R10-148
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1 RESOLUTION RIO- I L.\-B
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, APPROVING
5 AND AUTHORIZING EXECUTION BY THE CITY
6 MANAGER AND CITY CLERK OF AN ADDENDUM TO
7 LANDSCAPE ARCHITECTURAL SERVICES
8 AGREEMENT BETWEEN THE CITY OF BOYNTON
9 BEACH AND AECOM, INC., TO INCREASE THE
10 PROJECT TOTAL TO $385,334.75 FOR SERVICES
11 REQUIRED TO REVISE AND COMPLETE
12 CONSTRUCTION DOCUMENTS AND CONSTRUCTION
13 MANAGEMENT FOR CONGRESS AVENUE BARRIER
14 FREE PARK; AND PROVIDING AN EFFECTIVE DATE.
15
16 WHEREAS, on August 21, 2007, the City Commission authorized an agreement
17 between the City and AECOM, Inc., (formerly Glatting Jackson) to develop construction
18 drawings and perform construction management for Congress A venue Barrier Free Park in
19 the amount of $273,200.00; and
20 WHEREAS, changes are necessary to the construction documents that will require
21 additional time and costs for AECOM, Inc; and
22 WHEREAS, the City Commission of the City of Boynton Beach, Florida deems it
23 in the best interest of its residents and citizens to approve the Addendum to Landscape
24 Architectural Services Agreement for Construction Services between the City of Boynton
25 Beach and AECOM, Inc.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
27 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28 Section I. The foregoing "Whereas" clauses are hereby ratified and confirmed
29 as being true and correct and are hereby made a specific part of this Resolution upon
30 adoption hereof.
SICAIRESO\AgreementslReso - Addendum to AECOM Congress Avenue Barrier Free Park. doc
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1 Section 2. The City Commission of the City of Boynton Beach, Florida does
2 hereby authorize and approve execution by the City Manager and City Clerk of the
3 Addendum to Landscape Architectural Services Agreement for Construction Services
4 between the City of Boynton Beach and AECOM, Inc., to increase the Consultant
5 Agreement total from $324,078.75 to $385,334.75 for services required to revise and
6 complete construction documents and construction management for Congress A venue
7 Barrier Free Park, a copy of which Addendum is attached hereto as Exhibit "A".
8 Section 3. This Resolution will become effective immediately upon passage.
9 PASSED AND ADOPTED this Sihaay of October, 2010.
10
11 CITY,OF BOYNTON BEACH, FLORIDA
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27 ATTEST:
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35 .' (Corporate Seal)
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S:\CA\RESO\AgreementsIReso - Addendum to AECOM Congress Avenue Barrier Free Park. doc
R 10- ILfB
ADDENDUM TO LANDSCAPE
ARCHITECTURAL SERVICES AGREEMENT
This Addendum shall take effect on signature by both parties.
THE CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation,
hereinafter referred to as "CITY",
and
AECOM, INC. (formerly Glatting Jackson), a Foreign Profit corporation
authorized to do business in the State of Florida hereinafter referred to as
"CONSUL T ANT".
WITNESSETH:
1. The Agreement between the CITY and the CONSULTANT entered into the 24th day of
August, 2007 is amended as set forth below.
2. All other terms and conditions of the Agreement not specifically amended shall remain in
full force and effect for the balance of the term of the agreement.
In consideration of the mutual terms and conditions, promises, covenants and payments
hereinafter set forth, CITY and CONSULTANT agree as follows:
4a. Payment for the work provided by Consultant shall be made as provided on
Exhibit "B" attached to the original agreement, provided that the total amount of
payment to Consultant shall not exceed $385,334.75 without express written
modification of the agreement signed by the City.
CA-I
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day
and year first written above.
CITY
BY:
Kurt Bressner, City Manager
ATTEST: APPROVED AS TO FORM:
Janet M. Prainito, MMC James A. Cherof, City Attorney
City Clerk
ST A TE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared Kurt Bressner, as City Manager of the City of Boynton
Beach, Florida, and acknowledged he executed the foregoing Agreement for the use and purposes
mentioned in it. and that the instrument is his act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this _ day of 2010.
NOTARY PUBLIC
My Commission Expires:
CA-2
AECOM, INC.
WITNESSES:
BY:
(Print Name)
ST ATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared , and acknowledged he/she
executed the foregoing Agreement for the use and purposes mentioned in it, and that the
instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this _ day of 2010.
