began • Grants Update 7537 St. Marks Church. Colonial Condo Association and Boynton Boundless LLC have completed their projects and will be requesting reimbursement in January. Innovative Window, which was one of our first Regions Core Trolley Update — Staff is working with the City of Boynton Beach and sign companies to acquire trolley sign, which will be posted at each trolley stop location. Our contractor Molly's Trolleys is moving forward with their hiring process so they will be prepared to begin. The Marketing FRP has been posted in the Palm Beach Post and we have had several inquires. SV • Police Activity Report- Please find attached. SV. • Web Site Activity Report- December's report is attached. AG. also pe viewed on the CRA web site. AG • Events —Second Annual Multi -Cultural Winter Carnival• This improvements are mainly in the in -cohesiveness with the city 7538 event are attached and can also be viewed on the CRA website. AG Movies on the Avenue: The launch of this event was successful. The event attendance reflected a very wide demographic sampling however, parents with two or more Participation. Awards were given to the most popular show wepS/re. AU evenr, lne committee is awaiting the Commissioners decision. 7539 -- Requested CRA July 26, 2005 (Noon) Meeting Dates September 13, 2005 January 11, 2005 ❑ February 8, 2005 ❑ March 8, 2005 ❑ April 12, 2005 ❑ May 10, 2005 ❑ June 14, 2005 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Date Final Materials Must be Requested CRA Date Final Materials Must be Turned Turned Meeting Dates into CRA Office into CRA Office December 28, 2004 (Noon.) ❑ July 12, 2005 June 28, 2005 (Noon) January 25, 2005 (Noon) February 22, 2005 (Noon) March 29, 2005 (Noon) April 26, 2005 (Noon) May 31, 2005 (Noon) NATURE OF ❑ Consent Agenda AGENDA ITEM Director's Report DATE: January 3, 2005 ❑ August 9, 2005 July 26, 2005 (Noon) ❑ September 13, 2005 August 30, 2005 (Noon) ❑ October 11, 2005 September 27, 2005(Noon) ❑ November 8, 2005 October 25, 2005 (Noon) ❑ December 13, 2005 November 29, 2005 (Noon) ❑ Old Business ❑ Legal ❑ New Business ❑ Future Agenda Items ❑ Other Item_ SUBJECT SUMMARY PARAGRAPH: The CRA has reached the point where there is great need for an Assistant Director, and a unique opportunity for a highly qualified employee has come to light. I am asking to have the position filled at the $97,850 level for the remaining 2004/2005 Budget Year with a standard CRA Benefit package. RECOMMENDATION: The CRA has emerged as one of the most active CRAs in the state. As such, staffing is required to properly manage and operate the Boynton program. I am asking that the CRA Board grant the Director permission to fill the Assistant Director position and that the position carries an annual salary of $ 97,850 prorated for the remaining of this Budget Year. This is the current mid-range for the Director position and slightly above the current Director's pay; however, the potential for a tremendous hire for the position warrants the Assistant Director adjustment. Our entire pay system, including Pay Ranges, Base, Merit and a Bonus Pay Program, will be revamped and presented as part of the 2005/2006 Budget. Staff will bring forth a draft employment contract. Note that this position is an employment contract position. The proposed CRA Staff Structure and Detail Work Assignment is attached. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) FISCAL IMPACT: The CRA has saved substantial funds from budget items, such as the office down payment and/or purchase. A portion of these budget savings are being recommended to be added to the Personnel budget line item for the Assistant Director position. The impact to this Budget is $78,068.64. (See attached.) ALTERNATIVES: , , lift F� CRA Staff 7540 C:\Susan shared files\human resources\humanresources\CRA Agenda Item Request form - Assistant Director position.doc Fiscal Impact 2004/5 8 months Salary $ 68,365.26 Taxes $ 5,229.94 Health Insurance $ 1,574.30 Dental Insurance $ 65.60 ST/LT Disability $ 331.14 Life Insurance $ 252.40 Total Payroll $ 75,818.64 Computer $ 1,500.00 Printer $ 750.00 Total $ 78,068.64 7541 C:\Susan—shared files\human resources\Fiscal Impact planner2004.doc Executive Director — 1 • Board Directives • Project Development • Innovation of CRA Programs Boynton Beach CRA Staff Structure Concept With Specific Staff Assignments December 20, 2004 • Administration • Set Agenda • Planning • Incentive Programs 1. Creation 2. Oversight • Community Land Trust Grants Leadership Neighborhood Assoc. & Community Interface Assistant Director— 1 • Construction Interface / Utility Interface • Contract Management • Oversight 1. Finance 2. Marketing Director • MLK Acquisition • Trolley System • Police Programs • Agenda Preparation • Marina Management and Operations • Wi-Fi System Management • Compensation & Goal Plans for Employees • Employee Reviews of Positions under Asst. Director • Staff Training & Development • Board Training & Development • Annual Report Secretary — 1 • Phone • Visitor • Scheduling • Filing • News Paper Clips • Binding • Agenda Production Support Finance — 2 (Controller & Bookkeeper) • Accounting 1. Budget Preparation 2. Required Reporting Forms 3. Prepare for Audit & Compliance Nicole Shares RAGRA StarflBoynton Beach CRA 3.doc •' Agenda Preparation 1. Posting/ Scheduling 2. Packet Production 3. Distribution • Human Resources 1. Employee Benefits Administration 2. Payroll • Grants In and Out • Contract Administration • Accounting • Legal Interface • Insurances 1. General Liability & Specialty 2. Health Planning Director — 1 • Update Briefing Book and Tracking New Projects • Design Guidelines • Unified Plan and Planning Updates • Land Development Regulations • Project