R05-198
II
1 RESOLUTION NO. R05-lq~
2
3
4 A RESOLUTION OF THE CITY OF BOYNTON
5 BEACH, FLORIDA, RATIFYING THE ACTION
6 TAKEN BY THE SOUTH CENTRAL REGIONAL
7 WASTEWATER TREATMENT AND DISPOSAL
8 BOARD, ITEMS A - E, ON NOVEMBER 17, 2005,
9 AS SET FORTH IN EXHIBIT "A" ATTACHED
10 HERETO; AUTHORIZING AND DIRECTING
11 THE CITY MANAGER AND CITY CLERK TO
12 EXECUTE SAID AGREEMENT; AND
13 PROVIDING AN EFFECTIVE DATE.
14
15
16 WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board
17 (SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of
18 November 17,2005, as set forth in the attached Exhibit "A".
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
20 CITY OF BOYNTON BEACH, FLORIDA THAT:
21
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
22 being true and correct and are hereby made a specific part of this Resolution upon adoption.
23
Section 2.
The City Commission does hereby ratify the action taken by the South
24 Central Regional Wastewater Treatment & Disposal Board on November 17, 2005, as to the
25 following:
26 a. Authorization to enter into agreement with Florida Water
27 Environmental Association Utility council to allow NOAA to perform
28 dye tracer study on the Gulfstream Reef in the amount of$189,000.00.
29 Cost to be split 50/50 from each City's Capital Fund.
30 b. Authorization to approve modification of Hazen and Sawyer task order
31 04-061 for reclaim expansion in the amount of $97,760.00 increasing
32 the total task order amount to $537,760.00 to be split 50/50 from each
33 City's Capital Fund.
3 c. Authorization to enter into contract with Interstate Engineering Corp.,
3 in the amount of $1,489,00.00 to construct a 3 million gallon reuse
S:ICAIRESOISCRWTDB Annual Meeting 11-17-05 Ratification.doc
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water storage tank, associated piping and pumps. Cost to be split
50/50 from each City's Capital Fund.
d. Authorization for Chairman to enter into contract DG061158 with
South Florida Management District for reuse project in the amount of
$1,493,590.00.
e. Authorization for the Chairman to accept Hazen and Sawyer's work
order 06-001 to provide consulting services in the amount of
$26,908.00 for reclaimed water distribution system hydraulic model.
Section 3.
This Resolution shall take effect immediately upon passage.
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PASSED AND ADOPTED this ~ day of December, 2005.
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CITY OF
FLORIDA
BOYNTON
BEACH,
ATTEST:
cJMct1n. ~
ity Clerk
S:ICAIRESOISCRWTDB Annual Meeting 11-17-05 Ratification.doc
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to approve modifications of Sixth
Amendment to Interlocal Agreement.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Delray hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Delray Beach this ~ JJ......
day of ~'" 0 ~.\:> ,'Z-a::5, by a 5 - [) vote.
CITY OF DELRAY BEACH
M
By:
Attest:
~~.~,~~
City Clerk
Approved as to fonn:
.,---
\l-~
AsS.City Attomey
/
SIXTH AMENDMENT TO INTERLOCAL AGREEMENT
THIS SIXTH AMENDMENT TO INTERLOCAL AGREEMENT is made and
entered into this ~day 0;-~~)\)j.\Q-,-,- , 200~, by and between
\
the CITY OF BOYNTON BEACH, FLORIDA. a municipal corporation, hereinafter
referred to as "BOYNTON", and the CITY OF DELRAY BEACH, FLORIDA, a
municipal corporation, hereinafter referred to as "DELRAY".
WITNESSETH:
WHEREAS, BOYNTON and DELRA Y pursuant to Section 163.01, Florida
Statutes, have heretofore entered into that certain Interlocal Agreement dated the
26th day of December, 1974, establishing the South Central Regional
Wastewater Treatment and Disposal Board (the "BOARD"), as amended by First
Amendment dated May 27,1981, by Second Amendment dated September 15,
1983, by Third Amendment dated October 19, 1995, and by that certain Fourth
Amendment dated February 18, 2003, and the Fifth Amendment dated
September 7.2004; and,
WHEREAS, the BOARD is desirous of amending Section 3, Powers and
Procedures, Subsection (B)(14) to provide the BOARD to be a provider of
reclaimed water to the Cities of Delray Beach, Boynton Beach, other entities
within the respective Cities, as well as providing for the internal use of the
reclaimed water by the BOARD and further amending Annex I, Allocation of
Operatinq Costs, Subsection 6, Reclaimed Water, to provide that the BOARD will
be authorized to enter into independent Interlocal Agreements with the Cities of
Boynton Beach and Delray Beach, respectively, for the providing of such
wholesale reclaimed water.
NOW, THEREFORE, be it resolved as follows:
That certain Interlocal Agreement entered into on the 26th day of
December, 1974, by 8.nd between the City of Boynton Beach, Florida, and the
City of Delray Beach, Florida is amended as follows:
1. Section 3. Powers and Procedures, Subsection (B)(14), is hereby
amended in its entirety to read as follows:
"14. Enter into contracts for sale and disposal of
reclaimed water for irrigation and other beneficial
uses with the Cities of Boynton Beach and Delray
Beach and other entities within those Cities desiring
to use reclaimed water upon approval of each City for
the delivery of reclaimed water te within each City at a
location determined by the BOARD".
2. Subsection 6. Reclaimed Water, of Annex I, Allocation of OperatinQ
Costs, of the Interlocal Agreement is hereby amended in its entirety to read as
follows:
6. Reclaimed Water:
It is agreed that the disposal of effluent in a cost-
effective and environmentally responsible manner is
appropriate and necessary for the operation of the
Regional Facility, and in that regard, the BOARD shall
be authorized to enter into contracts with the Cities of
Boynton Beach and Delray Beach, respectively, for
the delivery of up to fifty percent (50%) each of the
effluent produced and treated by the Regional Facility
to the standards required by the Florida Department
of Environmental Protection for the utilization of such
Reclaimed Water for irrigation and other beneficial
uses provided however, the Board may also enter into
contracts with third parties to use the reclaimed water
effluent if authorized by each City and in an amount
authorized by each City. The Charge to each City
shall be in accordance with a formula approved by the
Board each year. The revenues received from the
sale of such Reclaimed Water by the BOARD to the
said Cities shall be applied to the operating budget of
the BOARD. Notwithstanding any provision herein to
the contrary, the Cities of Boynton Beach and Delray
Beach shall be entitled to temporarily or permanently
assign a portion of their allocated 50% share in the
Reclaimed Water effluent to the other City, subject to
the parties entering into an Interlocal Agreement with
respect thereto and providing the BOARD with a
certified copy of the same.
3. This Amendment shall become effective upon ratification by a
majority vote of each City Commission.
4. This Amendment shall be filed with the Clerk of the Court in the
Fifteenth Judicial Circuit in West Palm Beach, Florida.
5. The Interlocal Agreement as heretofore amended shall remain in
full force and effect, altered only to the extent of this Agreement.
RESOLVED this _ day of
200
by a
vote.
