R93-154RESOLUTION NO. R93-/~
A RESOLUTION OF THE CiTY COmmISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
BOYNTON BEACH AND CHILDREN'S SERVICES COUNCIL
OF PALM BEACH COUNTY, FOR THE LATCHKEY
AFTERSCHOOL PROGRAM FOR THE 1993-94 FISCAL
YEAR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Latchkey Afterschool Recreation Programs at
Rolling Green School and Poinciana School have been 100% funded by
Children's Services Council for the past four years; and
WHEREAS, the Latchkey Programs are needed and well received
by the co.~munity; and
WHER~AS, the City does not have a funding source for this
program and is relying on 100% grant funding from Children's
Services Council for continuation of this needed childrens'
service; and
WHEREAS, the City Commission of the City of Boynton Beach,
Florida, upon recommendation of staff, deems it to be in the best
interests of the residents and citizens of the City of Boynton
Beach to execute an Agreement between the City of Boynton Beach
and Children's Services Council of Palm Beach County for the
Latchkey Afterschool Program for the 1993-94 fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Commission hereby authorizes and
directs the Mayor and City Clerk to execute an Agreement between
the City of Boynton Beach and Children's Services Council of Palm
Beach County for the Latchkey Afterschool Program for the 1993-94
fiscal year.
Section 2.
upon passage.
This Resolution shall take effect immediately
PASSED AND ADOPTED this ~/ day of September, 1993.
CIT~ 7~ BO~IJ~/O.~,~ff~C.~-I, FLORIDA
ATTE ST:
Ci~ Clerk -
Auth. Sig
Latchkey. Agr
9/13/93
Cigy of
Contract No. 93-102
1993-94 GOFEP~NMENT~
Page 1
UNIT AGREEMENT
AGREEMENT
THIS AGREEMENT, entered into as of this 1st day of
October, 1993, by and between the Children~s Servioes
counoil~of Pal~ B~&ch CountF, a political subdivision of
.the State p~f'~lorlda (hereinafter referred to as (Council) and
~flere~naz~er rezerrea to as,Provider.), for the period
~rom October 1. 1993 ("E~fectiye Date"
............ ), to September 30,
m~%. Tne council, a= i=s o~tlon, may extend ~he term of
this A~reeme~'for One additional one-year period without
reviewing the pro~ramhereunder f~nded as p~rt of a
competitive RFPproceSs. The renewal opti~nset forgh in
this paragraph{ however, does ngt guarantee th? Provider
that the ~ou~clI will~e~ercise its.ren~WalOptlon
hereunder. Renewal w~ll be determinedby.'~h~.Council, in
its sole discretion; this determination will be based in
evalua~ionand fiscal
WITNESS ETH : In
agreements hereafter contained, the
be legally bound, hereby agree as follows:
mutual
to
THIS AGREEMENT has been entered
Council's 1993~94 Application
response thereto and any addendums
Cou~C%l. Those portions of Ex~ib
contalne~ herein .that differ f'om
application Sh~il be deemed to be
shall control o~erany inconsistent
original proposal·
the
der's
by the
and~D
or
and
of the
The Council agrees to Fe%mburse to ~he Provider sums
up to $99,~19 for provision of services described in
the attached composite Ew-hibit
"A" (consisting of th? Program Evaluatio~ Model and
the ~rogramOrganizatlonal.Chart).a~ached ~ere~o and
made a part hereof; composite Ex~ibit ,,B, (consisting
of the CSC Budget Forms A and B submitted by Prov%der)
attached,hereto and made a part hereof; ~an~ Exhibit C
(consisting 0f the Program Dgta Form)i a~tached hereto
and made a ~art hereof. It is expr".e~l~Understood
and agreed, by and between the parties, ,thatthe
serVices to be =endered hereunder.bYth~Provider
shal% be provided in compliance wit~ alli terms and
conditions ~et forth in Exhibit "A" "B" a-~ ',m-
in the Conditions ?f.Award attached'hereto
part hereof' as Exhibit "D#, as weli as the terms and
conditions Of this document.
The Provider agrees to comply with all applicable
federal, state and local laws.