Review with City Owner / Developer Interface • Land Self -Assembly Program • Data Systems — Maps / Zoning / Census • In -House Project Design and Concepts Way Finding Sign Programs • Architectural Digital Modeling Systems Marketing Director— 1 (Administrative Assistant) • Press Releases • Web Site • Events 1. Festivals 2. Special Events 3. Promotions • Newsletter • Brochures, Flyers, Etc... • Business Development Program — Genesis • Survey Programs • Awards • Publications • Merchandise / Promotional Material • Travel / Seminar / Training Logistics Total Staffinct — 7- 7542 7543 Nicole Shares RACRA Staf \Boynton Beach CRA 3.doc MEMO TO: CRA Board FROM: Paul Kellner SUBJECT: Update on Way Finding Signage Program DATE: December 24, 2004 I spoke with Laurinda a couple of times last week. She has made a little bit of progress with the County but not much headway with the State yet. She was out Thursday and Friday and will be out some of this week, so this week will probably not yield much. She is a real pleasure to work with. After our discussion on sign number 30A, we will be moving the sign due west from the proposed location and positioned as near the side walk as possible without touching it. I need for someone local to take a look and see if there is any hindrance that might not be apparent in the permit package. Laurinda has offered to help as necessary. We based this decision on the response from the County forbidding the use of a sign that pedestrians must walk under and the minimum 48" width on a sidewalk. Although we could probably challenge both of those comments, we feel that it is not worth the fight if we can move the sign a few feet and meet their criteria. . As far as the State permitting is concerned, you should just be aware that we have made a tremendous amount of progress with FDOT on the Proposed Way finding rule. There was another in a series of meetings last week where we were asked to review the proposal and make comments. Each revision brings us closer to a rule that will be reasonable and enforceable. I am very close to getting FDOT in the panhandle to approve a sign system based on where they feel the proposed rule will end up. That is important to us and we will use that when discussing your signs with them. This signifies a shift in policy which has been for FDOT to hold everything back until they have the new rule completed. In our case they just pretended that the signs were Guide Signs 7544 and rejected them without consideration. I feel that we have much more to work with "L�P.71 I have been playing telephone tag with Palm Tran. I sent them an E-mail asking what criteria had to be used when designing for systems that fall under their authority. I received a return call last week, but then was unable to locate an actual person. If you have a contact there, please let me know. Sometimes having a name makes all the difference. Please give me a call when you have a free minute and we can discuss any or all of the above. Paul F. Kellner Guidance Pathway Systems P.O. Box 51086 34-40 Front St Bldg 6L 2nd Floor Indian Orchard, MA 01151 tel. (413) 543-4757 fax (413) 543-4776 pkellner@guidancepathways.com 7545 CITY OF BOYNTON BEACH, FLORIDA INTER -OFFICE MEMORANDUM TO: Lisa Lillie, DATE: January 3rd, 2005 FILE: Special Services Adiministrative Sergeant SUBJECT: C.R.A. Unit Monthly for December 2004 FROM: Rona avis, Police REFERENCES: Officer, C.R.A. Unit ENCLOSURES: C.R.A. Unit Monthly- December 2004 I • The Heart of Boynton Officers assisted road patrol with a variety of calls within this area. . • The Heart of Boynton Officers had 33 traffic contacts which consisted of several citations and warnings. • Officers also made other arrests for narcotics crimes, and other crimes involving violence. • The officers continued to meet with the business owners and talk with citizens who live in the area. Residents are excited about the return of bike patrol to the area. • The Central Business District Officers assisted road patrol with a variety calls for service within this area. • Ofc. Danysh completed several Police Explorers meetings and functions. This included the very successful completion of the annual toy drive. • The officers continued to enforce traffic laws within this area. This led to 41 traffic contacts and several traffic arrests. • The Central Business District Officers also made several narcotics arrests. • The Central Business District Officers helped with the Movies on the Avenue event. • The CRA cars are in and began service in December. Upcoming activities- January 2005 • The Heart of Boynton Officers will still be working with Code Enforcement to follow up on storm damaged residences and to meet with residences to determine what other resources may be needed. • The project manager for the Head Start School construction contacted CRA officers in reference to helping solve a problem at the site. He needed help obtaining permits to temporarily remove certain high tension wires around the site. • The Central Business District Officers will be continuing to enforce traffic laws within the area. • Officers will continue to be very visible within C.R.A. areas. This will include a large amount of bike patrol to allow for more direct interaction with members of the business community, and general public. • Officers Davis and Danysh are coordinating with the St Mark's Catholic School to provide presentations to the different grades at that school. 