NOTARY PUBLIC
My Commission Expires:
CA-3
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AaCOM AECOM 407.843.6552 tel
150 N. Orange Ave. 407.839 1789 fax
Suite 200
Orlando, Florida 32801 KIO-148
www.aecom.com
ADDITIONAL SERVICES LETTER OF AGREEMENT
September 14, 2010
Revised September 21, 2010
Jody Rivers
City of Boynton Beach
100 E. Boynton Beach Blvd
Boynton Beach, FL 32425
Telephone: ( 561) 742-6226
Facsimile: (561 ) 742-6233
Hereinafter referred to as Client.
Re: City of Boynton Beach Congress Ave Park
AECOM Project #10330207
Dear Jody:
AECOM Technical Services, Inc. (AECOM) is pleased to provide the scope of services outlined below to the City
of Boynton Beach (Client) as an Additional Service to our Letter of Agreement dated October 5, 2005. All services
will be provided under the terms and conditions of the above-reference Agreement and any approved amendment
or modifications thereto.
Project Description:
AECOM has previously prepared construction documents for a single phase of construction that are the basis for
bids received by the City. The City has a current approved budget of $1,375,000 for the project, which is less than
the lowest responsible bid received. Because of constraints on currently available funding, the City has requested
that AECOM prepare bid alternative drawings that will allow bidders to resubmit bids for separate parts of the
project. The project will be constructed over time, based on separate letting of each bid alternative, as additional
funding becomes available. The Client desires AECOM to revise its construction documents to reflect the "bid
alternatives" .
Additional professionals working on the project as subconsultants to AECOM include:
Connie Roy Fisher Associates Landscape and Irrigation
Electrical Design Associates Electrical Engineering
Michael B. Schorah and Associates - Civil Engineering
Stephen Boruff - Architecture
SCOPE OF SERVICES
PART I - Pre-Bidding and Bidding Services
2.1 Project Coordination - In addition to the specific services detailed below (the "Services"), AECOM shall
coordinate our work with the Client's representative and the Client's project team, monitor the project
schedule as it relates to the scope contained herein, and provide timely invoicing and reporting of project
progress.
2.2 Bid Alternate Document Revision and Coordination- AECOM and their sub-consultants shall revise
the previously prepared and permitted construction documents (which include the FOR BID set and
specifications dated August 27, 2008, Addendum NO.1 dated January 5, 2009, Addendum NO.2 dated
Jan, 22 2009, and Addendum NO.3 dated Feb. 5, 2009) to reflect a base bid scope of work that aligns
with available funding, and bid alternates which may be implemented during the course of construction as
additional funding becomes available. AECOM shall update the bid form to reflect the project phasing and
provide a revised cost estimate in the format of the bid form.
Page 1 of 4
AaCOM City of Boynton Beach Congress Ave Park
September 21,2010
Oeliverables - As a result of these tasks, AECOM shall produce the following:
One (1) set of bid documents
One (1) copy of the order of magnitude statement of probable cost
One (1) electronic copy of the bid documents and statement of probable cost
2.3 SFWMD Permitting - AECOM's sub-consultant, Michael B. Schorah and Associates, shall
apply to South Florida Water Management District for permit modification based upon the
aforementioned bid alternates revisions.
2.4 Cost Estimate - AECOM shall update the cost estimate to reflect the base bid and bid
alternate project costs.
2.5 Bid Coordination - AECOM shall coordinate with their design team to coordinate the
assembly of the bid documents, bid form, and the submittal of the bid documents to the
Client.
2.6 Issuing Addenda - AECOM will not participate in the Pre-Bid Conference. However, AECOM
will assist the Client in responding to addenda (the Client will be responsible for issuing
addenda). Significant changes to the documents during or after bidding due to unknown
site conditions, inaccurate information provided by the Client, substantial deviations in
materials, significant change in project budget, design or methods previously approved by
the Client, regulatory agency requirements after permit approvals and/or changes resulting
from cost overruns from other consultants' work shall be provided as Additional Services.
Oeliverables - As a result of these tasks, AECOM shall produce the following:
One (1) copy of bid evaluation form
One (1) copy of references and representative projects summary
One (1) estimate of probable construction costs
PART II - Construction Administration
AECOM's responsibility to provide services during construction of the project under this Agreement commences
with the award of the initial Contract for Construction and terminates at the earlier of the issuance to the Client of
the Contractor's final Certificate for Payment or 60 days after the date of Substantial Completion of the work.
The contract for construction shall be between the Client and the Contractor. The Client or his designated
representative shall be responsible for day-to-day administration of the contract and for daily observation of
construction. As directed by the Client and represented in the scope and fee of this letter of agreement, the Client
will assume be responsible for logging and tracking project submittals, RFI's, Shop Drawings and all day to day
project communications in order to reduce construction phase professional services fees. The Client shall notify
AECOM when it requires services in addition to those described in this Part of the work, which services shall be
provided as an Additional Service to this Agreement.