Chairman
Attest:
Secretary
Approved as to form:
By:
Board Attorney
The undersigned Cities of Delray Beach and Boynton Beach hereby ratify
the aoting action taken by the South Central Regional Wastewater Treatment and
Disposal Board in accordance with the foregoing Amendment to Interlocal
Agreement
ATTEST:
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"~~-,~. ~0~.r':')
City Clerk
Approved as to form:
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J\.,:,City Attorney
ATTEST:
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H:\199Q\900182.BB\AGMT\Sixth Amendment to Interlocal A9reement SCRWTDB VER2.doc
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RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17,2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to enter into contract with Interstate
Engineering Corp. in the amount of $1,489,000.00 to construct a 3 million gallon
reuse water storage tank, associated piping and pumps. Cost to be split 50/50
from each city's capital fund.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
~ day of j)eeeMber , 6loe5, by a S-n vote.
CITY OF BOYNTON BEACH
rt~~
Attest:(J};:{ 'n}. ~
Ci Clerk
By:
~05-lqB
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17,2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to Authorize Chairman to enter into contract
DG061158 with South Florida Management District for reuse project in the
amount of $1,493.590.00.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW. THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is htebY ratified in open session by the City of Boynton Beach this
-.ft:L day of De~tDM e..tI , ~OOS , by a 5-0 vote.
CITY OF BOYNTON BEACH
By: ~.;r7~
{payor .
Attest: ~ Yr1. p~
L::JY clerk
Approved as to form:
U~
~~ 9i'~y Attorney
SOUTH FWRIDA WATER MANAGEMENT DISTRICT
Exhibit G.10.
3301 Gun Club Road, West Palm Beach, Florida 33406 . (561) 686-8800 . FL WATS 1-800-432-2045 . TDD (561) 697-2574
Mailing Address: P.O. Box 24680, West Palm Beach, FL 33416-4680 . wwwsfwmd.gov
October 13, 2005
Mr. Robert J. Hagel, P.E.
South Central Regional Wastewater Treatment
And Disposal Board
1801 North Congress Avenue
Delray Beach, FL 33445
OCT 1 7 Z005
Dear Mr. Hagel:
Subject: Contract # DG061158
100% REUSE PROJECT
Enclosed are two (2) copies of the subject document. Please have them signed by an
individual with signature authority on behalf of your organization, and include
documentation to demonstrate official delegation of signature authority up to the
contract monetary limits.
Paragraphs 4.3, 4.4, 4.5, 8.9 and 8.10 have been added to the contract since the
request for projects was sent out. The date in paragraphs 4.1, 8.8 and 8.11 has been
changed from July 1, 2006 to August 1, 2006. Please return both copies to my attention
as soon as possible, but no later than November 30, 2005. Since the contract
terminates on September 30,2006, the executed documents need to be returned to my
attention as soon as possible. If the contracts cannot be executed and returned by
November 30, 2005, please notify me promptly via email or fax. A fully signed
document will be returned to you upon execution by the South Florida Water
Management District (District). Note that this document is not binding on the parties
until it is approved by the appropriate level of authority within the District and executed
by both parties.
Your cooperation and timely response will be greatly appreciated. Should there be any
questions, or if you require any additional information, please contact me.
~~ely,
ernadette Harrison
Contract Specialist
Procurement Department
bharriso@sfwmd.gov
(561) 682-6378
(561) 682-5587 (fax)
BH/sm
Enclosures
c: Jian Cai, MSC 4360
GOVERNING BOARD
EXECUTIVE OFFICE
Kevin McCarty, Chair
lrela M. Bague, Vice-Chair
Pamela Brooks-Thomas
Alice J. Carlson
Michael Collins
Nicolas J. Gutierrez, Jr., Esq.
Lennart E. Lindahl, PE
Harkley R. Thornton
Malcolm S. Wade, J1'.
Carol AIm WeWe, Exewtive Director
ORIGINAL
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
2005 - 2006 ALTERNATIVE WATER SUPPLY
FUNDING PROGRAM
Recipient:
South Central Regional Wastewater Treatment &
Disposal Board
Recipient's Project Manager:
Robert J. Hagel, P.E.
Address:
1801 North Congress Avenue
Delray Beach, FL 333445
Telephone No: (561) 272-7061
Fax No:
(561) 265-2357
SFWMD Project Manager:
Jian Cai
Telephone No.: (561) 682-6690
Fax No.:
(561) 681-6264
Contract Specialist:
Bernadette Harrison
Telephone No.: (561) 682-6378'
Fax No.:
(561) 682-5587
Address:
P.O. Box 24680
3301 Gun Club Road
West Palm Beach, FL 33416-4680
Insurance: NotA licable
Federal Employer Identification Number:
59-1678149
Project Title: South Central Regional Wastewater Treatment & Disposal Board - A WS FY2006
Description: 100% Reuse Project
Agreement No. DG061158, Page 1 of9
This Agreement is entered into between "the Parties," the South Florida Water Management
District, the "District", and the undersigned party, hereinafter referred to as the "Recipient."
The Recipient warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms and conditions of this Agreement, and shall abide by all
legal, financial and reporting requirements, such as matching funds and final reports for all
funding received by the Recipient from the District.
ARTICLE 1-PROJECT
1.1 The Recipient shall, to the satisfaction of the District, fully and timely construct and
perform all work items described in the "Statement of Work," attached hereto as Exhibit
"A", hereinafter referred to as the "Project", and made a part of this Agreement.
1.2 As part of the deliverables to be provided by the Recipient under this Agreement, the
Recipient shall substantiate, in whatever form reasonably requested by the District, any
supporting documentation utilized as a basis for payment by the District. This paragraph
shall survive the expiration or termination of this Agreement.
1.3 Attached to this Agreement are the following exhibits which are incorporated herein:
Exhibit A
Exhibit B
Exhibit C
Statement of Work
Schedule of Deliver abIes
Reporting Form
ARTICLE 2 - TERM OF THE AGREEMENT
2.1 The period of performance of this Agreement shall commence on the last date of execution
of this. Agreement, and shall terminate on the date noted on the first page of this
Agreement.
2.2 The Parties agree that time is of the essence III the performance of each and every
obligation under this Agreement.
ARTICLE 3 - COMPENSATION / CONSIDERATION
3.1 As consideration for the Project required by this Agreement, the District shall pay the
Recipient the funding amount as specified on page one of this Agreement. Such amount
is not to exceed the specified amount and therefore, no additional consideration shall be
authorized. The Recipient shall provide at least sixty percent (60%) of the Project's
construction cost, unless a different amount is authorized pursuant to s. 373.1961(3)(e),
Florida Statutes.
3.2 The Recipient assumes sole responsibility for all work which is performed pursuant to
Exhibit "A". By providing funding hereunder, the District does not make any warranty,
guaranty or any representation whatsoever regarding any of the work performed hereunder,
Agreement No. DG061158, Page 2 of9
including but not limited to, the adequacy or sufficiency of all or any part of work
described in Exhibit "A".
3.3 The Recipient hereby agrees not to use District funding for any work associated with the
research, design and permitting aspects of the project. District funds shall only be used for
the construction activities described in Exhibit "A".
ARTICLE 4 - FUNDING PAYMENTS AND REPORTING
4.1 The District shall make payment to the Recipient upon completion and acceptance of the
final deliverable(s) as described in the "Schedule of Deliverables", attached hereto as
Exhibit "B". On or before August 1, 2006, the Recipient shall provide a completed
Reporting Form, attached hereto as Exhibit "C". Concurrent with delivery of the final
deliverable, the Recipient shall provide certification that all construction has been
completed in accordance with Exhibit "A" ofthis Agreement.
4.2 The Recipient's invoice shall reference the District's Agreement Number and shall be sent
to the Contract Specialist at the address stated on the first page of this Agreement. The
Recipient shall not submit an invoice to any other address at the District.