3. The Provider agrees to comply with the following
requirements:
102.GOVA.DOC
S~p 8, 1993 S:II sm
RES0LUT. NO. R93-
F lori~a,
Beac
and ~Ch~
Latchkey
CITY OF
directs
fiscal
A RESOLUtiON OF THE CITY COM~IS$ION OF THE
CITY OF ~6YNT6N BEACH, FLORIDA, AUTHORIZING
AND DIREO~ING ~TH~ MAYOR-~AND CITY CLERK TO
EXECUTE BETWEEN.z THE CITY OF
BOYNTON IILDREN'S SERVICESCOUNCIL
'OF:~
at
,'does not
and is relying oM 100%
continuation
this
'S; and
well received
source for this
Children's
needed childrens'
the City Commission of the City of Boynton Beach,
~n-Of staff, deemsi.it to be in the best
residents and citizens of the-City of Boynton
~ between the.?it¥ of Boynton Beach
of Palm ~each County for the
~or the 1993-9~ fiscal year.
, BE IT RESOLyED%BYTHE CITY COMMISSION OF THE
BEACH, FLORIDA THAT:
.The City Commission hereby authorizes and
Clerk to execute an Agreement between
~each and Children's Services Council of Palm
the Latchkey Afterschool Program for the 1993-94
ThisResolution shall take effect immediat[_~
PAS~E~ANDADOPTED this __
day of September, 1993.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Mayor Pro Tem
Commissioner
Commissioner
ATTEST:
City Clerk
Auth. Sig
Latchkey. Agr
9/13/93
Contract No. 93-102
1993-94 GOVERNMENTAL UNIT AGREEMENT
Page 2
a. To maintain books, records and documents in
accordance with normally accepted accounting
procedures and practices, which sufficiently and
-properly reflect,all expenditures of funds
~row~de~ by the Council under the Agreement.
b. T6 assure that these records shall be
available, up?n =easonablenoti~e, to inspection,
review.or audit by the.~oUnciland personnel duly
authorized by the Council to make s~ch inspection,
review or adair.
submit, upon completion ~fth? period of this
Agreement, a G%9 Stan~grd Financial and Compliance
A~it ("the Audit") within 1~0 days of the
Provider's fiscal ~ear end. in t~e event that
wil
letter for
occurrin~ during ~
such,audit and~
~ithin 120 day~
prior to the
Provider
management
years
, each
provided
Provider,s fiscal year end.
To maintain
rog ss, f
the Council
Agreement.
may
with th. council such
and other reports as
terms of the
To include these.aforementioned audit and
record~keeping reqUirements in all approved
subcontracts and-~sSignments.
To acknowledge, to the extent feasible and
~ppropr%ate, Council funding of the program
denti~led in Exhibit "A~ i~ publications,
bulletLns, public relations, a~ti~i~, and
stationery of Provider.
4. The Provider agrees:
a. To retain all financial records, supporting
documents, statistical records and any other
documents pertinent to this Agreemen~ for a period
of five (5) years following t~rminatlon of
thisAgreement or, if an audit has been initiated
and audit findings have not been resolved at the
end of the five year period, the records shall be
retained until resolution of all audit findings.
b. Persons duly authorized by the Council shall have
full access to and the right to examine any of
said materials during sai~ period.
c. To permit access by persons duly authorized
I02,OOVA.DO~
S~p 8, 1993 ~:11 am
contract No. 93-102
1993-94 GOVFA~NMENTA~UNIT'A~RgEMENT
Page 3
by the c~cil, upon reasonable notice, to
t~el!,Pro~(s) funded by 9~e co%mci% ~ereunder for
Pur~o~es'i~!~f monitoring sala program(s;.
d. To the Council the term of
e. To to in a deemed
regarding
rices
under
be
fe
tO
ins ~ur
To t~e
to
omissionS,
claims,
ln¢
negl
&risin9
The Children's:,:
is
self
8. The Provider shall noti~use or
$~ 8. 1993 5:11 am
be
the
[rements
.or
of this
transferred
unless
(iii) that
will be
agrees
from
as a result
ac
1 to
prior
that the
of
disclose any information
Con~act No. 93-102
i993-94 GOV~L UN~T'AGREEME~T
Page 4 ,.~ ,,
10.
