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Agenda 05-10-05 (2) COMMUNITY REDEVELOPMENT AGENCY Tuesday, May 10, 2005 Commission Chambers Boynton Beach 6:30 P.M. I. Call to Order. II. Roll Call. III. Agenda Approval. A. Additions, Deletions, Corrections to the Agenda. B. Adoption of Agenda. IV. Consent Agenda. A. Approval of Minutes, April 12th, 2005 meeting. - 8272 B. Financial Report. - 8298 C. Consideration of Facade Grant Request for James McMillan Jr. for the property located at 1107 North Federal Hwy. - 8313 D. Consideration for a Six Month Extension for the Boynton Beach Boulevard Self-Assembly Group. - 8331 E. Consideration for a Six Month Extension for the North Federal Highway Self-Assembly Group. - 8336 F. Consideration of the Budget Transfer Request 2004-2005. - 8340 8269 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares L:\CRA Agenda\CRA Agendas 2005\CRA Agenda May 10, 2005.doc G. Consideration of Human Resources Policy for Paying the Travel Expenses for Personnel Interviews. - 8343 H. Consideration of Payment of Ethics Fine for Charlie Fisher. - 8345 I. Consideration of Ten (10) Foot Utility Easement Over the Northern Portion of the Relax Inn Property. -8350 V. Public Audience.- 8354 VI. Public Hearing. -8355 Old Business New Business A. Code Review 1. PROJECT: Building Colors along Major Roadways (CDRV 05- 009) - 8356 AGENT:City initiated LOCATION:N/A DESCRIPTION: Proposal to amend the Land Development Regulations, Chapters, 4 and 9 to limit building colors, and require the review/approval for changes to building colors for buildings located along Boynton Beach Boulevard, Federal Highway, and Congress Avenue. VII. Pulled Consent Agenda Items - 8357 VIII. Old Business. - 8358 IX. New Business. A. Consideration of the Creation of an Events Coordinator Position and Pay Scale. - 8360 8270 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares L:\CRA Agenda\CRA Agendas 2005\CRA Agenda May 1O,2005.doc B. Consideration of the June Board Meeting being moved to June gth, 2005. - 8367 X. Commission Action. - 8369 XI. Director's Report. - 8372 XII. Board Member Comments. - 8394 XIII. Legal. A. Consideration of Quasi-Judicial Procedures for Presentation Limitation. 8396 XIV. Other Items. - 8399 XV. Future Agenda Items. - 8400 A. Consideration of Interlocal Agreement with the City of Boynton Beach for the Boynton Beach Boulevard Extension, Promenade and Riverwalk. (July). B. Consideration of Interlocal Agreement between the CRA and the City of Boynton Beach for Events and Festival services (TBD). C. Consideration of the Old High School Agreement (June). D. Consideration of the RFP for the Retail Demand Analysis (June). E. Consideration of Interlocal Agreement between the CRA and the City for the MLK Phase I Project (June). F. Consideration of Design Modification for Drainage Improvements on 4th Street (TBD). G. Consideration of the "Building" Document and Corresponding Budget Transfers (June). XVI. Future Project Preview. - 8401 8271 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares L:\CRA Agenda\CRA Agendas 2005\CRA Agenda May 1O,2005.doc XVII. Adjournment. - 8402 8272 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits ofa service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. Annette Shares L:\CRA Agenda\CRA Agendas 2005\CRA Agenda May 10, 2005.doc May 10/ 2005 CRA Board and Staff, On behalf of the Board of Directors of the Boynton Cultural Centre, Inc. I would like to give you a brief report on the 1927 high school. As you are aware, the CRA Director is working with the City Of Boynton Beach on an interlocal agreement for the building on behalf of this CRA board. Although we have not been involved in that process, we anticipate both parties will develop an agreement in the best interest of the citizens of Boynton Beach. As an entity being asked to be a partner with this exciting endeavor, the Cultural Centre has stepped Up~) t"t rllllllli iI II',ntner, so far, in the following two ways: First, We have initiated the Request for Proposal process that will identify the best use for the building. The major scope will include inviting the community into a focus group effort with professional designers. Community projects require community input---sound practice tells us; you don't fill a building and expect to run it successfully without involving those who will use it. This designer will enable us to produce conceptual drawings and a case statement --- similar to how we succeeded with the 1913 Schoolhouse. We are ready to spend this money if we have your promise the results will be honored. Second, We also have the resources to complete the application process for listing the building on the National Register of Historic Places---a tedious process. We believe these two initial action steps will help relieve CRA staff from precious time they can devote to other things. The CRA director agreed to establish a 7-person team (in a meeting with Ken Kaleel, Cultural Centre, Inc., Attorney and legal Advisor, Arleen Dennison, Executive Director, Cultural Centre, Inc., & Dede Mahler, President, Cultural Centre, Inc.) whose composition would uphold the best interests of the CRA, the Oty, the Cultural Centre and most importantly the citizens. The Cultural Centre Board believes, it is time now for that team to be working together on the partnership agreement, which will include selecting the restoration architect and building designer, as well as identifying funding and building content. The Cultural Centre board believes these steps are necessary in order to accomplish long-range success and fiscal strength in our view and should necessitate a team approach. ~slo....,J We heard ~ when you said you support the CRA funding this project as long as you are not left running it. Although we do not have your wallet, we have the o Organizational structure o Volunteer Community based network in place o Track record for success and o Springboard of the Schoolhouse Children's Museum to fulfill our commitments to the city. By the way, for the 3rd year in a row, our children's museum was voted Recipient of First Place in South Florida Parenting's tri-county Kid's Crown Award as Best Children's Museum among family outings. Pretty significant accomplishment considering only being open for 3 years! And, we also are awaiting the results of knowing if we were again selected as one of AAA's national destination places for Palm Beach County. In every successful partnership, partners bring an array of talents and resources. We are ready to assume our role to establish the team, hire the designer to define the content and once again demonstrate how community involvement can result in community success. Thank you. MINUTES OF THE REGULAR MEETING OF THE COMMUNITY REDEVELOPMENT AGENCY, HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, APRIL 12, 2005 AT 6:30 P.M. Present: Jeanne Heavilin, Chairperson Henderson Tillman, Vice Chair James Baretta Alexander DeMarco Don Fenton Marie Horenburger Steve Myott Doug Hutchinson, CRA Director Ken Spillias, Board Attorney 1. Call to Order Chairperson Heavilin called the meeting to order at 6:31 p.m. 11. Roll Call The Recording Secretary called the roll and declared a quorum was present. 111. Agenda Approval A. Additions, Deletions, Corrections to the Agenda. B. Adoption of Agenda Motion Mr. DeMarco moved to approve the agenda. Motion seconded by Mr. Myott and unanimously carried. IV. Consent Agenda A. Approval of Minutes, February 19th & 20th, 2005 Retreat, March 1ih, 2005 and March 23, 2005 meetings. Attorney Spillias pulled Item IV. A. from the Consent Agenda for discussion that was moved to Item VIII. 8272 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 B. Financial Report. C. Consideration of Final Direct Incentive Agreement for the Promenade of Boynton. D. Consideration of Interlocal Agreement between the City of Boynton Beach and the CRA for the Demolition of Boynton Terrace Apartments. Mr. Hutchinson pulled Item IV. D. from the Consent Agenda for discussion. E. Consideration of Fa<;ade Grant Extension for Delray-Boynton Academy. F. Consideration of the Fa<;ade Grant Reimbursement of Salefish Reality Inc. for $9,226.77. G. Consideration to Purchase a Ten (10) Foot Utility Easement from the L & F Reality Corporation for the location of underground FPL utilities for the Boynton Beach Blvd retention project. H. Consideration of Self Assembly Grant for the ("SEBOF") Group, South Eastern Block of Ocean and Federal. Mr. Fenton pulled Item IV. H. from the Consent Agenda for discussion. 1. Consideration of Purchase of Properties in the MLK Redevelopment Area. Motion Mr. Fenton moved for approval of the Consent Agenda, as amended. Motion seconded by Mr. Myott and unanimously carried. D. Consideration of Interlocal Agreement between the City of Boynton Beach and the CRA for the Demolition of Boynton Terrace Apartments. Mr. Hutchinson asked Legal Counsel to explain one of the issues that staff needs Board direction. Attorney Spillas stated he drafted an Interlocal Agreement for the demolition, and sent it to the City. The City's Attorney sent it back with some provisions. He did not have a problem with most of them. One provision that he could not agree to give was a request that there be included in the agreement an indemnification provision running from the CRA to the City. He put in an 8273 2 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 indemnification provision running from the City to the CRA, since the City is the entity that handles contracts and will oversee the demolition. They asked for a similar indemnification with regard to holding the CRA harmless, particularly with regard to the terms and conditions of the lien. Mr. Spillas told the Board, as they would recall, one of the conditions was they have a lien and that lien be paramount to the existing City liens on the property. They cannot get a lien themselves since the City is doing the work, so the City will place a lien on the property and immediately assign the lien to the CRA' Mr. Spillas checked the minutes to confirm the motion made on this matter, and the motion, as he read it, was made that they would grant the $350,000, but there would be absolutely no other obligation, cost or potential expense to the CRA. Mr. Spillias felt that in light of the official action taken by the Board, he did not think he could recommend a contract with that language. Mr. Spillias read the language that the City asked to be included which stated: "Without waiver of limitation as per Section 768.285 of the Florida Statutes, and to the extent permitted by law, the CRA agrees to indemnify, defend and hold the City harmless from any claims, losses, demands, causes of action or liability, whatsoever kind or nature that the City, its Agents or Employees mayor could incur as a result of or emanating out of the terms and conditions contained in the lien or incurred as a result of any claim, demand, or cause of action to either foreclose the CRA's interest in the lien or to defend the lien against any party challenging the validity or enforceability of the lien." Quintus Greene, Development Director, addressed the Board, and concurred with Mr. Spillias that only the City can place liens against the private property and that the CRA does not have that authority. Therefore, the City would lien the property and then transfer its lien to the CRA and subordinate its other liens on the property to that lien. He stated there was the Interlocal Agreement and then a Subordination Agreement. The issue did arise as to who defends whom, and from the City's standpoint and in speaking with the City Attorney, and the City Manager, he has been authorized to say the City will also defend the CRA against any challenges to its liens. However, the City will recoup the cost of any defense from the proceeds of any lien foreclosure. He stated if those terms were acceptable to the CRA' they could move the issue along. Mr. Fenton questioned how many millions of dollars worth of bonds were out there, and Mr. Greene said approximately 4 million. Mr. Spillias stated they were in agreement with everything else in the contract, and if what Mr. Greene has suggested is acceptable to the Board, the motion would be to accept that proposal by the City and direct him to go back and 8274 3 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 finalize the contract with the City. It would then go to City Commission before coming back to the CRA Board Meeting. Motion Mr. Barretta moved the authorization be that upon final approval of language by the Executive Director and the Attorney, the Chairman of the Board would then be authorized to sign the contract for the Board. Motion seconded by Ms. Horenburger and carried 6-1 (Mr. Fenton dissenting). H. Consideration of Self-Assembly Grant for the ("SEBOF") Group, South Eastern Block of Ocean and Federal. Mr. Fenton stated he read the binder and the number of people who signed versus those who did not sign were a minority. There was 1.741 acres, which was controlled by the people who have signed the self-assembly process, and those who did not sign controlled 2.8 acres. He saw no reason to approve, since the majority of the property owners did not sign on for the project. Doug Hutchinson pointed out that since the packets were sent out to them ahead of time, the information they received does not include the additional signatures they have gotten to date. The regulations for the grant state you need to be 1.7 acres or bigger in that type of zoning area, and they definitely have the additional signatures. He stated the signatures are currently being compiled and he believed there was a majority now. The property owners who do not want to participate, will not be put on the list. He informed the Board there were some property owners present at the meeting. Mark Rothenberg, Siemon & Larsen Law Firm, addressed the Board and stated they presently had eighteen out of twenty-five signatures, and they anticipated obtaining another two. They have not gotten any noticeable opposition from anyone in the neighborhood, but they have a large bulk of the property owners present at the meeting, who care about the project. Motion Ms. Horenburger moved to approve the consideration of Self Assembly Grant for the ("SEBOF") Group, South Eastern Block of Ocean and Federal. Motion seconded by Mr. Myott and unanimously carried. V. Public Audience None 8275 4 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 VI. Legal A. Consideration of the presumption of prejudice in quasi-judicial hearings arising from ex parte communications. Attorney Spillias stated the reason he submitted the resolution, and suggested they put it is writing is because under Florida case law, it is declared that since you are sitting in a quasi-judicial capacity, any contacts outside the meeting are presumably prejudicial. The Florida legislature rebutted that decision because it was felt that it would put a chill on people petitioning or discussing with appointed or elected officials who sit in that capacity. The passed legislation said if the public body passes a resolution outlining the procedure for disclosing the ex parte communications, indicating whom you spoke with, there is no longer a presumptuous prejudice. He stated the meaning of this at the CRA meetings is not significant, but if there is a challenge to a decision of the City Commission or decision of the Board or two Boards together, when it gets to court, there is a significant impact on who has the burden of proving prejudice or non-prejudice. Motion Mr. Tillman moved to support the resolution supported by legal staff. Motion seconded by Mr. Barretta and unanimously carried. VII. Public Hearing Attorney Spillas administered the oath to all persons who would be testifying. Attorney Spillas asked if any members of the Board had any ex parte communications they wished to disclose, they were now required to do so, regarding any of the items under the Public Hearing section. Mr. Barretta informed the Board he had discussions with Bradley Miller regarding Boynton Beach Lofts project. Mr. Steve Myott stated he had discussions with Bradley Miller and Michael Weiner. Mr. DeMarco had discussions with Bradley Miller. Chair Heavilin stated they would do both the New Site Plan and the Height Exception for Boynton Beach Lofts simultaneously. 8276 5 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Motion Ms. Horenburger moved to remove the items from the table. Motion seconded by Vice Chair Tillman and unanimously carried. Old Business A. New Site Plan (Tabled to April 12, 2005) 1. Project: Agent: Owner: Location: Description: Boynton Beach Lofts (NWSP 05-008) (Tabled to April 12, 2005) Mr. Bradley Miller, AICP, Miller Land Planning Consultants, Inc. Louis F. Mascia / Boynton Motel LLC 623 South Federal Highway Request for new site plan approval to construct a mixed-use project consisting of 48 multi- family dwelling units, 5,364 square feet of retail, and 13,354 square feet of office on a 1.21 acre parcel in a MU-L zoning district. B. Heiqht Exception (Tabled to April 12, 2005) 1. Project: Agent: Owner: Location: Description: Boynton Beach Lofts (HTEX 05-001) (Tabled to ADril12, 2005) Mr. Bradley Miller, AICP, Miller Land Planning Consultants, Inc. Mr. Louis F. Mascia / Boynton Motel LLC 623 South Federal Highway Request for a height exception of three (3) feet-two (2) inches pursuant to the City's Land Development Regulations, Chapter 2, Zoning, Section 4.F.2, to allow the mechanical room housing elevator / stair tower to be 78 feet- two (2) inches in height, a distance of three (3) feet-two (2) inches above the 75-foot maximum height allowed in the Mixed-Use Low (MU-L) zoning district. Eric Johnson, Planner, reminded the Board they requested the land use amendment re-zoning change to go from local retail commercial land use to mixed use land use and from community commercial zoning to mixed use low 8277 6 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 zoning. He stated no Commission action had been taken on either of the requests. The subject property is located on the West side of Federal Highway and the site plan is for 13,354 square feet of office, 5,364 square feet of retail and 48 condominium units. The project will require approval of a corresponding height exception of three (3) feet-two (2) inches. The proposal is to construct a single mixed-use building consisting of two towers with an interior-parking garage. Staff reviewed the proposed project for compliance with the Land Development Regulations and also the concurrency requirements. Mr. Johnson stated the Palm Beach County Traffic Division determined the residential portion of the mixed-use development is located within the coastal residential exception area of Palm Beach County, and the non-residential portion meets the performance standards of Palm Beach County. There is a build out date of 2008 and the project would have to be complete before the expiration of that date. The Utilities Department reviewed the site plan and found there would be adequate capacity to serve the project. Police and Fire staff determined that current-staffing levels would be sufficient to meet the expected demand for services. The Engineering Division reviewed the proposed civil drawings and determined the conceptual drainage information was okay; however more specific drainage solutions would be sought at the time of permitting. The School District of Palm Beach County has reviewed the request and determined that adequate capacity exists. There would be two points of ingress and one point of egress. Cars would move from Federal Highway into the interior of the project and only be allowed to exit onto SE 4th Street. The parking, under normal scenarios, would require 156 parking spaces. The project would only provide 119 parking spaces, but with the mixed uses, the applicant can take advantage of the Urban Land Institutes' shared parking methodology to determine what would be the required parking and using that method, 116 parking spaces would be required. Mr. Johnson pointed out there would be trees and shrubs located throughout the entire project. The reason for the height exception request of three (3) feet-two (2) inches was because a portion of an elevator shaft or stair well would exceed the 75' height requirement. Mr. Johnson stated staff had reviewed the project for compliance and determined the project does comply with the MU-L. Staff had 56 conditions of approval. In an effort to reduce the number of conditions of approval, the applicant submitted revised drawings. However due to time constraints, staff had only reviewed the proposed elevations which were submitted to the Board 8278 7 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 and out of the 56 conditions of approval, staff determined the following had been satisfied: · No. 42 - At the time of permitting, revise the Massing Model and other applicable sheets to accurately show the roofline of the proposed building. · No. 43 - At the time of permitting revise the Massing Model or elevations to indicate building stepback compliance of the MU-L zoning district when structures are above the 45-foot threshold. · No. 55 - Staff recommends utilizing aluminum framework inside the "window" openings of the parking garage in order to enhance their appearance. Mr. Johnson stated, out of the remaining conditions of approval, staff was able to review the landscape plans. The Board did not have the revised landscape plans because they are still with staff, but the following could be eliminated because the applicant has submitted plans that meet the intent of their recommendation: · No. 52 - Staff recommends increasing the size of the new Sabal palm tree clusters proposed at the southeast, southwest, and northeast corner at varying heights between 20 feet and 28 overall feet. · No. 53 - Staff recommends installing 14-foot to 16-foot tall Montgomery or Alexander palm trees within the west landscape buffer (in the planter areas) proposed between the doorways and the breaks in the window. · No. 54 -Staff recommends installing more brick-pavers within the front plazas in order to increase the size of pedestrian / public gathering space, thereby meeting the intent of the MU-L zoning district. In any case, staff determined that there would still be enough room to install two (2) additional Foxtail palm trees within this plaza along Federal Highway. The Foxtail palm trees should be installed at a height of 18 feet to 20 feet. Mr. Johnson referred to No. 56, which states staff recommends adding more architectural elements and accents to all facades to enhance the overall appearance of the building, and said staff wanted to add that the molding should be extended around the entire perimeter of the building. Staff is recommending approval of the requested Site Plan, and the Height Exception with the changes recommended above. Mr. Baretta questioned when staff received the revised drawings and Mr. Johnson informed the Board the revised drawings were submitted on April 5, 2005. 8279 8 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Mr. Michael Weiner was present on behalf of applicant. He pointed out the conditions of approval are satisfied after they receive recommendation from the Board and then go forward to the City Commission. They have satisfied all the controversial recommendations except one, which is going to stay to give them assurances of the fact that the landscape plan is going to be exactly up to code. He also stated they agree with No 56. Bradley Miller, Miller Land Planning Consultants Inc., stated he was representing the applicant. He showed the Board the plans for the project on a PowerPoint presentation. He reiterated that they have satisfied staff's conditions of approval numbers 42, 43, 52, 53 and 55. In addition, staff asked them to provide some of the foxtail palms, and they have ten foxtail palms along the frontage of Federal Highway. Both the paver area and the landscape criteria along the frontage have been addressed in their revised plans. Chairperson Heavilin opened the public hearing. Violet Palladino, 500 South Federal Highway, was curious how far the setback was from the highway, and if the 16 and 14 foot palm trees were going to be along the front of it. Mr. Miller stated the nearest location along the east side for setbacks is more than eight feet and the deepest part is 23 feet to the building. In addition to the shrub material, there will be ten foxtail palms along the frontage of the building. Mary Law, 625 South Federal Highway, stated she resides next to the project. She lived at that location for 30 years and had several concerns regarding the project. She felt a study about how the property's drainage will impact the surrounding area had not been presented to the City. She was also concerned about the parking, since the project needs at least 156 parking places and the developer only designed for 119 spaces. The developer planned to locate an electrical transformer at the southeast corner of the property; she did not feel they were safe. She also stated the developer had not mentioned how he was going to protect the adjacent property owners and their properties from the danger, dust and noise during construction. Roberta Tomberg, 509 SE 6th Ave, stated the property owners from the north commencing at SE 5th Avenue, to the south to Washington Mutual Bank, have agreed to meet to discuss self-assemblage. She wanted to request the Boynton Lofts join them, and hoped the matter would be tabled until they can meet. Since no one else wished to speak, the public hearing was closed. 