4.3. Upon completion of the project, any data that was generated during the performance of the
project shall be submitted to the District upon request.
New Well Construction Projects: For projects involving construction of new wells, the
Recipient shall:
1. Submit design of well construction and testing programs to the District for review and
comment prior to implementation. The Recipient shall integrate the District's
comments into the final testing plan where feasible.
2. Submit all pertinent well information collected during well construction and testing
(i.e., depths, cuttings descriptions, geophysical logs, aquifer test data, etc.), as available.
Submissions shall be provided electronically as specified by the District.
The data will be archived in the District's permanent database and available to the public.
Please contact Anthony Larenas at (561) 682-2643, alarenas(CV,sfwmd.gov or Emily
Richardson (561) 682-6824, for instructions on submitting data.
4.4 The Recipient shall provide to the District regular project update/status reports by
December 1,2005; February 1,2006; April 1, 2006 and June 1,2006. Reports will provide
detail on progress of the project and outline any potential issues affecting project
completion or overall schedule. Status reports may be submitted in any form agreed to by
District project manager and the Recipient, and may include emails, memos, and letters.
4.5 In accordance with Section 373.0361 (7) (b) of the Florida Statutes, the Recipient shall
provide an annual status update to the District detailing the progress of the project.
Agreement No. OG061158, Page 3 of9
ARTICLE 5 - CONTRACT MANAGEMENT
5.1 The Parties shall direct all matters arising in connection with the performance of this
Agreement to the attention of the Project Manager for attempted resolution or action. The
Project Manager shall be responsible for overall coordination and oversight relating to the
performance of this Agreement.
5.2 All notices, demands or other communications regarding this Agreement, other than those
set forth in paragraph 4.2 above, shall be in writing and forwarded to the attention of both
the Project Manager and the Contract Specialist noted on the first page of this Agreement
by certified mail, return receipt requested.
5.3 Should either Party change its address, written notice of such new address shall promptly
be sent to the other Party.
5.4 All correspondence to the District under this Agreement shall reference the District's
Agreement Number.
ARTICLE 6 - TERMINATION / REMEDIES
6.1 It is the policy of the District to encourage good business practices by requiring recipients
to materially perform in accordance with the terms and conditions of the Agreement. In
accordance with Chapter 40E- 7, Part II of the Florida Administrative Code, "Material
Breach" is defined as any substantial, unexcused non-performance by failing to perform an
act that is an important part of the transaction or performing an act inconsistent with the
terms and conditions of the Agreement.
If the Recipient materially fails to fulfill its obligations under this Agreement, the District
will provide written notice of the deficiency by forwarding a Cure Notice citing the specific
nature of the material breach. The Recipient shall have thirty (30) days to cure the breach.
If the Recipient fails to cure the breach within the thirty (30) day period, the District shall
issue a Termination for Default Notice. Once the District has notified the Recipient that it
has materially breached its contract with the District, by sending a Termination for Default
Notice, the District's Governing Board shall determine whether the Recipient should be
suspended from doing future work with the District, and if so, for what period of time. The
District's Governing Board will consider the factors detailed in Chapter 40E-7, Part II of
the Florida Administrative Code in making a determination as to whether a Recipient
should be suspended, and if so, for what period of time. Should the District terminate for
default in accordance with this provision, the District shall be entitled to recover
procurement costs in addition to all other remedies under law and/or equity.
6.2 The District may terininate this Agreement at any time for convenience upon thirty (30)
calendar days prior written notice to the Recipient. The performance of work under this
Agreement may be terminated by the District in accordance with this clause in whole, or
from time to time in part, whenever the District shall determine that such termination is in
Agreement No. DG06t158, Page 4 of9
the best interest of the District. Any such termination shall be effected by delivery of a
Notice of Termination to the Recipient, specifying the extent to which performance of
work under the Agreement is terminated, and the date upon which such termination
becomes effective. In the event of termination, the District shall compensate the Recipient
for all authorized and accepted work performed through the termination date. The District
shall be relieved of any and all future obligations hereunder, including but not limited to,
lost profits and consequential damages under this Agreement. The District may withhold
all payments to the Recipient for such work until such time as the District determines the
exact amount due to the Recipient.
6.3 In the event a dispute arises, which the Project Managers cannot resolve between
themselves, the Parties shall have the option to submit to non-binding mediation. The
mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of the
mediation shall be borne equally by the Parties. The mediation process shall be confidential
to the extent permitted by law.
6.4 Notwithstanding anything in this Agreement to the contrary, the District reserves the right
to terminate this Agreement immediately without notice in the event any of the
representations contained in the Project Proposal are found to be false or if the Recipient
fails to complete the construction and performance of all work items described in Exhibit
A, Statement of Work.
ARTICLE 7 - RECORDS RETENTION
7.1 The Recipient shall maintain records and the District shall have inspection and audit rights
as follows:
(a) Maintenance of Records. The Recipient shall maintain all financial and non-financial
records and reports directly or indirectly related to the negotiation or performance of
this Agreement, including supporting documentation for any service rates, expenses,
research or reports. Such records shall be maintained and made available for
inspection for a period of five (5) years from completing performance and receiving
final payment under this Agreement.
(b) Examination of Records. The District or its designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this Agreement. Such examination may be
made only within five (5) years from the date of final payment under this Agreement
and upon reasonable notice, time and place.
(c) Extended Availability of Records for Legal Disputes. In the event the District should
become involved in a legal dispute with a third party arising from performance under
this Agreement, the Recipient shall extend the period of maintenance for all records
relating to this Agreement until the final disposition of the legal dispute, and all such
records shall be made readily available to the District.
(d) Periodic Audits. The District shall perform audits periodically to ensure funding
objectives are being met.
Agreement No. DG061158, Page 5 of9
ARTICLE 8 - STANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this Agreement.
The District undertakes no duty to ensure such compliance, but will attempt to advise the
Recipient, upon request, as to any such laws of which it has present knowledge.
8.2 The laws of the State of Florida shall govern all aspects of this Agreement. In the event it
is necessary for either party to initiate legal action regarding this Agreement, venue shall
be in the Fifteenth Judicial Circuit for claims under state law and in the Southern District of
Florida for any claims, which are justifiable in federal court.
8.3 The Recipient shall allow public access to all Project documents and materials in
accordance with the provisions of Chapter 119 of the Florida Statutes. Should the
Recipient assert any exemptions to the requirements of Chapter 119 and related Statutes,
the burden of establishing such exemption, by way of injunctive or other relief as provided
by law, shall be upon the Recipient.
8.4 Pursuant to Section 216.347 of the Florida Statutes, the Recipient is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch or another state agency.
8.5. The Recipient has obtained, at its sole expense, all necessary licenses, authorizations and
permits from the appropriate private party or federal, state, municipal or local agency, and
other governmental approvals, prior to commencing performance of this Agreement. The
Recipient agrees to comply with the terms and conditions of all permits.
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race,
color, creed, national origin, handicap, age or sex, from participation in, denied the benefits
of, or is otherwise subjected to discrimination in any activity under this Agreement. The
Recipient shall take all measures necessary to effectuate these assurances.
8.7 Pursuant to Section 287.133 of the Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list may not submit a bid, proposal, or reply to a request to
provide any goods or services related to the construction of the Project contemplated
herein. Recipient also assures that it is not on the District's Suspension of Contractors
List. Recipient agrees to include a provision to this effect in all requests for proposals and
subcontracts related to construction ofthis project.