7546 D) CRA UNIT MONTHLY 1,k Date: 1-3-05 Month/Year: 12/2004 Completing Officer: R. DAVIS 796 Vehicle # 4501 Beginning Mileage: 372 Mileage Total: 1567 Vehicle # 4502 Beginning Mileage: 241 Mileage Total: 597 Total Hours Worked: 618.5 Total Hours (vac/comp/personal/auth leave): 87.5 Total Arrests: 16 Reports: Burglary: 3 Police Assists: 3 Other Thefts: 2 Alarms: Other: 5 Other Recovered Property: Suspicious Person: 2 Civil Assist: Weapons Related: Suspicious Vehicle: 1 Abandoned Vehicle: Vehicle Towed: Stolen Vehicle: Recovered Vehicle: Battery: Assault: Vandalism: Domestic Violence: 2 Narcotic Related: 4 Citations: 30 Warnings: 45 Parking Citations: AARs: PAR'S: Total Traffic Contacts: 75 Crashes: 2 Disturbance: 1 Community Service: Business Owner Visits: 265 Total Community Meetings: Citizen Interactions: 582 Attended: Referrals Total: 12 Organized: Other Departments: City: 4 Other Contacts: CRA: 6 Explain: Other: 2 Other Information: December 10 Officers worked the Movies on the Avenue Officers Davis and Danysh are coordinating with St Mark's School to provide informative presentations to the various grades at that school. Officer Danysh continued to work with the police explorers and conducted the annual toy drive. All officers have begun to conduct extensive bike patrol in their areas. Residents in the Heart of Boynton are very excited by the return of bike mounted officers. 7547 Date: 1-1-05 , ^ Month/Year: Dec 04 Officer: Danysh ID#: 606 Call Sign: c31 PLI Completion Date: 12-4-04 I.C. Test #1: I.C. Test #2: # Hours Worked: 103.5 # Hours Vacation/Comp/Personal/Auth Leave: 69 Total Reports Taken: 8 Mileage: 121 # of Arrests: 0 Case # MO Case # MO Case # MO 04-067716 MISC 04-064711 DDMA 04-062946 EXPA 04-062765 AEXA 04-062594 PASF 04-062568 DOTA Citizen Contacts (no Case #) Business Owner Visits: 100 PAR'S Citizen Interactions: 100 AAR's Referrals Total: Other Departments: City: CRA: Other: Total Community Meetings: Attended: Organized: Other Contacts: Tov Drive Explain Assisted road patrol with calls Other Comments: Police Explorer TIainin8 Bike Patrol 7548 04-062572 LOTZ Total Traffic Contacts: Citations: Warnings: Parking Citations: i f CRA OFFICER MONTHLY Date: 12-30-04 Month/Year: DEC/ 04 Officer: REYNOLDS ID#: 793 Call Sign: C32 PLI Completion Date: 12-13-04 I.C. Test #1: I.C. Test #2: # Hours Worked: 181.0 # Hours Vacation/Comp/Personal/Auth Leave: 7.0 Total Reports Taken: 5 Mileage: 961 # of Arrests: 8 Case # MO Case # MO Case # MO 04-062732 TRFS 04-062758 VNRC 04-064331 VNRC 04-065041 TRFS 04-066689 SPIA Citizen Contacts (no Case #) Business Owner Visits: 35 Citizen Interactions: 96 Referrals Total Other Departments: City: CRA: Other: Total Community Meetings: Attended: Organized: PAR'S AAR's Total Traffic Contacts: 42 Citations: 17 Warnings: 24 Parking Citations: Other Contacts: Explain: Other Comments: WORKED THE MOVIES ON THE AVENUE (FRIDAY 12-10) 1549 Date: 1-3-05 Month/Year: 12/2004 Officer: R. DAVIS ID#: 796 Call Sign: C33 PLI Completion Date: 12-14 I.C. Test #1: 12-4 I.C. Test #2: 12-22 # Hours Worked: 162 # Hours Vacation/Comp/Personal/Auth Leave: 11.5 Total Reports Taken: 6 Mileage: 348 # of Arrests: 1 Case # MO Case # MO Case # MO 04-63920 FOTA 04-65724 DDMA 04-66158 BERC 04-66178 04-67125 04-67163 BERC Citizen Contacts (no Case #) Business Owner Visits: 114 PAR'S Citizen Interactions: 243 AAR's Referrals Total: 10 Other Departments: City: 4 CRA: Other: Total Community Meetings: Attended: Organized: 5 1 Total Traffic Contacts: 4 Citations: Warnings: 4 Parking Citations: Other Contacts: Explain: Other Comments: Coordinating with Barbara Campbell of St Mark's School in reference to making presentations to different grade students at that school. 7550 9 B T CRA OFFICER MONTHLY Date: 01-01-05 1 1 Month/Year: 12/04 Officer: LAUTURE ID#: 797 Call Sign: C34 PLI Completion Date: I.C. Test #1: I.C. Test #2: # Hours Worked: # Hours Vacation/Comp/Personal/Auth Leave: O Total Reports Taken: 5 Mileage: 249 # of Arrests: 7 Case # MO Case # MO Case # MO 04-64296 VNRG 04-67565 DDMA 04-64508 SPPA 04-65202 SPIA 04-66706 RAWA 04-66810 BERD 04-67492 SPBA Citizen Contacts (no Case #) Business Owner Visits: 16 Citizen Interactions: 143 Referrals Total: 8 Other Departments: City: 0 CRA: Other: Total Community Meetings: 0 Attended: Organized: Other Contacts: Explain: Other Comments: I AOD DELRAY PD REF. DCF CASE 7551 PAR'S AAR's I I Total Traffic Contacts: 29 Citations: 13 Warnings: 17. Parking Citations: 0 PAGES 7552 - 7584 ARE COLOR COPIES OF WINTER CARNIVAL AND STATE OF THE CRA WHICH CAN BE VIEWED ON OUR WEBSITE AT BOYNTONBEACHCRA.ORG M y U iF gi I . Z to , N Q t a f� a�tt 3 V'1 72 0 w b t i � 0 c m bil 0 v a� t � 0 0 Q Swe Sf c t �q } n tv y I C N tt 6pQ p5y� pQp z �N O ? Y 'b A 0 0 O M O � O • • C1 i, 0O++ •ISI by � O 0 ^O" OA E Oj ii N N •0.4 N C T R .4 � y • POO L b O M y U iF gi I . Z to , N Q t a f� a�tt V'1 w t i � m bil s, a� t � Q Swe Sf c t �q } n tv y I C N tt 6pQ p5y� pQp z 7585 CN � � § � 2 � 7 2 / ƒ . m \ 2 K q co� 0 0 0 0 0 0_— a - _ - m K $ 4) 0 3 L■« A n k 2& 0/& 2 2 2$ 2 2 2 2 \ k k R£ m# m 2 m m m g q q kN\ \ k/{ k k k§ 7586 J 7587 N T N N_ W N r Am b N t N_ Q N N N _N u � N W N_ f rb N_ h q N N_ O N W O f ry N O N_ N O` 7587 2 2�§� m m G# S k m R■ / 2 I # t % A � . § __\ k k k 2 2 4# = 0 0 0 0 0 Cl 0 0 0 o Co 0 6& § CM co 2 � § � \ § f \ k / �N \ 7588 ° . 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Board Member Comments 7599 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. XII. Legal Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. XIII. Other Items 7601 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. xiv. Future Agenda Items A. Consideration of Interlocal Agreement with the City of Boynton Beach for the Boynton Beach Boulevard Extension Promenade and Riverwalk. (February) B. Consideration of Interlocal Agreement for the MLK Phase I Project (February). C. Consideration of amendment to CRA Procurement Policy (February). D. Consideration of Options for CRA Office Space (February). E. Consideration of Final Direct Incentive Agreement for the Promenade Project. (February) F. Consideration of CRA Retreat (February). 