8280 9 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Mr. Miller addressed the drainage question, and stated the way the building is designed everything is self-contained. There is a gutter system built into the building that goes into a drainage system that is part of the lower level of the building. As part of their application, there is a preliminary drainage review, which they have complied with. As they proceed with the process, they will have additional permits and detailed drainage information. Regarding parking, the Code does allow them to use the Urban Land Institute shared parking method, which they have complied with. The transformers are Florida Power and Light pads, which are required to provide electrical power to the building, and as far as he understands they have to be located there. Mr. Barretta still had concerns about the garage elevation. He passed out a part of the urban design guidelines to the Board. He read a portion of it that said: "In no cases shall blank walls including parking garages, exist along any building elevation that exceeds 10 feet vertically and 20 feet horizontally". He stated it listed 13 ways to treat garage walls, and at least three of the elements must be incorporated into the design. Mr. Barretta felt the design incorporated none of the 13 elements. Additionally, neighbors to the north, south and west asked the project be included in the self-assemblage and he suggested the Board deny the project on the merits of the parking garage or table it so they could have discussions with the neighbors. Chair Heavilin did not think they could table based on discussions. If they want to go ahead with self-assemblage, they could come back with a modified site plan. Mr. Barretta stated the project owners have addressed the concerns staff made, and several members of the Board had indicated at two other public forums, they have strong reservations with the design of the building and none of that has been addressed. Mr. Weiner said the Urban Design Guidelines indicate blank walls, and they do not have blank walls - they have columns and openings. Staff realized the guidelines did not apply and suggested they make the blanks look more like windows. Mr. Barretta felt it was indeed a blank wall and what was done to treat the blank wall was to put openings in the parking garage. Because there are openings, does not change the characteristic that they are blank walls. 8281 10 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Ms. Horenburger asked what was the distance from the property line to the garage wall. She did not think they should be going with Urban Land Institute's standards regarding the parking. She was also concerned about reports there was already a drainage problem in the area. She asked staff if the SE 4th Avenue drainage project would have any impact on the project. Ed Breese, Principal Planner stated there was no one from Engineering present at the meeting, but they did speak with them beforehand and told them the drainage plans as submitted are preliminary and appear adequate. At the time of permitting, they will be reviewed in detail. Mr. Myott said he thought the applicant had followed the process that had been established from the City. Eric Johnson stated the City's parking requirements are suburban standard parking requirements. The City has incorporated the Urban Land Institute's shared parking analysis as a way to promote shared parking between mixed of uses. He thought the Urban Land Institute's process was the appropriate one to use in this scenario. Vice Chair Tillman thought that since the last meeting, the applicants have done some things that were adequate and sufficient to move the project along. Motion Mr. Fenton moved to approve the New Site Plan for the Boynton Lofts 1.21 acres at 623 South Federal Highway for 13,354 square feet of office, 5,364 square feet of retail, 48 condominium units. Motion seconded by Mr. Tillman and carried 5-2 (Mr. Barretta and Ms. Horenburger dissenting). Motion Mr. Fenton moved to approve a three (3) feet two (2) inch height exception for the top of the elevator including the 56 conditions of approval, excluding items 42, 43, 52, 53, 54, 55; and 56 as amended to include molding around the entire building, plus adoption of the three elements from the design guidelines relative to the blank portions of the garage walls, and have the changes listed under the Community Redevelopment Agency Heading rather than the Planning and Zoning heading. Motion seconded by Mr. Barretta and carried 7-0. Mr. Johnson asked the Board that the changes be listed under the CRA comments rather than staff comments. 8282 11 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 New Business A. Code Review 1. Project: Agent: Location: Descri ption: Urban Commercial Districts (CDRV 05-004) City Staff Community Redevelopment Area Request to amend the Land Development Regulation (LDR), Chapter 2, Zoning, Section 6 and Section 8.5, to create an overlay district to reduce the front, side interior, and side corner yard building setbacks for parcels currently zoned Office and Professional District (C-l), Neighborhood Commercial District (C- 2), Community Commercial District (C-3), and General Commercial District (C-4), located within targeted areas of the CRA. Eric Johnson, Planner stated the intent of the overlay is to allow flexibility in site design by requiring a "build-to" line with regard to the required front, side and side corner building setbacks, which will help to serve as a catalyst for redevelopment efforts on small-sized parcels that have not or most likely would not be assembled as part of a large mixed-use project. He stated the problem with conventional commercial zoning districts is that portions of a site may be developed for residential uses; however the regulations do not encourage a true integration of commercial and residential uses. Suburban standards in urban areas undermine staff leverage when negotiating with developers on issues such as creating pedestrian-friendly corridors, concealing off-street parking areas, and regulating automotive-oriented uses. Staff is proposing the commercial district overlay and the setbacks would be reduced as follows: · The front setback would be between five and fifteen feet. · The side interior yard setback would be zero to fifteen feet. · The side corner yard would be ten feet to fifteen feet. · The rear yard would be the same as normal. Mr. Myott questioned what the shaded area on Exhibit 'A" - Urban Commercial District Overlay Map meant, and why it was on only one side of Federal Highway. Mr. Johnson stated the shaded area is the boundary of the proposed overlay district which is consistent with the zoning districts that are currently in place and also consistent with the Federal Highway Corridor Community Redevelopment Plan, the Ocean District Community Redevelopment Plan and the Boynton Beach Boulevard Corridor Plan. 8283 12 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Vice Chair Tillman wanted to know if Martin Luther King Boulevard was under the urban overlay district. Mr. Johnson stated the Martin Luther King Boulevard was omitted from the district overlay because it has its own overlay. Mr. Hutchinson was concerned there were still issues on Martin Luther King Boulevard, which he thought should be incorporated. Vice Chair Tillman thought they were supposed to be consistent. They talked about doing commercial on Martin Luther King Boulevard and he does not know why it is being left out. He questio~ed what Martin Luther King Boulevard is going to look like, other that what a commercial district is supposed to look like. He said they talked about putting overlays there and there is always stalling. Mr. Barretta stated he would like to workshop the matter with Staff so they could come up with a consensus between the Board and staff Michael Rumpf said in order to help save some time, they could try a workshop. He suggested they take some notes from this meeting and review them until the next meeting. He informed the Board, if they wanted the Martin Luther King Boulevard cleaned up in terms of the setbacks so they don't have different setbacks, they could make recommendations. The reason Seacrest Boulevard is not mentioned is because it was intended that way to draw attention to the fact that it would be contrary to the Heart of Boynton Redevelopment Plan, which the Board endorsed. Mr. Hutchinson stated the problem they currently have is the lots which are currently zoned Office and Professional District (C-l) and Neighborhood Commercial District (C-2) on the west side of Seacrest, are being speculated on. Mr. Hutchinson stated even though it may not be the best place for commercial projects, if they are going to have one, they should have the best project. Mr. Rumpf thought that by allowing the setback to be adjusted on the lots, which are inconsistent with the redevelopment plan, increases their ability to develop. That would not be staff's recommendation. He thought if they favored or supported commercial development in these areas, he recommended they re- visit the redevelopment plan and see if they support changes along that west side. Chair Heavilin thought it was an important issue, which should be reviewed thoroughly. 8284 13 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Motion Mr. Tillman moved to postpone the matter and direct staff to set up a workshop. Motion seconded by Mr. Barretta and unanimously carried. Mr. Rumpf asked if the Board foresees needing any additional information from them for the workshop. Mr. Hutchinson suggested better maps. 2. Project: Agent: Location: Description: LOR Revision (CDRV 05-007) City initiated NjA Request to amend the Land Development Regulations (LDR), Chapter 2, Zoning, Section 4.B, 4,] and 5.A- 5.E, relative to residential district building setbacks, and regulations for fences, walls, and sheds. Ed Breese, Principle Planner, informed the Board the item dealt with setbacks in residential districts. The Commission asked staff in its first duty in rewriting the Land Development Regulations to look at the setbacks within the residential districts based on the number of variances that have been going through the process. They also asked them to look at the number of phone calls they receive from people who want to add on a family room or extra bedroom, because they have had an addition to their family and they can't fit it within the current Code. What staff did was look at the previous Codes to see what the setbacks were when most of the houses were built. They additionally looked at the variance applications, to see what were the most prevalent types of variances. Staff came up with the following recommendations: · Reduction in rear yard setback requirements from 25 feet to 20 feet in all single-family districts. · Creation of an Administrative Adjustment to allow additional reductions in all yard setbacks. The proposed adjustments are minimal, again like those currently in the Code for non-conforming lots, and would look something like this for a R1AA single-family lot, plotted prior to June 13,1975: Front Setback-25 feet. With Administrative Adjustment-20 feet. Rear Setback-20 feet. With Administrative Adjustment-15 feet. Side Setback-10 feet. With Administrative Adjustment-8 feet. · Establishment of criteria for the review and approval of Administrative Adjustments (see Exhibit "B"), which pertains to compatibility with the 8285 14 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 established character of the neighborhood, reasonableness of the request and massing of the building or addition. . Creation of a Special Rear Yard Setback Reduction for properties abutting the railroad rights-of-way, 1-95 rights-of-way, canals, lakes, Intracoastal Waterway, parks, golf courses, and community perimeter walls; public use, recreation, commercial and industrial zoning districts. This reduction would decrease the rear setback from 20 feet to 10 feet. This special rear yard setback is applicable to one-story additions only. Mr. Breese stated more than likely the setback is 25 feet and they are suggesting it be 20 feet, and if you are on a lake, you can actually go to 10 feet. The Commission has heard from numerous people who had to sell their houses because they cannot expand. The Code was developed in 1975 and the one before that was 1962, and has not been updated for a long time. There is a need to develop a zoning Code that is more in line with what people want to do today. One of the things they heard from the Commission was they want to make the process simpler. As far as the Accessory Buildings, right now the regulations on the books state the shed must be a minimum of 12 feet away from the principle structure, and could be no higher than 7 feet tall. Mr. Breese stated since a homeowner can now go to a place like Home Depot and buy a shed that physically attaches to the house, the Code is fairly outdated. Discussion with the City's Building Code Administrator and the Fire Marshal has confirmed that there are no issues of concern for allowing sheds in close proximity, or attached to a house. Staff recommends the following amendments to the Code: . Removal of the twelve (12) foot separation requirement between accessory structures and the principal structure, thereby allowing storage structures to be immediately adjacent to or attached to the house. . Allow an increase in maximum height for storage structures from seven (7) feet to nine (9) feet. . Retain existing requirements for maximum square footage of storage structures (100 square feet) and minimum setback requirements (three (3) feet from rear and side property lines). Ms. Horenburger questioned if there was a requirement if your house was situated on a corner and you wanted to build a shed on that side of the house, would it have to be screened? Mr. Breese said to the best of his recollection, sheds could be in any yard except front yards. They can be on a side yard, even if you are on a corner, and he did not think it would be required to screen it. 8286 15 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Mr. Fenton stated if the subdivision does not allow for a shed, you couldn't have a shed. Mr. Breese stated, if it was the desire of the Board that a shed which is not in the rear yard, must be screened, they could add that regulation. Ms. Horenburger felt it should be a requirement to have the shed screened if it is on the street frontage. Mr. Breese stated the other related issue involves wall, fence and hedge regulations. In an effort to clarify some of the language in the Code, staff recommends the following minor rewording of the Code: Fences, hedges and walls shall not exceed six (6) feet in height, above finished grade, except that in front setbacks, from the building line forward to the property line, the maximum height shall be four (4) feet. On corner lots, both road frontages are subject to the four (4) foot height limitation, in accordance with Chapter 2, Section 4.E., Visual Obstructions. Mr. Breese stated most fences are made six (6) feet high. Hedges are more troublesome. There were many historic districts which had high hedges, and the problem for that was relative to reversing out of your driveway. If your neighbor has a six-foot high wall, fence or hedge, you would have trouble seeing any oncoming traffic, or pedestrians. Mr. Barretta stated if they loosened up the requirements for sheds, they would probably see a lot more sheds and they are going to potentially be nine feet. He understood the liability issue in the front setback but wondered if there should be a prohibition against someone who wanted to screen their shed around the side and rear with an eight foot fence or wall. (Mr. DeMarco left the meeting at 8:48 p.m.) Mr. Breese stated if it is the desire of the Board to look at an eight (8) foot height in the rear and side property lines, they could take that forward with a recommendation to the Commission to re-evaluate the six (6) feet. Vice Chair Tillman stated if they are allowing a shed to go from seven (7) feet to nine (9) feet, and on the corner lots, even though the shed is on the back of the property, it is still viewed by the public, the eight (8) foot hedge is still not going to cover it. He thought there should be some exceptions where there are corners, when dealing with sheds and hedges. Motion Ms. Horenburger moved to approve the amendment of the Land Development Regulations. Motion seconded by Mr. Barretta and unanimously carried. 8287 16 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 VIII Pulled Consent Agenda Items A. Approval of Minutes, February 19th & 20th, 2005 Retreat, March 1ih, 2005 and March 23, 2005 meetings. Attorney Spillias stated in the minutes dated March 17, 2005 on page 23, the word "no" should be inserted in the first full paragraph, third line, in between needing and incentives. The sentence should read: "Mr. Hutchinson stated that the project was presented with needing no incentives. " Chair Heavilin stated in the minutes dated March 17, 2005, there was no time of adjournment. It came to agreement, since the meeting was recessed until March 23, 2005, the correct language should be as follows: "The meeting recessed at 10:40 p.m." Motion Mr. Barretta moved to approve the minutes, as amended. Motion seconded by Ms. Horenburger and unanimously carried. IX. Old Business A. Consideration of Corporation Sponsorship for the NAACP Tabled to ADril12, 2005 meetina. Motion Ms. Horenburger moved to remove the item from the table. Motion seconded by Mr. Barretta and unanimously carried. Mr. Hutchinson stated the president for the South Palm Beach Branch of the NAACP was present at the meeting, to address any questions the Board may have on their organization. Dr. Romaine Martin, President of the South Palm Beach Branch of the NAACP, stated the NAACP was formed in 1909 by a multi-racial group of progressive thinkers. It is a nonprofit organization with the mission of insuring the political, educational, social, and economic equality of minority groups. Their mission is to eliminate race and prejudice and remove all barriers of racial discrimination through a democratic process. There are over 420 branches in the United States. In 2002, the NAACP put forth a five-year strategic plan to prioritize the work at the branch levels. Some of the areas they address are 8288 17 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 criminal justice, civil rights issues in education, health, and economic empowerment. Specific to economic empowerment, there was one particular goal she wanted to mention and that was goal 7.5 - to advocate for the development and support of community development financial institutions and community development corporations serving African-American and other minority communities. The South Palm Beach Branch of NAACP hopes to work with the CRA for the revitalization of Boynton Beach. Mr. Barretta said he was convinced they should partner with the NAACP and thought it was different from the YMCA. He felt the NAACP would work with the CRA and shared their goals. Mr. Fenton stated he saw nothing different between the NAACP and other organizations and said they were all non-political organizations. He thought the other groups like JYC and YMCA are all affecting Boynton Beach in a positive way and he did not understand the Board turning down the YMCA, which he was a Founding Director, and he personally did not think the CRA should be giving to any of the nonpolitical, nonprofit organizations. Mr. Myott questioned if there were any case studies of the NAACP's involvement in redevelopment in other cities, and how they positively affected change. Mr. Hutchinson stated they have done a tremendous amount of work. They have organized meetings about the genesis program. They get requests about medical needs and also expressed their hands are tied regarding youth issues. Unlike other organizations, the NAACP is in the middle of working through the development issues, bringing resources in. He called the NAACP and within a week they had two meetings set up and they were in their office discussing investment opportunities and their community goals. Mr. Tillman said the NAACP is the only group within the target area that encompasses all the people within the area and how they feel. He felt partnering with NAACP will function to help the CRA. Chair Heavilin agreed with Mr. Tillman that partnering with the NAACP would be beneficial to the community. Mr. Fenton said he was sure other organizations would be willing to partner with the CRA for $5,000, and did not think the target areas should be specified. He thought the target areas from the North end of Boynton Beach to the South end of Boynton Beach are inclusive" of everyone. He had no problem with the NAACP or any of the other organizations, but questioned if legally another organization 8289 18 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 came to them, what their position would be after opening the opportunity for corporate memberships. Mr. Spiillias stated it was a policy decision made by the Board, which could be made on a case-by-case basis. The only thing is the funds are being spent for public purpose. That does not mean that anyone who comes in and has a public purpose for the funds has to be provided funds. Ms. Horenburger questioned what accountability they would have about the expenditure of the funds. Mr. Hutchinson stated it is a membership fee to their organization. Mr. Fenton wanted to know how much of the money stays in Boynton Beach and how much goes to National. Dr. Martin stated National does get a small percentage of the funds, but she did not have the exact amount, but could provide it to Mr. Hutchinson the following morning. The reason it is important is because National does the policy development and establishes National relationships. They provide the guidelines by which they operate at a branch level. She did not consider the money going out of Boynton Beach, but rather helping them to be effective in Boynton Beach. Ms. Horenburger stated she was prepared to support the NAACP last meeting, based on a gold life basis of the $1,500 membership for the year. Dr. Martin said that membership is an individual membership and not a corporate membership. The corporate membership is $5,000. Ms. Horenburger questioned if it was a lifetime membership or an annual membership. Dr. Martin stated corporate sponsorships are generally on an annual basis. Chair Heavilin said her understanding from the last meeting was that it was a one-time membership fee. Mr. Hutchinson told the Board they have the application as it was presented but he thought it was a lifetime corporate membership. This was a decision the Board should make. 8290 19 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Mr. Barretta stated the other organizations they are a part of, they pay annual dues, and it was nothing unusual and thought if they decide a year from now they were not getting their $5,000 worth, they would not have to renew it. Mr. Hutchinson stated he saw life membership as a one-time fee. Ms. Horenburger said she would support an annual membership to see how it works, but she did not think they could support $5,000 a year. Chair Heavilin questioned the difference between the various memberships. Dr. Martin stated there are different levels of individual memberships like the silver life and the golden life. These give you a different status within the NAACP. There is a difference between an annual member and a life member. A life member has made that commitment to the civil rights process and to the work of the NAACP for their entire life. Ms. Horenburger questioned why corporate was under life memberships. Dr. Martin said she would have to look at the form the Board has, because corporate sponsorship is something they go for every year with different corporations. Dr. Martin said the NAACP is a voluntary organization. They do not have any other funds coming in to their organization, but for individual membership and corporate sponsors. She stated Boynton Beach is a community that has come to them on a number of occasions - particularly the individuals within the Heart of Boynton Beach, to enter a complaint and ask for their assistance in helping them with various matters. The matter of the eRA was raised on a number of occasions, which led them to meet with Mr. Hutchinson. They ask corporations to support them on the $5,000 level, because of the magnitude of responsibility they have to engage in order to assist the community in a particular area. Mr. Tillman stated the form says "full cost", which as he reads it said life membership full cost. He was willing to support it based on corporate one-time cost of $5,000. Mr. Barretta asked Mr. Hutchinson if the fact it was annual versus one-time changed his opinion of the benefit they were going to receive. Mr. Hutchinson said from what he has seen over the past month, $5000 would be the best bargain they have ever had. Motion Mr. Henderson moved that they approve the expenditure of $5,000 as sponsorship for one year of the NAACP on the basis that the expenditure of the 8291 20 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 funds would serve a public purpose, among other things providing a mechanism and a vehicle to publicize activities of the CRA to those most interested, and affected by its actions, and programs providing notice to targeted individuals and property owners in the CRA of the CRA program and benefits, and obtaining the assistance and organizational support of the NAACP and educating residents and property owners within the boundaries of the CRA of its programs and activities and the benefits derived from them. Motion seconded by Mr. Barretta, and carried 4-2 (Mr. Fenton and Ms. Horenburger dissenting). (Mr. DeMarco had left the meeting). (Ms. Horenburger left the meeting at 9:30 p.m.) B. Consideration of WI-FI services contract with the City of Boynton Beach IT Department. Mr. Hutchison stated Staff is recommending the approval of an amendment of the IT contract to a six-month period for $22,800 for the WI-FI system for the CRA area. Mr. Fenton wanted to know what the question was with the legislature as it was now and suggested tabling until next month when the legislation is finished. Mr. Myott thought they needed to jump on the issue to beat the legislature. Peter Wallace, Director of IT Services, pointed out if they waited for the legislation to act, what would happen is they would lock themselves out and they would lose the option of moving forward. Mr. Hutchinson stated the CRA area is from the Library to Martin Luther King Boulevard, along Seacrest Boulevard to the water. Mr. Fenton questioned why this area is the target area and not the entire City. Mr. Hutchinson said they want to see how the public reacts to the program. There are huge cost differences because of technology. He stated Mr. Wallace brought up this issue two years ago, and said it was a lifestyle issue, and they had to look at incentives to interest the public. When they looked at the scope, they included public areas like parks, to the water and the Heart of Boynton area to provide those citizens free access to the Internet and a better quality of life. Fire and Police Departments will benefit from the broadband network throughout the City, allowing police officers equipped with wireless laptops and PDA's to access data and write reports in their cars and/or on the street. 