8.8 A Recipient who operates a public water supply utility shall, by June 1, 2006 adopt a rate
structure that will promote the conservation of water and promote the use of water from
alternative water supplies and shall provide the District with a copy of such adopted rate
structure on or before August 1,2006.
8.9 Recipient of funds for a reuse project shall provide a status report by August 1, 2006
addressing the following issues: (1) accounting of reclaimed water usage and method used
Agreement No. DG061158, Page 60f9
(meters, etc.); (2) all rates and charges for reclaimed water; (3) the status of implementing
public education programs to inform the public about water issues, water conservation and
the importance and proper use of reclaimed water; and (4) providing the District with the
location of each reuse facility owned by the Recipient.
8.10 This paragraph shall remain in full force and effect for twenty (20) years from the date of
contract execution. After construction is completed on the project, the Recipient shall
continuously operate the project as described in the project proposal and consistent with the
applicable water use permit(s). In the event the project is not operated in accordance with
these requirements, the District may cease funding for this project and any future projects
proposed by the Recipient. All other provisions of this contract shall terminate on
September 30, 2006.
8.11 Recipient shall implement a public education program to inform the public about the
environmental and other public benefits of the Alternative Water Supply project, and shall
provide the District with a copy of such public education program on or before August 1,
2006.
ARTICLE 9 - INDEMNIFICATION AND INSURANCE
9.1 For value received, which is hereby acknowledged, the Recipient shall defend, indemnify,
save, and hold the District, its officers, directors, board members, agents, assigns, and
employees harmless from liabilities, damages, losses, and costs, including but not limited
to reasonable attorney's fees, to the extent caused by the negligence, recklessness or
intentionally wrongful conduct of th.e Recipient and other persons employed or utilized by
the Recipient in the performance of the Agreement. The District shall have the right to
approve counsel selected by the Recipient to defend the District in the event the District is
named in any legal action.
The Recipient further acknowledges that it is solely responsible for ensuring its
compliance and the compliance of its subcontractors, suppliers, agents, assigns, invitees
and employees with the terms of this Agreement. This paragraph shall survive the
expiration or termination of this Agreement.
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
10.1 The Recipient shall be considered an independent contractor and neither party shall be
considered an employee or agent of the other party. Nothing in this Agreement shall be
interpreted to establish any relationship other than that of an independent contractor
between the parties and their respective employees, agents, subcontractors, or assigns
during or after the performance of this Agreement. Both parties are free to enter into
contracts with other parties for similar services.
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as
set forth in this Agreement without the prior written consent of the District. Any attempted
assignment in violation of this provision shall be null and void.
Agreement No. OG061158, Page 7 of9
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the benefit
of the Recipient and the District. No person or entity other than the Recipient or the
District shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as third party beneficiary or otherwise.
ARTICLE 11 - GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be
held liable for any failure or delay in the performance of this Agreement that arises from
fires, floods, strikes, embargoes, acts of the public enemy, unusually severe weather,
outbreak of war, restraint of government, riots, civil commotion, force majeure, act of God
or for any other cause of the same character, which is unavoidable through the exercise of
due care and beyond the control of the Parties. Failure to perform shall be excused during
the continuance of such circumstances, but this Agreement shall otherwise remain in
effect. This provision shall not apply if the Statement of Work, Exhibit "A" of this
Agreement specifies that performance by the Recipient is specifically required during the
occurrence of any of the events herein mentioned.
11.2 Any inconsistency in this Agreement shall be resolved by giving precedence III the
following order:
(a) Terms and Conditions outlined in Articles 1-11
(b) Exhibit "A" Statement of Work
( c) All other exhibits, attachments and documents specifically incorporated herein by
reference
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this Agreement by the Parties, their successors and assigns shall not be deemed a waiver
of any of its rights or remedies, nor shall it relieve the other Party from performing any
subsequent obligations strictly in accordance with the terms of this Agreement. No waiver
shall be effective unless in writing and signed by the Party against whom enforcement is
sought. Such waiver shall be limited to provisions of this Agreement specifically referred
to therein and shall not be deemed a waiver of any other provision. No waiver shall
constitute a continuing waiver unless the writing states otherwise.
11.4 Should any term or provision of this Agreement be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by
force of any statute, law or ruling of any forum of competent jurisdiction, such invalidity
shall not affect any other term or provision of this Agreement, to the extent the Agreement
shall remain operable, enforceable and in full force and effect to the extent permitted by
law.
11.5 This Agreement may be amended only with the written approval of the Parties.
11.6 This Agreement states that all publicity/public awareness media will be jointly planned by
the Recipient and the District and any and all materials, events, or endorsements arising
out ofthis award will require prior District approval.
Agreement No. OG061158, Page 8 of9
11.7 This Agreement states the entire understanding and Agreement between the Parties and
supersedes any and all written or oral representations, statements, negotiations or
Agreements previously existing between the Parties with respect to the subject matter of
this Agreement. The Recipient recognizes that any representations, statements or
negotiations made by District staff do not suffice to legally bind the District in a
contractual relationship unless they have been reduced to writing and signed by an
authorized District representative. This Agreement shall insure to the benefit of and shall
be binding upon the parties, their respective assigns, and successors in interest.
11.8 This Agreement is subject to and governed by the provisions applicable to it contained in
sections and 373.0831 and 373.1961, Florida Statutes (2004), as amended by Chapter No.
2005-291 (SB 444, Laws of Florida).
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute
this Agreement on the date written below.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT,
BY ITS GOVERNING BOARD
By:
Frank Hayden, Procurement Director
Date:
(Project shall start upon execution date of this Agreement.)
S~D Procurement Approved:
/, '. ./ .
I' ". "
By:;Ltq/,z ';r.&.._dfc,~ ~/U"J[.t..,t--r--'
I .
l
Date: 11,0(,1 /CJ:{
/ /
SFWMD Office of Counsel Approved:
By:
Date:
Recipient's Legal Name: Sou th Cen t ral Re giona 1 Was t ewat e r
lreatment & c!Jlsposal Board
By Authorized Official: 11/~ Co ~. {/v'-tl"->.-
II
Title: Chai rman
Date: November] 7, 2005
Agreement No. OG061158, Page 90f9
EXHIBIT "A"
STATEMENT OF WORK
Cities of Boynton Beach and Delray Beach
100% Reuse Project
Brief Project Description: The Cities of Boynton Beach and Delray Beach are
seeking to build additional wastewater treatment infrastructure to allow for
complete reuse of their wastewater effluent, and reduce or eliminate their need to
discharge to the Atlantic Ocean.
Wastewater treatment and disposal for the Cities of Boynton Beach and Delray
Beach is handled through a regional municipal wastewater treatment authority
named South Central Regional Wastewater Treatment & Disposal Board
(SCRWT&DB). The SCRWT&DB lies within the Lower East Coast area of the
South Florida Water Management District's (SFWMD) boundary.
SCRWT&DB has a combined service population of approximately 125,000
residents. SCRWT&DB currently operates a 24-mgd regional wastewater
treatment plant 0NWTP). The facility was built in 1979, and treats all of the
wastewater produced by both Cities with disposal of the treated wastewater
effluent via a 30-inch outfall to the Atlantic Ocean. In 1998, the SCRWT&DB
added 10-mgd of effluent reclaim water quality capability to the WWTP. Today,
that 10 mgd reuse stream is completely utilized for irrigation purposes.