11.
concernln~ a.client under t~e Agreement for:any
purpose not in conformity wl.t.h federal and State laws
~nd regulations,except on written consent of the
client( orhis responsible.parent or guardian when
authorized by law.
a. Th~ Provider agrees to establish and maintain
Council
procedures an~..~,¢ontrolsacceptable to.the
for SpfegUardlng records, so that no information
contained in. the ~r0vider's re.Cords, or obtained
from others ca~rying Out the tvs of th_e
Agreement, shallbe'used by or disclosed by the
Provider, its 9gents, officers or employees
except as provided by law.
b. It shall be the responsibility of the Provider to
take all reasonable steps necessary to implement
promptly suchprocedure~ an~ C0n~r~l? %n order to
protect the privacy of 9 client receiving
services hereunder and in order to assure the
maintenance of confidentiplity of any medical or
other information pertaining to any such client.
The Provider shall submit to the Council management
and program data{ including client identifiable data
as deemed essential by the Council.
The Provider shall furnish the Council with reports
of the effectiveness of the program and include
statistics and data on the number of persons served
and spch other reports and information as the
Council may require. Sai~ reports shal% be maoe as
requested from the E~fective bateof this Agreement
and in a format provided by the Council.
The Provider is performin~ the services and duties
required hereunder as an ~ndependent contractor and
not as an employee, agent, partner o~, or joint
venturer with the Council. The Provider shall assume
sole and exclusive responsibility for the payment of'
wages to all employees for services performed by them
The Provider shall, with
under this Agreement.
r~spect ~O Said empl?yees, be responsible for
wit~holdlng federal incom~ ta~es, paying federal
~ocial security taxes, maintaining Unemployment
insurance.and maintainin~ worker'~ c?mpensation
coverage in amounts required by applicable federal
and state law.
12. The services provided by the Prpvider hereunder
provided on a non-exclusive bas~, and the Counc~
specifically r~serves t~.eright to contract with
others for similar services.
13. Payments for services rendered pursuant to this
Agreement shall be made to the Provider monthly on a
102.GOVA.DOC
Sop 8, 1~3 5:11 ama
Contract No. 9]-102
xgg3-g4
Page 5
re
shall submit an
L0th~ day of each month
services were
ion
of
the invoice.
i4.
no ·
th is
19~4.
the
ac
under
any
:eement.
to
the date of written
to the Provider of
or
b. Within thirty~(3'0;) days following the end of this
Agreement.'
c. The Council~ the right to deduct from
~ submitted by the
any overpayments or
15. The for
1
from
Said
cause, suspend the
the
the to
The C~uncil may, for
the Provider from
o~ any f~nds received
corrective action by the
terminate
!this Agreement.
funds or obllggtion
part of the Provlder's
Before ~uspending payment o~ fund~ to a ~rovider or
preyentIng a Provider fr?m incurring additional
obl%~ation of fUndslr~ceived,' the C~unuiI s~all
notlf~ the Provider~ in.writing, of the.a~tlon to be
taken,~the regsons ~or it, agd ~h~ conditions, if
any,.und~r which the sUspens%on will be lifted.
Within ~ive (5) days of receipt of the notice of
suspension, th~ Provider may request a hearing before
10'2.OOVA.D(~Z~
Se~ 8, 19~3 5:11 am
Contract No. 93-102
1993-94
Page 6
the Council. suspensid~ ~all be effective five (5)
days after receipt by the Provider, unless the
Council has determined that immediate suspension is
necessary and so informs the Provider.
If a hegring.is timely requesged bY theProvider, the
suspen~iion wxll not be effectxve.untila,date
determxned by the Council following the hearing.
The
hearing will be held within a reasonable time after
request therefore to consider any matters, relevant to
the suspension and willdetermin~
( in light of
matt,.r? presented, if the suspension an~ any
conditions imposed on'reinstatement are warranted.
The decision of the Council Shall be final.