8292 21 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Mr. Hutchinson stated they are not looking for 1.2 million people to switch onto WI-FI in six months. They need an opportunity to start to build this system, and will monitor hot spots. The first six months would be to see the delivery of this system and see if it is worthwhile to extend it. Mr. Myott questioned if City Government and CRA were going on the WI-FI system. Mr. Hutchison said they do not have an Internet service, their system goes through the firewalls at the City. Mr. Wallace assured the Board, WI-FI would be a public access and would not be tied to the City's network. There is going to be a separation by firewall to protect the City's internal data. Mr. Fenton questioned why they would put up cameras in parks unless they were invading privacy. Mr. Wallace stated once it is a public access, there are no limitations. Motion Mr. Barretta moved to approve the WI -Fi for the CRA area for a six-month period for a cost of $22,800. Motion seconded by Mr. Tillman and carried unanimously. X. New Business A. Consideration to Award a service contract for the Trolley Marketing Program Implementation. Staff is recommending hiring the Kidd Group to implement the Trolley Marketing Program. Mr. Hutchinson stated Staff issued an RFP for Trolley Marketing Program and had two responses, which were qualified. Both responders are present and are available if there were any questions from the Board. Mr. Fenton thought a five-minute presentation from each would be suitable. Mr. Barretta suggested that given the time, they table the matter since there were many important questions to be asked. Motion Mr. Barretta moved they table the matter. Mr. Tillman seconded the motion. 8293 22 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Chair Heavilin questioned if any of the representatives were from out of the area, and was informed that one of them was from Tallahassee. The Recording Secretary called the roll and the motion to table the issue failed 1- 4 (Chairperson Heavi/in, Vice Chair Tillman, Mr. Fenton, and Mr. Myatt dissenting). Tom Derzypolski & Jerry Kidd, of the Kidd Group stated their experience with Trolley Marketing and why they responded to the RFP. They have worked with transit systems around the state for about five to seven years. They were requested by the Center for Urban Transportation research in Tampa, to present to their members in June regarding marketing efforts specifically for public transit. They are prepared to bring that experience and the resources they have to the CRA to handle the project. There are some unique aspects to public transportation, which they feel their experience would help enhance launching the program. Attorney Ken Spiillias questioned how they could do this effectively from Tallahassee. Mr. Kidd stated the first part of the program would be to establish the brand of what the Trolley is going to be so there is marketing that has to take place before they actually start the selling. They can do the actual selling through phone calls, via the Internet - which they would build a website advertising everything available, and also they would be in the area for monthly meetings with Staff. He informed the Board they spoke with the Chamber of Commerce on the day of the meeting. Mr. Derzypolski stated only 30% of their clients are located within 50 miles of their physical location. They have resources in Orlando through their web services, and though their main location is in Tallahassee, they service clients throughout the southeast on a regular basis. Mr. Fenton questioned whether the service pricing on page 15 was firm or if it was just a guideline. Mr. Derzypolski stated in response to the RFP and based on their experience with Marketing Public Transportation, those are their very best prices. Mr. Kidd said though they are firm, discussions with staff may change some of them because some of the things may not apply or there may be things staff wants to include. 8294 23 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 Reta Johnson, President and Owner of Palm Beach Media Associates, stated they do not have any prior experience in Marketing Trolleys or Mass Transit, however they do have extensive knowledge and background with marketing in the Boynton Beach area. They work closely with Quantum Development and some of the other local community organizations. They have strong media relations in the Boynton area, and Ms. Johnson felt their local experience is very strong even though they lack experience with Trolleys. Mr. Myott questioned if their firm had relations to one of the big Internet sites. Ms. Johnson informed the Board they own Palm Beach's website and they manage the entire site. There are an extensive amount of local advertisers who currently advertise with them through the website. Jesse Freedman, Art Director, stated he was a former resident of Boynton Beach and felt familiar with the lifestyles of the residents of Boynton Beach. In his opinion, the Trolley System would be a perfect fit. Chair Heavilin commented on the cost difference between the two respondents. Motion Vice Chair Tillman moved to accept the staff recommendation. Motion seconded by Mr. Barretta and carried 4-1 (Mr. Myatt dissenting). XI. Commission Action None XII. Director's Report Mr. Hutchinson stated the YMCA wrote them a letter requesting $5,000 and he had a letter to reply to them and would let the Board review it before sending it out. Chair Heavilin inquired under the self-assembly grants update, the Miller Appraisal reports were due January 31st, and Mr. Hutchinson informed her the appraisals were in the process of being delivered. XIII. Board Comments Chair Heavilin stated she had Certificates of Appreciation, which were presented to them by the Honorable Mayor and City Commission at the City Board Dinner, 8295 24 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida April 12, 2005 to distribute. She asked staff to distribute to those people who were not in attendance at the meeting. Mr. Spillias stated the Item they needed to discuss on the Consent Agenda, was Item C regarding the Consideration of Final Direct Incentive Agreement for the Promenade of Boynton. It was approved by consent, but in looking at the paragraph it references a minimum purchase price of $266,866 and it is supposed to be a maximum. Motion Vice Chair Tillman moved to reconsider Item IV. C. in the Consent Agenda. Motion seconded by Mr. Myott and carried unanimously. Motion Vice Chair Tillman moved to approve Item IV. C. with the amendment in paragraph 5.1.1 to change the word minimum to maximum. Motion seconded by Mr. Fenton and unanimously carried. Mr. Spillias informed the Board with regard to the information they requested on time limitations, he distributed a memo, which they can discuss at the next meeting. There being no further business to discuss, Vice Chair Tillman moved to adjourn the meeting at 10:06 p.m. Motion seconded by Mr. Barretta and carried unanimously. Respectfully submitted, Catherine Wharton Recording Secretary (April 14, 2005) 8296 25 IV. Consent Agenda 8297 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into Meetine Dates Turned Meetine Dates CRA Office into CRA Office D January 11, 2005 December 28, 2004 (Noon.) D July 12, 2005 June 28, 2005 (Noon) D February 8, 2005 January 25,2005 (Noon) D August 9, 2005 July 26, 2005 (Noon) D March 8,2005 February 22,2005 (Noon) D September 13, 2005 August 30, 2005 (Noon) D April 12. 2005 March 29, 2005 (Noon) D October 11, 2005 September 27, 2005(Noon) . May 10, 2005 April 26, 2005 (Noon) D November 8, 2005 October 25, 2005 (Noon) D June 14,2005 May 31,2005 (Noon) D December 13, 2005 November 29.2005 (Noon) NATURE OF . Consent Agenda D Old Business D Legal AGENDA ITEM D Director's Report D New Business D Future Agenda Items D Other Item DATE: April 14, 2005, SUBJECT SUMMARY PARAGRAPH: March Financials are being presented at the May 10, 2005 CRA Board meeting. Staff has reviewed the financials and prepared the Balance Sheet, Income Statement, and Budget to Actual Comparison and Statement of Cash Flows for the CRA Approval. RECOMMENDATION: Staff is recommending approval of the March Financials at this time. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) Financials are presented to the CRA Board for approval each rnonth. FISCAL IMP ACT: The Financial are presented according to GAPP and Budget. ALTERNATIVES: Not to approve the Financials. I / \-lliJt17 (~t./ h/(,tJ CRA Staff .8298 Annett shares C:ISusan_shared fileslmemoslMemo eRA Agenda Item Request form - Financials 2.doc MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: March Financials DATE: April 14, 2005 INCOME STATEMENT NOTES We received $58,766.51 in interest for the month of January from the Money Market, Citigroup, MBIA and SBA Accounts. BALANCE SHEET NOTES Cash and Cash Equivalents include $596,413.12 Operating Account, $7,206,385.87 Money Market Account, $500 Petty Cash, $22,599.41 SBA Investment Account, $15,988,644.00 Construction Account and $1,707,250.00 Bond Reserve Account. Account Payable expenses of $26,323.48 will be paid in full by April 14th, 2005. BUDGET TO ACTUAL COMPARISON NOTES The Year to Date Total Column includes income and expenses, which have been approved by the CRA Board to date. The Current Period includes the beginning balance of all accounts as of the first of the month. Current Revenues received this month include $53,027.08 in interest. Currently the % of budget remaining should be 50% of the total approved budget. The following categories are below or above the 50% average by 10% or more due to the following reasons: 8299 Susan's share C:\Susan_shared files\memos\MEMOfinancials1.doc 1. TIF Taxes - Over, payment is received one time a year. 2. Interest Income - Over due to interest on CRA Bond Proceeds, staff will be requesting a budget line item adjustment. 3. Other Income - Under, due to timing when grants are received. 4. Retirement 457 Plan - Under, due to only one employee participating at this time. 5. Short Term/Long Term Disability - Under, due to timing of eligibility of new staff is 90 days. This will correct itself in future months. 6. Workers Compensation - Over, due to one time payment annually. 7. Health Insurance - Under, due to timing of eligibility of new staff is 90 days. This will correct itself in future months. 8. Life Insurance - Under, due to timing of eligibility of new staff is 90 days. This will correct itself in future months. 9. Legal Expense - Under, due to account is billed as used. 10. Lobbying Expense - Under, due to account will be billed as used. 11. City Staff - Under, due to timing issues on receiving the bills. 12.Audit Expense - Over, due to one time expense. 13.IT Support - Over, due to quarterly payments. 14. Office Leasehold & Moving - Over, due to costs that are a one-time expense. 15. Bond Insurance - Over, due to one time payment for a full year. 16. Professional Insurance - Over, due to one time payment for a full year. 17. Promotional/Business Meeting - Over, due to trip to Memphis, Tennessee for the Arches Project, staff will be requesting a budget line item adjustment. 18. Office Equipment/Furniture - Over, due to one time expense to move office and set up new positions. 19. Office Supplies - Over, due to increase in staff and work materials needed. 20. Licenses/Fees/Permits - Under, due to timing of subscription renewals. 21. Books/Publications - Over, due to timing of purchases. 22. Advertising/Legal Notices - Over, due to timing of Advertisements or Legal Notices placed, staff will request a budget line item adjustment. 8300 Susan's share C:ISusan_shared fileslmemoslMEMOfinancials 1.doc 23. Newsletter - Under, due to newsletters are quarterly. Staff is in the process of producing the newsletter now. 24. Printing - Annual Report & Brochures are produced annually. 25. Miscellaneous - Over, due to CRA contributing to Palm Beach County Days. Staff will be requesting a budget transfer. 26. Debt Services - Under, due to semi-annual payments. 27. Bond Issuance Cost - Over, due to additional cost to acquire bonds was made after budget was adopted, staff will requesting a budget line item adjustment. 28. Transportation/Trolley - Under, due to Trolley Program is being developed at this time. 29. Fac;ade Grants - Under, due to existing grants are not completed at this time. Approved Facade Grants Delray-Boynton Academy $15,000 First Baptist Church $15,000 Boynton Women Club $ 6,250 30. Economic Development Grants - Under, due to existing grants are not completed at this time. Approved Economic Grants Yellow Beard D/B/A Boynton Seafood Delray-Boynton Academy $10,000 $50,000 31. Projects - Under due to timing of projects. 8301 Susan's share C:\Susan_shared files\memos\MEMOfinancials1.doc Community Redevelopment Agency of Boynton Beach Balance Sheet Government Funds March 31,2004 ASSETS Cash and Cash Equivalents Receivables Prepaid Expenses Bond Issuance Cost Fixed Assets Real Estate Relax Inn RiverWalk / Promenade / BBB Extension RiverWalk / Promenade / Land MLK Accumulated Depreciation- Fixed Assets Work in Progress Assets Relax Inn RiverWalk / Promenade / BBB Extension RiverWalk / Promenade / Land MLK Total Work in Progress Assets Furniture / Equipment Accumulated Depreciation-Furn./ Equip Total Assets $ $ $ $ $ $ $ $ $ $ $ $ $ Total Community Redevelopment 25,521,792.40 3,863.45 336,524.77 869,209.96 802,550.61 112,906.66 (11,226.46) 27,635,621.39 LIABILITIES AND FUND BALANCES $ 26,323.48 $ 24,492.28 $ 2,752,345.10 $ 19,770,096.45 $ 22,573,257.31 $ 2,475,322.89 $ 2,587,041.19 $ 5,062,364.08 $ 27,635,621.39 Liabilities: Accounts Payable Accrued Liabilities Note Payable Bonds Payable Total Liabilities Fund Balances: General Fund Change in Fund Balance Total Fund Balances Total Liabilities and Fund Balances 8302 Income Statement March 2005 Current Month October. February Total YTO Approved Income and Income and and Unapproved Revenue Expenses Expenses Income/Expenses Tax Increment Funds Tax Increment Funds: $0.00 $3,871,616.02 $3,871,616.02 Total Tax Increment Funds $0.00 $3,871,616.02 $3,871,616.02 City Funds City Transfer Funds $0.00 $0.00 $0.00 Total City Funds $0.00 $0.00 $0.00 Grants, Project Reimbursements Grant Funding $0.00 $0.00 $0.00 Total Grants and Projects $0.00 $0.00 $0.00 Interest Income Interest Income $58,766.51 $144,394.46 $203,160.97 Total Interest Income $58,766.51 $144,394.46 $203,160.97 Other Income Other Income $0.00 $4,990.00 $4,990.00 Total Other Income $0.00 $4,990.00 $4,990.00 Total Sources of Funds $58,766.51 $4,021,000.48 $4,079,766.99 8303 C:\Documents and Settings\vielhauers\My Documents\lncome Statement03-041 Income Statement March 2005 Current Month October - February Total YTD Approved Income and Income and and Unapproved Use of Funds Expenses Expenses Income/Expenses Debt Service Debt Service Principal Payment $72,344.25 $0.00 $72,344.25 Interest Expense Payment $81,510.83 $0.00 $81,510.83 Bond Princial Payment $0.00 $0.00 $0.00 Bond Interest Payment $0.00 $0.00 $0.00 Total Debt Service $153,855.08 $0.00 $153,855.08 Program Expenses Web Site Updates / Expansion $1,284.00 $1,261.70 $2,545.70 Printing & Promotional Programs $0.00 $1,807.90 $1,807.90 Police Programs $23,006.04 $107,873.29 $130,879.33 Transportation / Trolley $0.00 $3,976.75 $3,976.75 Festivals / Events / Bus. Programs $4,067.73 $48,799.40 $52,867.13 High School Project $0.00 $0.00 $0.00 Fa<;:ade Grant Program $15,000.00 $42,800.00 $57,800.00 Economic Incentive Program $0.00 $10,219.00 $10,219.00 Miscellaneous Programs $0.00 $0.00 $0.00 Total Program Expenses $15,000.00 $42,800.00 $260,095.81 Project Expenses Riverwalk / Promenade Project $0.00 $401,579.04 $401,579.04 HOB Commercial/Improvements $0.00 $10,054.83 $10,054.83 Way-Finding Signage $0.00 $0.00 $0.00 Marina Parking Garage $0.00 $157,500.00 $157,500.00 CBD Parking Site $0.00 $0.00 $0.00 Savage Creatures Complex $0.00 $20.00 $20.00 Miscellaneous Projects $0.00 $6,635.00 $6,635.00 Total Projects Expenses $0.00 $575,788.87 $575,788.87 General & Administrative Salaries & Contract Labor $22,308.75 $100,812.08 $123,120.83 Payroll Tax $1,740.68 $7,070.11 $8,810.79 Disability $165.53 $859.14 $1,024.67 Retirement 457 Plan $360.00 $1,240.00 $1,600.00 Accrued Time Off ($1,113.34 ) $4,194.00 $3,080.66 Workers Compensation $106.33 $661.95 $768.28 Health Insurance $3,333.80 $6,463.55 $9,797.35 Life Insurance $71.41 $285.64 $357.05 Professional Fees - Audit $0.00 $7,400.00 $7,400.00 Professional Fees - City Staff $468.00 $959.15 $1,427.15 Professional Fees - Contracted Services $36,807.30 $157,384.79 $194,192.09 Professional Fees - Legal $14,006.65 $37,950.93 $51,957.58 Professional Fees - Maint. & Cleaning $265.00 $1,567.95 $1,832.95 Professional Fees - IT Support $0.00 $9,299.25 $9,299.25 Rent Expense $1,600.00 $9,600.00 $11,200.00 Telephone Expense $733.25 $2,779.06 $3,512.31 Electric Expense $184.20 $798.74 $982.94 Equipment Leases $331.94 $1,480.95 $1,812.89 Office leasehold Improvements $0.00 $3,795.96 $3.795.96 C:\Documents and Settings\vielhauers\My Documents\lncome Statement03-041 8304 Income Statement March 2005 Current Month October - February Total YTO Approved Income and Income and and Unapproved Expenses Expenses Income/Expenses Property / Genera/Insurance $ 77.64 $369.62 $447.26 Bonding Insurance $27.16 $105.96 $133.12 Professional Insurance $206.66 $973.16 $1,179.82 Promotional/Business Meeting $684.96 $6,083.15 $6,768.11 CRA Meeting / Presentation $647.55 $7,980.68 $8,628.23 Association Meeting $20.00 $1,074.35 $1,094.35 Seminars $0.00 $5,562.91 $5,562.91 Mileage & Delivery Services $301.16 $672.36 $973.52 Car Allowance Director $285.30 $1,566.76 $1,852.06 Office Supplies $1,886.45 $7,478.22 $9,364.67 Office Expense $0.00 $489.85 $489.85 Office Equipment / Furniture $1,210.47 $9,165.98 $10,376.45 Licenses, Fees, Permits $18.00 $404.43 $422.43 Membership, Subscriptions $75.70 $2,205.07 $2,280.77 Books & Publications $0.00 $700.00 $700.00 Advertising Expense $50.00 $5,286.48 $5,336.48 Career Development $245.00 $270.00 $515.00 Office Printing $251.74 $881.78 $1,133.52 Marketing and Promotions $0.00 $0.00 $0.00 Miscellaneous $0.00 $3,540.00 $3,540.00 Depreciation Expense $1,452.83 $4,699.22 $6,152.05 Interest Expense $0.00 $62.69 $62.69 Total General & Administrative $88,810.12 $414,175.92 $502,986.04 Total Application of Funds $257,665.20 $1,032,764.79 $1,492,725.80 Fund Sources in Excess of Application ($198,898.69) $2,988,235.69 $2,587,041.19 8305 C:\Documents and Settings\vielhauers\My Documents\lncome Statement03-041 Community Redevelopment Agency of Boynton Beach March 31, 2004 Amended Year To Current YTD 04/05 %of 2004/2005 2004/2005 Date Period Totals Including Budget Budget Budget Budget Totals March Current Month Remaining Remaining Beginning Balance 2,911,982.00 3.668,20300 3,668,203.00 23,537,12165 3.668,20300 Revenues TIF Taxes 3,467,422.00 3.871,616.00 3,871.61602 0.00 3,871,616.02 0.00 0% -"'nd Proceeds 0.00 17,833.519.65 17.833,519.65 0.00 17.833,519.65 0.00 0% lnt Funding 120,000.00 120,000.00 0.00 0.00 0.00 120,000.00 100% .. ,Ie rest Income 33,548.00 195,215.00 144,394.46 58,766.51 203.160.97 7,945.97 4% Other Income 184,604.00 184,604.00 4,99000 0.00 4,990.00 179,614.00 97% T ota' Revenue 6,717,556.00 25,873,157.65 25,522,723.13 23,595,888.16 25,581,489.64 307,559.97 Expenditures Personel Cost Salary Expense 223,566.00 294,52700 100,81208 22,308.75 123,120.83 171,406.17 58% Payroll Taxes 16,767.00 22,09000 7,070.11 1,740.68 8,810.79 13,279.21 60% Retirement 457 Plan 11,178.00 11,178.00 1.240.00 360.00 1,60000 9,578.00 86% Short Term / Long Term Disability 2,038.00 2,75000 85914 165.53 1.024.67 1.725.33 63% Workers Camp 1.824.00 2,58400 2,395.12 0.00 2.395.12 188.88 7% Health Insurance 23.852.00 32,300.00 6,46355 3,333.80 9,797.35 22,502.65 70% Life Insurance 861.00 1.197.00 285.64 71.41 357.05 839.95 70% Total Personel Cost 280,086.00 366,626.00 119,125.64 27,980.17 147,105.81 219,520.19 78% Professional Services Legal 75,00000 175.000.00 37,950.93 14.006.65 51.957.58 123,042.42 70% Lobbying - State & Federal 0.00 30,00000 000 0.00 0.00 30.000.00 100% City Staff 7,500.00 7,500.00 959.15 468.00 1,427.15 6,07285 81% Contracted Services 220.000.00 630.23300 157.384.79 36,80730 194,192.09 436,040.91 69% Audit 8,500.00 8,500.00 7,40000 000 7,400.00 1,100.00 13% IT Support 16,000.00 20,415.00 9,29925 0.00 9,299.25 11.11575 54% Total Professional Services 327,000.00 871,648.00 212,994.12 51,281.95 264,276.07 607,371.93 70% Office Rent Expense 19,200.00 19,20000 9.600.00 1,600.00 11,200.00 8,000.00 42% Main!. & Cleaning 4.100.00 4.10000 1,567.95 265.00 1.832.95 2,267.05 55% Office Leasehold & Moving 750.00 5,44200 3,795.96 000 3,795.96 1,646.04 30% Phone Expense 8,500.00 8,500.00 2,779.06 733.25 3,512.31 4,987.69 59% Electric Expense 2,160.00 2,160.00 798.74 18420 982.94 1,17706 54% Office Total 34,710.00 39,402.00 18,541.71 2,782.45 21,324.16 18,077.84 46% Equipment Leases Expenses 4,500.00 4,500.00 1,480.95 331.94 1,812.89 2,687.11 60% I- . 