Under this Project, SCRWT&DB will be enhancing the WWTP process to
produce 100% reclaimed water. SCRWT&DB's goal is to have 100% of the
reclaimed water available for reuse, thus minimizing use of potable and fresh
water resources for irrigation, and reducing or eliminating discharge of
secondarily treated wastewater to the Atlantic Ocean.
Exhibit "A" to Agreement No. DG061158, Page 1 of 1
EXHIBIT "B"
SCHEDULE OF DELIVERABLES
Total payment by the District to South Central Regional Wastewater Treatment & Disposal Board shall not
exceed the amount of $1,493,590.00. Payment shall be made following receipt and acceptance by the District
of project deliverables in accordance with the schedule set forth below. The Recipient hereby agrees to provide
the District all deliverables, data and information described in the Statement of Work.
Invoices for completed deliverables shall be submitted to the District for payment by April 1, 2006 and/or
August 1, 2006. However, the Recipient is encouraged to arrange for deliverable inspection and invoice as
soon as a deliverable has been completed.
Reporting requirements are also part of this exhibit. The Recipient shall provide regular project update/status
reports by December 1,2005; February 1,2006; April 1, 2006 and June 1,2006. Reports will provide detail on
progress of the project and outline any potential issues affecting project completion or overall schedule. Status
reports may be submitted in any form agreed to by the District project manager and the Recipient, and could
include emails, memos, and letters.
1
Status Report
N/A
December 1, 2005
N/A
2
Status Report
N/A
February 1,2006
N/A
3
Status Report
N/A
April 1, 2006
N/A
4 Status Report N/A June 1, 2006 N/A
5 Furnish and deliver transfer August 1, 2006 N/A $1,493,590.00
pumps, filters, electrical
equipment, and on-site N aOCl
generation equipment
6 Annual Status Report N/A September 30, 2006 N/A
TOTALS~DPAYMENT $1,493,590.00
Exhibit "S" to Agreement No. OT061158, Page 1 of 1
EXHIBIT "e"
REPORTING FORM
Project Summary Final Report - FY 2006
Project Name
Project Manager
SFWMD Contract Number
Project Owner
Describe Project constructed:
Type of
Alternative Water
Supply
Quantity of Water Made Available
(MGD U on Com letion of This Phase
Construction Duration
Pro osed
Actual
Start
Finish
District fundin
$
$
Local funds
Other funding source
$
$
From:
$
$
TOTAL
Attach map and photoes) of project on CD, if available
To the best of my knowledge, the above information is correct
Project Manager
Exhibit "COO to Agreement No. DG061158, Page 1 of 1
K05"-IQ B
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to Authorize Chairman to accept Hazen and
Sawyer's work order 06-001 to provide consulting services in the amount of
$26,908 for reclaimed water distribution system hydraulic model.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above aqtion is hereby ratified in open session by the City of Boynton Beach this
~ day of Vc:ce..mbe.I , ~005 , by a 5-0 vote.
CITY OF BOYNTON BEACH
By:
^5~/;;-:::~J~1 rill.~
Exhibit G.12
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
CONSULTING SERVICES WORK ORDER NO. 06-001
WORK ORDER NO. 06-001 CONSULTING SERVICES: RECLAIMED WATER DISTRIBUTION
SYSTEM HYDRAULIC MODEL.
BACKGROUND
The South Central Regional Wastewater Treatment and Disposal Board (SCRWT&DB) operates a
24.0-million gallon per day (MGD), complete-mix activated sludge wastewater treatment facility
primarily serving the cities of Boynton Beach and Delray Beach, Florida. Reuse water is provided to
six local golf courses for irrigation and used as on-site plant service water. Approximately 5 MGD of
reuse water is currently produced and distributed on an annual average basis. An additional 1 MGD
of reuse is used on site for plant process and irrigation purposes. The remainder of the plant flow is
disposed through an ocean outfall located nearly one mile off the coast in approximately 90 feet of
water in the Atlantic Ocean.
It is the ultimate goal of the SCRWT&DB to achieve a reclaimed water system of 100% of its
permitted wastewater treatment capacity (24 MGD). Reclaimed Water System Master Plans for the
City of Boynton Beach and City of Delray Beach identified potential new reuse customer demands
associated with the new services and proposed schedules of improvements to the reuse water
distribution system. Additional build-out reuse demands of 7.7 MGD and 14.7 MGD were developed
for Delray Beach and Boynton Beach, respectively. Projected demands over the next (approximate)
five year period (near future) establishes an additional 4 mgd average flow of reclaimed water will be
required. As a first step towards meeting near future demands and reaching their goal of 100%
reuse, the reclaimed water system will be expanded to handle an average flow of 10.0 MGD and a
peak flow of 20.0 MGD.
In order to understand the impacts of these expected future demands on plant storage and
distribution pumping systems, the development of a reclaimed water distribution system hydraulic
model has been proposed by SCRWT&DB staff and is the focus of this Work Order. The model
would be developed and calibrated based on existing pumping and conveyance facilities, current
demands and empirical pressure measurements.
SCOPE OF SERVICES
The Scope of Work described herein is to develop, calibrate and run a reuse distribution system
hydraulic model.
TASK 1 -- DEMAND ANALYSIS AND PEAKING FACTOR
CONSUL T ANT shall develop a list of distribution system data needed for hydraulic model
development and analysis. CON SUL T ANT shall coordinate data collection effort with SCRWT&DB
staff .
Boca:SCRWTDBPrsopC015.doc:11-0B-05
Page 1 of 5
CONSULTANT shall collect distribution system data from available sources including high service
pump curves, storage tanks dimensions, pipe lengths, diameters and materials, maps, GIS data, as-
built drawings, water consumption (billing database), operation schedules, etc.
CONSULTANT shall spatialize all records in the SCRWT&DB'S reclaimed water billing database,
creating a GIS point layer which specifies the geographic location of each account.
CONSULTANT shall calculate the water demand for each mode! node based on spatialized
SCRWT&DB reclaimed water billing records.
CONSULTANT shall develop evaluation criteria for pipe network velocities, peaking factors, and
headloss factors, etc., to be used in the hydraulic model. CONSULTANT shall obtain SCRWT&DB
staff concurrence regarding selection of required modeling factors.
CONSULTANT shall obtain (from SCRWT&DB staff) system data including operating flow rates and
pressures, elevations, dimensions and reclaimed water storage tank fill schedules at
SCRWT<<$,DB'S wastewater treatment plant.
CONSULT ANT shall base future (2015) demand on the SCRWT&DB'S, City of Boynton Beach and
City of Defray Beach projections.
CONSULTANT shall distribute demand evenly to each distribution model piping network node within
each land-use area. CONSULTANT shall assume 2015 demand in currently developed areas (not
expected to redevelop) will remain at 2004 levels.
TASK 2 - MODEL SETUP
CONSULTANT shall construct and configure the hydraulic model using data collected in Task i.
CONSULTANT shall set and verify pipe lengths, diameters, friqtion coefficients and elevations used
in the base model.
TASK 3 M MODEL CALIBRATION
CONSULTANT shall develop a list offield pressure data locations forthe collection of information to
support model calibration. CONSULTANT shall coordinate field pressure data collection efforts with
SCRWT&DB.
CONSULTANT shaJI develop a plan for collection and compilation of field pressure data at select
locations in the distribution system. These data shall be used to compare initial model predicted
hydraulics with observed and measured system conditions. SCRWT&DB will actually collect the
field data.