18. In the event fUnds to finance this Agreement become
ungvailable to the Council, the council may terminate
· thxs Agreement upon no less than five: (5) bays
writte~ notice to the Provider. The Cogncil shall be
the final authority as to the availability of funds.
17.
The Council may terminate thi
· s Agreement~for any
oreachby the Provider. If t~e Coun¢il'intend~ to
terminate this Agreement, notlce~sha!l,be,~provxded in
writing to the Provider no less thant~enty-four (24)
hours prior to the effective date Of the terminat~on~
The Council's failure to terminate or s~Spend a
Provider for past breaches of this~A~ree~ent shall
not be construed as a waiver of its r~ght ~to demand
strict compliance with the terms~of th~Agreement or
to,terminate for said breaches or~simiLar3breaches,
and shall not be construed to be a~modi~ication of
the ~erms of the Agreement. The .ProVi~'er,lmay
term%hate this contract with or withou~icause
provided that Pr0vidershall give sixtF (60) days
otlce in writing to Council. The CounCxl shall
reimburse the Provider for all monies expended u~ to
and including the effective date of ~he ~ermlnatlon.
Notices: Ail notices required hereunder shall be in
writing and shall be addressed to the following
representative of the part parties:
For the Council:
Barbara A. Kauffman, Executive Director
Children's Services Council of Palm Beach
3111 So. Dixie Highway, Suite 243
West Palm Beach, FL 33405
County
102.GOVA.DO~
Sep 8, 1993 5:11 am
~993-~4 GOV'gR,~Lg~
Pa~e ?
J.' Scot=
Char]
& Parks Dept.
Recreation & Park Department
~00 ~!
duri~
the
in
that
not
30th
20.
This
A, B, C &~D,
oral~c
any~of
above
writing and sl
Exhibits
bind
19
in
10'2.GOVA.D(X~
ScI~ $. 1993 5:16 am
Con~ract No. 93-102'
1993-94 GOVERNMENTAL UNIT AGREEMB~T
Page 8
IN WITNESS THEREOF, the parties have caused this
Agreement to be executed by their undersigned duly
authorized..officers.
City of Boynton Beach
Boy~ton Be~ch Recreation & P&rk Department
Latchke~ After S~hool Program
By: Date:
Edward H~rmeninK
Print Name
Mayor
Print Title
Children's Services Council of Palm Beech County
By:
James C. Hill, Jr.
Chairman
Date:
By: Date:
Barbara A. Kauffman
Executive Director
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By:
Thomas A. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
James A. Cherof, City Attorney
City of Boynton Beach, FL
I~.OOVA.DOC
$~8, [993 5:16nm
1. Program Evaluation ~odel
2. Program Organi.zational Chart
0
EXHTB~'T B
.. 1. CSC Budget Form A
,. 2. C~C Budget Form B
cON~R~CT'93-L02
PROGRAM~ After School Latchkey Rec=e&tion
AGENCY~ City of Boynton Beach Recreat£on & Parks
CONDITIONS OF AWARD
I. pROGRAMMATIC"
Issues or information to be furnished 9r resolved within
sixty (60) days of execution of contra~t~,
1. Completio~ of program evaluation forms]test instruments.
B. · Con~i~ions~o,-be observed ,throughou~ cgntraCt:
1. ~i~
sed
II. FISCAL
&.
Provider agrees to submit copies of
?ontracts and/or agreements related
implementation of this program.
Provider agrees to maintain a current copy of the
following on file with CSC: ~
Service site(s) Fire Inspection
Certificate(s)
Service site(s) Health Inspecti~
Certificate(s)
Job descr%p~ions/resumes of all,
staff positions
Certificates of insurance and b
License(s) to operate program
=SC funded
nding
· Sales tax exemption c
Conditions to be observe~ throughout contrai
1. Providers agree to obtain written apprc
any proposed changes in the CSC program
implementation.
2. In executing this agreement, Provider r~
warrants that the Counci% funds.t? De
to support the budgeted 3ob positions
sup~lgnt funds previously supplied by Pi
positions.
3. The Fiscal administration of the agree~
and the provider will be pursuant to
Guidelines.
