R21-067 1 RESOLUTION NO.R21-067
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AND AUTHORIZING THE CITY
5 MANAGER TO SIGN AN AMENDMENT TO THE
6 AGREEMENT WITH MOTOROLA SOLUTIONS,INC. FOR
7 PREMIER ONE CAD,MOBILE,RECORDS AND RECORDS
8 MOBILE SOLUTION; AND PROVIDING AN EFFECTIVE
9 DATE.
10
11
12 WHEREAS, the City has previously procured Motorola CommandCentral Aware and
13 Motorola PremierOne Computer Aided Dispatch(CAD),Records Management System(RMS)
14 and Mobile Reporting solutions; and
15 WHEREAS, these two systems will interact with the Florida Department of Law
16 Enforcement and the Federal Bureau of Investigations' systems; and
17 WHEREAS,as a result,an amendment to the agreement with Motorola is required that
18 references the Criminal Justice Information Services (CJIS) Security Policy; and
19 WHEREAS,the City Commission of the City of Boynton Beach upon recommendation
20 of staff,deems it to be in the best interest of the citizens of the City of Boynton Beach to approve
21 and authorize the City Manager to sign an amendment to the agreement with Motorola
22 Solutions, Inc. for a Premier One CAD, mobile,records and records mobile solution.
23 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH,FLORIDA,THAT:
25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption.
27 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
28 approves and authorizes the City Manager to sign an amendment to the agreement with
S:\CA\RESO\Agreements\Amendment to Agreement with Motorola for Premier One CAD-Reso.docx
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29 Motorola Solutions, Inc. for a Premier One CAD, mobile, records and records mobile solution,
30 a copy of the Amendment is attached hereto as Exhibit"A".
31 Section 3. That this Resolution shall become effective immediately.
32 PASSED AND ADOPTED this 6th day of July, 2021.
33 CITY OF BOYNTON BEACH,FLORIDA
34
35 YES NO
36
37 Mayor—Steven B. Grant
38
39 Vice Mayor—Woodrow L. Hay
40
41 Commissioner—Justin Katz
42
43 Commissioner—Christina L. Romelus
44
45 Commissioner—Ty Penserga
46
47 VOTE S--o
48 ATTEST:
49
50
51 /ly
52 C tal Gibson, MMC
53 City Clerk
54
55
56 (Corporate Seal)
S:\CA\RESO\Agreements\Amendment to Agreement with Motorola for Premier One CAD-Reso.docx
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R21-067
AMENDMENT NO. 1
TO THE AGREEMENT BETWEEN CITY OF BOYNTON BEACH,FL
AND
MOTOROLA SOLUTIONS,INC.
FOR A PREMIER ONE CAD,MOBILE,RECORDS&RECORDS MOBILE SOLUTION
20-PS-103506/FLP19P267A
Tilly This Amendment to the Agreement named above("Amendment")is made and entered into as of this day
of LW 2021 by and between the City of Boynton Beach,FL a municipal body("City"),and Motorola
Solutions,Inc.("Motorola"). City and Motorola are sometimes referred to in this Amendment collectively as
the"Parties,"or individually as a"Party."
RECITALS
A) The City and Motorola have entered into that certain Computer Aided Dispatch and Records System
and Services Agreement dated July 10,2020(the"Agreement").
B) The City and Motorola desire to amend the Agreement to provide for the addition of the security
addendum referenced below.
C) NOW,THEREFORE,in consideration of the foregoing premises,the Parties agree to amend the
Agreement to add the following addendum:
AGREEMENT
IN CONSIDERATION of the foregoing recitals and representations and the mutual covenants and agreements
and conditions in this Amendment,the Parties agree as follows:
1. Motorola agrees to support the City's obligation to comply with the Federal Bureau of Investigation
Criminal Justice Information Services (CJIS) Security Policy and shall comply with the terms of the CJIS
Security Addendum for the Term of this Agreement and such CJIS Security Addendum is incorporated herein
as Exhibit 1 to the Addendum.
2. All other Terms and Conditions of the above referenced Agreement not specifically amended herein
shall be incorporated by reference in their entirety and shall remain in full force and effect. If there are any
inconsistencies between the provisions of the Amendments signed in the past and the provisions of the
Agreement,the provisions of this Amendment will prevail.
(REMAINDER OF THE PAGE LEFT BLANK]
City of Boynton Beach,FL-Motorola Solutions,Inc.
Amendment No.1(JG2021-05-11)
r �
IN WITNESS THEREOF,the Parties hereto have duly executed this Amendment as of the date first stated
above.
MOTOROLA SOLUTIONS,INC CITY OF BOYNTON BEACH,FL
lir
1—•��• Signature
-7 €/14Z Lori LaVerriere
Printed Name Printed Name
Date Date
p
lir CITY ATTORNEY
City of Boynton Beach,FL-Motorola Solutions,Inc.
Amendment No.1(1G2021-05-11)
Exhibit 1 to the Addendum
FEDERAL BUREAU OF INVESTIGATION CRIMINAL JUSTICE INFORMATION SERVICES
SECURITY ADDENDUM
("CJIS SECURITY ADDENDUM")
The goal of this document is to augment the CJIS Security Policy to ensure adequate security is provided for
criminal justice systems while(1)under the control or management of a private entity or(2)connectivity to
FBI CJIS Systems has been provided to a private entity(contractor).Adequate security is defined in Office of
Management and Budget Circular A130 as"security commensurate with the risk and magnitude of harm
resulting from the loss,misuse,or unauthorized access to or modification of information."
The intent of this Security Addendum is to require that the Contractor maintain a security program consistent
with federal and state laws,regulations,and standards(including the CJIS Security Policy in effect when the
contract is executed),as well as with policies and standards established by the Criminal Justice Information
Services(CJIS)Advisory Policy Board(APB).