CONSULTANT shall run the model prior to hydraulic analysis scenario runs using base condition
data. fiesults shall be compared with data collected to establish a level of confidence in the model's
predictive capabilities.
CONSULTANT shall test the model for sensitivity to the headlass factor "C" coefficient used.
Comparative modeling runs shall be performed for three flowrate conditions utilizing two different C
Boca:SCRWTDBPrsopC015.doc:ll-0B-05
Page 2 of 5
coefficients. CONSULTANT and SCRWT&DB staff shall mutually decIde which conditions shall be
utilized for the analysis.
TASK 4 . SCENARIO ANALYSES
Using the calibrated model, CONSULTANT shall analyze the existing reuse transmissi.on and
distribution system with the addition of proposed development projects and/or probable solutions to
known hydraulic problems, to define their impacts on system capacity and performance. The model
runs shall include: maximum daily flow and peak hour flow, for both existing and future (2015)
reclaimed water demand conditions.
CONSULTANT shall identify specific capacity issues (high service pumps, pipe diameters) in the
system that might result from localized changes in future reclaimed water demand. CONSULTANT
shall identify and evaluate up to four (4) alternative improvement projects to correct system
deficiencies or meet future system expansion requirements.
TASK 5 . SURGE ANALYSES
CONSULTANT shall select surge protection devices and methods to ensure safe system operation.
CONSULANT shall use the surge model to verify the efficacy of selected surge safeguards.
CONSULTANT shall develop a surge analysis computer model using Surge 2006 (Bentley) based
on the steady state model developed in Tasks 2 and 3.
CONSULTANT shall identify potential surges associated with distribution system modifications
evaluated in steady state hydraulic analysis scenarios.
TASK 6. MEETINGS:
CONSULTANT shall meet with SCRWT&DB staff to identify data sources and review the results
of the evaluation. Two (2) meetings are planned.
TASK 7 - TECHNICAL MEMORANDUM:
CONSULTANT shall summarize results of this evaluation in aT echnical Memorandum report (four
copies of a draft and four copies of the final memorandum report will be provided).
SERVICES PERFORMED BY SCRWT&DB STAFF
The following assistance is anticipated from SCAWT&DB:
1. SCRWT&DB shall provide coordination and access for CONSULTANT to collect
existing reclaimed water system physical data.
Boca:SCRWTDBPrsopCO 15.doc:11-0B-05
Page 3 of 5
2. SCRWT&DB shall provide coordination and access for CONSULTANT to obtain
design and operations data for the high service pumps serving the reclaimed water
system.
3. SCRWT&DB shall provide customer billing database in electronic format which
includes, at minimum, the following information for each reclaimed water customer:
a. Account Number
b. Name
c. Service Address (number, direction, street name, city, state, zip code).
d. . Account Type (residential, commercial, mixed use, hydrant)
e. Monthly Usage
4. SCRWT&DB shall provide operations assistance to accommodate collection offield
data including flow rate and pressure/elevation data. SCRWT &DB shall install
pressure measuring and flow devices as needed.
5. SCRWT&DB shall provide input regarding selection of modeling factors.
6. SCRWT&DB shall provide estimates of build-out demand and customer locations.
7. SCRWT&DB shall provide copies of all available existing reclaimed water distribution
system atlases, in both paper and electronic (GIS and AutoCad) formats depicting
the following information:
a. Pipe length
b. Pipe material
c. Pipe diameter
d. Year of installation
e. Valve diameter
1. Meter diameter
ASSUMPTIONS
The Scope of Work described herein is based upon the following:
1. WaterCAD Software Version 7.0 by Haestad Methods shall be utilized as the
platform for the model.
COMPENSATION
The SCRWT&DB agrees to pay CONSULTANT $26.908 for the Scope of Services to be invoiced
under the payment terms and conditions of the CONTRACT. An approximate breakdown of the fee
is detailed in Attachment A.
Boca:SCRWTDBPrsopC015.doc:11-0B-05
Page 4 of 5
The CONSULTANT may not commence work on any Work Orders approved by the SCRWT&DB
without a further written notice to proceed.
Approved by: 'I- /~ r. 9L-'i~
SGRWT&DB: CONSULTANT:
Date: November ) 7, 2005
Date:
Attest:
Gary W. Bors, P.E., Vice President
Albert Muniz, P.E., Vice President
Reviewed by:
Boca:SCRWTDBPrsopC015.doc:11_0B_05
Page 5 of 5
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R05-IQ8
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to enter into agreement with Florida Water
Environmental Association Utility council to allow NOAA to perform dye tracer
study on the Gulfstream Reef in the amount of $189,000.00. Cost to be split 50/50
from each City's Capital Fund.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
~ day of beceM be.r ,aeo5" , by a 5- 0 vote.
CITY OF BOYNTON BEACH
By:
Attest:
~proveda~~~
Jrs* ty Attorney
ROS-IClS
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to authorize modification of Hazen and
Sawyer task order 04-061 for reclaim expansion in the amount of $97, 760
increasing the total task order amount to $537,760 to be split 50/50 from each
City's capital fund.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above aC(tion is hereby ratified in open session by the City of Boynton Beach this
~ day of D~.rp mbei , da>S- ,by a S- D vote.
CITY OF BOYNTON BEACH
By:
Approved as to form:
A4S~~~
AGENDA G 6
-:.,~; '. ':"'"'C' [;::
'b M 11!
,.t~
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
CONSULTING SERVICES WORK ORDER 04-001 AMENDMENT NO.1
DATE:
WORK ORDER NO. 04-001 AMENDMENT NO.1 FOR CONSULTING SERVICES: Additional
engineering, permitting, and bidding services for improvements to reclaimed water system.
BACKGROUND
, ,
Hazen and Sawyer (Le., CONSULTANT) is providing the design of abulksodiumhypochlorite
disinfection system to replace the gas chlorine system currently'used at theWWTF as part of
SCRWT&DB 6-MGD Reuse Expansion Project which is currently underway,
Due to the recent significant price increases associated withbulksddilH'nhypochlorite, facility staff
requested an investigation into an on-site sodium hypochlorite genera~ion(c:m"'sjte) system in lieu of
a bulk sodium hypochlorite (bulk) system. Additionally;. facility staff requested a present
worth/payback analysis be performed for an on-site geheration:systemand a bulk system to assist in
determining what type of system to incorporate intothereuse'e)(pansion design. After reviewing the
present worth analysis, facility staff directed CON$ULT~/$JT to design an on-site sodium
hypochlorite generation (OSG) system for inclUsion inthe reuse expansion project.
Services provided under Work Order N~.94-001 we,..e,f)ased on the development and preparation
of a single bid package for the entirE!Jprbposed r~.8'aih1ed water system expansion project. To
provide new customers within the City of Delray Beach reuse water by their anticipated target date,
the design portion of the current ,reclaimed water system expansion that extends the distribution
pipeline to the southfor conl')~()tif.)9;!t~;:pelray's pipeline project was designed separately from the
rest of the projecta~9~tpis bid pa()~a9:erwassubmitted for a cost proposal from Chaz Equipment Co.
(Chaz), the Cityof~lDelr?*.Beach'S:;SBfl!factor awarded the City's Area 1 Reclaimed Water System
project. The 30"ihqft..eistribution linewn'ich serves off-site customers located within the City of Delray
Beach was complet~d,tested and'placed into operation under the supervision of Hazen and
Sawyer. .