93-94COA.1~ Sop 6, 1993 9:19 ~
from C.SC for
~udget prior to
9resents and
~ended hereunder
'not replace or
~vider for such
between CSC
CSC Fiscal
EXH'rB'r T D
1. Condi=ions of Award
PROGRAb[:
AGENCY:
PROGRAM FORM C
HOW MANY CHILDREN WILL BE SERVED 10/1/~ TO
HOW MANY ADULTS WILL BE SERVED 1011103 TO
P~mm7
150
0
150
HOW MANY CLIENTS WILL BE SERVED 1011/~8 TO
(ADD NUMBER OF ADULTS + NUMBER Oi= CHILDREN)
WHAT ARE THE AGES OF THE
CLIENTS YOU WILL ~ERVE?
Birth -- 2
3-5 X
10 -- 13
14 -
All of the Abova
WHAT GEOGP, IAPHIC AREA(S) IN PALM
BEACH COUNTY W1U.. YOU ~ERVE?
North
Central
South Z
Welt
Alt of the A~ove
HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE?
Full tim
part time
HOW MANY EMPLOYEES WILL BE FUNDED BY C$C?
Full time
P~rt time
For CSC Use OaJ~.
PROGR. A&E
CSC FUNDS
TOTAL PROGRAM BUDGET
CSC % OF PROGRAM BUDGET
S 96,717 s 99,619
..~_$ 109,505 S 122
100% _100%
TOTAL AGENCY' BUDGET
PROGRAM ~ OF AGENCY
BUDGET
$ 2,212,056
5%
S' 2,902 ~ %
13,140.
$ 2,289,479 $.7-7.~r~2- 3.5 %
COST PER CLIENT PER YEAR
(Based on total pr2mary or total $ 730
outreach ouly.~
For C~C U~
PrevefliK~:
$ 818 s 88
Sup~ae~:
12.1%
1. Program Data Form
Agency: CI~ OF BOTI~[O[i BF_.ACIt RECREA~ION
& PARK
Progrlm: Li~ ~.-I:~-~Clt00L PP.0GRA~
D~te 8ubm~ted: NA. nC~] 31,' ].993,
Page 2 of*~
CSC BUDGET FORM B: TOTAL PROGRAM BU1X}~T S~Y
Fundin~ Period 10/01/93 to 09/30/94
PART II.
~. COSTPER CLIENT
~. Total Numioer ot Pdn~uy Cllems
2. Total Program EXl:~fll~ u gnOw~ in~Par~ 1 :ColUmn6
3. Cost per Primary Client (line 2 divided by line 1)
1. TotaJ Numtm~ ct Outteact~ Clients
2, Total Program Exl~n~ ~ ~now~ in Part 1, Column 6
3. Cost pe~ Outreach Client (line 3 divided by line 1)
MATCHINQ FUND8 - Indicate bl4ow the amount uled from eac~ local
matching tund$, the grant amount end grant title.
150
[22;645
[
[
$
1. Children's Se~nc~ Council
2. United Way_
4. Other (e,g. CcmmunityFounda~mn,
Education Fourtclation.
P~'ogram: T.ATCI~ ~..~R-~OOL P~ Plge 1 of 2
PART I.
C~C BUDGET FORM B: TOT~L PROGRAM BUDGET ~LII~IARY
Funding ~ 10~1~3 tO 09~0~4
I. Persa~nel $ $ $ $ $ $
~alarms 79,141 0 0 0 0 79
Fringe 8enefl~ 9,60& 0 0 0 ! 0 . 9,604
II, Trav~ §0 0 0 0 0 ~ 60
~L 8ui~g' ~ 0 0 0 0 0 ~ 0
~ 524 0 0 0 0 524
w,. ~r~ 982 0 0 ~ 0 · ] 982
~x. aqui~ 0 0 0 0 0
x. a~ENUES
~ 99,619 0 0 0 i 0 i 99,619 [
,.~h [ 0 0 0 , 0., 0 O~
18~22S 0 0 0 0
' :) 0 0 0 ~ 0 0 ,
0 0 0 0 0
0 0 0 0 0 ~ O~
0 0 0 0 0 0
TOT~ PR~
o o o