The Client has stated that the anticipated construction is anticipated to encompass a nine (9) month construction
period and that services provided beyond this period may be considered an additional service.
Page 2 of 4
AaCOM City of Boynton Beach Congress Ave Park
September 21. 2010
2.7 Administrative Services - AECOM shall be responsible for the following services:
Pre-Construction Meeting (1 meeting, AECOM and Schorah)
Construction Meetings on Site
. AECOM - 9 meetings
. Schorah- 37 meetings/inspections/certifications
. Boruff - 1 meeting
. EDA - 1 Meeting
. Connie Roy Fisher - 2 meetings
Prepare Field Sketches or Modifications to Documents Related to Constructability based on
Contractor requests or site observations
2.8 Review of Materials - AECOM's work shall include:
Nursery Site Visits to Select and/or Review Contractor-Selected Plant Material
Field Review of Existing Vegetation to Preserve
Review of On-Site Hardscape Mock-Ups
The Client shall be responsible for the following services; AECOM shall provide assistance upon Client
request:
Product Submittals and Shop Drawings, including tracking
RFI responses
Evaluate Substitutions by Contractor
2.9 Periodic Site Visits to Observe Construction - AECOM will visit the site 1 time per month over a 9 month
construction period (concurrent with construction meetings), at intervals appropriate to the stage of
construction to become familiar with the progress and quality of the work completed, and to determine in
general if the work observed is being performed in a manner indicating that the work, when fully completed,
will be in accordance with the construction documents. However, AECOM will not be required to make
exhaustive or continuous on-site inspections to check the quality or quantity of work. AECOM shall neither
have control over or charge of, nor be responsible for, the construction means, methods, techniques,
sequences or procedures, or for safety precautions and programs in connection with the work, since these
are solely the Contractor's rights and responsibilities under the contract documents. Each site visit will be
followed by a report to the Client of known deviations from the contract documents. However AECOM shall
not be responsible for the Contractor's failure to perform the work in accordance with the requirements of the
contract documents or the project schedule.
2.10 Project Completion - AECOM's work shall include:
Site Visit to determine the date of Substantial Completion (Design Team)
Site Visit to determine the date of Final Completion (AECOM, Boruff, EDA, Schorah)
ADDITIONAL SERVICES
Additional Services - AECOM will provide Additional Services as mutually agreed between AECOM and the
Client. An equitable adjustment to AECOM's compensation and time for performance will be made through an
amendment to this Agreement for any Additional Services.
Pre-Bid Meeting preparation and Attendance
Bid Review
Additional meetings and site visits
Page 3 of 4
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AaCOM City of Boynton Beach Congress Ave Park
September 21, 2010
Building permit assistance
Other construction services including, but not limited to, review of pay requests, logging and tracking
submittals, RFl's and shop drawings
Coordination with public artist regarding but not limited to design, placement, installation details,
materials review and drawing revisions required due to art related installation
Coordination, meetings and drawing revisions based upon the Client's implementation of the bid
alternates during the course of construction
PROJECT SCHEDULE - AECOM is prepared to begin work on the project immediately upon receipt of this
executed Additional Services Agreement. AECOM, in consultation with the Client, shall perform its work in such a
manner as to comply with a mutually agreed upon schedule.
COMPENSATION
The fee for the Scope of Services detailed above shall be a lump sum fee of Sixty-One Thousand Two Hundred
Forty dollars ($61,240.00) including direct expenses.
We look forward to continuing our work with you on this project. If you find these terms acceptable, please sign
where indicated below and return one signed original to AECOM for our files. Please call me if you have any
questions.
Sincerely,
fbi;;xr:t/i-
Bruce Hall
Project Manager
AGREED TO AND ACCEPTED BY:
C;tyOfBOYnto~ By:
By: _
Its: ~p..~~R Its: Principal
Date: ()c.. -\ 0 't:e ~ \\) ;;)0\0 Date: September 21 , 2010
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Page 4 of 4
The City of Boynton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@bbfl.us
www.boynton-beach.org
MEMORANDUM
TO: Jody Rivers
Parks Superintendent
FROM: Janet M. Prainito, MMC
City Clerk
DATE: October 12, 2010
SUBJECT: Rl0-148 Additional Services Agreement with AECOM, Inc.
Attached for your information and use are two originals of the agreement mentioned
above. Since the documents have been fully executed, I have retained one original for
Central File.
Please contact me if there are any questions. Thank you.
~m. ~
Attachments (2)
(Agreements)
C: Central File
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2010\Jody Rivers RIO-148 Executed.doc
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