In additiontbthe distributiOn line extension, facility staff requested that a three million gallon
reclaimed:sforage tank, two distribution pumps and modifications of the Return Activated Sludge
pipeline bedesign~('J.and bid separately from the rest of the reclaimed water system expansion to
minimize tlieirnpacts'of additional reclaimed water demands by the City of Delray Beach over the
next year. Athird bid package was prepared for a reuse filter supply piping project that was
advertised and bid in July 2005. H&S provided design and bidding services to prepare this separate
bid package.
SCOPE OF SERVICES
The Scope of Work described herein is to provide additional design, permitting, and bidding services
for the expansion of the reclaimed water facility. Specific project elements include:'
Boca:SCRWTDBProspC014:10_05-05
Page 1 of 8
1. Replacement of the existing gaseous chlorine system with an onsite generation of
sodium hypochlorite (NaOCI) system for use throughout the WWTF, including reuse
disinfection.
2. Additional design, bid and construction management for the bid package of a 3D-inch
distribution line extension to serve as the reclaimed water distribution for the City of
Delray Beach including all structural, electrical and instrumentation work.
3. Additional services design and bidding services for a bid package that includes a
three million gallon reclaimed water storage tank, two distribution pumps and
variable frequency drives.
4. Additional design and bidding services for the bid package.thatincludes the 36-inch
Filter Influent Supply Pipeline. .
5. Additional design services associated with the modification of PlantA and B Aeration
Tank Retum Activated Sludge piping.
TASK 1 - DESIGN
The CONSULTANT and SCRWT&DB shall confirm/devel0p,criteriafor the following design aspect
of the project prior to commencing with final design:
1. Design of C?n onsite sodiull1h~Po(ml~pte generation system, metering pumps and
piping distribution systel]1Te~uired tqtCpJ},vert from a chlorine gas system to a sodium
hypochlorite system. " ,,-.
2. Design of a sePCl'r~tE! bid package for the 3D-inch distribution line to serve as
reclaimed wateR~dJ~t~it)L1tion to serve off-site customers located within the City of
Del~~~",Bea eM' "~~?i~;':;:";.:
>" "',--.>';'-:::...:.:,'..
.....".;.,:;...-,':,.
,.-.-;.,.,." ,.......,--,-... ',.'
3.besi~flj~t.~:separatej~i(1"package for the RAS pipeline modification to allow flexibility
inae~atior:t'~r,K process control. The bid package also includes a three million
gaUbi1storqg~ttarJk and distribution pumps with variable frequency drives.
,.'_n
,;~;- "-<'-.::.-..".
4. Design oLai;s'eparate bid package for the 36-inch pipeline to deliver secondary
effluent from Plant "A" to existing filters (Filter Influent Supply Pipeline).
CONSULTAN:]:"<snaIJ'work in close cooperation with SCRWT&DB staff and shall conduct design
review meetihgsWith staff during the preliminarf design period.
Upon completion of the preliminary design review, CONSULTANT shall proceed with the
preparation of the final design contract documents for the construction of the proposed
improvements and appurtenances.
CONSULTANT shall prepare contract documents for three additional bid packages as summarized
below:
E?oca: SCRWTDBProspC014:1 0-05-05
Page 2 of 8
1. Distribution Line Extension
2. Filter Influent Supply Pipeline
3. Three million gallon Storage Tank, Distribution Pumps and RAS Pipe Modifications
Contract Documents shall include the following: invitations to bid, information to bidders, bid forms,
contract agreement forms, general conditions, special conditions, and technical specifications. The
technical specifications shall be prepared in accordance with the division format of the Construction
Specifications Institute.
CONSULTANT shall provide a detailed final cost opinion based upon the. completed final design
drawings and contract documents as approved by the SCRWT&DRThe costopinion shall reflect
changes in general scope, extent or character of design requirementsihcorporated during the
various design review stages.
TASK 2 - PERMITTING AND BIDDING SERVICES
CONSULTANT shall provide technical criteria, written descriptions, and: design data in completing
applications for additional permits with or obtaining approv9.!s,:2tsuch governmental authorities as have
jurisdiction to approve the design of the project. CON8tJLm~~lE~~all prepare and submit, on behalf of
the SCRWT&DB, construction permit applicatjons;and';"8'Jn;./:$:qt;ljt~. d.""support documentation to the
appropriate regulatory agency. CONSULTANT snail assist1ff;j~Y~~~WT&DB in consultations with the
appropriate authority, including the attendanceaf,onereview,:meeting.
. -, -- -,.,
..n_, _.:. .::__.,
CONSULTANT will provide bidding services for th~jJoH8Wing additional bid packages prepared as
part of the reclaimed water system expansion:
1. Distribution Line Extension
,..,-'.:.--.,:'-......::..:.:'...
2. Filt~rlnfluent'S'6R~J~f?i~peHne
3.Three:rriH/~l:lgallon.Storage Tank, Distribution Pumps and RAS Pipe Modifications
?: '-.'- ,~.-: ",; ..^
CONSULTANT wilJfl;/rrii$l:t:~!€J~.ir:lg services as described below:
~. ..... ,- ';~'.7.'.
1. CONSUL ' ...IT will issue copies of the bidding documents and maintain records of
all plan ho/tlers. CONSULTANT will furnish Contract Documents to a maximum of
thre.epJan rooms, as designated by SCRWT&DB.
2. CONSULTANT will respond to bidders' inquires and prepare addenda necessary to
clarify the bidding documents and distribute to all plan holders of record.
3. CONSULTANT will attend one pre-bid conference. This Task also includes
conducting a single visit to the site of the work with prospective bidders.
4. CONSULTANT will attend one bid opening and prepare bid tabulation for all bids
received.
Boca:SCRWTDBProspCO 14: 1 0-05-05
Page 30t 8
5. CONSULTANT will attend meeting(s) with SCRWT&DB to review the acceptability of
subcontractors, suppliers, equipment and other information submitted by the
apparent low bidder. CONSUL TANTwill also consult with SCRWT&OB conceming
the acceptability of substitute materials and equipment proposed by the apparent low
bidder.
6. CONSULTANT will review the submittals of the apparent low bidders.
CONSUL TANTwill evaluate and provide written recommendations to SCRWT&DB
for award of a construction contract.
TASK 3 - RESIDENT PROJECT REPRESENTATION
The CONSULTANT shall provide a Resident Project Representativec(RPR}cof"Fa;pari-timebasis for
the duration of the construction project of the 3D-inch djstributionpipeline;toi;t~~rQiMofDelray to
observe construction and monitor work as needed, 'c
The RPR shall perform the following tasks:
1. Serve as a part-time construction liaison with the ContfCl(Jte~"(i.'e., when requested by
SCRWT&OB's staff) working principallyctl1f;ough Contractor's superintendent and
assisting him in understanding the inteJ1l't(W~'l~Elqonstruction contract documents.
,;:,-'<:
~:'::""'-:-<.>:._' ,'<<.,.
2. Assist in obtaining from SCRWT&DB additiiD!;t~lZGletaifs or information when required
at the job site., .,..
- ."'", '.
.-.,,-:::-,- ,
. .