'ranee erty/ General Insurance 2,051.00 2,051.00 1,146.12 0.00 1,146.12 904.88 44% ,d/Liability Insurance 400.00 40000 370.69 0.00 370.69 29.31 7% Professional Insurance 4.049.00 4,049.00 2,480.00 0.00 2,480.00 1,569.00 39% Insurance Total 6,500.00 6,500.00 3,996.81 0.00 3,996.81 2,503.19 39% Travel/Entertainment Expense Promotional/Business Meetings 0.00 9,50000 6,083.15 684.96 6,768.11 2,731.89 29% CRA Meeting / Presentation 0.00 12,150.00 7.980.68 647.55 8,628.23 3,521.77 29% Association Meeting & Seminars 0.00 11,222.00 6,637.26 20.00 6,65726 4.564.74 41% Mileage & Delivery Services 1,080.00 2,080.00 672.36 301.16 973.52 1,106.48 53% Car Allowance- Director 3,708.00 4,708.00 1,566.76 285.30 1,852.06 2,855.94 61% Total Travel Expenses 4,788.00 39,660.00 22,940.21 1,938.97 24,879.18 14,780.82 37% Office Supplies Office EquipmenUFurniture 0.00 18,42700 16,60322 1,210.47 17,813.69 613.31 3% Office Expense 1,500.00 1.50000 489.85 0.00 489.85 1.010.15 67% Office Supplies 9,500.00 14,500.00 7,478.22 1.886.45 9,364.67 5,135.33 35% Total Office Supplies 11,000.00 34,427.00 24,571.29 3,096.92 27,668.21 6,758.79 20% Licenses, Books, Publication Licenses/Fees/Permits 1,250.00 1,250.00 404.43 18.00 422.43 827.57 66% Membership/Subscriptions 3,984.00 3.984.00 2,205.07 75.70 2.280.77 1,703.23 43% Books/Publications 1,000.00 1,000.00 700.00 0.00 700.00 300.00 30% Total Licenses, Books, Publicatiol 6,234.00 6,234.00 3,309.50 93.70 3,403.20 2,830.80 45% Advertising & Public Notices 1,500.00 3,500.00 5,286.48 50.00 5,336.48 -1,836.48 -52% Career Development 0.00 3,000.00 270.00 245.00 515.00 2,485.00 83% Office Printing Expense Office Printing 2.500.00 2,50000 881.78 251.74 1,133.52 1,366.48 55% Newsletter 2,50000 2,500.00 0.00 0.00 0.00 2,500.00 100% Printing - Annual Reports. Brochun 0.00 15.000.00 1,807.90 0.00 1,807.90 13.192.10 88% Total Office Printing Expense 5,000.00 20,000.00 2,689.68 251.74 2,941.42 17,058.58 85% Miscellaneous Expense 1,000.00 10,000.00 3,602.69 0.00 3,602.69 6,397.31 64% 8306 Amended Year To Current YTD 04/05 %of 2004/2005 2004/2005 Date Period Totals Including Budget Budget Budget Budget Totals March Current Month Remaining Remaining Debt Service Principal Payment 134,92523 134.925.23 0.00 72,344.25 72,344.25 62,580.98 46% Interest Expense 182.372.73 182,372.73 000 81,510.83 81,510.83 100,861.90 55% Debt (P&I) 0.00 429,308.00 0.00 0.00 0.00 429,308.00 1000' Bond Issuance Cost 0.00 300,00000 336.52477 0.00 336.524.77 -36,524.77 0 Total Debt Service 317,297.96 1,046,605.96 336,524.77 153,855.08 490,379.85 556,226.11 53',. Operating Expense 999,615.96 2,452,102.96 755,333.85 241,907.92 997,241.77 1,437,802.61 8307 Amended Year To Current YTD 03/04 %of 2004/2005 2004/2005 Date Period Totals Including Budget Budget Budget Budget Totals March Current Month Remaining Remaining PROGRAMS Web Site Update/ Expansion 5.000.00 19,378.00 1,261.70 1,284.00 2,545.70 16,832.30 87% Police 350.000.00 557,368.00 187,19329 23,006.64 210,199.93 347.168.07 62% Isportation / Trolley 471,966.00 471,966.00 3,97675 0.00 3.976.75 467.989.25 99% Assembly & Redevelopment 000 90,000.00 0.00 0.00 000 90.000.00 100% Single Family Residental 0.00 100,00000 0.00 0.00 0.00 100.000.00 100% Festivals/ Events/Dee/Bus. Progr. 51.025.00 66,025.00 48,799.40 4,067.73 52,867.13 13,157.87 20% Fa!;:ade Grants 181,118.00 181,118.00 42.800.00 15,000.00 57.800.00 123,318.00 68% EconomicDevelopment Grants 18,882.00 185.000.00 10,219.00 0.00 10,219.00 174,781.00 94% PROJECTS CRA Office Space 0.00 150.000.00 0.00 0.00 0.00 150.000.00 100% BBB/Land/Riverwalk / Promanade 2,910,492.00 5.535,172.00 401,579.04 000 401.579.04 5,133,59296 93% HOB Commercial/Improvements 684,457.00 2,000,000.00 370,283.45 2,153.61 372,437.06 1.627,56294 81% Way-Finding Signage 0.00 58,465.00 0.00 0.00 0.00 58,465.00 100% Marina Parking Garage 750.000.00 750,000.00 157.500.00 0.00 157,500.00 592.50000 79% Town Square Project 0.00 50,00000 0.00 0.00 0.00 50.000.00 100% Savage Creatures Complex 0.00 175,000.00 20.00 0.00 20.00 174.980.00 100% Miscellaneous Projects 0.00 55,00000 6,635.00 0.00 6.635.00 48.365.00 88% TOTALS EXPENSES 6,422,555.96 12,896,59496 1,985.601.48 287,419.90 2,273,021.38 10,606,515.00 Total Reserve Balance Before Det 295,000.04 12,976.562.69 23.537.12165 23,308,468.26 23,308,468.26 Reserve Balance 250,000.00 503.527.00 503,52700 0.00 503,527.00 Reserve Balance on Bonds 0.00 0.00 1,707,250.00 0.00 1,707,250.00 TOTAL RESERVE BALANCE 45.000.04 12,473,035.69 23.537,12165 23.308,468.26 23.308,468.26 8308 STATEMENT OF CASH FLOWS BEGINNING CASH BALANCE $ 25,776,066.92 REVENUES .,rest Income Sun Trust! SBA $ 15,408.76 Bond Interest $ 43,356.75 Total Interest Income $ 58,765.51 TOTAL REVENUES $ 58,765.51 EXPENDITURES Salaries Expense Payroll Week #1 $ 6,116.15 Payroll Week #2 $ 9,469.51 Texas Child Support Unit $ 461.54 Texas Child Support Unit $ 461.54 941 Payroll Taxes March $ 3,659.40 941 Payroll Taxes March $ 2,921.45 Total Salaries Expense $ 23,089.59 Health Insurance Aetna Insurance $ 2,201.70 Comp Dent Corporation $ 40.56 Total Health Insurance $ 2,242.26 Life Insurance Expense First Colony Life Insurance $ 71.41 Total Life Insurance Expense $ 71.41 Retirement . ord Abbot $ 200.00 ~ord Abbot $ 200.00 Total Retirement Expense $ 400.00 ST & L T Disability Principal Financial Group $ 165.53 Principal Financial Group $ 165.53 Total ST & L T Disability $ 331.06 Loan Payment Bank of America $ 158,649.14 Total Loan Payment $ 158,649.14 Professional Fees - Legal Lewis, Longman & Walker $ 15,516.25 Total Professional Fees - Legal $ 15,516.25 Professional Fees - Contracted Jonathan Ricketts $ 14,826.38 The RMPK Group $ 407.82 Kimley-Horn Associates, Inc $ 2,151.92 Total Professional Fees - Contracted $ 17,386.12 Professional Fees - Maint. & Cleaning Alan Business Machines, Inc $ 85.00 Green Team Pest $ 20.00 Royal Office Cleaning $ 160.00 T-4"'\1 Professional Fees - Maint. & Cleaning $ 265.00 l:... -tric Expense FPL $ 213.51 Total Electric Expense $ 213.51 Rent 8309 Leon Struck $ 1,600.00 Total Rent $ 1,600.00 Telephone FDN (January -February) $ 303.41 FDN (February-March) $ 233.89 Bell South -March $ 220.00 Total Telephone Expense $ 757.30 Bond Issuance Cost Art Bookbinders of America, Inc $ 1,135.00 US Bank Total Bond Issuance Cost $ 1,135.00 Promotional/Business Meetings/Seminars/CRA Board Sun Trust Visa Business Meeting $ 1,490.57 PerDiem for Retreat Reimbursement $ (86.35) FGFOA (Investment Seminar) $ 80.00 FGFOA (Annual Conference) $ 245.00 Total Promotional/Business Meetings/Seminars/CRA Board $ 1,729.22 Mileage & Delivery UPS $ 27.10 UPS $ 45.10 Fed Express $ 1 54.44 Total Mileage & Delivery $ 154.44 Mem bersh i p/Su bscri ptions/F ees The Palm Beach Post $ 50.70 FGFOA $ 25.00 Total Membership/Subscriptions/Fees $ 25.00 Licenses, Fees SunTrust Bank Fees $ 17.00 Total Licenses, Fees $ 17.00 Advertising Sun Sentinel $ 1,4 75.03 Palm Beach Post (Audit, Employment) $ 595.89 Total Advertising $ 2,070.92 Office Supplies Aqua Springs Water & Coffee $ 108.00 Pitney Bowes $ 200.00 Sold Books & Maps $ (22.71 ) Office Depot $ 1,485.93 Office Depot $ 538.51 Total Office Supplies $ 2,309.73 Office Equipment Brenton Personalized Photography( Picture for Web) $ 300.00 Hewlett Packer Co (3 Printers) $ 4,753.00 Art of Framing $ 1,438.88 Superb Signs Inc Total Office Equipment $ 6,491.88 Grant Programs Colonial Center Condominium Center $ 15,000.00 Reimbursement from County for IWC Inc Total Grant Programs $ 15,000.00 Festivals/Events/Bus. Programs Pitney Bowes $ 400.00 Sun Trust Visa $ 2,575.53 Total Festivals/Events/Bus. Programs 8310 $ 2,975.53 Miscellaneous Expense Boynton Beach Faith Based COC $ 1,000.00 Bank Fees $ 17.00 Total Miscellaneous Expense $ 1,017.00 ice Program Special Products Group $ 175.00 Gene Moore Rent $ 1,120.00 Ten 8 Fire Equipment $ 98.00 City of Boynton Beach Police $ 21,329.88 Royal Office Cleaning $ 160.00 FDN $ 47.28 Total Police Program $ 22,930.16 Web Development & Maintenance Jack of Arts (Oec16 - Feb 16) $ 1,284.00 Total Web Development & Maintenance $ 1,284.00 Trolley Program Fast Signs $ 1,309.95 Total Trolley Program $ 1,309.95 BBB Extension, Riverwalk, Promenade Burkhardt Contrruction, Inc $ 31,714.95 Total BBB Extension, Riverwalk, Promenade $ 31,714.95 HOB The City of Boynton Beach Utilities $ 58.27 The City of Boynton Beach Utilities $ 28.64 Communication Services of South Florida $ 400.00 Goren, Cherof, Doody & Ezrol PA $ 1,416.70 \ Quick Board UP $ 450.00 . _ .al HOB $ 2,353.61 TOTAL EXPENDITURES $ 313,040.03 TOTAL REVENUES OVER EXPENDITURES $ 25,521,792.40 8311 MEMO TO: CRA Board u_ -F.ROM:- ---Susan -Viel.hau.ern~n SUBJECT: April Financials DATE: May 9,2005 INCOME STATEMENT NOTES We received $69,301.81 in interest for the month of April from the Money Market, Citigroup, MBIA and SBA Accounts. BALANCE SHEET NOTES Cash and Cash Equivalents include $357,769.43 Operating Account, $6,619,771.63 Money Market Account, $500 Petty Cash, $22,651.25 SBA Investment Account, $16,036,059.21 Construction Account and $1,714,018.30 Bond Reserve Account. The prepaid account includes; Professional Insurance, Workers Compensation Insurance, General/Property Insurance and Bond Insurance. Furniture and Equipment account includes all equipment purchased for the CRA Offices and CRA Police Force to date. The CRA's policy on depreciation states that all assets except buildings are depreciated according to the straight line method. Additionally, all assets begin depreciation the first on the month after they are acquired. Account Payable expenses of $5,273.31 will be paid in full by May 14th, 2005. Accrued Liabilities include accrued compensated time off, salaries, child support, health insurance and payroll taxes. Susan's share C:ISusan_shared fileslmemoslMEMOfinancials 1 ,doc BUDGET TO ACTUAL COMPARISON NOTES The Year to Date Total Column includes income and expenses, which have been approved by the CRA Board to date. The Current Period includes the beginning balance of all accounts as of the first of the month. Current Revenues received this month include $69,301.81 in interest. Currently the % of budget remaining should be 42% of the total approved budget. The following categories are below or above the 42% average by 10% or more due to the following reasons: 1. TIF Taxes - Over, payment is received one time a year. 2. Interest Income - Over due to interest on CRA Bond Proceeds, staff will be requesting a budget line item adjustment. 3. Other Income - Under, due to timing when grants are received. 4. Retirement 457 Plan - Under, due to only one employee participating at this time. 5. Short Term/Long Term Disability - Under, due to timing of eligibility of new staff is 90 days. This will correct itself in future months. 6. Workers Compensation - Over, due to one time payment annually. 7. Health Insurance - Under, due to timing of eligibility of new staff is 90 days. This will correct itself in future months. 8. Life Insurance - Under, due to timing of eligibility of new staff is 90 days. This will correct itself in future months. 9. Legal Expense - Under, due to account is billed as used. 10. Lobbying Expense - Under, due to account will be billed as used. 11. City Staff - Under, due to timing issues on receiving the bills. 12.Audit Expense - Over, due to one time expense. 13.IT Support - Over, due to quarterly payments. 14. Rent Expense - Over, due to timing of rent payment. This will correct itself in future months. 15. Office Leasehold & Moving - Over, due to costs that are a one-time expense. Susan's share C:ISusan_shared fileslmemoslMEMOfinancials1.doc 16. Bond Insurance - Over, due to one time payment for a full year. 17. Professional Insurance - Over, due to one time payment for a full year. 18. Promotional/Business Meeting - Over, due to trip to Memphis, Tennessee for the Arches Project, staff will be requesting a budget line item adjustment. 19. Office Equipment/Furniture - Over, due to one time expense to move office and set up new positions. 20. Office Supplies - Over, due to increase in staff and work materials needed. 21. Licenses/Fees/Permits - Under, due to timing of subscription renewals. 22. Books/Publications - Over, due to timing of purchases. 23. Advertising/Legal Notices - Over, due to timing of Advertisements or Legal Notices placed, staff will request a budget line item adjustment. 24. Newsletter - Under, due to newsletters are quarterly. Staff is in the process of producing the newsletter now. 25. Printing - Annual Report & Brochures are produced annually. 26. Miscellaneous - Over, due to CRA contributing to Palm Beach County Days. Staff will be requesting a budget transfer. 27. Debt Services - Under, due to semi-annual payments. 28. Bond Issuance Cost - Over, due to additional cost to acquire bonds was made after budget was adopted, staff will requesting a budget line item adjustment. 29. Transportation/Trolley - Under, due to Trolley Program is being developed at this time. 30. Facade Grants - Under, due to existing grants are not completed at this time. Approved Facade Grants Delray-Boynton Academy First Baptist Church Boynton Women Club $15,000 $15,000 $ 6,250 31. Economic Development Grants - Under, due to existing grants are not completed at this time. Approved Economic Grants Delray-Boynton Academy $50,000 Susan's share C:\Susan_shared files\memos\MEMOfinancials1.doc 32. Projects - Under due to timing of projects. Susan's share C:ISusan_shared fileslmemoslMEMOfinancials1.doc Community Redevelopment Agency of Boynton Beach Balance Sheet Government Funds April 30, 2004 ASSETS Cash and Cash Equivalents Receivables Prepaid Expenses Bond Issuance Cost Fixed Assets Real Estate Relax Inn RiverWalk / Promenade / BBB Extension RiverWalk / Promenade / Land MLK Accumulated Depreciation- Fixed Assets Work in Progress Assets Relax Inn RiverWalk / Promenade / BBB Extension RiverWalk / Promenade / Land MLK Total Work in Progress Assets Furniture / Equipment Accumulated Depreciation-Furn./ Equip Total Assets Total Community Redevelopment $ $ $ $ 24,750,769.82 2,860.25 3,416.41 336,524.77 $ $ $ 869,209.96 $ $ 1,020,366.23 $ $ $ 112,906.66 (13,091.50) 27,082,962.60 LIABILITIES AND FUND BALANCES $ 5,273.31 $ 26,848.64 $ 2,752,345.10 $ 19,770,096.45 $ 22,554,563.50 $ 2,475,322.89 $ 2,053,076.21 $ 4,528,399.10 $ 27,082,962.60 Liabilities: Accounts Payable Accrued Liabilities Note Payable Bond Payable Total Liabilities Fund Balances: General Fund Change in Fund Balance Total Fund Balances Total Liabilities and Fund Balances Income Statement April 30, 2005 Current Month October - March Total YTD Approved Income and Income and and Unapproved Revenue Expenses Expenses Income/Expenses Tax Increment Funds Tax Increment Funds: $0.00 $3,871,616.02 $3,871,616.02 Total Tax Increment Funds $0.00 $3,871,616.02 $3,871,616.02 City Funds City Transfer Funds $0.00 $0.00 $0.00 Total City Funds $0.00 $0.00 $0.00 Grants, Project Reimbursements Grant Funding $0.00 $0.00 $0.00 Total Gr;:mts and Projects $0.00 $0.00 $0.00 Interest Income Interest Income $69,301.81 $203,160.97 $272,462.78 Total Interest Income $69,301.81 $203,160.97 $272,462.78 Other Income Other Income $200.00 $4,990.00 $5,190.00 Total Other Income $200.00 $4,990.00 $5,190.00 Total Sources of Funds $69,501.81 $4,079,766.99 $4,149,268.80 Income Statement Current Month October - March Total YTO Approved Income and Income and and Unapproved Use of Funds Expenses Expenses Income/Expenses Debt Service Debt Service Principal Payment $0.00 $72,344.25 $72,344.25 Interest Expense Payment $0.00 $81,510.83 $81,510.83 Debt Issue 1 $0.00 $0.00 $0.00 Sinking Fund $223,434.08 $0.00 $223,434.08 Total Debt Service $223,434.08 $153,855.08 $377,289.16 Program Expenses Web Site Updates / Expansion $642.00 $2,545.70 $3,187.70 Printing & Promotional Programs $0.00 $1,807.90 $1,807.90 Police Programs $23,019.63 $130,879.33 $153,898.96 Transportation / Trolley $1,651.00 $3,976.75 $5,627.75 Festivals / Events / Bus. Programs ($1,540.76) $52,867.13 $51,326.37 Fa<;:ade Grant Program $9,226.77 $57,800.00 $67,026.77 Economic Incentive Program $0.00 $10,219.00 $10,219.00 Miscellaneous Programs $0.00 $0.00 $0.00 Total Program Expenses $9,226.77 $57,800.00 $293,094.45 Project Expenses Riverwalk / Promenade Project $241,124.82 $401,579.04 $642,703.86 HOB Commercial/Improvements $0.00 $10,054.83 $10,054.83 Way-Finding Signage $0.00 $0.00 $0.00 Marina Parking Garage $0.00 $157,500.00 $157,500.00 CBD Parking Site $0.00 $0.00 $0.00 Savage Creatures Complex $0.00 $20.00 $20.00 Miscellaneous Projects $0.00 $6,635.00 $6,635.00 Total Projects Expenses $241,124.82 $575,788.87 $816,913.69 Income Statement Current Month October - March Total YTO Approved Income and Income and and Unapproved Expenses Expenses Income/Expenses General & Administrative Salaries & Contract Labor $25,308.60 $123,120.83 $148,429.43 Payroll Tax $1,970.17 $8,810.79 $10,780.96 Disability $0.00 $1,024.67 $1,024.67 Retirement 457 Plan ($10000) $1,600.00 $1,500.00 Accrued Time Off $1,158.67 $3,080.66 $4,239.33 Workers Compensation $135.57 $768.28 $903.85 Health Insurance $1,653.78 $9,797.35 $11,451.13 Life Insurance $236.94 $357.05 $593.99 Professional Fees - Audit $0.00 $7,400.00 $7,400.00 Professional Fees - City Staff $687.87 $1,427.15 $2,115.02 Professional Fees - Contracted Services $38,069.11 $194,192.09 $232,261.20 Professional Fees - Legal $25,204.37 $51,957.58 $77,161.95 Professional Fees - Maint. & Cleaning $455.00 $1,832.95 $2,287.95 Professional Fees - IT Support $0.00 $9,299.25 $9,299.25 Rent Expense $2,720.00 $11,200.00 $13,920.00 Telephone Expense $519.32 $3,512.31 $4,031.63 Electric Expense $188.74 $982.94 $1,171.68 Equipment Leases $24.75 $1,812.89 $1,837.64 Office Leasehold Improvements $0.00 $3,795.96 $3,795.96 Property / General Insurance $77.65 $447.26 $524.91 Bonding Insurance $27.16 $133.12 $160.28 Professional Insurance $206.66 $1,179.82 $1,386.48 Promotional/Business Meeting $912.68 $6,768.11 $7,680.79 CRA Meeting / Presentation $1,111.97 $8,628.23 $9,740.20 Association Meeting $50.00 $1,094.35 $1,144.35 Seminars $0.00 $5,562.91 $5,562.91 Mileage & Delivery Services $47.08 $973.52 $1,020.60 Car Allowance Director $285.26 $1,852.06 $2,137.32 Office Supplies $2,302.13 $9,364.67 $11,666.80 Office Expense $12.50 $489.85 $502.35 Office Equipment / Furniture $0.00 $10,376.45 $10,376.45 Licenses, Fees, Permits $312.99 $422.43 $735.42 Membership, Subscriptions $0.00 $2,280.77 $2,280.77 Books & Publications $0.00 $700.00 $700.00 Advertising Expense $0.00 $5,336.48 $5,336.48 Career Development $0.00 $515.00 $515.00 Depreciation Expense $1,865.04 $6,152.05 $8,017.09 Office Printing $136.24 $1,133.52 $1,269.76 Interest Expense $0.00 $62.69 $62.69 Marketing and Promotions $329.00 $0.00 $329.00 Miscellaneous $0.00 $3,540.00 $3,540.00 Total General & Administrative $105,909.25 $502,986.04 $608,895.29 Total Application of Funds $579,694.92 $1,290,429.99 $2,096,192.59 Fund Sources in Excess of Application ($510,193.11) $2,789,337.00 $2,053,076.21 Budget To Actual Comparison Community Redevelopment Agency of Boynton Beach April 30, 2004 Amended Year To Current YTD 04/05 %of 2004/2005 2004/2005 Date Period Totals Including Budget Budget Budget Budget Totals April Current Month Remaining Remaining Beqinning Balance 2.911,982.00 3,668,20300 3,668,20300 23,308,46826 3,668,20300 r nues axes 3,467,42200 3,871,61600 3,871,616.02 0.00 3,871,61602 0.00 0% Bond Proceeds 0.00 17.833,51965 17,833,51965 0.00 17,833,51965 0.00 0% Grant Funding 120,00000 120,00000 0.00 000 000 120,00000 100% Interest Income 33,548.00 195,21500 203,16097 69,301.81 272,462.78 77,247.78 40% Other Income 184.604.00 184,60400 4,99000 200.00 5.190.00 179,41400 97% lotal Revenue 6,717,556.00 25,873,157.65 25,581,489.64 23,377,970.07 25,650,991.45 376,661.78 Expenditures Personel Cost Salary Expense 223,56600 294,52700 123,12083 25,30860 148,42943 146,09757 50% Payroll Taxes 16,767.00 22,09000 8,81079 1,970.17 10,78096 11,30904 51% Retirement 457 Plan 11,17800 11,178.00 1,60000 -100.00 1,50000 9,67800 87% Short Term / Long Term Disabilit) 2,03800 2,75000 1,02467 0.00 1,02467 1,725.33 63% Workers Comp 1,82400 2,58400 2,395.12 000 2,39512 188.88 7% Health Insurance 23,85200 32,30000 9,79735 1,65378 11,451 13 20,84887 65% Life Insurance 86100 1,19700 35705 236.94 59399 603.01 50% Total Personel Cost 280,086.00 366,626.00 147,105.81 29,069.49 176,175.30 190,450.70 68% Professional Services Legal 75,000.00 175,000.00 51,95758 25,20437 77,161.95 97,83805 56% Lobbying - State & Federal 0.00 30,00000 000 0.00 000 30,000.00 100% City Staff 7,50000 7,50000 1,42715 68787 2,115.02 5,38498 72% Contracted Services 505,233.00 630,233.00 194,19209 38,06911 232.26120 397.97180 63% Audit 8,50000 8,50000 7,40000 0.00 7,400.00 1,10000 13% I. T. Support 16,000.00 20,415.00 9,299.25 0.00 9,29925 11,11575 54% Total Professional Services 612,233.00 871,648.00 264,276.07 63,961.35 328,237.42 543,410.58 62% Office Rent Expense 19,20000 19,20000 11,200.00 2,72000 13,92000 5,280.00 28% Main!. & Cleaning 4,10000 4,10000 1,83295 45500 2,28795 1,812.05 44% Office Leasehold & Moving 750.00 5,44200 3,79596 000 3,79596 1,64604 30% Phone Expense 8,50000 8,50000 3,51231 519.32 4,031.63 4,46837 53% EI"~tric Expense 2.160.00 2,160.00 982.94 18874 1,17168 988.32 46% C Total 34,710.00 39,402.00 21,324.16 3,883.06 25,207.22 14,194.78 36% Eqluflment Leases Expenses 4,500.00 4,500.00 1.812.89 24.75 1,837.64 2,662.36 59% Insurance Property/ General Insurance 2,051.00 2,05100 1,146.12 0.00 1,14612 90488 44% Bond/Liability Insurance 400.00 400.00 370.69 000 37069 29.31 7% Professional Insurance 4,04900 4,04900 2,48000 000 2,480.00 1,56900 39% Insurance Total 6,500.00 6,500.00 3,996.81 0.00 3,996.81 2,503.19 39% Travel/Entertainment Expense Promotional/Business Meetings 000 9,50000 6,768.11 912.68 7,68079 1,81921 19% CRA Meeting / Presentation 000 12,150.00 8,62823 1,111.97 9,74020 2,40980 20% Association Meeting & Seminars 0.00 11,22200 6,657.26 5000 6,707.26 4,51474 40% Mileage & Delivery Services 1,08000 2.08000 973.52 4708 1,020.60 1,05940 51% Car Allowance- Director 3,70800 4,70800 1,85206 285.26 2,137.32 2.57068 55% Total Travel Expenses 4,788.00 39,660.00 24,879.18 2,406.99 27,286.17 12,373.83 31% Office Supplies Office EquipmenUFurniture 000 18,42700 17,81369 0.00 17,813.69 61331 3% Office Expense 1,50000 1,50000 48985 12.50 502.35 997.65 67% Office Supplies 9,50000 14,50000 9,36467 2,302.13 11,66680 2,83320 20% Total Office Supplies 11,000.00 34,427.00 27,668.21 2,314.63 29,982.84 4,444.16 13% Licenses, Books, Publication Licenses/Fees/Pe rm its 1,250.00 1,250.00 42243 312.99 73542 51458 41% Mem bers hip/Subscription s 3,98400 3,98400 2,28077 000 2,280.77 1,703.23 43% Books/Publications 1,00000 1,00000 700.00 0.00 700.00 300.00 30% Total Licenses, Books, Publicati 6,234.00 6,234.00 3,403.20 312.99 3,716.19 2,517.81 40% Advertising & Public Notices 1.500.00 3,500.00 5,336.48 0.00 5,336.48 -1,836.48 -52% Career Development 0.00 3,000.00 515.00 0.00 515.00 2,485.00 83% Office Printing Expense Office Printing 2.50000 2,500.00 1,13352 136.24 1,269 76 1,23024 49% Np"'~letter 2,50000 2,50000 0.00 000 000 2,50000 100% F J - Annual Reports, BrochL 0.00 15,000.00 1,80790 000 1,80790 13,19210 88% To, Afice Printing Expense 5,000.00 20,000.00 2,941.42 136.24 3,077.66 16.922.34 85% Miscellaneous Expense 1,000.00 10,000.00 3,602.69 0.00 3,602.69 6,397.31 64% Budget To Actual Comparison Amended Year To Current YTD 04/05 % of 2004/2005 2004/2005 Date Period Totals Including Budget Budget Budget Budget Totals April Current Month Remaining Remaining Debt Service Principal Payment 134,92523 134,92523 72,34425 000 72,34425 62.580.98 46% ,st Expense 182,372.73 182,37273 81,51083 000 81,51083 100,86190 55% . (P&I) 0.00 429,30800 0.00 223,434 08 223,43408 205,873.92 48% Bond Issuance Cost 000 300,00000 336,524.77 000 336,524.77 -36,524.77 0% Total Debt Service 317,297.96 1,046,605.96 490,379.85 223,434.08 713,813.93 332,792.03 32% Operating Expense 1,284,848.96 2,452,102.96 997,241.77 325,543.58 1,322,785.35 1,129,317.61 Budget To Actual Comparison Amended Year To Current YTD 03/04 %of 2004/2005 2004/2005 Date Period Totals Including Budget Budget Budget Budget Totals April Current Month Remaining Remaining PROGRAMS IN <;ite Update/ Expansion 5,000.00 19,37800 2,545.70 642.00 3,18770 16,19030 84% 350,00000 557,368.00 210,19993 23,01963 233,21956 324,148.44 58% Transportation / Trolley 471,96600 471.96600 3,97675 1,651.00 5,62775 466,338.25 99% Assembly & Redevelopment 0.00 90,00000 0.00 000 000 90,00000 100% Single Family Residental 0.00 100,00000 0.00 000 000 100,00000 100% Festivals/ Events/Dee/Bus. prog 51,02500 66,02500 52,86713 -1,21176 51,65537 14.36963 22% Fac;:ade Grants 181,118.00 181,11800 57,80000 9,226.77 67,026.77 114,091.23 63% EconomicDevelopment Grants 18.88200 185,00000 10,21900 000 10,21900 174,78100 94% PROJECTS CRA Office Space 0.00 150,000.00 000 0.00 000 150,000 00 100% BBB/Land/Riverwalk / Promanad 2,910,49200 5,535,17200 401,57904 241,12482 642,70386 4,892,46814 88% HOB Commercial/Improvement 684,45700 2,000,00000 372,43706 217,81562 590,252.68 1,409,74732 70% Way-Finding Signage 0.00 58,46500 000 0.00 0.00 58,46500 100% Marina Parking Garage 750,00000 750,00000 157,50000 0.00 157,50000 592,50000 79% Town Square Project 0.00 50.00000 0.00 000 0.00 50,00000 100% Savage Creatures Complex 000 175,00000 20.00 000 20.00 174,980.00 100% Miscellaneous Projects 0.00 55,000.00 6,63500 0.00 6,635.00 48,36500 88% TOTALS EXPENSES 6,707,78896 12,896,59496 2,273,02138 817,81166 3,090,83304 9,805,76192 Total Reserve Balance Before Dl 9,767.04 12,976,56269 23,308,46826 22,560,158.41 22,560,158.41 Reserve Balance 250,00000 503,527.00 503,52700 0.00 503,52700 Reserve Balance on Bonds 0.00 0.00 1,707,25000 0.00 1,707,25000 T RESERVE BALANCE -240,23296 12,473,03569 23,308,46826 22,560,158.41 22,560,158.41 STATEMENT OF CASH FLOWS BEGINNING CASH BALANCE $ 25,521,792.40 REVENUES 'rest Income Sun TrusU SBA $ 15,117.30 Bond Interest $ 53,760.48 Total Interest Income $ 68,877.78 TOTAL REVENUES $ 68,877.78 EXPENDITURES Salaries Expense Payroll Week #1 $ 9,112.59 Payroll Week #2 9112.59 Texas Child Support Unit $ 461.54 941 Payroll Taxes April $ 3,519.58 941 Payroll Taxes April $ 3,519.58 