7602 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall fiunish appropriate anxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hour; prior to the program or activity in order for the CRA to reasonably accommodate vour request. xv. Adjournment. 7603 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. East Boynton Village City of Boynton Beach Community Redevelopment Agency Direct Incentive Program Application Submitted by: Boynton Village, LLC 2121 Ponce de Leon Boulevard, PH Coral Gables, FL 33134 (305) 443-8288 December 2004 16 I2A Boynton Village, LLC 2121 Ponce de Leon Boulevard — PH Coral Gables, FL 33134 (305)443-8288 December 21, 2004 Mr. Douglas Hutchinson Director City of Boynton Beach Community Redevelopment Agency 639 East Ocean Avenue, Suite 107 Boynton Beach, Florida 33435 Re: Direct Incentive Program – Letter of Request Dear Mr. Hutchinson: We are delighted to submit the enclosed Direct Incentive Program application for East Boynton Village, a proposed 180 -unit residential community situated on the east side of NE 4h Street, just south of Gateway Boulevard. We are requesting 50% of the direct project TIF revenues that will be generated by the development. This amount is the maximum Direct Incentive percentage, and is projected to total approximately $2 million over the ten-year Incentive period. East Boynton Village will be an economic stimulus to the Boynton Beach CRA. We are proposing a community consisting of for -sale townhomes and flats that are both affordable and attractive. The community will replace a mobile home park, and the Direct Incentive is necessary to assist in relocating the park's ninety existing tenants. We anticipate that this project will add $34 million in new taxable property value, increasing annual CRA TIF revenue by more than $400,000. An average East Boynton Village unit is projected to sell for around $237,000, making the community much more affordable than comparable communities whose starting prices range from $250,000 to $300,000 or more. The East Boynton Village community will also include public amenity features valued in excess of $350,000. These features include a luxury clubhouse that will be available for the neighborhood association, and beautification of NE 4`n Street. Award of the maximum Direct Incentive is essential to ensure that the displaced mobile home park residents are treated with respect and compassion. The Incentive will enable creation of a variety of programs—including a provision for homeownership within the new community—to attend to their relocation needs. Sincerely, Leon J. Wolfe President -1� 2P_-� Applicant Information 1. Applicant Name: Boynton Village, LLC 2. Listing of Owners by Ownership Percentage: JL Holding Corp. - Member (45%), Manager: Jorge Lopez, Vice Chairman Stuart I. Meyers Family Partnership Ltd - Member (20%), Manager: Stuart Meyers, Chairman M3. Inc. (17.5%), Manager: Leon Wolfe, President & Assistant Secretary MSM. Inc. - Member (17.5°/x), Manager: Mara Mades, Vice President & Secretary 3. Applicant Address, Phone Number, Fax, and Email Address: 2121 Ponce de Leon Boulevard — PH Coral Gables, Florida 33134 Phone: (305) 443-8288 Fax: (305) 443-9339 Email: Lenny.Wolfe@CornerstoneGrp.com 4. Contact Person's Name, Title, and Contact Information: Leon J. Wolfe, President Direct line: (786) 709-2300 5. Brief Resume on the Applicant and Principals Enclosed herein as Exhibit "A" Ir5 12-0 Project Description East Boynton Village will be a 180 -unit residential community designed to accommodate attached housing of townhouse and flat designs. The Project will consist of a total of 15 two- and three-story residential buildings with built-in garages. • Project Location — On the east side of NE 4th Street, just south of Gateway Boulevard (NE 22"d Avenue) • Palm Beach Co. Parcel Control No. — 08-43-45-15-03-000-0205 • Its assessment for the past three years: Tax Year 12003 12002 Land Assessment $ 870,000 $ 870,000 $ 870,000 Improvement Assessment + 155,800 + 142,387 + 140,907 Total Assessment $1,025,800 $1,012,387 $1,010,907 • Size — 9.888 acres Appraised value — $6,500,000 "as is" • Zoning — Current: R-3 (Residential Duplex District) Proposed: IPUD (Infill Planned Unit Development District) • Uses — The property is currently improved and operated as a mobile home park known as Boynton Mobile Village. The mobile home park is to be closed, existing improvements removed, and a 180 -unit attached housing development is to be constructed on the site. • Square Footage of Uses — Residential Rental, 267,000± s.f. "I� 1 Zb • Amenities — Luxury clubhouse, swimming pool, gazebo, barbeque area, tot lot, park, full kitchen appliance package in each unit, washers and dryers in each unit, energy efficient air conditioning • Features — Textured stucco exterior finishes, decorative shutters, built-in garages Please see Exhibit "B" for site plan, floor plans, elevations, and color renderings. Project Status The Project site is located within the corporate limits of the City of Boynton Beach and falls under the City's jurisdiction. It is also located within the City's Community Redevelopment Area (CRA) District. The site is currently zoned R-3 (Residential Duplex District), which is a high-density residential district. Land use designation is SHDR (Special High -Density Residential) that allows a maximum density of 20 dwelling units per acre, or 197 units on the subject site. The Applicant has applied for a zoning change from R-3 to IPUD (Infill Planned Unit Development), with a proposed density of 18.2 units per gross acre for a total of 180 attached housing units. The