3. Conduct on-site observ~tio/msbfth~;;,^,,~'FK!jn progress to assist in determining if the
work is proceeding in 87;cordance ,^,it~itne construction contract documents and that
completed work will conform with tne' construction contract documents. Reportto
Contractor when~;\fElR'RPR believes that any work is unsatisfactory, faulty, or
defective or dq .'c ',nform to the construction contract documents, or does not
me~tltl)~ requir, -:f)~ny,inspections, tests or approval required to be made, or
ha:s",!5'~:i"ciama~f< Jf'to final payment; and advise CONSULTANT, Contractor,
an' ,&OB w, ,.JRPR believes work should be corrected or rejected. Advise
Cont~ . mediatE?ly of the commencement of any work requiring a shop drawing
orsam~, ',j::;sibn if the submission has not been accepted. Visually inspect and
review s i'o/' and method of storage of materials, equipment and supplies
delivered tc1lisfuhstruction site.
4. . ReceiVElFand review measurements and notations on the plans from the Contractor
as,reElci'ired to show field changes in construction and "as-builf' conditions and
supplement with information from on-site observations.
5. Before issuance of a determination of substantial completion, prepare a list of
observed items requiring completion or correction. Participate in substantial and
final inspections.
6. Coordinate with SCRWT&DB and Contractor necessary shutdowns and interruptions
of facilities if needed.
Boca:SCRWTDBProspC014:10-05_05
Page 4 of 8
7. Resident project representatives:
a)
Shall not undertake any of the responsibilities of the Contractor or
subcontractors.
Shall not advise on or issue directions relative to any aspect of the means,
method, techniques, sequences, or procedures of construction unless such
is specifically called for in the construction contract documents.
b)
c)
Shall not advise on or issue directions as to safety precautions and programs
in connection with the work.
d)
Shall not approve interruptions or modifications of S0RV\fT&DB facilities.
e)
. ..-.....,...." ",
Shall not attest to the acceptability of work completedp}';t.fre,ContractoriNhen
. . c,.,-_-_,-',':: _
not present at the project construction site. ...... <> -.
ASSUMPTIONS
The Scope of Work described herein is based upon the following:
1. SCRWT&DBshall provide copies 9fBajf~i@~~lIableexisting as-built construction
drawings for those facilities involved iii),t~~;;~@fk._~eSCribed herein to employ. a.s a
design drawing base for the prop~sed w.(i)tkiJ'~'q~@nizing that the SCRWT &DB can
not guarantee the acc~racy of~~E;\f.1r~\lVingsJOrsubsequent reuse, CONSULTANT
shall verify critical dimensiol"1st~9Wiprn~f1(and piping orientation, spare electrical and
control conduit availa - -Cthrqlii - eld observation and measurement.
CONSULTANT shall a~Jr.fbase dfral' s as necessary to reflect the actual as-built
dimensions of critical~lements.
6.
3.
2. ")de excavation equipment and labor upon request of the
~€I~underground piping, valves, conduit'and appurtenance
-, ;:!ZI'~m.easurement of buried items.
. .:' ;'- ';,'.,';;!.,~
")':'-.'_:'_'~'>' r.o
"ball P.Elvfor the FDEP permit and building permit application and filing
,~, ,_, (Jf this project.
-:,,;,:':i{;~i;;:7:,:t't:>-~:~.:/' .
4.
<:'.,:t-~:',::>~-:'i:-\_'
PLC progra~ming and system integration of the new facilities into the proposed
Intellution,'operating system software is not included in this Work Order Amendment.
,A\htlJe"l"equest of SCRWT&DB, programming and system integration may be
ifl~I~i1l~d as additional services provided under an additional Amendment to this
W6fk Order.
5.
Construction phase engineering services for projects other than that identified under
Task 3 herein are not included in this Work Order Amendment. Engineering
services during construction may be included as additional services provided as an
additional Amendment to this Work Order.
SCADAfHMI development and startup services associated with the reuse expansion
as well as HMI application installation and conversion services (Wonderware Factory
Boca:SCRWTDBProspC014:10-05-05
Page 5 of 8
Suite 7.1 to G.E. Fanuc iFIX 3.5) is not included in this Work Order Amendment.
These services may be included as additional services provided under an additional
Amendment to Work Order 04-001.
Boca:SCRWTDBProspC014:10-05-05
Page 6 of 8
COMPENSATION
Proposed labor costs and associated expenses for engineering services included in Work Order
04-001 Amendment NO.1 are detailed in Attachment A.
Task 1 - Final Design
Task 2 - Permitting and Bidding
Task 3 - Construction Management
Subtotal
Expenses
TOTAL
Boca:SCRWTDBProsPc014:10-05_05
Page 7 of 8
$
$
$
$
$
$
67,880.00
21,620.00
7,560.00
97,070.00
7aO.00
97.700~OO
The CONSULTANT may not commence work on any Work Orders approved by the SCRWT&DB
without a further written notice to proceed.
Approved by: )I..~ (. ~Pl"'-'
SCRWT&DB: CONSULTANT:
Date: M i keF e r gu son
Date:
Attest: t:t4!
Gary W. Bors,RE, Vice President
Albert Muniz, P.E,ViceBresident
Reviewed by:
Boca:SCRWTDBProsPC014:10-05_05
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City Clerk's Office
MEMORANDUM
TO:
Robert Hagel
Executive Director
FROM:
JANET P. PRAINITO, CITY CLERK
City of Boynton Beach
DATE:
December 13,2005
RE:
Ratifications- Resolutions # R05-196, R05-197 and R05-198
Attached please find two originals of each of the above mentioned ratifications that
were approved at the City Commission meeting held on December 6, 2005. Please
return a fully executed document to me for our records.
Please contact me if you have any questions.
Thank you.
~ Yn. g~
Attachments:
.....
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue · Delray Beach, Florida 33445
BOARD
City Council Members of
Boynton Beach & Delray Beach
Telephone
(561) 272-7061 (561) 734-2577
Fax; (561) 265.2357
www.scrwwtp,org
MEMORANDUM
" -
,
TO:
Janet Prainito
City of Boynton Beach
r...."
FROM:
Robert J. Hagel
Executive Director
l:~ ....
,
.":--j-j
-:;:;"'1
1. _'"":"::-
, . ',- )
DATE:
November 22, 2005
RE:
Ratifications
Attached are the Ratifications from the Quarter Annual Meeting of November 17,
2005, which require signatures. Would you, please, place these on the Agenda for
your next Commission meeting?
Thank you.
Authorization to enter into agreement with Florida Water Environmental Association
Utility council to allow NOAA to perform dye tracer study on the Gulfstream Reef in the
amount of $189,000.00. Cost to be split 50/50 from each City's Capital Fund.
Authorization for the Chairman to sign the Reclaimed Water Flow Easement
Agreement with Boynton Beach.
Authorization to approve modifications of Sixth Amendment to Interlocal Agreement.
Authorization to approve modification of Hazen and Sawyer task order 04-061 for
reclaim expansion in the amount of $97,760 increasing the total task order amount to
$537,760 to be split 50/50 from each City's capital fund.
Authorization to enter into contract with Interstate Engineering Corp. in the amount of
$1,489,000.00 to construct a 3 million gallon reuse water storage tank, associated
piping and pumps. Cost to be split 50/50 from each city's capital fund.
Janet Prainito
November 23,2005
Ratifications
Page Two
Authorization Chairman to enter into contract DG061158 with South Florida
Management District for reuse project in the amount of $1 ,493.590.00.
Authorization for the Chairman to accept Hazen and Sawyer's work order 06-001 to
provide consulting services in the amount of $26,908 for reclaimed water distribution
system hydraulic model.