Total Salaries Expense $ 25,725.88 Health Insurance Aetna Insurance $ 2,201.70 Comp Dent Corporation $ 93.84 Total Health Insurance $ 2,295.54 Life Insurance Expense First Colony Life Insurance $ 71.41 Total Life Insurance Expense $ 71.41 Retirement Lord Abbot $ 200.00 ord Abbot $ 200.00 I ..Lal Retirement Expense $ 400.00 ST & L T Disability Principal Financial Group Principal Financial Group Total ST & L T Disability $ Professional Services - City Clerk The City of Boynton Beach $ 468.00 Total Professional Services ~ City Clerk $ 468.00 Professional Fees - Legal Lewis, Longman & Walker $ 25,204.37 Total Professional Fees - Legal $ 25,204.37 Professional Fees - Contracted HVS International Hotel Feasibility Study $ 18,000.00 Sun- Tech Engineering, Inc $ 8,525.75 The RMPK Group $ 143.75 Kimley-Horn Associates, Inc. $ 1,487.19 Suntech Engineering $ 1,685.25 Jonathan Ricketts $ 15,764.46 Jonathan Ricketts $ 12,291.71 Total Professional Fees - Contracted $ 57,898.11 Professional Fees - Maint. & Cleaning . \/ards Plumbing $ 75.00 .ertram Brown Handy Man Services $ 160.00 Green Team Pest $ 20.00 Royal Office Cleaning $ 200.00 Total Professional Fees - Maint. & Cleaning $ 455.00 Electric Expense FPL $ 188.74 Total Electric Expense $ 188.74 Rent Leon Struck $ 1,600.00 al Rent $ 1,600.00 Telephone FDN (March) Cingular Wireless (March - April) $ 68.58 Cingular Wireless (February - March) $ 279.36 Bell South $ 220.00 Total Telephone Expense $ 567.94 Mem bersh i p/Dues/Su bscri ptions FGFOA $ 20.00 Total MembershiplDues/Subscriptions $ 20.00 Promotional/Business Meetings/Seminars/CRA Board Petty Cash $ 65.65 Sun Trust - Visa Meetings $ 1,497.62 L1SC South Florida $ 255.00 FGFOA (Annual Conference) Total Promotional/Business Meetings/Seminars/CRA Board $ 1,818.27 Mileage & Delivery UPS $ 35.31 UPS $ 23.54 Fed Express $ 88.02 Total Mileage & Delivery $ 88.02 ce Printing Imagistics $ 243.74 Delray Blue Print $ 18.00 Delray Blue Print $ 8.00 Total Office Printing $ 269.74 Licenses, Fees SunTrust Bank Fees $ 81.97 Total Licenses, Fees $ 81.97 Advertising IDA $ 500.00 Total Advertising $ 500.00 Office Supplies Reimbursment on books, maps etc $ (471.00) Aqua Springs Water & Coffee $ 12.50 SunTrust Visa $ 78.20 Sold Books & Maps Office Depot $ 1,085.14 Hands Stationers $ 96.79 Pitney Bowes, Inc $ 247.24 Total Office Supplies $ 1,519.87 Office Equipment Lease Pitney Bowes Rental (SunTrust) $ 24.75 Imagistics Copier Lease $ 331.94 " Office Equipment Lease $ 356.69 Bond US Bank Transfer Payment $ 223,434.08 Total Bond $ 223,434.08 Grant Programs Salefish Realty Inc. $ 9,226.77 Total Grant Programs $ 9,226.77 Festivals/Events/Bus. Programs Petty Cash $ 275.00 Sponsorship $ (200.00) Sun Trust Visa $ 1,058.72 Barbara Wold $ 70.00 Sun Trust Visa $ 1,236.90 Total Festivals/Events/Bus. Programs $ 2,440.62 Miscellaneous Expense Boynton Chamber of Commerce $ 329.00 Total Miscellaneous Expense $ 329.00 Trolley Program Boynton Sign Company $ 1,651.00 Total Trolley Program $ 1,651.00 Police Program Richwagen's Delray Bike and Sport $ 150.00 Gene Moore Rent $ 1,120.00 Special Products Group $ 1,509.00 City of Boynton Beach Police $ 21,139.63 Royal Office Cleaning $ 1 00.00 FDN $ 46.57 Brown Brothers Consulting $ 49.00 FPL $ 25.73 Total Police Program $ 24,139.93 Web Development & Maintenance Jack of Arts (Dec16 - Feb 16) .al Web Development & Maintenance $ BSB Extension, Riverwalk, Promenade Burkhardt Contrruction, Inc $ 241,124.82 Total BBB Extension, Riverwalk, Promenade $ 241,124.82 HOB Pinnel Survey, Inc. $ 325.00 Property Wire Closing $ 101,679.70 Goren, Cherof, Doody & Ezrol PA $ 1,924.40 The Urban Group $ 6,698.39 Denise Scott $ 3,594.03 REP Associates $ 325.00 Gillespie & Allison PA $ 1,814.10 Effie and Willie Adams (relocation) $ 100,000.00 Effie and Willie Adams (relocation) $ 950.00 Effie and Willie Adams (relocation) $ 950.00 Goren, Cherof, Doody & Ezrol PA $ 205.00 Total HOB $ 218,465.62 TOTAL EXPENDITURES $ 840,341.39 TOT AL REVENUES OVER EXPENDITURES $ 24,750,328.79 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into Meetin!! Dates Turned Meetinl! Dates CRA Office into CRA Office D January 1], 2005 December 28,2004 (Noon.) D July 12,2005 June 28, 2005 (Noon) D February 8, 2005 January 25, 2005 (Noon) D August 9, 2005 July 26, 2005 (Noon) D March 8, 2005 February 22, 2005 (Noon) D September 13, 2005 August 30, 2005 (Noon) D April 12,2005 March 29, 2005 (Noon) D October 11, 2005 September 27, 2005(Noon) . May 10,2005 April 26, 2005 (Noon) D November 8, 2005 October 25, 2005 (Noon) D June 14, 2005 May 31,2005 (Noon) D December 13.2005 November 29, 2005 (Noon) NA TURE OF . Consent Agenda D Old Business D Legal AGENDA ITEM D Director's Report D New Business D Future Agenda Items D Other I tern DATE: April 14, 2005, SUBJECT SUMMARY PARAGRAPH: April Financials will be delivered by Friday, May 6,2005 for the CRA Board meeting on Tuesday, May 101\ 2005. RECOMMENDATION: EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) FISCAL IMPACT: ALTERNATIVES: ! I \,t.lI/.1 C/)} ((: (~./. (''''<..J: L// CRA Staff /63 J1__ Annett shares C:\Susan_shared files\memos\Memo eRA Agenda Item Request form - Financials 2.doc BOYNTON BEACH eRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into Meetinl! Dates Turned Meetinl! Dates CRA Office into CRA Office 0 January] 1, 2005 December 28,2004 (Noon.) 0 July 12, 2005 June 28, 2005 (Noon) 0 February 8, 2005 January 25, 2005 (Noon) 0 August 9, 2005 July 26, 2005 (Noon) 0 March 8, 2005 Fcbruary 22, 2005 (Noon) 0 September 13,2005 August 30, 2005 (Noon) 0 April 12,2005 March 29, 2005 (Noon) 0 October 11, 2005 September 27, 2005(Noon) . May 10, 2005 April 26, 2005 (Noon) 0 November 8, 2005 October 25,2005 (Noon) 0 June 14,2005 May 31, 2005 (Noon) 0 December 13, 2005 November 29, 2005 (Noon) NA TURE OF . Consent Agenda 0 Old Business 0 Legal AGENDA ITEM 0 Director's Report 0 New Business 0 Future Agenda Items 0 Other Item DA TE: April 25, 2005 SUBJECT SUMMARY PARAGRAPH: J. Kent McMillan Jr. currently owns the property located at 1105 North Federal Highway and is in the process of renovating the exterior of his buildings. He has completed the first building and is now working on the second building, which he is now in the process of renovating. The total cost of his renovation project for the second building is $35,025.00 RECOMMENDATION: Staff is recommending the approval of] Kent Me Millan Jr., FalYade Grant reimbursement request of $15,000.00. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) He began his upgrade on the property two months ago and is now in the process of renovating his building. He has finished the truss work for the Mansard Roof, installed new storefront doors and window, ordered and installed the 5- V crimp metal roofing for the Mansard Roof and ordered the stucco materials for the building. Mr. Me Millan has bid out all of the work and acquired the lowest prices through the comparative process, prior to requesting this FalYade grant. Mr. Millan has chosen Bond Construction for the demolition, roof framing for the Mansard Roof, soffit framing, exterior wall framing and the exterior wall sheathing. He has chosen Linton Truss Corporation to build and delivery the truss, and Ametco Inc to supply, fabricate and install 5- V crimp metal Mansard Roof. The quotes, pictures and ability to pay are in the FalYade Grant file located in the CRA Offices for review as necessary. FISCAL IMPACT: The $15,000.00 reimbursement is included in the FalYade Grant Budget line item. AL TERl\olA TIVES: The Alternative is to deny the FalYade Grant request. s{s:!}V) lit (!~tl(t( Ui- CRA Staff ~_........../ 8313 C:\Susan_shared files\Facade Grant Pictures\CRA Agenda Item Request form - J. Kent McMillan. doc 2002/2003 FACADE IMPROVEMENTS GRANT PROGRAM APPLICATION FORM Boynton Beach Community Redevelopment Agency Maximum Grant Amount is $15,000.00 (Please Print Or Type Only - Use Additional Sheets If Necessary) APPLICANT INFORMATION Name of Property Owner: "::r: KEN \" ~\~, ~\ \ L,- A. "(-J Address of Property ? -n-\ ^ Owner: '\ .:> 0\ .sw 2 '1 ~- f-!.'J-€ City/State: Be,,", f'..fmrJ 15 ~~. <. 'H I F L / ~ \~ 5' 2. 3- 0'3 sO Evening: ~igde: '33 l/ 2. ~ .s-" \ - I '3 '7- Ci D 't I Phone # Day: legal owners and legal description of the property to be improved (p/ease attach copy of warranty deed and lease, if applicable): ~'M~ K'EWT }v'<:'V\'L'-~t.J "::Jet. LA~E' 1\'OJ)'T\.tiJrc \3C"',\",.notv LT~2.+] [3l...C(\\... A *- 2- \- ~ So '-1"3; '2.. 0 Foe, ~TR \ \> 0 F Gc.J \i-ctN lV\~N"" L c. ';? ..... Y (, N C~T~ () 'F c:t- A i:> '1' "'" <.~:".f\ "tC I.... c'\ 3 If Different from Property Owner Name of Business: N~4. Address of Business: City/State: Zip Code: Phone # Day: Evening: Type of Business:______________________ Years of o peration:____________________________________ Number of Employees: ___~__ Annual Pa yroll: Number of Employees residing in Boynton Beach: _______ Boynton Beach Corrrrunity Redevelopment Agency Facade Grant Program Application Page 1 of 6 Revised 12/10102 8314 PROGRAM GUIDELINES The following guidelines are intended to inform a potential grant applicant of the extent and scope of the program. The purpose of the program is to encourage commercial property owners to upgrade ther properties by improving the external appearance of their business and to encourage businesses to invest in ther operations. The result will halt deterioration, stabilize property values, improve and upgrade appearance of the area, and facilitate and encourage redevelopment activity in the target area. The following guidelines are applicable to this program: 1. The program is available only for property located within the Community Revitalization Areas of the Boynton Beach Community Redevelopment Agency (CRA). Note: See attached Fac;ade Grant Area Map. The program is for commercial properties and businesses. The property owner must be the applicant. However, if the property is cLRTently leased to a tenant then the Application and Agreement must be jointly executed by both the owner and the tenant. 2. 3. Eligible exterior improvements for this program indude: Painting. Shutters. Signage (located on the building or the property). Awnings/canopies. Doors/windows. Landscaping around the building. Irrigation. Par1<ing lot re-paving, re-sealing, re-striping. Exterior Lighting. Patio or decks connected to the building. Exterior wal repairs (e.g. stua:o, brick or wood repars and replacement). ADA improvements. 4. All work must be in compliance with applicable Boynton Beach Building Codes and all contractors must be lK:ensed in Boynton Beach/Palm Beach County. If the Applicant(s), installs enhanced landscaping and or signage it must be in accordance with City Ordinance No. 98-43. 5. Maximum Grant amounts: The CRA will provide, on a reimbursement basi~, a dollar for dollar matching grant for eligible fac;ade improvements up to a total of fifteen thousand dollars ($15,000.00) of CRA funds. 6. The Fac;ade Grant program will honor expenditures completed up to 90 days prior to application, improvements underway and proposed improvements. 7. The Fa<;:ade Grant program may only be used one time in any three year period for anyone property. Properties may re-apply for adaltional grants Boynton Beach Comnunity Redevelopment Agency Fac;ade Grant Program Page 2 of 6 Revised 12/10/02 8315 any time after tlTee (3) years from previous grant approval. Project phasing of up to two years can be requested. Property owners may receive grants for multiple property locations. Applicants shall be limited to one grant per eRA budget year (October 1st to September 30th). Boynton Beach Corrmunity Redevelopment Agency Fac;ade Grant Program Page3of6 Revised 12/10/02 8316 APPLICATION PROCESS 1. An applK:ant seeking a project grant may secure an application from the Boynton Beach Community Redevelopment Agency (C RA) located at 639 E. Ocean Ave., Suite 107, Boynton Beach. 561-737-3256 An original application and eight (8) copies of all materials are to be retumed to the Boynton Beach Community Redevelopment Agency for review and approval by the CRA Board. Applications will be considered on a first-come, fIst served basis. Applicants must take the necessary steps to insure that their submitted application is properly time stamped to document receipt by the C RA. Upon approval. appropriate grant program documents will be prepared in the CRA Attorney's offce and the applicant will be notified of approval by retLm mail. The C R A will administer the com mercial exterior facade program. In addition to the appropriate City inspections, the C RA will inspect the work to determine satisfactory com pletion of the work. Applicants may not have any outstanding City of Boynton Beach liens against the... property. In the event that an Applicant has an outstanding City of Boynton Beach lien agall1st the property, the grant will not be awarded until the complete satisfaction of the lien. 2. 3. 4. 5. 6. Applicant shall obtain. read and understand all aspects of the Fa<;ade Grant Program Agreement. induding Program and Reimbursement Regulations. A p plication to this Program is no guarantee of funding. Funding is at the sole discretion of the C RA Board. 7. Boynton Beach Comnunity Redevelopment Agency Facade Grant Program Page 4 of 6 Revised 12/10/02 8317 PROJECT INFORMATION Describe improvements to be done to the property. Attach the following items: Project work write-up(s) describing in detail the scope of the project, Plans or sketches if applicable, · Site plan and plant list for landscape projects, . Thi"d-party cost estimates from three (3) licensed contractors, Estimated time line, Evidence of financial ability to pay for the project (approved loan. cash account line of credit, etc.), . A minimum of fOl... (4) 3" x 5" color "before" photos of the project which must ncJude "public views". · Signage design with colors & materials proposed if applicable, Project color chips / material samples if applicable. · And material specifications. Applicable documents must be attached for the A p plication to be processed. By signing this Application, I acknowledge that I have received and read a copy of the Program Agreement. and I understand and agree to comply with its content. ----- \ <-=>LC:::l-{/1 L/~ ('(,It ((L-{ L/ Wttness---------(5ate)- ~J 'lt~___--~__ i)(..:Property Owner (Date) (Property 0 wner's signature must be notarized) Witness (Date) -- Tenant/Business Owner--(Date) -- CRADrector-----(Date) {L L [IL (~/ 0(/"'1 8318 5T ATE OF FLORIDA. COUNTY OF PALM BEACH BEFORE ME. an officer duly authorized by law to administer oaths and take acknowledgements. personally appeared kc l\f i~-{C ~,( I Ilcu,-) . who is personally known to me or produced (.'~ (\ \/ C;{~ L, ((/0-..*': "-- as identification. and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOREGOING. I have s~t my hand anq official seal_~~_ the State and County aforesaid on this ;~,l t day of -=tt~ I d D,l\ L\f2Li Loo.-cS ~ ., ~ ......... NOTARY PUBLIC ...-. <~ ' { '~ '.{.y 1\ . . I \1 I " I J V III - , 11 ) , I '-LA...-\..( .L My Commission Expires: (, i .J! 1[1 - -, -., /. l.../ . '1 ,.--:t L ,il I "i../w,: { v3" 'I\- Susan Vielhauer !~ . My CorT\fTl4SSlOf1 D0216903 "'.i;'t~ I Explres Augual 1, 2007 0,., Boynton Beach CorTmunity Redevelopment Agency Facade Grant Program Page 6 of 6 Revised 12/10/02 8319 2002/2003 FACADE IMPROVEMENTS GRANT PROGRAM PROGRAM AGREEMENT Boynton Beach Community Redevelopment Agency PROGRAM REGULATIONS 1. The Applicant agrees not to a~er, renovate, or demolish the new fa<;ade for tlTee years, commencing at the time final inspection by the CRA is completed. If violated by the applicant. the C RA may choose to require grant fund repayment. enforced by property lien. 2. The CRA will consider approval of grants for exterior improvements to a building whch does not face a recognized street. The exterior rear of a building facing an alley way will also be considered. 3. A minimum of three (3) inspections by the C RA are requred. Those minimum CRA inspections are (1) before starting work, (2) during work and (3) final ilspection. More inspections may be required by the CRA. It is the sole responsibility of the Applicant to schedule inspections with the CRA and City. These inspections in no way are substitutes for required City inspections and compliances. 4. The property owner, or tenant if applicable, must complete the fa<;ade improvement project within six (6) months of the grant award unless the project is approved as a phased project in which case the project must be completed within six (6) months of the commencement of the final phase. Faiue to complete the fa<;ade improvements in a timely manner wiD resu~ in the property owner, or tenant if applicable, losing the grant reimbursement opportunity. The Board may consider time extensions. REIMBURSEMENT REGULATIONS 1. This program is designed as a reimbursement grant. That is, all work must be done and paid for by the Applicant. prior to the CRA's funds being released. The CRA will provide reimbursement to the grantee upon submittal of a complete Reimbursement Request and approval of completion by the CRA Board. 2. Reimbursement Request shall be summarized in a report and accompanied by pro per documentation. Pro per documentation will consist of (1) Project accounting including invoces, receipts or other acceptable evidence of payment from suppliers and Icensed contractor(s) that have been marked "paid" with a "release of lien" signed by each. Proposals for "work to be Boynton Beach Corrrnunity Redevelopment Agency Fac;ade Grant Program Agreement Page 1 of 2 Revised 12/10102 8320 completed" or "bids" are not considered proper documentation. Each item will be supported by a canceled check showing the face of the check, as well as the back of the canceled check. (2) the Applicant shall warrant that all bills related to the Project are paid in full i1cIuding. but not limited to, all contractors, subcontracts. labor, materials, related fees and permits. and (3) the Application for re-imbll'sement shall provide a minimum of four 3"x5" color "durng" photos and a minimum of four 3"x5" colcr "after" photos of the Project. Photos should be from approximately the same position as the "before" photos submitted in the Ap plication and the "durilg" photos. 3. The Reimbursement Request from the Applicant shal be submitted no later than the 15lh of the month for consideration by the C RA Board at its next month's meeting. Reimbursement shaD be issued ten (10) days after approval. 4. Grant funds will be reimbursed exclusively for eligible work and approved change-orders that have been approved by the CRA. 5. Grantees shall grant the CRA and/or the City of Boynton Beach the rights and use of photos and project application materials. ~~~~~I '111>( OrILL (o1l''; us- 4{d:!o~er-----~ite) Witness (Date) Tenant/Business Owner (Date) -------------- C R A Drector (Date) Boynton Beach CorrmlJlity Redevelopment Agency F ac;ade Grant Program Agreement Page 2 of 2 Revised 12/10102 8321 Property Owner: James Kent McMillan Jr. 1301 SW 2ih Avenue Boynton Beach, FL 33426 4/8/05 Property Address: 1105 North Federal Highway Boynton Beach, FL Re: Boynton Beach CRA Fayade Grant Program Application Subject: Scope of work Remodel exterior of existing cbs building. This includes adding a 5- V crimp metal mansard roof facade onto existing flat concrete roof. Adding new store front doors and windows to east side of building. Applying new stucco to north and east sides of building. Paint the building to match existing building to the north. Total cost of the project is $35.025.00; the cost breakdown is as follows: Bold Construction Inc. I) Demo existing brick face and existing storefront glass. 2) Demo existing CBS knee wall. 3) Finish concrete @ demo' d knee-wall area to match existing. 4) Frame new storefront exterior wall as per prints provided. 5) Provide new straps, clips, plate anchors, and sheathing for new extelior storefront wall as per prints ready for lath and stucco. 6) Provide and install new P.T. 2x6 plates @ rooftop, thru bolted as per plan to attach new trusses. 7) Install new trusses provided by owner as per prints provided. 8) Provide and install new fascia and drip edge and sheathing as per prints. 9) Provide and install new soffit returns as per prints, ready for lath and stucco. 10) All debris to be removed by Bold Construction Ine. II) Roofing, stucco, and store front glass by others. 12) All work and materials for the Total sum of $20,000.00 Linton Truss Corp. Build and deliver trusses for mansard roof for the Total sum of $2,675.00 Ametco Inc. Supply, fabricate and install 5- V crimp metal roofing and accessories for the Total sum of $4,150.00 Window & Door Factory Supply and install new storefront doors and windows as per plan for the Total sum of $3,700.00 R&R Stucco & Plastering Inc. Supply lath, stucco materials, and labor as per prints for the Total sum of $4,500.00 8322 This work is already in progress. The mansard roof trusses and sheathing are completed. Roofer has dried in the sheathing. East wall of building (faces Federal Highway) has been removed and framed according to plans, waiting for new store front doors and windows to come in. Three or more contractors have quoted all the work that has either been completed or is in progress. have hired the contractor with the lowest bid in every instance. This is the second building I have remodeled and have become friends with some of the contractors that I used on my first building located next door at 1109 North Federal Highway. My company has done some work for some of the contractors and I gave them a good deal so in return they are giving me some great deals. This project I have save over $10,000.00, which is unheard of in this industry especially roofing, stucco, doors and windows following a terrible hurricane season in south Florida. Roofers, if you can find one, prices arc thru the roof, no pun intended. If you look at the 3 estimates I got for the stucco work, I saved over $3,000.00 just on that part alone by going with R&R Stucco. Ron the owner did the work my first building and I have done some work for him as \vell and you can see the result in his quote over the other two quotes. I have saved myself a huge amount of money by being a hands on property owner of everything that has been done to my property. In addition I have used my company and the barter system to save even more money. Thank you for your time, ~!~)1 ( ,IL--- 1. Kent McMillan 8323 2 Property Owner: James Kent McMillan Jr. 1301 SW 2th Avenue BO)'l1ton Beach, FL 33426 Property Address: 1105 North Federal Highway Boynton Beach, FL Re: Boynton Beach eRA Fa<;:ade Grant Program Application Subject: Time Line The complete remodel project should be completed within 60-90 days from the date of this letter. Thank you for your time, -i~:!!( - 8324 3 r ImU~lUiH I Ihhil tllsi ~ (Huh!~ 8; ~ ;~IWilllll . ~IIUI!I~:'i i~!~~iillih In!, i;lhHi lP!~,hh ! ~l.il.i IP (j\i ~ 1J r 1>- :f I, III 0> P () O(;\() 1~, NE lOTI-l AvE m ," ~ ;U '" IE 'I ()l> f~ ili ~ r ! ~11 ^ r , ),__ .,! 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I : t .: I : ii' !" 'illilli i '1' H ~ · " 'I' 11111 Ij't r f : : Ii : Ii I .I!.I :,1 'II <, hI! III 11 i II Iii II' i 11 ! I j Irl ~ll II IIII '[ i . II' I . II!" ,II I: I i Iii: ! , II' I .1 \I I, i \, ; I ., t, 111.1, ~ i :' I I 11"1 i I ; , I i I I: I i , l>l I~ I~ : IIlpnlllllllllllll-:!!!;ii! 'lli'11f I dl'I.I. II . ! I ill ! lh I , , .. '. "I'i I j' i I ~.ll , . ;;'II!!! 'li j!~ . I iii ~ n ~ ~:'. n I II !I : fl ;; 'I:; H t II I 'I I -.lJ 'i\ 9 I(/> IE ',m 11>- ,0 r '~ r -I '"a 1m 'z X I -t !l>l m '....... z '.t>. (fl I ; - (flO pZ !~Ii ii ~E 8325 PF2OP. BUILDING l;!EHODEi. FOR KE>-IT MC MILLlAN FEDERAL. HUf'( I U.O.! (5J:'..!.SJ BO.,-NTON BEACl-'. FL PF2ECI&ION DF2AFTING AND ARCI-lITEC:r.~E INC. , ,--------- BOYl'ITON~'" R-~"" I DOI"l.AT"':="'~(!061J~""'"O I IoGIIJT><CCU'<TYrw.')'~.. ~ / DE6IGNER B. DAVID FR~~ (') o 1:> (j) r -j \) 0 ;U~~() ~ ::I r, ~-'m;u '" E JO m 1:> \)... -1 );:1:: rr I;' i: ~i 1 \ \ ~ I H~~ - -----.r I~~~ I en ~c, ~H '~ llI"'s I~ 10 z~F ...~o ~m 10> 6. 1m ,0 I~ :~ '~ I~ 1 - --+ I 1 ~ ~ ~ I ,~ i >I~ I, . ~H 'S~ ~m m 1~i"~li 'I'" ,! J ~ ~ ~~~ ji mS w i . ,~, I . '. r H!! ~! ! i 11;1 ii ~!Y' hl~ . 11!!iil II IW i F ~. iW j; !h i' i~ i~~ J i ~'i i~ iJ!! , 0 &1 U I I' i a8j If I n I !~~ n I . ~i i ;i~~ '2 . ~ '2 '1 '2 ) !I~, 1 I ih~ I / ~ " L . i ~m l 'iil -!w 'W 0 ,~ 6: :0 [; m ,~ 0 Z IJ.l -... ~ 0> r 8326 ~ Ii " ~ ~ '" ~ ~ ~ o ~ ~ PROPOSED REMODEL PRECI610N DR.4FTING AND STRUCTURAL ENGINEER, I PI-IASE 2 FOR, DE&IGoN INC. DOUGoLA& DOWDY KENT MCMILLAN ~ v~T~~e:.~7~=D" 6031 6TIRRuP CAy CT. , .tJ!lO~~"""'"-~~ I BOYNTON 6EAcl-l, FL 33~3b I 1105 . 1109 N. FEDERAL I-IWY NEWc~~~lo~IT~~~n.~ PI4, 5161-136-3&04 FA,)(, S6l-'134-36l8 DELRAY BEACI-!. FLORIDA 0lJ.INER I DE&lG~ 5. D.a.vlO FRANK I ~.I :1 ~ or ~ \J1~ "l , I I"' ' I " \ II I , -] I ~ --I ~ --~_.._-~--- .~ ~....~ i~ I ~ i~ ---"" r ~< ~ ---1 ------ ~3 1"11 19 .~ Ii{] I~ 1- '0> ,(;'\ 'I: 10 :pI l-i ~1 'm 'm 15 IpI I~ 1m !::! 