City's staff expects the Applicant's proposed Site Plan to be approved, as it has already received preliminary approvals and positive comments from staff. The Applicant anticipates obtaining Land Use, Site Plan, and Zoning approvals from the CRA at its January 11, 2005 meeting. Final approvals from the City Commission are anticipated later in January 2005. _1612 C Project Timetable with Proiected Dates December 2004 Develop a series of programs to address relocation issues for the current residents of Boynton Mobile Village. This will include an assessment of individual residents' needs, a comprehensive inventory of available mobile home parks and pads, and affordable rental apartments, and the development of a plan to provide financial support for displaced residents. January 2005 Obtain final approvals of Site Plan, Land Use, and Zoning. March 2005 Notify current tenants that trailer park will close in September 2005. October 2005 Commence marketing of new East Boynton Village community. Remove existing structures and begin site work. November 2005 Start construction. July 2006 Begin delivery of completed units to homebuyers. February 2007 Complete construction; deliver final units. -1C3i2h Feasibility Study Summary A Feasibility Study was not required for this Project. -16�zi4 MAI Appraisal Summary Val K. Chiasson, MAI, of Real Estate Analytics in Boca Raton, appraised the project site in October 2004. A copy of the appraisal's summary conclusions is enclosed herein. Valuation of current land and improvements is $6.500.000. The project's projected value upon completion is $42.765.000. -1 C3 12 December 20, 2004 Max Cruz, Assistant Vice President Cornerstone Group 2121 Ponce de Leon Boulevard Coral Gables, FL 33134 Re: East Boynton Village Parcel 1801 N.E. 4`h Street Boynton Beach, FL 33435 Mr. Cruz: Al- K. CHIASSON, NAI r e_J 1,,„, ��.i.,._., ,,_ R/ -” I.- .... I P-1 h.:... !B.k.I At your request I have been asked to specifically call out the impact of your proposed development on the taxable value of the tax roll of Boynton Beach and Palm Beach County. As you know I prepared a complete, self-contained appraisal report dated October 22, 2004 for City National Bank of Florida (my client), which you now have a copy. As detailed and supported in that appraisal report, the East Boynton Village is expected to produce gross finished home proceeds of $42,765,000 or an average of $237,583 per unit for the proposed 180 units. That figure is reported on page 2, with all analyses and backup supporting evidence in the subdivision development method on page 44. It is important to note that the gross sales proceeds conclusion noted in this letter in not a market value estimate of the property and should not be construed as such. It is the total of the individual values of the individual proposed units, with no allowances for absorption, holding costs, marketing costs or construction costs. This letter is being provided to you for the purpose of estimating the projected impact of the development on the tax roll and not for any other purpose. This is not an appraisal, but merely the reported conclusion of gross sell-out from a complete appraisal. As a result, this letter is only valid when attached to or made a part of my complete, self-contained appraisal report. Respectfully, Val K. Chiasson, MAT State -Certified General Real Estate Appraiser No. RZ476 ✓I C512- 1 it k lk...,. �,�. a, �-- — , Ni I HR( )FlRt (,l( REAL ESTATE ANALYTICS 2 SUMMARY OF SALIENT FACTS AND CONCLUSIONS Property Appraised East Boynton Village Parcel Upon Completion 1801 N.E. 4h Street "As Is" Boynton Beach, Palm Beach County, FL 33435 Property Use The property is currently improved and operated as a mobile home $6,500,000 park known as Boynton Mobile Village. The mobile home park is $11,200,000 to be closed, existing improvements razed and a 180 -unit attached $6,500,000 housing development is to be constructed on the site. Land Area 430,728 square feet or 9.888 acres Ownership Current Owner: BMVFL-I, Inc. $11,200,000 Under Contract To: Cornerstone Group Holdings, Inc. Zoning Current: R-3 (Residential Duplex District) $62,222 Proposed: IPUD (Infill Planned Unit Development District) Tax I.D. Number 08-4345-15-03-000-0205 Census Tract 57.02 (2000 Census) Flood Zone According to FEMA's Flood Insurance Rate Map No. 120196 0004C, dated September 30, 1982, the subject is located in a Zone "C" Highest & Best Use As proposed as a 180 -unit residential community VALUE RANGE Upon Obtaining Upon Completion Approaches "As Is" Zoning Change Site Development Land Development Method $6,500,000 $6,800,000 $11,200,000 Sales Comparison Approach $6,500,000 n/a n/a FINAL MARKET VALUE $6,500,000 $6,800,000 $11,200,000 Per Proposed Lot (180) $36,111 $37,778 $62,222 Valuation Date 10/22/04 Expected 01/01/05 Expected 10/01/05 Comment The attached housing development proposed for the site is expected to produce $42,765,000 in gross sales or an average base unit price of $237,583. Revenue generated by the development is also expected to include $900,000 for finish upgrades, $1,318,000 for lot premiums, $221,250 of interim mobile home park rental revenue and $1,349,490 of inflation proceeds. In total, during the entire 27 -month holding period, revenue is expected to be $46,553,740. 