This Security Addendum identifies the duties and responsibilities with respect to the installation and
maintenance of adequate internal controls within the contractual relationship so that the security and integrity
of the FBI's information resources are not compromised.The security program shall include consideration of
personnel security,site security,system security,and data security,and technical security.
The provisions of this Security Addendum apply to all personnel,systems,networks and support facilities
supporting and/or acting on behalf of the government agency.
1.00 Definitions
1.01 Contracting Government Agency(CGA)-the government agency,whether a Criminal Justice Agency or
a Noncriminal Justice Agency,which enters into an agreement with a private contractor subject to this Security
Addendum.
1.02 Contractor-a private business,organization or individual which has entered into an agreement for the
administration of criminal justice with a Criminal Justice Agency or a Noncriminal Justice Agency.
2.00 Responsibilities of the Contracting Government Agency.
2.01 The CGA will ensure that each Contractor employee receives a copy of the Security Addendum and the
CJIS Security Policy and executes an acknowledgment of such receipt and the contents of the Security
Addendum.The signed acknowledgments shall remain in the possession of the CGA and available for audit
purposes.The acknowledgement may be signed by hand or via digital signature(see glossary for definition of
digital signature).
3.00 Responsibilities of the Contractor.
3.01 The Contractor will maintain a security program consistent with federal and state laws,regulations,and
standards(including the CJIS Security Policy in effect when the contract is executed and all subsequent
versions),as well as with policies and standards established by the Criminal Justice Information Services
(CJIS)Advisory Policy Board(APB).
4.00 Security Violations.H-6
City of Boynton Beach,FL-Motorola Solutions,Inc.
Amendment No.1(JG2021-05-11)
4.01 The CGA must report security violations to the CJIS Systems Officer(CSO)and the Director,FBI,along
with indications of actions taken by the CGA and Contractor.
4.02 Security violations can justify termination of the appended agreement.
4.03 Upon notification,the FBI reserves the right to:
a.Investigate or decline to investigate any report of unauthorized use;
b.Suspend or terminate access and services,including telecommunications links.The FBI will provide the
CSO with timely written notice of the suspension.Access and services will be reinstated only after satisfactory
assurances have been provided to the FBI by the CGA and Contractor.Upon termination,the Contractor's
records containing CHRI must be deleted or returned to the CGA.
5.00 Audit
5.01 The FBI is authorized to perform a final audit of the Contractor's systems after termination of the Security
Addendum.
6.00 Scope and Authority
6.01 This Security Addendum does not confer,grant,or authorize any rights,privileges,or obligations on any
persons other than the Contractor,CGA,CJA(where applicable),CSA,and FBI.
6.02 The following documents are incorporated by reference and made part of this agreement:(1)the Security
Addendum;(2)the NCIC 2000 Operating Manual;(3)the CJIS Security Policy;and(4)Title 28,Code of
Federal Regulations,Part 20.The parties are also subject to applicable federal and state laws and regulations.
6.03 The terms set forth in this document do not constitute the sole understanding by and between the parties
hereto;rather they augment the provisions of the CJIS Security Policy to provide a minimum basis for the
security of the system and contained information and it is understood that there may be terms and conditions of
the appended Agreement which impose more stringent requirements upon the Contractor.
6.04 This Security Addendum may only be modified by the FBI,and may not be modified by the parties to the
appended Agreement without the consent of the FBI.
6.05 All notices and correspondence shall be forwarded by First Class mail to:
Assistant Director
Criminal Justice Information Services Division,FBI
1000 Custer Hollow Road
Clarksburg,West Virginia 26306
[END OF DOCUMENT]
City of Boynton Beach,FL-Motorola Solutions,Inc.
Amendment No.1(JG2021-05-11)
City of Boynton Beach, FL
Proposal#20-103506 MOTOROLA SOLUTIONS
Motorola Solutions PremierOne Cloud
Fixed Cost Summary
(Includes financing credits from previous project)
PremierOne Cloud Solution One-Time Fixed Total Costs: $500,000.00
Original Spillman Flex Contract: $925,000.00
Less Motorola Solutions Credit: ($677,934.00)
Spillman Flex Contract Balance: $247,066.00
Original Down Payment: $350,000.00
Original Lease Payment: $156,669.50
Total Cash Payments To Date: $506,669.50
Net Credit Due Boynton Beach: ($259,603.50)
Total Fixed Cost Balance to Be Paid: $240,396.50
06/16/2020 Page 1 of 1
City of Boynton Beach,FL
Project#20-103506 MOTOROLA SOLUTIONS
Motorola Solutions PremierOne CAD and Records Cloud
Payment Schedule
Milestone Payment Due Approx.Date Fixed Costs Subscription Annual Total
Contract N/A 7/7/2020 N/A N/A N/A
Signature
Payment 1 45 Days After 8/30/2020 $240,396.50 No Payment $240,396.50
Contract Signing
Go-Live N/A 4/15/2021 N/A N/A N/A
Payment 2* 30 Days 5/15/2021 No Payment $185,397.00 $185,397.00
After Go-Live
Payment 3 30 Days 11/15/2021 No Payment $370,794.00 $370,794.00
From Invoice Date
Payment 4 30 Days 11/15/2022 No Payment $370,794.00 $370,794.00
From Invoice Date
Payment 5 30 Days 11/15/2023 No Payment $370,794.00 $370,794.00
From Invoice Date
Payment 6 30 Days 11/15/2024 No Payment $370,794.00 $370,794.00
From Invoice Date
Payment 7* 30 Days 11/15/2025 No Payment $185,397.00 $185,397.00
From Invoice Date
Total All Payments: $2,094,366.50
*Payments two(2)and seven(7)are six month terms.
06/17/20 Page 1 of 1