1m I~ 10 !m r \- IZ I~ \----j I: , ., D I~ '\---; .I>- '~ 0> I: ., '!l \j '.1>- 10> '0 I~ .I>- 10> !l i' ~ 8J . ~ 15 I~ II I i~ ~ 8. ~ [~l I I !' - - II I . I ~I l J I ------ '. , 1 ---~ 1 i 8327 ~ ~v:l~!oo g ~I~ ~ ~ ~ m,m I~~ ~ ~ I ~ ~ 'l' ~ Ii, ! :~ a ~ ~ o PROPOSED REMODEl.. PIliIIECI61010l DRAFTllol6 AND 'I &TRUCTURAL ENGINEER, 1 PHA&E 2 FOR, DE!; I G N INC. ~ Vl&'~~~~::~:-o'" ' DOLlCoLA6 DOWDY KENT MCMILLAN I 8031 5TIRRUP CAY CT. , AeD ClllrTPIEl ~1OloiAL ~iL.D_ c:>m~ BOYNTON BEACH, FL 33436 I 1105 . 1I0~ N. FEDERAL HUJ'r' ::ON!TRUCTION DOCUI'1ENT& FOR ~ !!!l61-'Ub-3&O.4 FAX, 5E.l.13-4-3i&16 DEl-RA'r' BEACH, FLORIDA ~~ ~~~~~ ~~~~G I ~.I ~ I~ --1_ .~ 1< - - - - - - ~ - - - - - - ~ - ~ - -- ~----- -----~-~--------~-~-~---- r.:!~ \J/ III I~ ,U> i{9 I~ () I~ I]>. 'z I 1- I~ I~ 11 ~~ " l'I I :: a ,c;7f- /J_ i ,I -: ~ II : :1 : :1 \: '" .1 - _:::: f,~':,~,;,::::--:: - ::: :':H:t:::: ::~:::~ :-:-c: ~ ,: -Ji I ! ~ I , !,\~ I ' I I I I I ~ I , I I I ' I ~ ;1, __/1 ! ! I i i I a I I I ; i I I ~ / /1/ ~~_I I I -- - - -- - i ~ I~ \ ! I u m u u "'" """ \:' ~""~" "I", ~ ~i ~ ~ ~ ~ ~ c:T~ 8328 ,. 10 ~!~ ~ I ~ ~!;;1 ~ I 1 '" \.>J~~ ' < ~ !:!l;:' I 10 ~, T ~,;I ~ ~ ~ PROPOSED REMODEl.. PRECI&ION DRAFTING "'ND STRUCTURAL ENGINEER, I PI-lA5E 2 FOR, D E 5 I Go N INC, ~VI&T;~,=,~~o.& DOUGLAS DOWDY KENT MCMILLAN &03' STIRRUP CAY CT. "'18Dc.a~~~oe._ BOYNTON BEAOf, FL 33436 I 1105 c 110S N. FEDERAL I-lWY ~~r:=~rT~~~IN( p~: SDI-136-3&O.... FAX: 561-134-3618 I DELRAY BEACH FLORIDA ~ I OE6lCSNER B. DAvlO FRANK. ~ ; o ~ --- ---" - - - - --, ,i I ~.I : :/ , " , 'I : :1 :1 : :1 " I i I III I~ [g ,0 1m 'x 1- 'lr 1m ,,,", ,..... r-:::-- ~~-----=-~-\ , ~ ~ ~ , ~ Ld I Ii' I'! II! I!! I' I' +-----'-"'-1 II , I' i ~+----v- I~ n ~l ,rl/ I,' . .~_ , ,/ IV i . j' i ~1.1 ~T J. . 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I~ ~ i5 ~ a o ~ PROPOSED REMODEL Pl'lECI&1ON ~"'FT1NG "'NO !5TRUCTURAL ENGINEER: \ D E I> , G N INC. Pl-lASE 2 FOR: ).4 verA CIIL ~IO. OOTl'I"fOH ~ f"I...OlItiO'" DOUGLA5 DOWDY I KENT MCMILLAN "'~~oco::;.~=~= I e031 5TI1'11'1UP CAY CT. .u!Clcat'T...,~~~ BOYNTON BEAC.... FL 33-43& I 110& ~ 110~ N. FEDERAL l-lW""- c.oNBlRUCTION DOCl.J'1ENTS FOR .~ 561-_13b.3&O~_FAX' ~1-'34-3h1B I DELRA""- BEACH, FLORIDA ~~~~~~A~: I ~.I / / / : ,'i , 1'1 , ,.I ! ~ ~ ~ ~ :-~-~ =1' 1 ~~ ~8 ~z ~~ m I~ ~ III r Il>- ,(I> ,m -i E o II III o II o (I> m CJ '-n Ir I~ ,r l>- Z OJ c: F ,CJ 1- .Z I~ I~ I~ (I> If' III ,r il>- l: I~ ,X I~ ,Z .(;\ im [a o III I~ ,a I~ IZ I! Iz ,(;\ I~ I: j.t>o i(l> ifl I' , I ' I: , I I" :~'~,'\.,,,,, ,"-, " : \ . "j: ! I,: , . '1%1' , I ! , 1/ I ' I' II I ~ , , H " 'i i :Il!!l e",!" !}~:i , HIm @ "',11 Ill!i " I :11!!l EB "'1'11 !~ :i I -j, ~~ ,.--e' ~..--+ f~t --fi II " ., I ,,"""""""" ~"" "'" ",' ,'~""" '" '"'''''' """" '\."",, ""~, "" """ \ ,,~~ III Ih ~:R } r--- ". "" ~---- r~: \ / Z ~ l::?- 'i,,,] ut~n.~.-- [' ... jl! ~~ ---@--_ "L I "" ~~ - i~ - - -N -, - - - ~ -i~ - -' - - I --~+-- f -- '."1 " 1::1- ...L,...'4 iW I , I I, ~ I . , , 1- - @-- ---@ dI "" A......-. " 8330 'ii '- Ul 0 [") I~ ~I~ ~ ~' ~ ~,m m ~I~ Ul! 0 CD ~ 5 >:; ~I~ ;) '" b'e::1 ~ or ~!; I I ~ 8 ~ PROPOSED REMODEL PRECI610N DRAFTING AND /STRUCTURALa..c::.INEER;! P14A5E 2 FOR, D E 5 I G N INC. ).t"l&l~~~~;:~CA DOUGLAS DOWDY I 8031 6TIRRUP CAY CT. KENT MCMILLAN ....-pc;.,tT1l't:D~CN4l.I!!IUlLD...,t::IISlao...,. I BOYNTON BEACl-l, FL 33436 , 1105 _ 1I0~ N. FEDERAL I4WY NEllJ~~~~lflO~1NG I PI4, 561-136-3804 FAX. 561-13-4--3&\8 I DELRAY SEAC14, FLORIDA .~_.----._._-- -----______----...J 00iJNEliii!: , DE8ICiNER .e. OAVID f'IIil&Nf'::. I ~.l BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Meetinl! Dates Turned into CRA Office 0 January 11, 2005 December 28,2004 (Noon) 0 February 8, 2005 January 25, 2005 (Noon) 0 March 8, 2005 February 22, 2005 (Noon) 0 April 12, 2005 March 29, 2005 (Noon) . May 10,2005 April 26, 2005 (Noon) 0 June 14,2005 May 31, 2005 (Noon) NA TURE OF AGENDA ITEM . Consent Agenda o Director's Report DATE: April 18, 2005 SUBJECT SUMMARY PARAGRAPH: Requested eRA Date Final Materials Must be Turned into Meetinl! Dates CRA Office 0 July] 2, 2005 June 28. 2005 (Noon) 0 August 9, 2005 July 26, 2005 (Noon) 0 September 13,2005 August 30. 2005 (Noon) 0 October 11. 2005 September 27, 2005(Noon) 0 November 8. 2005 October 25,2005 (Noon) 0 December 13, 2005 November 29,2005 (Noon) 0 Old Business 0 Legal 0 New Business 0 Future Agenda Items 0 Other Item The Boynton Beach Boulevard Self Assembly group was approved for a grant in the amount of$15,000 in November 2004. The funds were approved to conduct appraisals. Due to a four month delay on the part of the appraiser, the group is requesting a six month extension to compete the work. RECOMMENDATION: Staff is recommending the approval of the time extension of the grant to the Boynton Beach Boulevard Self-Assembly group. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) The Boynton Beach Boulevard Self Assembly group was formed by 7 property owners to determine the development potential of their site located at the 300 block of Boynton Beach Boulevard. The owners are motivated and developers are interested. The site contains approximately 3.0 acres and can be rezoned to MU-L2 with height of 65 ft. and 30 du/ac and FAR of 1.5. FISCAL IMPACT: ALTERNATIVES: The $ I 5,000 reimbursement is included in the Self Assembly Grant line item. None. The delay is through no fault of the applicants and they wish to move forward with assemblage. .~ / //1 //'vd Staff Vivian L. Brooks ~ut'hi",on, eRA Di""o< 8331 Annett shares GISelf-Assembly GroupsIBBBlCRA Agenda Item Request extension doc BOYNTON BEACH January 21,2005 Fred & Joe's Fred Violette 319 E Boynton Beach Blvd Boynton Beach, F~ 33..YS_ [L Dear ~er~V We spoke with Miller Appraisal and he said that reports on the properties will be delivered by January 31 st, 2005. Miller should be contacting each of you to regarding the appraisal work within the next week. You can call Miller Appraisals directly at 954-575-2399 or the eRA at 561-737-3256. Once these appraisals do come in, we will arrange another group meeting to discuss the appraisals and the next steps in the process for assembly. We already have some memorandums of understanding drafted for your review. Sincerely, @~~Inson Execfrtrre Director 8332 BOYNTON BrACH COMr.WNITV RmfvfLoPr.\EtH AG~NCY .~)~~ ~I ~ _ \:'::"~ t l'\~ ~~,~ ~,tc- ": J.. ['.',';' r [J,.<:.r r _ :<,1;;' f1 ~. C. ~\,~_ ~ 7'~ 7 -.' ~:_ ~:-:~ . ,; .Jx, ~~ {. :;~ ~} _~.L. :_~~j Robert MIller 954 - 252 - 4SC". p. April 8, 2005 ~"".f(.:. ~.. ~..{H. ~1?..4...1.~:,~... ~ ' 'GRdUp INC. City of Boynton Beach CRA c/o Vivian Brooks 639 E. Ocean Ave. Suite 103 Boynton Beach, Fl Dear Ms. Brook, The remaining individual property reports for all of these properties will be sent out for delivery on Monday. The overall project reports for the assembled land will be sent out on Monday. Sincerely, iller ~);' ,1 r: . , ;" ' . I II RoVe!Jci':' i r f I 8333 3665 NW. 124TH AVENUE. CORAL SPRINGS, FLORIDA 33065 PHONE: 954-575-2399. FAX 954-252-4504. 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Cf) ~ LL ('f) (j) ~ 2 0 0 C> N 0 '" 0 C N ,n '" .::> ~ \I E 0 .-) U N 0 u _t::: '" '" 4: :. e '" III '" .. J. '" :.. :.. CL tJ ~ U Cl 1:: III '- '" '0 '" e -- ~ .. ~' D- r/) E m .. '" '" ?:' ~ 2 s: "" ... lD CL U .ll U rL 0 W I,- 0 -' DOG] iii Iii II 'I " J"- ,,~ (,", /:; ~-.... .\ \ I II I '-'I I -- . r'---"" I I I I <..J.. . -. .......... ~.l - ;1 . ! , 'I ~ -- -4 I '3,' /l~.f', \'-~ . -~ ,- . -.--- ~-.cliIJ. ,- I ,~) I -.Y ~.,f". ----:.-:.~ J .-> t It +-~J - ~ - -r -~ "r\ --:r 1 -~;; :::".-~ ~;'..i .~_ ;~ . C~._ I :,_, I '\ _~~ I . .....li..---- _. -'~j- \-.. I _ Cl ~ I, 'I,j- \f' .- I v'. ~ - '!D4(~- ;1' I ~ I -- . BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Meetin!! Dates Turned into CRA Office 0 January I ], 2005 Dccember 28.2004 (Noon.) 0 February 8, 2005 January 25, 2005 (Noon) 0 March 8. 2005 February 22, 2005 (Noon) 0 April ]2,2005 March 29, 2005 (Noon) . May 10.2005 April 26, 2005 (Noon) 0 June 14,2005 May 3 I, 2005 (Noon) NATURE OF AGENDA ITEM . Consent Agenda o Director's Report DATE: April 18, 2005 SUBJECT SUMMARY PARAGRAPH: Requested CRA Date Final Materials Must be Turned into Mectin!! Dates CRA Office 0 July 12,2005 June 28, 2005 (Noon) 0 August 9, 2005 July 26, 2005 (Noon) 0 September 13,2005 August 30, 2005 (Noon) 0 October I I, 2005 September 27, 2005(Noon) 0 November 8, 2005 October 25, 2005 (Noon) 0 December 13,2005 November 29,2005 (Noon) 0 Old Business 0 Legal 0 New Business 0 Future Agenda Items 0 Other Item The N. Federal Highway Self Assembly group was approved for a grant in the amount of $ I 5,000 in December 2004. The funds were approved to conduct appraisals. Due to a four month delay on the part of the appraiser, the group is requesting a six month extension to compete the work. RECOMMENDATION: Staff is recommending the approval of the time extension of the grant to the N. Federal Highway Self Assembly group. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) The N. Federal Highway Self Assembly group was formed by 8 property owners to determine the development potential of their site located on the east side ofN. Federal between loth and 11th Avenues. The owners are motivated and there is intense development interest. The site contains approximately 4.0 acres and can be rezoned to MU-L I with height of 45 ft. and 30 du/ac and FAR of 1.5. FISCAL IMPACT: ALTERNATIVES: The $15,000 reimbursement is included in the Self Assembly Grant line item. NO~d'Th. &1~rough no fault of the applicants and they wish to move forward with assemblage. . 1,/ ",?y 1.YL~) -M; , eRA Staff Douglas Hutchinson, CRA Director Vivian L. Brooks 8336 Annett shares G:ISelf-Assembly GroupslN FederallCRA Agenda Itemt extension N. Fed doc I · i--L- o 0 01 N 01 0: ,.1, 1.0 i r-.. 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R ~ ~ e a B I II ~ f . I ~I l! U ~~'""""r~,," I ~. i " - . - ,"" ~ -- . ..j a~ 'l~ //---'\ _~/ :__~- -', t. T- ".' ---./ \ i' \ "\ Robert Miller 954-252-4504 F'. 1 April 8, 2005 ~ 1€) I D % C--t~~ ~ 0 ~ -----:;I ~' JyD ~~V~'\,~~~1i41.t\ ~ ""',, "'~ ~ ,- ': c-., Fi ;; ::: 'l!:~h;.:: :, ~-ir:;l I ~ 1 i' '" . "";',!,""--' ..U....... ' 'GRO P" INC. City of Boynton Beach CRA c/o Vivian Brooks 639 E. Ocean Ave. Suite 103 Boynton Beach, FI Dear Ms. Brook, The remaining individual property reports for all of these properties will be sent out for delivery on Monday. The overall project reports for the assembled land will be sent out on Monday. SincerelY'l -J ../ ;1 , f ;', i fl I ; , '1 ~ ,. J I . !: 1/' ,/' ,l; · I' "J Rot5e{Ja. iller I r ! 8339 3665 NW. 124TH AVENUE. CORAL SPRINGS, FLORIDA 33065 PHONE: 954-575-2399. FAX: 954-252-4504 . EMAIL: RMAGINC@AOLCOM BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into Meetin!! Dates Turned Meedn!! Dates CRA Office into CRA Office 0 January 11, 2005 December 28,2004 (Noon.) 0 July 12, 2005 June 28, 2005 (Noon) 0 February 8, 2005 January 25, 2005 (Noon) 0 August 9. 2005 July 26, 2005 (Noon) 0 March 8,2005 February 22, 2005 (Noon) 0 September 13, 2005 August 30, 2005 (Noon) 0 Apri112,2005 March 29, 2005 (Noon) 0 October 11,2005 September 27, 2005(Noon) . May 10,2005 April 26, 2005 (Noon) 0 November 8, 2005 October 25, 2005 (Noon) 0 June 14,2005 May 31,2005 (Noon) 0 December 13,2005 November 29, 2005 (Noon) NATURE OF . Consent Agenda 0 Old Business 0 Legal AGENDA ITEM 0 Director's Report 0 New Business 0 Future Agenda Items 0 Other Item DATE: May 3, 2005 SUBJECT SUMMARY PARAGRAPH: Please find attached first budget transfer request with explanations for the 2004/2005 budget year. Staff presents on a quarterly or as needed basis to the eRA Board budget transfer. RECOMMENDA nON: Staff is recommending approval of the second budget transfer request for the 2004/2005 budget year. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) CRA Staff has reviewed the contracts and budget line items for the second quarter of the Fiscal Year for 2004-2005 and is requesting the following budget line item transfers. FISCAL IMP ACT: This is a reallocation of funds with an increase of $1 ,409,670 to the overall budget. AL TERNA TIVES: The alternative is to not approve the budget transfer request. f ) /1 (!:~~ 7/ {' / I (/ltt!., CRA Staff Do~nson, CRA Director 8340 C:ISusan_shared fileslmemoslMemo eRA Agenda Item Request fonn - budget transfer request.doc MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Consideration of First Quarter 2004-2005 Budget Transfer DATE: April 28, 2005 Staff is recommending the approval of the Second Quarter 2004-2005 Budget Transfer. The following budget transfers are being requested for the following reasons: 1. Advertising - Increased due to Employment and Interview Fees is increasing as a result of new positions and request to fund the out of town fees for interviewers. 2. IT Professional Contract- Increased due to the City of Boynton Beach providing WI-FI Services, which has been approved by the CRA Board. 3. HOB Construction & Improvement - Increase due to CRA Board approval to move forward with the purchase of five properties in HOB Phase " and demolition of Boynton Terrace. 4. Streetscapes (BBB, MLK, Seacrest)- Increased due to CRA Board approval of Burkhart Work Order #9 for 30 % Drawings for Boynton Beach Blvd, Martin Luther King Blvd and Seacrest. 5. CRA Office Space - Decreased due to the CRA will not be purchasing office space this fiscal year. 6. Savage Creatures Complex- Decreased due to timing on feasibility study. 8341 BUDGET TRANSFER REQUEST First Quarter 2004-2005 CRA Board From: CRA Staff Date: April 28, 2005 * Budget Data Only Adjustment Resulting Present Increase Adjusted N umber Description Budget (Decrease) Budget BEGINNING BALANCE Beginning Balance 3,668,203 0 3,668,203 0 0 EXPENSES 1 Advertising- Employment & Interview Fees 0 6,500 6,500 2 IT Professional Contract 20,415 22,800 43,215 3 Debt (P&I) Bond 429,308 575,370 1,004,678 4 HOB Construtction & Improvement 2,000,000 915,000 2,915,000 5 Streetscapes (BBB, MLK, Seacreast) 0 140,000 140,000 6 CRA Office Space 150,000 ( 150,000) 0 7 Savage Creatures Complex 175,000 (100,000) 75,000 Total (1,409,670) . Use Whole Dollars Only I' Controller: CRA Director: ..~ " l,{ i., j'-Y ",I ~ f' I l'i oj /.(_~. r 8342 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into "leetin!!: Dates Turned Meetin!!: Dates CRA Office into CRA Office 0 January 11,2005 December 28,2004 (Noon.) 0 July ]2, 2005 June 28, 2005 (Noon) 0 February 8, 2005 January 25,2005 (Noon) 0 August 9, 2005 July 26, 2005 (Noon) 0 March 8, 2005 February 22, 2005 (Noon) 0 September 13,2005 August 30, 2005 (Noon) 0 April ]2,2005 March 29, 2005 (Noon) 0 October] I, 2005 September 27, 2005(Noon) . May ]0,2005 April 26, 2005 (Noon) 0 November 8, 2005 October 25,2005 (Noon) 0 June 14,2005 May 3],2005 (Noon) 0 December 13, 2005 November 29,2005 (Noon) NATURE OF . Consent Agenda 0 Old Business 0 Legal AGENDA ITEM 0 Director's Report 0 New Business 0 Future Agenda Items 0 Other Item DATE: April 28, 2005 SUBJECT SUMMARY PARAGRAPH: Staff is requesting an amendment to the Human Resources Manual to include payment for the Interview Process of the top candidates for Contract Positions who will have to travel a distance of 100 miles or more. RECOMMENDATION: Staff is recommending the adoption of the amendment to the Human Resources. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) The CRA, for the fust time, has placed adds for a national search for the position of Assistant Director. We have received a good selection of candidates from as far away as Washington State with varying backgrounds for this position. We have to date reviewed the applications, checked references and are performing background checks at this time. We would like to move forward with the interviewing process and bring the candidates to Boynton Beach for an interview. FISCAL IMPACT: The fiscal impact would be a one time non-recurring charge for two candidates that would be coming in from out of state for a total not to exceed $1,182. AL TERNA TIVES: The alternative would be to not pay the candidates to come to Boynton Beach to interview and thereby loosing a potential canidate. ). )/'" ,/',1.1 ""; 1. J':./, {. ( r { i-i jJ/_-" CRA Staff " 8343 Susan's Shares C:\Susan_shared files\memos\CRA Agenda Item Request for Change in HR Maual for Interviewing.doc Further, approval will not be granted for the employment, promotion, or transfer of a member of the immediate family of an employee or other relative by marriage (father, mother, spouse, son, daughter, brother, sister, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepparent, stepchild, grandparents, grandchildren or other persons living in the same household of the employee's household.) 2-7 INTERVIEWING PROCESS Upon receipt of resumes and/or applications, the Human Resources Designee will review and rank them in order of most qualified to least qualified and present the list to CRA Executive Director for review. At the direction of the CRA Executive Director, Staff will call references and perform background checks for the top candidates. Upon review of the reference notes by the CRA Executive Director, the Human Resources Designee will then set up candidate interviews with the CRA Executive Director and/or Human Resources Designee. Interviews requested by the CRA for Contract Position(s) with the CRA which require the interviewee to travel more than 100 miles, but are less than 300 will reimbursed by the CRA as follows: · Mileage of $.37 per mile, · Per Diem for one day at the government rate of $21.00. Interviews requested by the CRA for Contract Position(s) with the CRA, which require the interviewee to travel of more than 300 miles will be reimbursed by the CRA as follows: · Plane Fare up to $400.00 · Hotel room up to $120.00 per night · Pre Diem at the government rate of $21.00 per day · Rental car expense from airport to the CRA interview location and back to the airport at a maximum of $50 per day. 2-8 RECOMMENDATION FOR EMPLOYMENT Once the interview process has revealed a suitable applicant and the reference checks and screening steps appear satisfactory, the CRA Executive Director is authorized to then hire that applicant for employment. If the CRA Executive Director proposes a salary exceeding the minimum but less than or equal to the midpoint of the position's pay range written justification must be included in the employee file. If the proposed salary is greater than the midpoint, then the CRA Executive Director must bring the recommendation in front of the CRA Board for approval. 8344 10 BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into Meetinl! Dates Turned Meetinl! Dates CRA Office into CRA Office 0 January I], 200S December 28,2004 (Noon.) 0 July] 2, 200S June 28, 200S (Noon) 0 February 8, 200S January 2S, 200S (Noon) 0 August 9, 200S July 26, 200S (Noon) 0 March 8, 200S February 22, 200S (Noon) 0 September] 3, 200S August 30, 200S (Noon) 0 April 12, 200S March 29, 200S (Noon) 0 October II, 200S September 27, 200S(Noon) . May 10, 200S April 26, 200S (Noon) 0 November 8, 200S October 2S, 200S (Noon) 0 June 14, 200S May 31, 200S (Noon) 0 December 13, 200S November 29, 200S (Noon) NATURE OF . Consent Agenda 0 Old Business 0 Legal AGENDA ITEM 0 Director's Report 0 New Business 0 Future Agenda Items 0 Other Item DATE: April 22, 2005 SUBJECT SUMMARY PARAGRAPH: Charles Fisher is requesting that the CRA pay for the late filing of the required CE form 1, Statement of Financial Interest, for the year 2003. RECOMMENDATION: Staff is recommending to pay the ethic fine m order to avoid future potential staff time and possible legal expenses. EXPLANA nON: (Background of the issue: Who, What, Where, When, How, Etc.) Charles Fisher has been fined by the State of Florida Commission on Ethics, which he appealed. Attached is the final order ruling by the State of Florida Commission, who has reduce his fine from $1,500 to $300. He is requesting that the CRA pay the fine. FISCAL IMPACT: The fiscal impact would be a one time non-recurring charge of $300, which would be reallocated from the Miscellaneous Budget Line item. Ji~t~ Douglas Hutchinson, CRA Director / / / 8345 Susan's Shares C:ISusan_shared fileslmemoslCRA Agenda Item Request for Charlie Fisherdoc 04-22-2005 15:22 FROM-LEWIS ,LONGMAN & WALKER,P A +561 640 8202 T-878 P 003/006 F-448 Mr. Doug Hutchinson Din:ctor 8Qynton Beach eRA 639 E. Ocean Avenue Suite 103 Boynton. Beach, FL 33435 Mr. Doug HutchinSon: RECEIVED APR t 1 2005 BOYNTON BEACH C.R.A. AprilS, 2005 AS di:scussed with Jeanne HeavUin and Susan Vielhauer, on Montkly. April 4, I axn submitting this le.ttP:r tfl you, as you requested. fonnally ~uesting that the eRA pay thtl fine in the amount ofS300.00 that the State of Florida CoIIlIJlissi(m on Ethics has requested. as payment f~r the late filing of the required CE Form 1. Statement of Financial Jnterests., for the year Z003. The baCkground lener frlJm Lhc Slat~ of Florida Commiflsion on Ethics WQ:; fax.ed to your office last week. please refer to it for paj'Inent information. If you have any questions, please contact the EKecutive Director Bonnie J. Williams, Stme ('If P10rida Commission on Ethics- Thank you for your a.ttention in this matter. Sincerely. Clwles E. Fisher II ~ 8346 04-22-2005 15:22 FROM-LEWIS ,LONGMAN , WALKER,P A. 03/1~/2005.16:3~ ~AA ~OL~O~O~uu +561 640 8202 T-878 P 004/006 F-448 BEFORE THE STATE OF FLORIDA COMMISSION ON ETIDCS DATE FILEO MAR 15 2005 COMMISSION ON E1WC-; Appellant ) ) ) ) ) Final OrdcrNo. COE 05-143 In re CHARLES FISHER, Financial Disclosure Appeal No. FD 04-170 FlN'AL ORDER This ma.tter came before the Commission on Ethics, meeting in public session on March 10, 2005, on the timely appeal of Cbarles Fjsher pursuant to Section 112.3145(6)(f), Florida StatuteS, which ~esses an automatic fine of $15 per day OD a person who fails to timely file a required CE Form 1. Statement of Financial Interests. The Commission may waive the fine in whole or in pm for good cause shown, based on "unusual circumstances" surrounding the failure to file by the designated due date. There are no material facts in dispute. Appellant did request a hearing before the Commission. Fl.I1dlnf!5 of Fact 1. During the year 2003, Appellant served as a member of the Board of Directors of the Boynron Beach Community Redevelopment Agency. Appellant was late filing a required CE I I Form 1, Statement of Financial Interests, for the year 2003. i 2. In 20041 the designated due date for 2003 CE Fot 1 annual filings was September 1,2004, and Appellant's CE Fonn 1 was filed on'January; 1.2005, resulting in an I automatic fine of $1500.00. i 3. Appellant states in this appeal that he timely filed disc1t throughout m. 'en"'" on the eRA Board, which expired on June I, 2004. When notified in September that his 8347 04-22-2005 15:22 FROM-LEWIS , LONGMAN & WALKER,P A 03/1~' 16:3, ~'AA ~~~JO~O~VV +561 640 8202 T-8T8 P 005/006 F-448 disclosure bad not been received., he writes, he turned the notice in to the CRA, questioning 'Whether the letter may have been IIlea.nt for his succeSSor. He was advised by CRA staff that his paperwork. was in order and that he need not reply to the notification. Appellant advises. Conclusions ofLa'W 4. The CommisSion has jurisdiction over Appellant and over the subject matter of this proceeding pursuant to Section 112.3145, Florida Stat\l.1:es. 5. Financial disclosure is required of public officials and employees because it enables the public to evaluate potential conflicts of interest, deterS {;orruptio~ and increases public confidence in government. In order to increase compliance, beginning in 2001 the Legislature provided for an automatic fine of $25 per day, up to a. cap of$1.500. on persons who do not tiroely file their financial d.isClosure statements. Under the laW', the Legislature permitted the Commission to waive a fine only "baSed upon UllUS~ circum.staDces surrounding the failure to file on the designated due date . . . ." 