1(512- �-' REAL ESTATE ANALYTICS 3 CERTIFICA'T'ION I certify that, to the best of my knowledge and belief: • The statements of fact contained in this report are true and correct. • The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions, and are the personal impartial, and unbiased professional analyses, opinions, and conclusions. • I have no present or prospective interest in the property that is the subject of this report and no personal interest with respect to the parties involved. • I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. My engagement in this assignment was not contingent upon developing or reporting predetermined results. • My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. ' • The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics & ' Standards of Professional Appraisal Practice of the Appraisal Institute, which include the Uniform Standards of Professional Appraisal Practice. ' • The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives and the State of Florida relating to review by the Real Estate Appraisal Subcommittee of the Florida Real Estate Commission. • I have made a personal inspection of the property that is the subject of this report. • No one provided significant real property appraisal assistance to the person signing this certification. V41 K. Chiasson, MAI State -Certified General Real Estate Appraiser No. RZ.476 �— Date' Economic Impact Study This study requirement is waived because the Project is considered as if it were in the Heart of Boynton area. Nonetheless, the following summary analysis forecasts the CRA TIF revenue expected from East Boynton Village. Palm Beach County milia a 4.5000 Boynton Beach millage 7.5200 Assessment ratio 90% Units 180 Average base unit price (appraisal rojection $ 237,583 Total projected value (including finish upgrades, lot premiums, and inflation proceeds) $42,765,000 Pr jected assessed value $38,488,500 Less Homestead Exemption $ 2,975,000 Estimated taxable value $35,513,500 Less current assessed value $ 1,025,800 Incremental value $34,487,700 TIF ad valorem rate 12.0200 Incremental TIF amount $ 414,542 Less 5% administrative costs $ 20,727 Annual estimated TIF generation $ 393,815 Incentive program amount 50% $ 196,908 Total incentive over 10 years $ 1,969,075 �r;)1Z M Affordable Access Commitment and Calculation The supply of for -sale, new attached housing in the area is very low, as suitable development land is scarce. Comparable projects in East Boynton Beach, such as Bayfront and Coastal Bay, are priced at over $300,000 with a square foot price averaging $248. Other projects in the area, such as Canterbury and Parkside Village/Parkside Square, offer townhouse products starting in the mid $250,000 range. A project located across Federal Highway from the East Boynton Village site has pricing starting at $700,000. A summary of comparable projects is enclosed herein. With a projected average base unit price of just $237,583 and average square foot pricing of $160, and considering the prices of surrounding comparable products, virtually the entire East Boynton Village Project is affordable relative to the market. The Project will consist of one category of use—Residential. The following table describes the mix of units and projected market sales prices: Model Units Design Type Size Sales Price per Price SF Unit "A" 30 Flat 2-BR/2-BA 1,070 $164,000 $153.27 SF Unit _-B-30 Flat 3-BR/2-BA 1,561 251,500 161.11 SF —Unit "C-1" 60 Townhouse 2-BR/2.5- 1,544 250,500 162.24 BA SF Unit -C 60 Townhouse 2-BR/2.5- 1,590 254,500 160.06 BA SF To qualify as affordable housing in Palm Beach County, the maximum monthly housing payment is $1,506 for a 2 -person household, and $1,695 for a 3 -person household. Using 30 -year fixed mortgage rates prevailing in Palm Beach County on the Application date, estimated monthly mortgage payments will be $1,124 for a 2 - person HH that purchases a Unit "A," and $1,683 for a 3 -person HH that buys a Unit "B." Please refer to the table on the next page. -1612 0 PITI Table Term: 30 yrs Interest: 5.25 LTV: 95% Model Sales Price Loan Amount Annual Taxes Annual Insurance Total PITI Payment Unit"A" $164,000 $155,800 $1,671 $1,500 $1,124 Unit `B" 251,500 238,925 2,872 1,500 1,683 Sixty units of the Project's 180 total units qualify as affordable, yielding a 33% affordable percentage. As a result, the East Boynton Village Project scores the maximum 20 points on the Affordable Access Incentive criterion. --1(5 1 2—�) REAL ESTATE ANALYTICS �' ul O rNi, Off.' a T vMi z m O N m O O a^ a 33 a a 0 o O C7 C7 C7 C7 C7 `"� C7 6 C7 C7 C7 C7 C7 C7 C7 C7 C7 • �• N N- V V- m T- O O -- Fa CYJ T a T T T T' OOi P p p T Q q ^' p a m ' a rn 17L a a a ' O v v 0 0 a a a a rn O M O o O ry T a mwwPamw PomPamcnPa mwPawmmmmmPomPo P9 Naaa � Baa a Pa ������ 0.lp PF N M CA Pl N Ci P7 W P7 A PO W P7 T W T PP Y W T •-� W 0 0 0 W m Y q Y " o w o 0 .3 T cU.9 o. Y � b P, a W M p .D y� O F P 3 p m y Y p y r�'. .G •� 'x U O .� W f 0 a �P4W � Y O > CO w o _W. w a Y s Sq W s Y 0 O Y a, aaU2m °z AGO v c°o aw W zl N M V 1 37 Public Amenity Features The East Boynton Village community will include a 2,700 -square foot clubhouse that will be available as a meeting facility for the neighborhood association. Please see the floor plan and renderings of the clubhouse within Exhibit "B" of this proposal. The estimated cost of constructing and furnishing the clubhouse is $300,000. The Applicant will beautify the streetscape of NE 4th Street between Gateway Boulevard and the Project site. This amenity includes planting trees, and is expected to increase property values in the area and further add to the revitalization of East Boynton Beach. A diagram of the streetscape plan is enclosed herein. The estimated cost is approximately $50,000. -IC5 12 Q ZZ og Qa UCD u. 