Loading...
Minutes 09-22-05 MINUTES OF THE REGULAR MEETING OF THE ADVISORY BOARD ON CHILDREN AND YOUTH HELD IN HUMAN RESOURCES CONFERENCE ROOM, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, SEPTEMBER 22, 2005 AT 7:00 P.M. Present: Steve Waldman, Chair Hattie Miller Mary Morera, Vice Chair Danielle Bonczyk (Voting Student) Alyssa Ewing (Voting Student) Christine Hogenkamp (Non-Voting Student) Sherri Claude, Board Liaison Absent: Lawrence Rubin Evelyn Geathers Willie Pearl Wilson I. Call to Order Chair Waldman called the meeting to order at 7:04 p.m. II. Pledge of Allegiance to the Flag/Moment of Silent Reflection Ms. Alyssa Ewing led the Pledge of Allegiance to the Flag. A moment of silent reflection followed, with special focus on American troops in harms way. III. Approval of Minutes of July 28, 2005 Motion Vice Chair Morera moved to approve the minutes as presented, seconded by Ms. Miller, and unanimously carried. IV. Approval of Agenda Motion Vice Chair Morera moved to approve the agenda. Ms. Bonczyk seconded the motion that carried unanimously. IV. Announcements/Presentations/ Correspondence Chair Waldman announced there was a vacancy on the board and he encouraged the members to solicit others to fill this board seat. V. Public Audience - None VII. Old Business A. Elections Motion Vice Chair Morera moved to remove this item from the table. Ms. Miller seconded the motion that passed unanimously. Meeting Minutes Advisory Board on Children & Youth Meeting July 28, 2005 July 28, 2005 Motion Vice Chair Morera moved that Steve Waldman continue in the position of Chairman. Ms. Bonczyk seconded the motion that passed unanimously. Chair Waldman passed the gavel to Mary Morera. Motion Mr. Waldman moved that Mary Morera continue as Vice Chairperson. Ms. Miller seconded the motion that passed unanimously. B. Teen Center Ms. Claude reported that she was still trying to get information from the School Board regarding a facility for a teen center. She will try to bring this information to the next meeting. Chair Waldman thought it would be very helpful if Mr. Majors offered an opinion as to the possibilities for a teen center. If there were no possibilities on the horizon, the board would have to investigate further. Ms. Claude distributed a Teen Center Survey form for the consideration of the members. Chair Waldman recommended getting permission from the schools to distribute the form in the area middle and high schools. Various means of distribution were discussed. The decision was made to do a random sampling and not every student in a particular school, i.e. responses from three sixth grade classes, responses from three seventh grade classes, and so on. Ms. Claude thought a more accurate sampling could be obtained from getting small to moderate feedback from as many schools as possible instead of a large amount of feedback from a few schools. The members enumerated the schools they would target for participation in the survey and chose the schools each member would handle. It was decided that 50 surveys to each school would be the optimal number. Ms. Claude suggested sending an initial letter to the schools ahead of time to acquaint them with the idea and Vice Chair Morera agreed to draft it. She will say that the Advisory Board on Children & Youth is doing a needs survey for a teen center and was desirous of student input. Chair Waldman asked her to include the statement that someone would be calling them to make an appointment to see them in regard to this. C. AdoDt-a-Spot Program Ms. Claude said that on September 10, 2005, an Adopt-a-Spot activity was scheduled to take place at Rolling Green School. Ms. Claude was the only person in attendance. She did, however, manage to pick up some trash while there. She had gotten three responses from Youth Volunteer Bank members who said they would be there. It appeared to Ms. Claude that this kind of activity was not as attractive to the Youth Volunteer Bank members as they had hoped. The Board was committed to one more date for this program. Following that, the Board could decide whether or not to continue with this program. Ms. Hogencamp suggested notifying schools since a lot of juniors and seniors were required to have a certain number of community service hours. She also commented that October 8, the date for the next Adopt-a- Spot activity, would not be good date since she and many other students would be taking the SAT test at that time. Ms. Claude stated fliers had gone out on this and the students were not coming. Chair Waldman suggested doing a big activity and advertising it thoroughly. Ms. Claude commented that if the board decided to continue this, the garden at Rolling Green Elementary School had gotten overgrown and still needed attention. 2 Meeting Minutes Advisory Board on Children & Youth Meeting July 28, 2005 July 28, 2005 D. Youth Volunteer Bank Ms. Claude stated that at the next meeting, the board could discuss the banquet and whether or not they wanted to make any changes to the event. They had talked previously about whether they wanted a D-J or more of a dinner kind of event. Five or six years ago, the D-J was very popular, but during the last year or two, very few people stayed. It was not worth hiring a D-J if people did not want to have one. E. Bob Borovv Award Chair Waldman stated the budget total for this award was currently $3,355. Ms. Claude stated the applications were available and there was an article in the current Fun Fare devoted to it. Chair Waldman said they had enough money for about three years in the budget if they keep to the $1K cash award. He wanted to have a five-year reserve. F. Tennis CarnivalfTournament The board previously discussed the idea of having another tennis carnival, this time at the City courts. Ms. Claude said the City's Tennis Pro, Bob Howell, was supposed to be at this meeting but at the last minute, he could not make it. Ms. Claude asked if the Tennis Carnival and Tennis Tournament were separate events, and Chair Waldman confirmed they were separate events. Vice Chair Morera commented that Phyllis Stern has made a point that Hunter's Run wanted to do the Tennis Carnival again. If they wanted to do this, they would have to confirm the dates by next month. Chair Waldman broached the idea of creating an event whereby the board could make money for its activities and for hurricane relief as well. Vice Chair Morera thought this should be discussed with Mr. Howell, since he might have tournament/fund raising experience. The board requested that Ms. Claude invite Mr. Howell to the board's next meeting. H. Guest Soeakers No guest speakers were on the schedule, but Chair Waldman invited suggestions from the board members for speakers or topics in which they might be interested. VIII. New Business A. November Meeting Date Vice Chair Morera commented that for the previous two years, they had combined the November and December meetings into one because both meetings fall around Thanksgiving and Christmas. She suggested combining the November and December meetings in one meeting in the first or second week of December. The board decided to have this meeting on December 1, 2005. IX. Future Meeting Dates: October 27, 2005; December 1, 2005 X. Other Chair Waldman mentioned a grant administered by the CRA available to non-profit organizations. Information on this was distributed at the previous meeting. He encouraged the members to give the information to any groups who might be interested. 3 Meeting Minutes Advisory Board on Children & Youth Meeting July 28, 2005 July 28, 2005 Ms. Miller donated $20 to the bowling tournament. She had never been able to attend this since the date coincided with her church's anniversary. XI. Adjournment Since there was no further business before the board, the meeting was duly adjourned at 8:00 p.m. Respectfully submitted, ~Ck\ ~; I Susan Collins Recording Secretary (092805) 4