6. Rule 34-8.215, Florida A.dministrative Code. defines "unusua!l:ircumstances" as 7. Based on the representations of AppellaDt in this appeal, the commission finds that he has not deInonstrated that the delay in filing his CE Form 1 for 2003 resulted from uncommon.. rare or sudden events over wbich the reporting individual bas no control and wlllch d~tly result in the failure to act in accordance with the filing requirement. CircumStances which allow for time in which to take those steps necessary to as!i\lI'C compliance with the filing requirem~ shaH be deemed Dot to constitute unusual circun1Stances. "u1lusual circumstanl::es" as defined above. He was noticed twice, once by certified mail, that the iu_tion pertained to the p<eceding yea" However, his having been gi- emlne<JUS advice by staff at tbe eRA merits a reduction in the penalty. Order 8348 2 04-22-2005 15:22 UJ/.L' , FROM-LEWIS,LONGMAN & WALKER,P A J 06. v w ".... .. ~_ .... - - - - - +561 640 8202 T-878 P 006/006 F-448 Based on the foregoing facts and conclusions of law, the Commission hereby reduces the assessed fine of$1500 to $300. ORDERED by the State of Florida Commission on Ethics meeting in public session on Thrnsday, March 10,2005. )v.. .. ~.J2, I s-; 2 iJO ~- Date Rendered JOEL~ CHAIR THIS ORDER CONSTITIITES FINAL AGENCY ACTION. ANY PARTY WHO IS ADVERSELY AFFECTED BY THIS ORDER HAS THE RIGHT TO SEEK JUDICIAL REVIEW UNDER SECTIONS 112.3241 AND 120.68, FLORIDA STATUTES, BY Fll.ING A NOTICE OF ADMINISTRATIVE APPEAL PURSUANT TO RULE 9.110, FLORIDA RULES OF APPELLATE PROCEDURE, WITH THE CLERK OF THE cOMMISSION ON ETHICS, BY U.S. MAIL AT P.O. DRAWER 15709, TALLAHASSEE. FLORIDA 32317-5709 (or by delivery to 3600 Maclay Boulevard South. Suite 201. Tallahassee, Florida 32312); AND BY FILING A COpy OF THE NOTICE OF APPEAL ACCOMP Al'llED BY THE APPLICABLE FILING FEES WJm THE APPROPRIATE DISTRICT COURT OF APPEAL. THE NOTICE OF ADMlNISTRATIVE APPEAL MUST BE FILED WlTIUN 30 DAYS OF THE DATE THIS ORDER IS RENDERED. Copy furnished to: Mr. Charles Fisher 8069 Stirrup Cay Court Boynton Beach, FL 33436 .JK.Glbjw 8349 3 Page 1 of 1 Vielhauer, Susan From: Kenneth Spillias [kspillias@lIw-law.com] Sent: Tuesday, May 03,20054:18 PM To: vielhauers@ci.boynton-beach.fl.us Subject: Charles Fisher Susan--my comments would be as follows: The attorney's research has disclosed no prohibition against the Board reimbursing Mr. Fisher for the fine imposed against him by the Commission on Ethics for conduct occurring during and as a result of his membership on the Board. The decision as to whether to provide such reimbursement is in the final analysis a policy decision for the Board. Kenneth G. Spillias Lewisl Longman & WalkerI P.A. 1700 Palm Beach Lakes Blvd. Suite 1000 West Palm Beach Fl, 33401 Phone: (561) 640 - 082 0 Fax: ( 5 6 1 ) 6 4 0 - 82 0 2 Confidentiality Note: The information contained in this transmission is legally privileged and confidential, intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you receive this communication in error, please notify the sender immediately by telephone call to (561) 640-0820 and delete the message. Thank you. ~3y ~.~ 5/4/2005 From: Jonathan Ricketts To: Douglas Hutchinson '~,..:. ". r" i., ",". .>' ... ..~, 'O!. /I; C, cr-A 'ilt" . _ .... ;.'~. : . Requested eRA Meettnl! Dates 0 January J I, 2005 0 February 8, 2005 0 March 8, 2005 0 April 12,2005 0 May 10,2005 . June 14,2005 NATURE OF AGENDA ITEM DA TE: April 29, 200S Date 41291200:0 Time: 2:1214 PM Page 2 of 5 BOYNTON BEACH eRA AGENDA ITEM REQUEST FORM Dale Final Materials Mu~t he Turned into eRA om.,,, Decemher 28,2004 (Noon.) January 25,2005 (Noon) Requested eRA Dale Final Materials Must be Turned ill1J! Meetiol! Dales eRA Office 0 July 12.2005 June 28, 2005 (Noon) 0 August 9. 2005 July 26, 2005 (Noon) 0 Seplemb~r 1.1, 2oo5 August ,,0, 2oo5 (Noon) 0 October II, 2005 Septcmber 27, 200S(Noon) 0 November R, 2005 Octoher 25, 2005 (Nonn) 0 December I J, 2005 November 29, 2005 (Noon) 0 Old Business 0 Legal 0 New Business 0 Futurc Agenda Items 0 Othcr Item february 22, 2005 (Noon) March 29, 2oo5 (Noon) April 26, 2005 (Noon) May 31 , 2005 (Noon) . Consent Agenda D Director's Report SUBJECT SUMMARY PARAGRAPH: This authorization for the chairperson to execute an easement deed for granting a ten foot utility easement over the northern portion of the CRA's property that was formerly known as the Relax Inn. RECOMMENDATION: Staff is recommending the granting afthis easement EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) The CRA board authorized Burkhardt Construction to coordinate with FPL to convert the overhead power lines along the south side of Boynton Beach Blvd to an underground feeder distTibution system. FPL requires that all underground faCIlIties reside in an easement protecting them from being forced to move at a future date. The underground power will begin on the western edge of the Exxon station located west of US I and will proceed east under US I, then under the Relax Irm property, then under the N. E. Sixth Avenue, then through the expanded right-of-way of Boynton Beach I31vd, and then into the existing easements recorded by plat on the Village Marina Project. This work should begin in the summer of 2005 under the work order authorized by the CRA board for Burkhardt Construction.. FISCAL IMPACT: The CRA Board has approved the conversion of the overhead power lInes along this route to an underground facility. ALTER~ATIVES: To leave the power lines as an overhead facility. (, .' ',_ {lY::Jl U'I eei, (({if / CRA Staff Jonathan Ricketts OS/29/05 Jonathan Ricketts C:\Data\word\BBCRA\Work authorizations\CRA Agenda Item Request form - Relax Inn 10 feet FPL esmnt.doc 8350 From: Jonathan Ricketts To Douglas Hutchinson Date 4/29/2005 Time: 2:12:14 PM Page 3 of 5 Work Request No. EASEMENT This Instrument Prepared By Co. Name: Florida Power and LiClhI Companv Address: Sec. 27 Twp 45-S Rge 43-E ParcellD# 08-43-45-27-02-000-0010 (Maintained by County Appraiser) Form 3722 (Stocked) Rev. 7/94 pg_of_ The undersigned, in consideration of the payment of $1.00 and other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged, grant and give to Florida Power & Light Company, its licensees, agents, successors, and assigns, an easement forever for the construction, operation and maintenance of overhead and underground electric utility facilities (including wires, poles, guys, cables, conduits and appurtenant equipment) to be installed from time to time: with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as, the size of and remove such facilities or any of them within an easement 10 feet in width described as follows: Together with the right to permit any other person, firm or corporation to attach wires to any facilities hereunder and lay cable and conduit within the easement and to operate the same for communications purposes; the right of ingress and egress to said premises at all times; the right to clear the land and keep it cleared of all trees, undergrowth and other obstructions within the easement area; to trim and cut and keep trimmed and cut all dead, weak, leaning or dangerous trees or limbs outside of the easement area which might interfere with or fall upon the lines or systems of communications or power transmission or distribution; and further grants, to the fullest extent the undersigned has the power to grant, if at all, the rights hereinabove granted on the land heretofore described, over, along, under and across the roads, streets or highways adjoining or through said property. IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument on ,2005, Signed, sealed and delivered in the presence of: Boynton Beach Community Redevelopment Aoency (Corporate's Name) (Witness' signature) By Print Name: Print Name: (Board Chairperson's signature) Jeanne Heavilin (Witness) Print Address: Attest: (Witness'signature) Print Name: Print Name: (Board Vice Chairperson's signature) Henderson Tillman (Witness ) Print Address: (Corporate Seal) STATE OF FLORIDA AND COUNTY OF PALM BEACH. The forgoing instrument as acknowledged before me this day of , 2005. by Jeanne Heavilin ,and Henderson Tillman respectively the Board Chairoerson and Board Vice Chairperson of The City of Bovnton Beach Community Redevelopment AQency, on behalf of said Corporation, who are personally known to me or have produced as identification, and who did (did not) take an oath. (Type of identification) My Commission Expires: Notary Public, Signature 8351 Print Name From: Jonathan Ricketts To Douglas Hutchinson Date 4/29/2005 Time 212'14 PM Page 4 of 5 LEGAL DESCRIPTION OF FPL UTILITY EASEMENT A strip of land of varying width lying over a portion of the proposed south right-of-way of Boynton Beach Boulevard and over a portion of Lot 1 of 'Agreement Plat' as recorded in Plat Book 10, Page 2, of the Public Records of Palm Beach County, Florida, the boundary of said strip of land berng more particularly descn"bed as follows: . (Bearings shown hereon are based on the plat of "The Marina at Boynton Beach" as recorded in Plat Book 102, Page 16, which shows the North line of Section 27, Township 45, Range 43 bearing South 89056'20" East, assumed data) Commencing 13th the Northwest corner of said Section 27, thence South 89056'20" East along the North line of said Section 27, 86.25 feet; Thence South 00003'40" West 29.00 feet to the Point of Beginning; Thence North 89056'20" West 20.00 feet; Thence South 00003'40. West 20.00 feet; Thence South 8!r56 '20" East 20.00 feet; Thence North 00"03'40" East 5,00 feet; Thence South 89056'20. East 110.99 feet; Thence South 75"47'09" East 45,00 feet, Thence South 89-56'20" East 3776 feet; Thence South 00-03'40. West 5,00 feet; Thence South 89056'20. East 20,00 feet; Thence North 00003'40" East 4,93 feet, Thence North 74037'21" East 19.31 feet more or less to a point on the West right-of-way line of NE 6th Court; Thence North 01034'37" West 10 00 feet along the west right-of-way of said NE 6th Court; Thence South 74037'21" West 19.03 feet; Thence North 00003'40" East 5.00 feet; Thence North 89"56'20" West 20.00 feet, Thence South 00003'40" West 5,00 feet to a point on the proposed relocated South right-of way line of East Boynton Beach Boulevard; Thence North 89-56'20" West 3650 feet along said south right-of-way line; Thence North ,,~04"'09 West 4~. 00 feet along said south right-of-way line; Thence North 89"56'20" West 112.25 feet along said south right-of-way line; Thence North 00"03'40" East 5.QO feet to the Point of Beginning Prepared March 10,2005 Revised April 25, 2005 ~r:". ~ ...T. '1.(wt:L Christopher J Huth Florida Registered Surveyor & Mapper #4299 Page 1 of 2 Not Valid Without Page 2 of 2 8352 Christopber J. Butb P.S.M - Land Surveying & Mapping 214 N.E. 3rd Street, Boynton Beach, FL 33435 561-738-0987 From: ,Ionathan Rieketts To: Douglas Hutchinson r I h 'b ~ ,(): '" C> <> '" Date: 4/29/2005 Time: 2:1214 PM , ::"::<I~"~v:,~_ co I ~~ ~ ~; ; =4----~1 ~ i = . s r~ C> ~ ~ a 8 - .... 1& <':<Il ~~ l>(j 1:D:t: 00 ~." ~1Ti ::o~ "<.... <Ill::) ~rn ~~ "<~ :j ~ Page 5 of 5 I v. Public Audience 8354 Any person who decides to appeal any decision of the Community Redeveloprnent Board with respect to any matter considered at this rneeting will need a record of the proceedings and for such purpose rnay need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the prograrn or activity in order for the CRA to reasonably accommodate your request. VI. Public Hearing 8355 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose rnay need to ensure that a verbatim record of the proceedings is made, which record includes the testirnony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. COMMUNITY REDEVELOPMENT AGENCY Schedule of Regular Meetings 2nd Tuesday of each month Commission Chambers Boynton Beach City Hall 6:30 P.M. PLANNING & ZONING AGENDA ITEMS MAY 10, 2005 Old Business None New Business A. Code Review 1. PROJECT: Building Colors along Major Roadways (CDRV 05-009) AGENT: City initiated LOCA TION: N/ A DESCRIPTION: Proposal to amend the Land Development Regulations, Chapters, 4 and 9 to limit building colors, and require the review/approval for changes to building colors for buildings located along Boynton Beach Boulevard, Federal Highway, and Congress Avenue. S:\PlanningISIIARED\WP\AGENDASICRABlCRA P&Z Agenda items 5-IO-05.doc 8356 VII. Pulled Consent Agenda Items 8357 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is rnade, which record includes the testimony and evidence upon which the appeal is to be based. fhe CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the prograrn or activity in order for the CRA to reasonably accommodate your request. VIII_ Old Business 8358 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. IX. New Business 8359 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this rneeting will need a record of the proceedings and for such purpose rnay need to ensure that a verbatirn record of the proceedings is rnade, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the prograrn or activity in order for the CRA to reasonably accommodate your request. BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be MeetinQ Dates Turned into eRA Office 0 January II, 2005 December 28, 2004 (Noon.) 0 February 8, 2005 January 25, 2005 (Noon) 0 Mareh 8, 2005 February 22, 2005 (Noon) 0 April 12, 2005 March 29, 2005 (Noon) C8;] May 10,2005 April 26, 2005 (Noon) 0 June 14,2005 May 31,2005 (Noon) NATURE OF AGENDA ITEM o Consent Agenda o Director's Report DATE: April 25. 2005 Requested CRA Date Final Materials Must be Turned Meetina Dates into CRA Office 0 July 12,2005 June 28, 2005 (Noon) 0 August 9, 2005 July 26,2005 (Noon) 0 September 13,2005 August 30, 2005 (Noon) 0 Oetober II, 2005 September 27, 2005(Noon) 0 November 8, 2005 October 25, 2005 (Noon) 0 December 13, 2005 November 29, 2005 (Noon) 0 Old Business 0 Legal C8;] New Business 0 Future Agenda Items 0 Other Item SUBJECT SUMMARY PARAGRAPH: Staff is presenting to the Board the new position of Events Coordinator for approval. RECOMMENDATION: Staff is recommending the hiring of an Events Coordinator to assist the Marketing Director with the logistics of planning and implementing CRA promotions, events and festivals. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) Promotions, Festivals and Events are integral to redevelopment efforts and have become a vital part of the redevelopment of many of the most successful cities. In the past, the inclusion of festival, events and promotion into the master plan of a city was not always a conscious decision on the part of City leaders for revitalization. Often the citizens and the economic climate have demanded them and as a result, they have taken on a life of their own. However, a clear festival and events strategy is a proven key to drive redevelopment investment. As a result, The CRA will take a formal lead in the designated events, festivals and promotions. The CRA Staff will be enlarged by one position to focus on festivals and events. The Staff position will support and report to the Director of Marketing. The position will be filled by an events 1 festival trained andlor experienced person to quickly contribute to furthering events quality and success, FISCAL IMPACT: Given the following assumptions: a Start date of June 2005 and a Salary of $35,000 mid point of the pay scale, the total economic impact to the CRA during the 2004/2005 fiscal year will be 13,093.07. ALTERNATIVES: Keep staff levels at current count in which case, limits the growth and effectiveness of the CRA promoVOns, events and festivals. // /.# ,/.{.' ". I / ~utchinson, eRA Director 8360 Annett shares C\Gray_Annette ShareslEvents\Staffing\CRA Agenda Item Request form - Memo Formats.doc Memorandum To: CRA Board From: Annette Gray ~ Date: April 26,2005 Re: Consideration of the Position, Advertisement and Pay Scale of the Events Coordinator, In an effort to streamline the CRAs events, promotions and festivals, improve efficiency and encourage growth, staff is recommending the hiring of an additional staff person. A copy of the job description, industry salary survey and the economic impact to the CRA is a part of the back up documentation provided to you in this month's board packet. Staff proposes a salary of $35,000, This recommendation is based on the following: y the salary puts the new hire along the same hierarchy of the Bookkeeper which in our organization is a collage educated mid level employee, y the caliber of the candidates attracted will be of significant quality, y the salary study across the state of Florida, of the public sector supports the decision. Staff is seeking approval for the creation of the new position, advertising of the position and subsequently the hiring of a candidate at the recommended salary of $35,000. 8361 COMMUNITY REDEVELOPMENT AGENCY CITY OF BOYNTON BEACH, FLORIDA Classification Description CLASSIFICATION TITLE: Event Coordinator Exempt Non-Contract Position WORK OBJECTIVE The Event Coordinator performs customer relations work in the area of public entertainment or similar events management. Organizes, coordinates and/or monitors event preparations, including logistical and other requirements for events. Resolves event-related problems. Position is responsible for established procedures departmental guidelines, legal requirements and regulatory standards applicable to the work ESSENTIAL FUNCTIONS Provided herein is a general description of duties that may be assigned. The Events Coordinator will report to the Marketing and Communications Director, CRA Executive Director reserves the right to establish, assign, reassign, and redistribute work to meet business needs. The statements herein do not preclude management from assigning other duties similar in nature, complexity, and responsibility to any position within this classification. · Functions as administrative assistant to an executive level manager;- · Assist with outside groups, sponsors, media contact, vendors and entertainers · Assist with promotional activities for the CRA Events. · Assist with the creation and generates materials, e.g., press releases, graphic design concepts event manuals, event application, event wrap up report and volunteer development programs. · Arranges calendars and coordinates schedules for meetings, interviews, travel, for agency functions. · Receives and reviews various reports, plans, and/or forms for the purpose of verifying accuracy and ensures necessary copies of pertinent documents are made and distributed to appropriate entities, · Maintains Event logs, web site files and filing systems to ensure efficient agency operations. · Processes various correspondence and forms relevant to each event e,g., Vendor registration forms, sponsorship forms, volunteer registration · Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, e.g., word processors, Photo Shop, Adobe Acrobat database systems, spreadsheet programs, report presentation packages, calendar schedulers, electronic file maintenance. 8362 . Performs skilled administrative tasks requIring use of standard automated office systems, e.g., computers, telephones, facsimile machines, photocopiers, calculators, adding machines, . Performs special projects as assigned. . Responds to inquiries, concerns and complaints from the general public; provides resolution or directs to the appropriate department/entity. KNOWLEDGE, SKILLS AND ABIL TIES . Considerable knowledge of the operations and of Events. . Considerable knowledge of business english, spelling, and arithmetic. . Considerable knowledge of office practices, procedures, and equipment. . Ability to make arithmetic computations with speed and accuracy and to perform filing, posting, and other clerical work. . Ability to establish and maintain effective working relationships with employees and the general public, and to deal with public relations problems tactfully and courteously. . Ability to operate a personal computer including but not limited to word processing. ADDITIONAL POSITION FUNCTIONS The Event Coordinator may perform related duties as directed when such duties are a logical and appropriate assignment to the position. MINIMUM PREFERRED QUALIFICATIONS Associate's Degree from an accredited college or university in Public Relations, Marketing or related field and 2 years event coordination experience. Can be substituted by four or more years progressively responsible work experience demonstrating ability to perform the essential functions of the work, Prefer experience in a municipal or other public agency that provides broad knowledge of public events administration systems; or an equivalent combination of education, certification, training and/or experience in events. The City of Boynton Beach Community Redevelopment Agency (CRA) is an Equal Opportunity Employer, In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the CRA provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. 8363 2 Community Redevelopment Agency Pay Plan 2004-2005 Revised March April 5, 2005 Job Title Contract Exempt Annual Annual Annual Position Non-Exempt Minimum Midpoint Maximum CRA Director Yes Exempt $80,000 $97,850 $113,300 Assistant Director Yes Exempt $55,000 $65,663 $74,675 Controller No Exempt $40,000 $50,213 $59,225 Planner No Exempt $41,000 $49,220 $61,525 Marketing Director No Exempt $33,500 $41 ,71 5 $48,925 gookkeeper No Exempt $30,000 $35,000 $45,000 Events Coordinator No Exempt $30,000 $35,000 $45,000 Secretary No Non-Exempt $18,000 $30,000 $35,000 Non-exempt positions will be defined by the CRA Executive Director as needed and approved according to the hiring process of the CRA. 8364 Susan Shares Y:\human resources\CRA Pay Plan 04-05 Revised but not approved 04_05_05 doc aaamant Partners .. ' '.' "..\.:".., I' .... ..... .. and FPPA Salary Survey I Catagory Leisure Services ... !1i~.1 .. ~,f\fllf' i,?":." Region Organization Min Mid Max Avr Broward Davie, Town of 38961 45102 52211 38961 Broward Deerfield Beach 42031 51008 63045 43056 Broward Hollywood, City of 36254 43212 50169 41523 Broward Miramar, City of 34532 43855 53179 48405 Broward North Lauderdale, City of Browa rd Oakland Park, City of 36812 46413 56014 Broward Parkland 39041 54017 39041 Broward Pembroke Pines 45012 55548 66084 50682 Broward Plantation 28952 34652 40352 31638 Broward Pompano Beach Broward Tamarac 34923 46339 57754 40000 Central Altamonte SpTlngs, City of 29786 37232 44679 37387 Central Casselberry, City of 30204 37760 45323 31000 Central Citrus County BOCC Central City of Clermont 25423 38865 28787 Central City of Lake Wales 25619 32600 38428 29596 Central City of Lakeland 33457 40278 47099 Central Daytona Beach 41246 58149 75052 64635 Central DeBary 24101 30127 36152 Central Kissimmee 29702 37450 45198 31803 Central Lady Lake, Town of Central Orange County 32677 41725 50773 42899 Central Orlando, City of 36873 46081 55310 45584 Central Ormond Beach 25998 33579 44778 26843 Central Palm Bay, City of 26146 31375 36603 27336 Central Polk County BOCC 27538 33076 38570 33140 Central Seminole County BOCC 32032 45656 59280 38022 Central Winter Garden 17602 22552 26153 21466 Central Winter Park, City of 37488 45610 57711 51305 Dade South City of North Miami Beach 31587 37906 44224 39114 Dade South Collier County 32966 41207 51890 43662 Dade South Lee County BOCC 32018 41054 50091 41041 Dade South Miami 50268 57255 64241 Dade South Miami Beach 52687 68893 85099 68893 Dade South Miami Lakes 48000 Dade South Village of Pinecrest 41000 46500 52000 43069 North East Gainesville, City of 32100 38100 44100 39542 North East Jacksonville, City of 28552 40258 51963 35045 North East Ocaia, City of 33972 40019 52442 50132 North East Palm Coast, City of 43330 67157 65244 North East St. Lucie County BCC 29865 37920 45912 29865 North West Lynn Haven 21563 27605 33647 21563 North West Okaloosa County BOCC 27560 37211 46862 29245 Palm Beach Boca Raton, City of 37481 49969 62459 57241 Palm Beach Wellinglon, Village of Palm Beach West Palm Beach, City of 40828 51035 61242 49667 West Centra City of Tarpon Springs 30164 37705 45246 38036 West Centra Clearwater, City of 52644 78862 68114 West Centra Clearwater, Cily of 52644 78862 68114 West Centra Hlllsborough County Tax Collector 72080 West Centra Largo 35135 43930 52725 37813 West Centra Manatee County BOCC 24356.8 29120 35276.8 248352 West Centra North Port West Centra Oldsmar 25334 29764 34195 26104 West Centra Pine lias Park 55841 70419 84997 58593 West Centra Sarasota County Human Resources 32219 40123 44158 37315 West Centra St. Petersburg 28654 45324 38685 , ,.tL, MIn Mid Max Avr AVERAGES 34391.4 41985.5 51954.6 42002.6 MEDIAN 32677 40278 50773 39114 8365 NOTES AVERAGE & MEDIAN __ If any of the values in these rows appear as "###". you need to resize the columns to see the values To do this, select the 2 rows and click FORMAT / COLUMNS / AUTOFIT SELECTION Fiscal Impact 2004/5 4 months Salary Taxes $ 10,769.23 $ 823.84 $ 11,593.07 $ 1,500.00 $ 13,093,07 Total Payroll Computer Total 8366 C:\Susan_shared files\human resources\Fiscal Impactasst. coordinator 2005,doc BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned into Meetinl! Dates Turned Meetinl! Dates CRA Office into CRA Office 0 January 11,2005 December 28,2004 (Noon.) 0 July 12,2005 June 28, 2005 (Noon) 0 February 8, 2005 January 25, 2005 (Noon) 0 August 9,2005 July 26, 2005 (Noon) 0 Mareh 8, 2005 February 22, 2005 (Noon) 0 September 13, 2005 August 30, 2005 (Noon) 0 April 12, 2005 March 29, 2005 (Noon) 0 October 1 I, 2005 September 27, 2005(Noon) 0 May 10, 2005 April 26, 2005 (Noon) 0 November 8, 2005 October 25, 2005 (Noon) . June 14, 2005 May 31, 2005 (Noon) 0 December 13,2005 November 29, 2005 (Noon) NATURE OF 0 Consent Agenda 0 Old Business 0 Legal AGENDA ITEM 0 Director's Report . New Business 0 Future Agenda Items 0 Other Item DATE: April 28, 2005 SUBJECT SUMMARY PARAGRAPH: The CRA Board Meeting for June has been changed to June 9th, 2005 at 6:30 located in the City Chambers. RECOMMENDATION: Staff is recommending rescheduling June's Board meeting from June 14th to June 9th, 2005. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) Due to vacation schedules for the month of June, it was necessary for the CRA Board meeting to be changed. Board Members, legal staff and the City Clerks Office were notified and asked if June 9th, 2005 would be a suitable date for rescheduling. All agreed for the meeting to take place June 9th, 2005. FISCAL IMPACT: None ALTERNATIVES: To not have a meeting in the month of June. -~ ' ' ~ _1 / ~-I' ,l-- '.......