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Z ma ad UN LL y L m �O w� Z -165 i 2� East Boynton Village — Summary • The Project is within the City of Boynton Beach CRA Area, and has been granted Heart of Boynton status to encourage Affordable Access homeownership, neighborhood association use of the clubhouse, attractive design, and other amenities. • The Project is projected to add over $34 million in new taxable value upon completion. • The Project is projected to increase CRA TIF revenue by more than $414,000 annually. • The Project contains a strong Affordable Access element. • Public Amenity features include use of the clubhouse by the neighborhood association, and the beautification of NE 4`h Street. • The developer, Cornerstone Group, is recognized as one of the top housing developers in Florida, with very extensive experience in affordable housing. Its principals all have significant development and fiscal experience. With 450 employees in its affiliated development, construction, and management companies, Cornerstone Group has a solid platform from which to provide quality resident relocation services, quality financial oversight, and quality construction. The financial foundation is strong. EXHIBIT "A" - APPLICANT AND PRINCIPALS RESUMES Applicant The Applicant is an affiliate of the Cornerstone Group ("Cornerstone"), whose principals are Jorge Lopez, Stuart I. Meyers, Leon J. Wolfe, and Mara S. Mades. Cornerstone was established in September 1993, and has since developed more than 16,000 residential units throughout Florida. The firm is the ninth largest multifamily developer in the United States, according to the National Association of Home Builders. A fully integrated residential real estate firm, Cornerstone provides development, construction, and property management services. This direct involvement in all aspects of the development process—from site selection to design and construction to marketing—ensures the highest value and quality. Cornerstone Group has been honored with many distinguished industry awards. Recently, Florida Trend ranked Cornerstone 122nd on its list of the top 200 private companies, and the Greater Miami Chamber of Commerce ranked the company 12`h among the area's top 100 Hispanic businesses. Stuart I Meyers - Chairman Prior to forming Cornerstone in 1993, Stuart Meyers was a member of the Related Companies of Florida, Inc. As CFO and Senior VP of Development, he was responsible for acquisition analysis and negotiations, corporate project planning, accounting, taxes, cash flow management, insurance, personnel and administration, as well as heading multifamily rental apartment development activities for all governmental assisted projects and certain market -rate projects. Mr. Meyers also maintained direct ownership control and responsibilities for more than half of the company's total residential portfolio. Mr. Meyers's real estate experience includes conceptual project planning, site location and negotiation, financing, equity placement, 6 12- governmental approvals, due diligence, architectural and engineering oversight, construction negotiations and supervision, lease -up marketing, and oversight of stabilized management operations. Mr. Meyers also gained extensive experience in corporate mergers, acquisitions, and divestitures while at United Brands Corporation, Kraft, RCA, and ITT. He has been a New York State Certified Public Accountant since 1967, and is a member of the American Institute of CPAs, the New York State Society of CPAs, and the Florida Institute of CPAs. He began his career with Price Waterhouse & Company, where he was a senior auditor. Mr. Meyers graduated cum laude from both the Wharton School of Finance, where he earned his B.S. in Economics and Finance, and from Columbia University's Graduate School of Business, where he received his MBA degree in Accounting. Jorge Lopez — Vice Chairman Before founding Cornerstone with Mr. Meyers in 1993, Jorge Lopez spend over seven years with the Related Companies of Florida, one of the largest and most active real estate firms in the state. He began his tenure as Project Manager and was promoted to VP of Development. During that time he gained extensive experience developing over 2,000 units of subsidized, affordable, and market - rate multifamily rental housing properties. A critical element in the successful development of housing properties is the establishment of quality control and cost containment by providing construction management through an affiliated licensed general contractor. Mr. Lopez acts as the supervisory construction manager for each of Cornerstone's projects. This includes negotiating contracts, selecting contractors, supervising project managers and on-site staff, construction scheduling, project budgeting, and quality control. Mr. Lopez has directed the construction or rehabilitation of more than a billion dollars of housing properties. _16 f 'Z U Mr. Lopez began his real estate career with Barnett Bank, where he was an Assistant VP and Loan Officer dealing with a wide array of developments. He graduated with highest honors from Florida International University, where he majored in Finance and earned his B.A. in Business Administration. Leon J. Wolfe — President Before joining Cornerstone as a principal in October 2001, Mr. Wolfe practiced law for over twenty years, focusing on real estate development, taxation, and corporate law. He was a founding partner of the Miami law firm of Berman Wolfe Rennert Vogel Mandler. Concentrating his practice on multi -use developments and multifamily housing, Mr. Wolfe represented developers, syndicators, borrowers, and lenders in Florida and throughout the country in the evaluation, structuring, acquisition, financing, development, and syndication of residential, commercial, and industrial projects as well as mixed-use residential and commercial developments. Mr. Wolfe frequently lectures on housing matters, tax advantaged investments, and housing tax credits. He is a member of the American Bar Association Sections on Taxation, International Law, and Practice. Through his membership