-.:.._- ~-noug'JflIutchmson, CRA Director / , ./"J 8367 C:IMonet_Nicole ShareslAgendalCRA Agenda Item Request - June CRA Meeting change,doc Page 1 of 1 Monet, Nicole From: Monet, Nicole ~nt: Thursday, April 21,2005 1 :06 PM To: 'Kenneth Spillias' Subject: RE: June CRA Board Meeting Thanks. N leole From: Kenneth Spillias [mailto:kspillias@IIw-law,com] Sent: Thursday, April 21, 2005 12:54 PM To: Monet, Nicole Cc: Amy Dukes Subject: RE: June CRA Board Meeting That works for me. Just let me know if that date changes. -----Original Message----- From: Monet, Nicole [mailto:MonetN@cLboynton-beach,fl.us] Sent: Thursday, April 21, 2005 10:33 AM To: Kenneth Spillias; Alexander Demarco; Don Fenton; Henderson Tillman; James Baretta; Jeanne Heavilin; Marie Horenburger; Steve Myott (smyott@quincyjohnson.com) Subject: June CRA Board Meeting Hello, Due to vacation schedules for the month of June, it is necessary to change the CRA Board Meeting date. Since our Agenda's have been lengthy, most board members agree, it is important to have a meeting in June. The proposed NEW meeting date is for Thursday, June 9th, 2005 at 6:30 p.m. in City Chambers. This date will keep the meetings approximately 1 month apart from May to July and hopefully keep us on schedule. Please let me know if this will create a conflict with your schedules a.s.a.p. Thank you, Nicole Nicole Monet Bookkeeper Boynton Beach eRA 639 East Ocean Avenue, Suite 103 Boynton Beach, FI 33435 Phone: 561-737-3256 Fax: 561-737-3258 E-mail: monetn@ci.boynton-beach.f1.us 8368 4/2812005 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 ORDINANCE NO. 05- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT REGULATIONS, CHAPTER 2., SECTION 8 A. 4. TO ALLOW A CARW ASH AS A CONDITIONAL USE IN THE M-l ZONING DISTRICT; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICA TION AND AN EFFECTIVE DATE. WHEREAS, the City's land development code identifies specific uses of commercial activity and fits those uses into established zoning districts consistent with the City's zoning plan; and WHEREAS, from time to time, commercial uses not specifically identified as being permitted, conditionally permitted, or prohibited in any zoning district emerge which cannot now be considered for approval; and WHEREAS, the City commission desires to identify a previously undefined commercial uses as a conditional use in the M-I Zoning District. WHEREAS, prior to adoption, the Commission will conduct two (2) public hearings as required by S 166.041 (2)( c), Florida Statutes, as this ordinance changes the list of uses in the M-I zoning district. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, THAT: Section 1. Each Whereas clause set forth above is true and correct and herein incorporated by this reference. Section 2, That Chapter 2. Section 8 A 4 of the LDR is hereby amended by creating a new subsection A 4,(g), as follows: tg1 Carwashcs, Section 3, Each and every other provision of Chapter 2, Section 8 A.4. of the Land Development Regulations, not herein specifically amended shall remain in full force and effect as previously enacted, 8370 Section 4. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. C:\Documents and Settingslgreeneq.CITYILocal SettingslTemporary Internet FilcslOLKIEIConditional Use Amendment M-I04I105.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Section 5, Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 6. Section 7. Authority is hereby granted to codify said ordinance. This ordinance shall become effective immediately upon passage. FIRST READING this _ day of , 2005. SECOND, FINAL READING AND PASSAGE this day of 2005, CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner ATTEST: Commissioner Commissioner City Clerk (CORPORATE SEAL) 8371 C:\Documents and Settings\greeneq,CITY\Local Settings\Temporary lntemct Files\OLK 1 E\Conditional Use Amendment M-I041105.doc XI. Director Report 8372 Any person who decides to appeal any decision of the Community Redeveloprnent Board with respect to any rnatter considered at this rneeting will need a record of the proceedings and for such purpose rnay need to ensure that a verbatirn record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. MEMO To: From: Date: Subject: CRA Board Douglas Hutchinson May 10, 2005 Directors Report · Way-Finding Signage Program - Staff obtained permission to place the Wav-FindinQ SiQn on the Church property to satisfy Palm Beach Co un tv. Staff notified Paul Kellner of Guidance Pathways of the approval to move both siQns onto private property. Guidance Pathways has resubmitted the corrected permit application to Laurinda LOQan with the City of Bovnton Beach, who will help us throuQh the County and FDOT permit process. SV · Design Guidelines Overlays - The document has been given back to RMPK Group for their next revision, We are now working with City Staff to move through the Mixed-Use issue. The project is about 80% complete. VB · Unified Update eRA Plan: Staff is working with RMPK to complete this comprehensive document. The plan has had significant revisions for content, style, graphics, etc, The project is about 85% completed. VB · Land Development Regulation (LDR) . Re-write of LOR's will be done by the City Planning Staff and the CRA, The project is about 25% complete, VB · Community Real Estate Trust -SteerinQ Committee Qathered (see list below). Structure of board and non-profit is beinQ worked on. VB 8373 Annette's Shares L:\Monthly Directors Reports\2005\Directors Monthly Status Report May Meetings.doc c. Shah'" F,::::n. S'.-=- m~V. P._~::::~_au<>:_-.,-. .. Ann VV right_ _'_'__.+~~~l,-ee-CD<;;,------- I Boynton Beach Faith G",!:9m~Eovve~,I~, ._' _.. p~_ . Based_ cq~,,____ David ~i0:><3.L__---- ._ l ~~~:~~~~~ac:,,:_~~~___ ?teven_E, Mille~,.__,_ __ -1!Based CDC ~ev~An,hony "eeL_ . 1:~y~:~~:=:G:::~:: _ Myr~ K, Jones _ _ __,___ .Nelghbor.!:'ood--- -- Qr, Romaine_I\./l"'rtin,_.____,jE:'Ies,: NAACP_____ .!'-!!argaret Nevvton _____. ______ _J.r.:.."'!.:.-'?)',-g~:..l'..~artirl-.-, I Annetta Jenkins,_ _____ ..'_ _____' LIS<::::__,_ ____~,__ Octavia Bell ,'<::;.13-""- Boa r(:~_-'\/l.=m be~_ City/Housing Ass!. CitvAdrn, ,Henderson Tillman VVilfred Havvkins . Manarove Purchase - Survey complete. Appraisal to complete in 5-6 weeks. VB Appraiser selected. . Marina Purchase - Survey complete. Appraiser selected. Appraisal to be complete in 5-6 weeks. VB . St. Paul AME (MLK Phase II Redevelopment) - Closed on one of three properties, 308 NE 10th Street. This property is proposed to be leased back to the Church for $1 their use. A trade aareement and lease have been drafted and are beina reviewed. VB . Savage Creatures Team - Site permits and project design issues concepts are being further assessed on key elements issues. The project is beina prepared for presentation for Concept Approval for Auaust 2005. DH . Trolley System Operation Rollout- Staff has received the approval for the Trolley sian permits. Boynton Sian Company was selected throuah the competitive bid process to make our Trolley stop sian and is movina forward with the final mock-ups of the sians. The City of Boynton Beach has aaree to install our sian when they are complete. Staff is meetina with the Kidd Group for the Trolley Marketina Implementation. SV . Genesis Business Program - Staff is in the final neaotiation staaes with SCORE to come on board as a partner of the proaram. Score will be a areat asset to the proaram because of their continuous data base of volunteers and the sianificant amount of experience that the volunteers have, The roundtable discussions continue to be very 8374 Annette's Shares L:\Monthly Directors Reports\2005\Directors Monthly Status Report May Meetings.doc positive and productive. The group is currentlv exploring creative marketing and advertising campaigns. A G · Grants Update Bovnton Women's Club. Delrav-Bovnton Academv and First Baptist Church are moving forward with their facade grant. J. Kent McMillan is reQuesting a Facade Grant for the rehab of his property at 1105 N. Federal Highwav. which is in your package. SV Self-Assemblv- Appraisal reports are in for N. Federal Hwv & Bovnton Beach Blvd Self-Assemblv Groups. N. Federal group is working with attorney Bert Oliver on a Memorandum of Understanding. Thev have several developers who are ready to bid on site. Bovnton Beach group is interviewing two attorney. Bert Oliver and Bonnie Miskel to write the Memorandum of Understanding. Parkside Downtown Village has been sent out for bid for an appraiser. VB · Police Activity Report- Please find attached. SV. · Web Site Activity Report- April's report is attached. AG. · Newsletter - Materials for the Second Quarter newsletter is due to me no later than April 30th and the issue will be published on June 16th, AG · Annual Report - The 2003/2004 Annual report is in development stages. Staff is in the process of obtaining three written Quotes on design and lavout. In addition. each staff member is working on a draft of the content for the report. Finallv. staff is workina with a professional photoarapher to aet photos of the CRA proiects that are in proaress AG. · Events Movies on the Avenue: In April the movie liThe Commitments" was selected. The movie's information and packaaina did not indicate its ratina. The movie turned out to be unsuitable for a familv audience. A few calls and a written complaint was addressed bv the CRA Director. Staff and the City Manaaer. Staff is in the final staaes of desianing selection criteria that will prevent this situation form occurring in the future. AG Proposed Dates for 2005 events: 8373 Annette's Shares L:\Monlhly Directors Reports\2005\Directors Monthly Status Report May Meetings.doc May 13th Movies on the Ave Herbie the Love Sua Rated G June 10th Movies on the Avenue Mad Mad Mad World Rated G July 8th Movies on the A venue Around the World in 80 days Rated G September 2~d CRA Development Fair October 28th CRA State of the eRA December 4th Winter Carnival , 0, I d...:J 1{; Annette's Shares L:\Monthly Directors Reports\2005\Directors Monthly Status Report May Meetings.doc ~o: Lisa Lil Special ervices Adiministrative Sergeant FROM: Ro ~ViS, Police /~,~~R.A. Unit CITY OF BOYNTON BEACH, FLORIDA INTER-OFFICE MEMORANDUM DATE: May 3, 2005 FILE: SUBJECT: REFERENCES: C,R,A. Unit Monthly for April 2005 ENCLOSURES: C.R.A. Unit Monthly- April 2005 Heart of Boynton · The Heart of Boynton Officers assisted road patrol with a variety of calls within this area. , . The Heart of Boynton Officers had 23 traffic contacts which consisted of several citations, warnings and arrests, · The officers continued to meet with the business owners and talk with citizens who live in the area, Residents have expressed concern about the increase in narcotics activity. Residents are also concerned due to recent shootings in the North end of the city. · Officers are in continuous contact with representatives of the Boynton Terrace facility, in an attempt to prevent unauthorized subjects from utilizing the property. The property has finally been completely vacated and boarded, Demolition is expected to begin soon, · Officers are also coordinating with road patrol to prevent increased narcotics activity at Boynton Terrace, and other locations, · Officers are also conducting increased patrols in the area around St Marks School and the adjacent parks in reference to a subject who has exposed himself to the children. Central Business District · The Central Business District Officers assisted road patrol with a variety calls for service within this area. · Ofc. Danysh completed several Police Explorers meetings and functions, as well as instructing at several events. He is also preparing the Explorers for their upcoming State competition, · The officers continued to enforce traffic laws within this area, This led to 119 traffic contacts, resulting in several citations, warnings, and traffic arrests, · Ofc. Danysh completed a stranger danger course at the Lake Worth Christian School. Upcoming activities- May 2005 · The Heart of Boynton Officers will continue to work with the Boynton Terrace management in order to prevent criminal activity at this location, Demolition should begin soon at this location, · The Central Business District Officers will be continuing to enforce traffic laws within the area, · Officers will continue to be very visible within C.R,A. areas, This will include a large amount of bike patrol to allow for more direct interaction with members of the business community, and general public, · All four officers will be attending the bicycle patrol course in Broward County. ~1611 .'" '. .. . : . Date: 5-3-05 Completing Officer: R. DAVIS CRA UNIT MONTHLY Vehicle # Vehicle # 4501 4502 Beginning Mileage: Beginning Mileage: Total Hours Worked: 401 3850 1883 Total Hours (vac/comp/personal/auth leave): Reports: Burglary: Alarms: Suspicious Person: Suspicious Vehicle: Stolen Vehicle: Assault: Narcotic Related: Parking Citations: Total Traffic Contacts: Community Service: Business Owner Visits: Citizen Interactions: Referrals Total: Other Departments: Other Information: 5 2 146 384 806 14 City: 6 CRA: 8 Other: Total Community Meetings: Attended: Organized: Other Contacts: Explain: 174.5 Police Assists: 6 9 . MonthlY ear: APRIL 2005 Mileage Total: 4833 Mileage Total: 4264 Total Arrests: 18 Other: Other Thefts: Other Recovered Property: Weapons Related: Vehicle Towed: Civil Assist: Battery: Domestic Violence: Warnings: 108 Abandoned Vehicle: PAR's: Disturbance: 2 Recovered Vehicle: Vandalism: Units conducted numerous extra patrols in the two areas. Ofc Danysh completed several Police Explorer functions and taught stranger danger at the Lake Worth Christian School. Citations: 38 AAR's: Crashes: 2 is" fA .'." '. . . .......-...:..... - .". ... ~. -, . BOYNTON BEACH CRA OFFICER MONTHLY Date: 5-3-05 MonthlY ear: April 05 Officer: Danysh ID#: 606 Call Sign: C31 PLI Completion Date: 4-5-05 I.c. Test # 1: yes I.C. Test #2: yes # Hours Worked: 69 # Hours Vacation/ComplPersonallAuth Leave: 80.5 AL 11.5 V AC Total Reports Taken: 11 Case # MO Case # MO Case # MO 05017402 NOMa 05017407 NOMa 05017424 EXPA 05017531 ROTC 05018335 DaTA 05018356 PASG 05018366 AGAB 05018500 PASG 05018501 DDMA 05019126 NOMa 05019127 NOMa Citizen Contacts (no Case #) Business Owner Visits: 100 PAR's Citizen Interactions: 100 AAR's Referrals Total: Other Departments: City: CRA: Total Traffic Contacts: 4 Other: Citations: Total Community Meetings: Warnings: 4 Attended: Parking Citations: Organized: Other Contacts: Explain: Line Supv School Other Comments: Explorer Delegates Meeting Stranger Danger LKWTH Christian IB'3>\lb ....... .- - CRA OFFICER MONTHLY Date: 4/30/05 MonthlYear: APRIL 05 Call Sign: C32 Officer: REYNOLDS ID#: 793 PLl Completion Date: 4/8/05 (1555) I.c. Test #1: 4-3-05 I.c. Test #2: 4-16-05 # Hours Worked: 169.0 Total Reports Taken: 9 Case # MO 05-017208 WARB 05-017939 SPIA 05-018713 SPIA 05-019429 DUlA 05-019812 ACIA 05-019863 SPIA # Hours Vacation/ComplPersonal/Auth Leave: 15.5 Mileage: 551 # of Arrests: 13 Case # MO Case # MO 05-020779 DOT A 05-021312 VNRA 05-021321 TREW Citizen Contacts (no Case #) Business Owner Visits: 198 Citizen Interactions: 478 Referrals Total: 12 Other Departments: City: CRA: Other: PAR's AAR's Total Traffic Contacts: 119 Citations: 32 Total Community Meetings:'- Warnings: 87 Attended: Parking Citations: Organized: Other Contacts: Explain: Other Comments: CONSTANT EXTRA PATROLS AT 211 S FEDERAL, BANANA BOAT BRIDGE, BOAT DOCKS, OCEAN PLAZA, ALL BUSINESS ON E. OCEAN A VENUE. KIDS KINGDOME, THE LIBRARY, CIVIC CENTER. ARTS CENTER, BUSINESS ON SOUTHS IDE OF E SR 804, BOYNTON PLAZA EAST, OCEAN PLAZA, MANGROVE PARK AND 600 N. FED 1311 ~ ~".", . CRA OFFICER MONTHLY Date: 5-3-05 MonthlY ear: APR 2005 Officer: R. DAVIS ID#: 796 Call Sign: C33 PLI Cornpletion Date: 4-17-05 r.c. Test #1: DONE r.c. Test #2: DONE # Hours Worked: 47 # Hours VacationlComplPersonallAuth Leave: 23/57.5 ShiftSwap Total Reports Taken: 4 Mileage: 196 # of Arrests: 0 Case # MO Case # MO Case # MO 05-10819 ROTC 05-18313 SPBA 05-18363 AHRA 05-19958 TREW Citizen Contacts (no Case #) Business Owner Visits: 30 PAR's Citizen Interactions: 68 AAR's Referrals Total: 2 Other Departments: City: CRA: Total Traffic Contacts: Other: Citations: Total Community Meetings: Warnings: Attended: Parking Citations: Organized: Other Contacts: Explain: Other Comments: Frequent extra patrols in various areas of the Heart of Boynton and along the N Federal Hwy corridor. -i; II/) ...'......,., ,,'.' , ' " .. .. CRA OFFICER MONTHLY Date: 04-21-04 MonthlYear: 04105 Call Sign: C34 Officer: LAUTURE ID#: 797 PLI Completion Date: 04-16-05 l.c. Test #1: 4/3/05 l.c. Test #2: 4/16/05. # Hours Worked: 116 # Hours V acation/Comp/Personal/ Auth Leave: 22 V AC/22 SH. SWAP Mileage: 371 # of Arrests: 4 Total Reports Taken: 6 Case # MO Case # MO Case # MO 05-17081 BERA 05-17256 CVLA 05-17902 SPPA 05-18902 SPPA 05-20363 WARB 05-20355 VNRG Citizen Contacts (no Case #) Business Owner Visits: 56 PAR's Citizen Interactions: 160 AAR's Referrals Total: Other Departments: City: CRA: Other: Total Traffic Contacts: 23 Citations: 6 Total Community Meetings: Warnings: 17 Attended: Parking Citations: Organized: Other Contacts: Explain: Other Comments: 2 WARRANT ARREST, 2 MISDEMINOR ARREST, I TRAFFIC ARREST ROT ATING EXTRA PATROL'S (BIKE NEHICLE) WERE CONDUCTED N THE AREAS i~Jl E ... ... 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QJ o Vl ~~ E E : E E - ::E c o 0::;: Z c: -6.8 QJ c: ~~ ~ c: QJ 0 c>:o E E : -i": o ~ E E -QJ .:.!.~~ I ~ QJ '0 >- I./) ~&:~ E E E : c ~ ~:po ~ QJ >- OQJ:~c ~ Q)"O (sV'lQ. ~~~ E E QJ 0.. ....UI-C>:cu E '" o (V') .... .... >- EQ)' 5 Q; o ~ L~ ZC:C:QJ QJoc: E c 0 .s C1: 5 8.8QJ ~06 E 0.. o o '<I" c: o iIi Vl E E.r:: 0 0.-:= z E ~ ~..c, '~ 0I0lQ)01 i3i3~C: Q)Q)Q)~ zz~z E E E E ro ro 1'0 a.. 0000 00 (V') 0 0'\ ......... 'f"""'l N .... .... Vl cu 0, ::l o o c:' o Vl c :.c U ::; :r: XII. Board Member Comments 8394 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim ~ecord of the proceedings is made, which record includes the testirnony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. XIII. Legal 8395 Any person who decides to appeal any decision of the Conununity Redeveloprnent Board with respect to any matter considered at this rneeting will need a record of the proceedings and for such purpose rnay need to ensure that a verbatirn record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably acconunodate your request. BOYNTON BEACH CRA AGENDA ITEM REQUEST FORM Requested CRA Date Final Materials Must be Requested eRA Date Final Materials Must be Turned into Meetin!! Dates Turned Meetin!! Dates CRA Office into CRA Office D January 11,2005 December 28, 2004 (Noon,) D July 12,2005 June 28, 2005 (Noon) D February 8, 2005 January 25, 2005 (Noon) D August 9, 2005 July 26, 2005 (Noon) D March 8,2005 February 22, 2005 (Noon) D September 13,2005 August 30,2005 (Noon) D April 12,2005 March 29, 2005 (Noon) D October II, 2005 September 27, 2005(Noon) . May 10, 2005 April 26,2005 (Noon) D November 8, 2005 October 25, 2005 (Noon) D June 14, 2005 May 31, 2005 (Noon) D December 13, 2005 November 29, 2005 (Noon) NATURE OF D Consent Agenda D Old Business . Legal AGENDA ITEM D Director's Report D New Business D Future Agenda Items D Other I tern DATE: May 3, 2005 SUBJECT SUMMARY PARAGRAPH: Legal Staff is presenting these proposed Quasi-Judicial procedures for the CRA Board. RECOMMENDATION: Staff is recommending the formal adoption of these procedures. EXPLANATION: (Background of the issue: Who, What, Where, When, How, Etc.) Legal Staff is proposing these Quasi-Judicial procedures for the CRA Board to foIl ow. The procedures include Ex Parte disclosures by CRA Board Mernbers, CRA Attorney outlines hearing procedures, attorneys and other individuals acting in a representative capacity make their appearance, request for identification of any intervenors, CRA Attorney and City Clerk serve as witness, City Staff presents issues and applicant presents a summary of issues before the CRA Board with a 15 minute limitation. FISCAL IMPACT: No Fiscal Irnpact. ALTERNATIVES: The alternative would be to due nothing. ^~~~ V V J C Staff , 8396 Susan's Shares C:\Susan_shared files\memos\CRA Agenda Item Request for quasi-judicial resolutlOn.doc BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY QUASI-JUDICIAL PROCEDURES! 1. Ex parte disclosures by CRA Board Members. 2. The City Attorney outlines the hearing procedure, including a statement that any member of the Board may, at any time during the presentation of testimony, question any witnesses. 3, Attorneys or other individuals acting in a representative capacity make their appearances. 4. Request for identification of any intervenors.2 5. The City Attorney or City Clerk swears in all witnesses. 6, City staff members present a summary of the issues before the Board, testify as to their opinions and make recommendations for inclusion in "Conditions of Approval." (The CRA generally limits staff presentations to 15 minutes). 7. The Applicant presents its case, including acceptance or objection to proposed conditions of approval. (The CRA generally limits applicant presentations to 15 minutes). 8. Intervenors present their cases, examine previous witnesses. presentations to 15 minutes). offer their facts and opmIOns, and cross- (The CRA generally limits intervenors 9, Members of the public offer their facts and/or opinions, (The CRA generally limits public presentations to 3 minutes). 1 The guidelines represent a generalized proccdurc for conducting quasi-judicial hearings and are subject to modification on a case-by-case basis. The controlling principal is that all interested parties have the opportumty to offer testimony, evidence and conduct cross-examination ofwitncsses, 2 An intervenor can be a person or a business, or even another government entity, who claims to have a direct and personal interest in the pending matter and who wants to have the same legal rights and responsibilitics to participatc in the public hearing as the actual parties have. For cxamplc, an intervcnor may also question thc witnesses prcsented by parties and other intervenors, and can call its own wltncsses, who will be sworn to tell the truth and will be subject to possible cross-examination by the partics and other intcrvcnors. The decision whether to grant intervcnor status wIll be madc by the Board. Someone who docs not qualify to be an intervcnor, or could qualify but Just does not want to be onc, may be allowcd to speak briefly on his or her own bchalf, either to presl'nt facts or to state opinions, but cannot question witnesses, prcscnt witnesses, and so forth. .' . "'d 83b97h d h h It should be noted that bemg an Intervenor In a mattcr unuer cons I eratlOn y t e Boar docs not guarantee t at t e intervenor can challenge or appeal the final deCision in a judicial or administrative proceeding. Also, being an intervenor here may not even be a prcrequisite to filing a challenge or appeal of the final decision depending upon what state laws or court rules require. 10. Intervenor rebuttal/final comments. (The CRA generally limits intervenor rebuttal presentations to 3 minutes). 11. Applicant rebuttal/final comments, (The CRA generally limits applicant rebuttal presentations to 5 minutes). 12, Staff rebuttal/final comments, (The CRA generally limits staff rebuttal presentations to 5 minutes). 13. CRA questions and deliberation / decisions, 8398 XIV. Other Items 8399 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatirn record of the proceedings is made, which record includes the testirnony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. xv. Future Agenda Items A. Consideration of Interlocal Agreement with the City of Boynton Beach for the Boynton Beach Boulevard Extension, Promenade and Riverwalk, (July). B, Consideration of Interlocal Agreement between the CRA and the City of Boynton Beach for Events and Festival services (TBD), C. Consideration of the Old High School Agreement (June). D. Consideration of the RFP for the Retail Demand Analysis (June). E. Consideration of Interlocal Agreement between the CRA and the City for the MLK Phase I Project (June). F. Consideration of Design Modification for Drainage Improvements on 4th Street. (TBD), 8400 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any rnatter considered at this rneeting will need a record of the proceedings and for such purpose rnay need to ensure that a verbatirn record of the proceedings is rnade, which record includes the testirnony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the prograrn or activity in order for the CRA to reasonably accommodate your request. XVI. Future Project Preview 8401 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testirnony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. XVII. Adjournment. 8402 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose rnay need to ensure that a verbatirn record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request.