in the ABA, Mr. Wolfe participates in the Forum on Affordable Housing and Community Development Law. Mr. Wolfe is admitted to practice in Florida and Georgia, the U.S. District Court, the Northern District of Georgia, the U.S. Court of Appeals, the Fifth and Eleventh Circuits, and the U.S. Tax Court. He is a Board Certified Attorney. Mr. Wolfe graduated magna cum laude from Boston University, and earned his Juris Doctorate in 1980 from the University of Miami School of Law. ---1c; IZ Q Mara Mades — Executive Vice President Mara Mades joined Cornerstone in 1995 and is responsible for acquisitions, due diligence, and financing for the acquisition and development of Cornerstone communities. Previously, Ms. Mades was Assistant VP for Acquisitions at J. I. Kislak Mortgage Corporation, where she was responsible for the purchase/sale, negotiation, and hedging of over $2 billion of mortgage servicing rights and whole loans. Her real estate experience includes work as an Investment Analyst with the Balcor Company, underwriting apartments, office, and retail properties nationwide, and with Arvida/Disney as a Treasury Analyst. At Arvida/Disney she was responsible for the analysis of existing and to - be -built residential and commercial properties. Ms. Mades graduated from the University of Pennsylvania's Wharton School of Finance with a B.S. in Economics. She was a member of both the Phi Beta Kappa and Beta Gamma Sigma honor societies, and a Benjamin Franklin Scholar. During 1987-88 she was Executive Director of the Class of `63's 25`h reunion campaign, raising $3.8 million for the University. Ms. Mades took her MBA from the University of Chicago, where she also earned Beta Gamma Sigma honors. Bruce Adams — Chief Financial Officer Mr. Adams joined Cornerstone in 1998, bringing over fifteen years of senior management and financial experience to the organization. As CFO for Cornerstone his responsibilities include the direction and supervision of the Accounting department, MIS administration, and external audit and risk management. Other responsibilities include cash management, budgeting, and financial planning. Before joining Cornerstone, Mr. Adams was CFO and Treasurer for Creative Choice Homes, a developer of,multifamily communities. Other experience includes four years as a Financial Manager for Camden Property Trust, and five years as an Asset Manager for Hall Financial Group. Mr. Adams is a graduate of the University of Tennessee, where he received his B.A. degree, and of the University of St. Thomas in Houston, where he earned his MBA. He is a Certified Public Accountant in Texas and Florida. Frank White — President, Alliance Construction, LLC Frank White is President of Cornerstone's affiliated general contractor, Alliance Construction. He joined Alliance in 1999, bringing over twenty years of construction management experience. He has an extensive background managing a variety of complex construction projects including apartments, condominiums, hotels, schools, airport expansions, parking garages, historical renovations, office buildings, and medical facilities. As President of Alliance Construction, Mr. White is responsible for constructing an average of more than 2,000 housing units per year. With a staff of about sixty, including four senior project managers and eight superintendents, Mr. White oversees each project from conceptual site planning and budgeting to turnover, ensuring the quality, cost-effectiveness, and timeliness for each development. Prior to joining Cornerstone, Mr. White spent twelve years with Beauchamp Construction in Miami, rising from Project Manager to Senior VP of Operations. In his capacity as Senior VP, Mr. White oversaw the construction of more than thirty projects with a combined construction value of $210 million. ---1 6�; I 2 Mr. White earned a Bachelors degree in Building Construction from the University of Florida, and is a Licensed General Contractor in Florida. An Eagle Scout, Mr. White is active in the Miami community where he and his family have lived for nearly forty years. John Barr — President, Townhome Division Mr. Barr was named President of Cornerstone's new Townhome division in June 2004. He was recruited to oversee the entire development process of townhome communities, including land feasibility, site plan and product design, construction, and sales and marketing. Under Mr. Barr's direction, Marsh Harbour and Sonoma Bay in Riviera Beach, San Remo in North Lauderdale, and Beacon Square in Miami Gardens are already underway. Mr. Barr brings over twenty-five years of experience with renowned developers in building single-family and townhouse homes. Most recently, he supervised the sales and marketing, development, and general operations of several premier single-family home communities for Toll Brothers. He served as COO and principal with Gemstar Homes, where he oversaw all project phases for $30 million worth of residential development projects. Mr. Barr began his career as a Project Manager after relocating to Florida from his native Pittsburgh in 1977. -161Z � EXHIBIT "B" — RENDERINGS, ELEVATIONS & PLANS Enclosed herein -1C3 +'2 X612- // \ S o >1 \ / m f o 0 __ ca 2 Co \ \ 0 cm f% § 0 o k R K w 2 7 0 0 » o k § t § k 7 \2 # 2 2 § E £ &co % § kk_ k E k & f = 0E _� / \ X612- // I r r -IC� 1-2- A LA rr 1t Ir . t IC3 1 Z AO-- a .r.vw,...aw........., �.:=o w rv.••=, ,w ...e.. w, w.u... .... .... w•a ... >. _ •. ._= v , .w m„ •. ..eN . P. PI III ur =+ u. n elw.. ,==.e• =ww . elY dHONO 3NO1S7/3N?!OJ 3HL :�9QE 3Jd-7vn �vo..cM�Soa.Ls VI-7 I _ v - � G d J Ott v rl ^i ZIP a ~Ilii g, c . I e a. . e, rh z N • F- tVI- QI Z U __ _ I� 91 9 Q lei oi frh _ 1 r _ I � c c r .. 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